Contract HSE Management It’s all about the workflow

Operational Resources Company

Contract Management System

System - Built by Contract Managers for Contract

Managers

Contract HSE Management It’s all about the workflow

Goals

To improve Contract Management & enforce compliance

To improve Contractor Management & Contractor

Safety

System - Built by Contract Managers for Contract

Managers

Contract HSE Management It’s all about the workflow

Product Highlights

Purpose built to manage contracts

Entirely configurable to your requirements

Full Workflow System

Email notifications to drive compliance behaviour

In built document repository

Full audit trail of actions

System - Built by Contract Managers for Contract

Managers

Contract HSE Management It’s all about the workflow

WorkflowsThe product currently has 7 contract workflows

1. Master Agreement and High Value High Risk2. Low Value Low Risk3. Sole Source Low Value Low Risk4. Sole Source High Value High Risk5. Local Contracts Low Value Low Risk Schedule of

Rates6. Local Contracts High Value High Risk Schedule of

Rates7. Spend / drawdown against Master Agreement

System - Built by Contract Managers for Contract

Managers

Contract HSE Management It’s all about the workflow

Current Contract Types

System - Built by Contract Managers for Contract

Managers

Contract HSE Management It’s all about the workflow

Current System Functionality

1. 7 Workflows2. Workflow chosen depends on Contract Type, Risk Level and Value3. Initial contract concept approval4. Contract Items / Bid List / Quick Quotes5. Job Risk Ranking on all contracts6. Contractor Risk Ranking on applicable contracts7. Tendering on applicable contracts8. Award9. Variations on all contract types10. Track expiry of contracts and insurances supported by changing colours in lists and auto emails11. Audit Log and Authorisation History12. Contractor Prequalification

System - Built by Contract Managers for Contract

Managers

Contract HSE Management It’s all about the workflow

Current System Functionality

13. Delegations14. Manage spend against contract (RFS) or link to Corporate ERP15. Manage contractor timesheet / item use (CWR) or link to Corporate ERP 16. Invoice Matching or link to Corporate ERP17. Inspections (Drug & Alcohol)18. Inspections Schedule (Site & Contractor Equipment)19. Contractor Equipment Register20. Inductions21. Document Management including Model Documents / Templates22. Tracking Certifications and Licenses i.e. Working at heights certificates 23. Full Meeting Module with Action Items24. Contractor skills matrix

System - Built by Contract Managers for Contract

Managers

Contract HSE Management It’s all about the workflow

Current System Functionality

25. Contract Applications for Local / Indigenous contracts26. Contractor work history for Contacts27. Email Tool to allow you to communicate to all system users28. Confidential Contracts29. Audit trail added to contract items so rate changes can be tracked against Master Agreements30. Approval choices given to special departments like Environment and Safety so they may only have to approve a contract once in the workflow if there are no Environment or Safety issues with the contract 31. Contract Extensions32. Rise & Fall

System - Built by Contract Managers for Contract

Managers

Contract HSE Management It’s all about the workflow

Current System Functionality

33. Work Completed and Contract Closeout Complete added to workflow, checklist to follow34. Contract Suspension35. Contract Termination36. Life of Mine Contracts37. Tax Credit Scheme Contracts38. Withholding Tax39. Reports40. Filtering – Bar Charts – Export to Excel – Saved Searches

System - Built by Contract Managers for Contract

Managers

Contract HSE Management It’s all about the workflow

The Local Contracts Modules (PNG, Indigenous)

This system was initially designed to use Sole Source Contracts and normal tendered contracts. When the system was taken to PNG, Local Contract Modules were inserted into the system. These were to allow local people to apply for contracts with the mining companies. They were mainly schedule of rates contracts and worked very different to a normal tendered contract.

Also, different workflow had to be enabled for PNG companies to allow us to classify the company based on who the shareholders and directors were.

The same logic could easily be used for indigenous contracts in Australia as this works very well in PNG.

System - Built by Contract Managers for Contract

Managers

Contract HSE Management It’s all about the workflow

Contract Register

System - Built by Contract Managers for Contract

Managers

Contract HSE Management It’s all about the workflow

Contract Request Screen

System - Built by Contract Managers for Contract

Managers

Contract HSE Management It’s all about the workflow

Contract Request Finance Tab

System - Built by Contract Managers for Contract

Managers

Contract HSE Management It’s all about the workflow

Contract Request Master Agreement Tab

System - Built by Contract Managers for Contract

Managers

Contract HSE Management It’s all about the workflow

Variation Screen

System - Built by Contract Managers for Contract

Managers

Contract HSE Management It’s all about the workflow

Increased visibility for Contract Variations in progress or awaiting an approval using colour

System - Built by Contract Managers for Contract

Managers

Contract HSE Management It’s all about the workflow

Contractor Insurance Expiry Visibility

All lists in Omnicom display only the first 100 records as a standard. If you are looking for a particular record and it is not displaying, click on the dropdown arrow as shown and

select ALL. This will display all records

System - Built by Contract Managers for Contract Managers

Contract HSE Management It’s all about the workflow

Sole Source Justifications

System - Built by Contract Managers for Contract Managers

Contract HSE Management It’s all about the workflow

Example approvals at an approval point in the workflow

System - Built by Contract Managers for Contract Managers

Contract HSE Management It’s all about the workflow

Delegations Screen

System - Built by Contract Managers for Contract Managers

Contract HSE Management It’s all about the workflow

Local / Indigenous Contract Application Screen

System - Built by Contract Managers for Contract Managers

Contract HSE Management It’s all about the workflow

Extract Job Risk Ranking Editable PDF

System - Built by Contract Managers for Contract Managers

Contract HSE Management It’s all about the workflow

Extract Contractor Risk Ranking Editable PDF

System - Built by Contract Managers for Contract Managers

Contract HSE Management It’s all about the workflow

Bar Chart filtered by Contract Type

System - Built by Contract Managers for Contract Managers