control ppt

8/10/2019 CONTROL Ppt

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CONTROLLINGPRESENTED BY:-

AYUSH CHITTORA

HARKESH SINGH KOMAL GUPTA KUMAWAT SUNIL



WHAT IS CONTROL ?



“MANAGEMENT IS THE PROFESSION OFCONTROL”

-Stafford Beer



CONCEPT OF CONTROL

Control is the process of comparing actualperformance with established standards, for thepurpose of taking corrective action to correctdeviations.

The basic purpose of control system is to ensurethat results are achieved according to plan.

Control involves keeping the organizationalactivities and functions on right track and alignedwith goals and plans.



According To Harold Koontz-

“Controlling is the measurement andcorrection of performance in orderto make sure that enterpriseobjectives and the plans devisedto attain them are accomplished . ”



“ Control of an undertaking consists ofseeing that everything is beingcarried out in accordance with theplan which has been adopted , theorders which have been given, and theprinciples which have been laid down.its object is to point out mistakesin order that they may be rectifiedand prevented from recurring. ”

by Henri Fayol(1916)



CONCEPT OF CONTROLLING

• Control Is Continuous Process

• Control Is A Management Process

• Control Is Embedded In Each Level OfOrganizational Hierarchy

•

Control Is Forward Looking



Control is closely linked with planningControl is a tool for achieving organizational

activities

Control is an end processControl compares actual performance with

planned performance

Control point out the error in the executionprocess



IMPORTANCE OF CONTROL

Helps in achievement of goals.Helps in proper execution and revision of plans.Brings Order and DisciplineFacilitates Decentralization of Authority.Promotes Co-ordination.Cope with Uncertainty and Change.Helps in taking Corrective Action.Helps in Decision-Making.Helps in Better Planning.Aid to Effective Supervision.



TYPES OF CONTROL

Feedback Control /Historical / Post control.

Concurrent or Real-Time Control.

Predictive or Feed forward Control.



CHARACTERISTICS OF SOUND/EFFECTIVECONTROL SYSTEM

SuitableSimpleSelectiveSound and EconomicalFlexibleForward-LookingReasonableObjectiveResponsibility for FailuresAcceptable



PROCESS OF CONTROLLING

Setting Objectives

Standards and benchmarking

Measuring performance

Appraisal of performance

Correcting deviations



Settingobjective

Standards andbenchmarking

Measuringperformance

Appraisal ofperformance

Correctingdeviations

Feedback



TECHNIQUES OF CONTROLLINGTraditional Techniques

Personal Observation

Setting Examples

Plans and Policies

Organizational Charts and Manuals

Disciplinary systems

Written Instructions



Statistical Data

Special Reports And Analysis

Operational Audit

Control Through Costing

Break Even Analysis

Budget And Budgetary Control



Modern Techniques

Return On InvestmentResponsibility AccountingHuman Asset Accounting

Zero Based BudgetingPERTCPM

Management Information System

Management AuditTotal Quality Management

Six sigma



CASE STUDY

Milk P d t Li it d i d i ll ti



MILK PRODUCTS LIMITED

Milk Products Limited is engaged in collecting ,processing , and distributing milk and milk productsin a large city in south India. Most of the products ofthe company are such that these have to bedistributed on daily basis. The company has a crewof distributors who approach the fixed customers,both bulk buyers and individuals. Mr. K . Ramesh

joined the crew of distributors after graduating incommerce . The distribution manager was quiteimpressed by Mr. R. Ramesh but initially could notoffer him a better job than that of a distributor .

However , he promised to give him betteropportunity whenever available . Mr. R. Ramesh

joined gladly.



.products, the company has a provision ofovertime pay. Normally , crew members workslowly in the beginning just to accumulate

overtime pay. The pace becomes hectic towardsthe end of the day with some overtime to meetthe distribution schedule. There is no groupleader but there are several old – timers whoinfluence newcomers regarding the work rules.Mr. R. Ramesh did not like this method ofworking but had to follow the group to be a goodteam mate. He gathered that over the years, thecompany had paid around sixty per centovertime unnecessarily.



.supervisor was to look after the distributionsystem and to develop new customers in agiven area. Beside, Mr. Ramesh, there were

four other supervisor also. Ramesh was sure ofmaking distribution system effective as he wasaware about the delaying tactics of the crew. Hewas quite sure about cutting the overtime costand impressing upon the manager about fixingthe quota of work per day in two parts-beforelunch and after lunch. The distribution managerwas convinced and introduced the system.However, the efficiency dropped downconsiderably and no crew member was nearthe target.



QUESTIONS

1. Discuss the nature of control system ofMilk Products Limited and its efficacy?

2. What control system will you like tosuggest to the company?



THANK YOU

control ppt

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