cool functionality and workarounds to make your life easier - jd edwards world

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

JD Edwards World Presentation

Cool Functionality to Make Your Life Easier System-Wide

Jane Damsgard Oracle JDE World Support March 19, 2015

Oracle Confidential – Internal/Restricted/Highly Restricted


Safe Harbor Statement

The following is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions. The development, release, and timing of any features or functionality described for Oracle’s products remains at the sole discretion of Oracle.

3


Let’s See…. *Data Source is A9.3.1.2

Slide 1 of 173


The “World” Is In Your Hands…

5

General

Accounting

Accounts

Receivable

Payroll

Accounts

Payable

Address Book

Inventory

Procurement

Sales

Manufacturing

Tech


Technical Functionality

6


Add Tech Plus Sales Functionality


Tech Plus Inventory/Procurement Functionality

8


Add Tech Plus Financials/AB Functionality

9


“World” Is In Your Hands…

10

HEY!

Don’t Forget Me!

WE CAN…

I am the coolest!

No Pick Me!!

I’m Your Guy!

TOGETHER! WORK

You should have

picked me!

Me first!

JD Edwards World Technical

•Extensibility

•BIP

•EDD

•Import/Export


• Reduce the need to modify base code in order to provide integrations, localizations, customizations and partner exits

• Provide the ability to “tailor” applications with minimal coding requirements making it easier to stay on current release

Objective

World Extensibility


• Externalized calls to extended application functionality

• Rules driven based on user defined conditions at specific application events

• Reduces need to maintain modify base code

• Reduces or eliminates reapplying localizations / customizations from one release to another where extensibility is applied

A8.1 – A9.3

Extensibility

• Delivered User Defined Exits in A8.1 Release

• Provided the ability to select a User Defined Exit

off of F24

• Define Program to Call, Version and pass up to

10 parameters

• A9.3 expanded to allow calling an external process

and passing the parameters to that external process

• External Process could be a URL

• Requires User to initiate the process via F24 and

then selecting the process

A9.3.1


World Interoperability – Electronic Document Delivery & BI Publisher

• Traditional methods of report generation are cumbersome and costly. How can these methods be modernized?

• How to reduce costs of maintaining and paying for a 3rd party report writing & output management packages?

• How can reporting become better for management decisions rather than sifting through reams of transactional data?

Challenge


Batch export

• DREAM Writer, World Writer, FASTR, or STAR Reports

Optional bursting

Batch distribution

• Attach to email template or ad hoc

• Send to pre-defined lists or ad hoc address

• Transform XML

Route to BI Publisher

• Consume BIP API’s

Perform desired action as specified in EDD

EDD Delivers Actionable Information

BI Publisher


Bursting Leveraging EDD

Plus PDF Security

JD Edwards World •What does it look like when adding Tech with Apps cool stuff?

Follow along…


Approvals Management for Address Book • WS: 00a: Address Book Approvals Management (Doc ID 1585891.1)

• The JD Edwards World Approvals Management system

• Powerful, highly configurable

• Manage activity within your Address Book system.

• Define the rules according to the fields you want to monitor in any field comprised of files in the related to the Address Book system (Ex files: F0101, F0111, F0115, F0401, F0301, F0030, F010513, F01018)

– Define conditions (rules) such as a change in mailing name, credit limit or tax ID that triggers the creation of an approval request.

• Upon Activation of Approvals Management

– Any change to any of the address book files, including additions and deletions, triggers the creation of a transaction in the Approvals Transaction Header File (F00A11),

– Can be displayed on the Transaction Workbench (P00A11)

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Related Address Overview 36+ addresses

UDC 01/RA - designate code for specific address type, such as insurance, property owner, tax authority, etc.

New Related Address table (F01017)

Access Related Addresses from Address Book Revisions

Conversion program

Convert F0101 related A/B to F01017


New Related Address File F01017

Prior to A91 we used the F0101 for related addresses

F0101 alternate Address fields converted to F01017 – AN81, AN82, AN83, AN84, AN86

Separate file keyed by:

Address Book Number

Related Address Code (UDC table 01/RA)

Used primarily in conjunction with the following fields in the F0301:

“Send Statements to” field (STTO)

“Send Invoice to” field (SITO)

“Ship to” or “Sold to” field (RLAB)

Server program XS01017 used to retrieve related address when called from application


Consolidation Code Overview

Groups associated Address Book numbers

Consolidation Codes stored in file F01016

Optional use of Business Unit for Business Unit Security

Inactive Status

Global position reporting

Report select by CNCD

Inquiry selection by CNCD


Socio-Economic Information

• New data file F01014

• Maintains statistical information on companies or individuals

• Flexible to work with your business needs

• Basic generic fields are provided for your use

• Predefined examples that can be changed

• 30 User Defined fields can be used • 30 Category Codes available for use

• DV01 – DV30 utilizing UDC tables

• Report P01435 available to print the data held in file F01014


User Reserved Data

• New file F0155

• Information stored on the Address Book Number

• Flexible user defined fields to meet the needs of your business

• Keys to file include:

– Address Book Number

– Who’s Who Line Number (for future use)

– User Reserved Type (UDC – 00/T1)

• Various types of fields can be used:

• Alpha-numeric

• Numeric

• Date

• Category Codes specific to User Reserved information


User Reserved Category Codes

Ability to use up to 10 Category Codes –

00/R1, 00/R2, 00/R3, 00/R4, 00/R5, 00/R6, 00/R7, 00/R8, 00/R9, 00/R0

User Defined and flexible for various User Reserved types

Examples: 00/R1-00/R3 for Insurance information, 00/R4-00/R6 for Training information, etc…


User Reserved Data

Processing Option determines what type code to default on video

Vocabulary Overrides for V0155 can be used to customize the generic labels for the video fields

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. | 63

Generic Exits Set up the exits to direct you to… URLs Word Docs PDFs Docs on the IFS Spreadsheets

Address Book

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. | Oracle Confidential – Internal 64

Docs on IFS / Plus – Receive Error if no Permission

Word Document

Google Map - URL

PDF Document

Xcel Document

AB- Generic Exits


World A9.3 - Inventory

Results…

Efficiency & Usability of programs

Data Flow

Data Integrity

How?

New processing option to update item location G/L class code when item branch is changed.

New processing options for inventory transactions (Issues, transfers, adjustments, reclassifications) allowing use of only specified document type.

New processing option for item master to prohibit changes to primary unit of measure.

Processing option, function key exits, import/export functionality

Why?

Increase efficiency, improve data integrity, and allows for cross system functionality and range of productivity

Customer driven enhancements.

• What? G/L class code integrity.

Protect document types on inventory transactions.

Prohibit changes to primary UOM.

Skip to item Number P46024

User Defined Data Access & Import UDD

Flash Message Toggle P41200

Access Transfer Order Entry P4021

Display GL Class P41544

Export Cardex


Item Master Z Files WS: 41: Z-Files Creating Item Master F4101 records in Batch Mode (P4101Z P41026Z) (Doc ID 1275831.1)

• Import your data from outside systems

• Update many records easily

• Utilize not only the Item Master Z file but also much more in Z file


Item Master with Generic Exit Function

Example:

• Add a URL to an item description. The URL can link to the internet or area on your system.

• Click and you can link to picture and/or see a description of the item

• See Document 1478037.1 A9.3 Generic Exit Functions to learn more


Sales & Procurement EDI/Automation of Direct Ship /Transfer Order Distribution and Supply Processes

Results…

Reduction in manual data entry.

Faster, more accurate order generation.

Elimination of customizations.

How?

Create direct ship or transfer orders in batch mode:

• Set processing options for batch order generation.

• Add appropriate data to EDI or Z-files.

• Note: Do not flag these options at the same time.

Why?

Automate order entry process, increase efficiency and improve data integrity.

• What? Create direct ship & transfer orders in batch mode using the Batch Order Create program.

For partial shipments, detail order lines will split on both the sales and purchase sides of the direct ship order to maintain integrity.

Enable copy order function and order templates for faster manual entry of direct ship orders.

Transfer order program will now accept line type W for automatic generation of work order in the supply branch.


Approvals Management Approvals Management for Purchase Orders in A9.2 and Newer Releases (Doc ID 889689.1)

• The new functionality is more robust and flexible and provides tighter control over approvals. It is coded to system 00A – Approvals Management.

Base approvals on data in these files

Info that can trigger an approval?

Can require approvals by order

or line level or both

Designate approvers by group,

route or individual

Email Notifications Interactively or via

Batch using Electronic Document Delivery

(EDD)

Approvals


PO Management– Direct Ship /Transfer Orders New processing options for P40211Z allows users to:

•Define the sales order types for which to create related purchase orders (for example, SD)

•Add default values for the new purchase orders

•Designate whether the Ship-To Address on the purchase order defaults from the PO header branch

•Define transfer order types


Direct Ship /Transfer Orders – Working With the Order

• From Receipts P4312, work with Direct Shipments in sales and auto - confirm shipment of the order

• From ship confirm P4205, flag an option to control your direct ship orders


Purchase Order with Generic Exit Function

Example:

• Add a URL to an item description. The URL can link to the internet or area on your system.

• Right click and you can link to picture and/or see a description of the item

• See Document 1478037.1 A9.3 Generic Exit Functions to learn more


User Defined Data - UDD

• HOW Does it Work?

• Access from function keys and processing options behind programs

• Populate fields on the fly or default user defined information from behind the scenes

• Information flows with

each transaction

Ex. From sales order to invoice print, through EDI and back – same data


User Defined Data - UDD User-Defined Data for Distribution (Doc ID 858973.1) – Introduced Release 9.2

• WHAT Is It?

• Accommodates Electronic Data Interchange (EDI) clients to store trading partner specific data applicable to each transaction. But… ALL customers can take advantage!

• Repository of nine new files and hundred plus new fields added to store information in any manner you define!

• WHY?

• Store extra data related to Inventory, Sales & Purchase Orders, and Shipments

• Track valuable customer information in a repository that follows your order flow

F42016 – Sales Order Header User-Defined Data F42116 – Sales Order Detail User-Defined Data F43016 – Purchase Order Header User-Defined Data F43116 – Purchase Order Detail User-Defined Data F42156 – Shipment User-Defined Data F03016 – Customer User-Defined Data F04016 – Supplier User-Defined Data F41166 – Item Master User-Defined Data F41266 – Item Branch User-Defined Data


User Defined Data – UDD Cool Things to Know!

• All User – Defined Information!

• Inactivate and Override Fields

• Define Default Fields for Files

• Define Required Fields

• Maintain UDD information by Group

Set Up and Key Fields

• Generate Errors for Incorrect

Information

• Validates existence of

customer/supplier as well as item/item

& branch records

• Maintain more than one set of user

defined data for customer, supplier,

item, order and shipment via key fields

• Functional with multi-currency

• Functional for sales, inventory,

purchasing and related EDI

transactions


Transfer Order: Sales Order P42565 and PO Print P43500 BI Publisher / EDD/ XML


A931 / EDI / Updates to Receiving Advice Inbound 861 P47071

Results…

Inventory does not go negative

Reduction in manual data entry.

Faster, more accurate order generation.

Data Integrity sales and purchase orders with partial receipts

Automatic shipment confirmation of a sales order line


How?

Receive purchase orders via batch mode:

• Add appropriate data to EDI or Z-files.

Why?

Increase efficiency, improve data integrity, and allows for cross system functionality and range of productivity

• What? Lot Number expiration date

Direct Ship and/or Related Purchase Order functionality

Do not allow negative inventory

Reversal of Receipt (map by LNID, AREC or FREC, and NLIN and URAB)


Receipt Routing – Track Your Inventory From Shipment to Receipt Doc ID 626632.1

• Invoke receipt routing from ship confirm P4205 for transfer orders

• Maintain visibility of transfer orders by placing product in receipt routing at the receiving branch when confirming shipment at supplying branch

• Journals Entries written as material moves from step-to-step

• DMAAIs 4370 & 4375

• Payment Authorized at Any step and Pay for Items

Prior to Receipt Into Stock

• Disposition Setup – Hit F6

• G/L is added so Disposition DMAAI 4375 can create debit to expense account and credit RNV

• Voucher Match immediately after disposition

• If item returned, quantity eligible for receipt again

• New requested date is calculated on the purchase

• Journals Entries written as material moves

from step-to-step, DMAAIs 4370 & 4375


Receipt Routing – Operation Ledger Inquiry

• Track where

and what your inventory is doing from beginning to end!


PO/Receipt/Voucher Summary Inquiry P43260

• View all info related to specific PO and its line number

• Includes corresponding receipts, landed cost, receipt routing, and vouchers.

• Available Option exits to Cardex, open receipts and journal entries included.


Export Cardex F4111

As of Release 9.3.1

• Export records to IFS

• Email or print out information to users for reconciliation

• From P4111 use F24 to Export to IFS File

•Enabled to XML

• Note other programs are also XMl enabled Y/N


A931 / EDI / Updates to Invoice with Receipt Match Inbound 810 P470412

Results…

No Error 2548 for partial matches – The quantity you are trying to match is greater than the quantity that is open for the line

New field NLIN tracks number of receivers during the receipts process and is used in Voucher matching.

Reduction in manual data entry, faster, more accurate order generation, data integrity


How?

Match multiple partials receipts using information from the NLIN field

Add appropriate data to EDI or Z-files.

Why?

Increase efficiency, improve data integrity, and allows for multiple receipts against the same purchase order line mirror interactive program functionality

• What? Match against multiple receipts for same purchase order line.

The NLIN (Number of Lines) replaces URAB (User Reserved Number) when using partial receipts.

Process multiple matches against receipts as does the Interactive program P4314 Voucher Match


EDI Error Notification - P4771 EDI Error Notification (Doc ID 858992.1)

• Automatic distribution of email to group or an individual re EDI errors

• Identify Errors to trigger emails

• Set up Email templates

• Set up system to purge EDI record in error

• Quickly notify trading partner of issue to correct and resend data


Prevent Creation of A/P Vouchers by Line Type

HOW Does it Work?

• Set your Order Line Type P40205 A/P interface flag = N

• At Voucher Match P4314 or P470412, no JE’s are created and 0 PV is created

• A Match Type 2 record is

written to the F43121

Receiver file


What’s new to assist with Inventory/ GL Reconciliation?

Summary Availability report displays zero & negative on-hand balances P41702

G/L Class Code Integrity/G/L Class Code Automatic Update

New Purchase Order/Receipts/Voucher summary Inquiry and Report

G/L Transaction without Item Ledger Transactions Report P41572

View & Report Outside Operations Open Receipts with

Purchasing, Work Order and Item Ledger Detail

Item Ledger allows inquiring by Original Order and Document Number

JD Edwards World • Yes… there’s lots!

Keep following along… for using Batch/EDD/BIP in AR/AP


Batch Process from the Financials Side

• Understand the batch file processes

• Know the required fields

• Give tips on working with batch files

• Know where to find process documents

NOTE: This presentation is for customers on release A9.2 and higher and will not address technical set up concerning Import/Export, for example setting up the IFS directory. See technical documentation for system set up.

88


Overview of the Batch File Processes

• Menu G00PCIE option 2 - Batch Import-Template Create

• Populate template with data, save as .csv

Create & Populate Template

Spreadsheets

• Menu G00PCIE option 3 - Batch Import-CSV or Excel XML

• Verify data uploaded to Z or Z1 file

Import (Upload)

to Z or Z1 file • Menu G04311, G03311, G01313 or G0101Z

• Verify the data in the physical files

Process Data

89

NOTE: This presentation is for customers on release A9.2 and higher and will not address technical

set up concerning Import/Export, for example setting up the IFS directory. See technical

documentation for system set up.


Create and Populate Data on Spreadsheet

90


Create the Template Spreadsheet

91


Populate Data on the Spreadsheet

92


Header Fields vs. Detail Fields

93

Header Fields in F0311Z1 begin with VJED…

Header Fields in F0911Z1 begin with VNED…


Formatting Fields

94

G/L Date

Amount

Account Number


Required Detail Fields

95

• F0311Z1 and F0411Z1

– Address Number (VJAN8/VLAN8)

– G/L Date (VJDGJ/VLDGJ)

– Company (VJCO/VLCO)

– Gross Amount (VJAG/VLAG)

• Other fields to consider:

– Invoice Date (VJDIVJ/VLDIVJ)

– Pay Item (VJSFX/VLSFX)

• F0911Z1

– G/L Date (VNDGJ)

– Account Number (VNANI)

– Amount (VNAA)

• Other fields to consider:

– Explanation (VNEXA)

– Line Number (VNJELN)


Bringing in multiple lines

96

Multiple Journal Entry Lines (F0911Z1):

Multiple Pay Items (F0311Z1):


Saving Data on the Spreadsheet

97

1. Save each of the spreadsheets in Excel to retain formatting

2. When changes are complete, save as .csv format just prior to importing to the iSeries

3. When saving and then exiting out of the .csv answer Yes to the first message on the save and No to the second message when you exit out of the spreadsheet

1 1

1

1

1 3

3

2

TIP: Do not reopen the .csv prior to uploading since all formatting will be lost. If you need to review what is in the .csv right click on it and use Notepad or Wordpad.


Electronic Document Delivery in Financials


Electronic Document Delivery (EDD) - Menu G00E

Distribution Profile - required for distributing and bursting reports/forms to multiple recipients

Email Template – optional - enhances the look of the email

Transformation Templates – xml to pdf

Email Client - send ad hoc email

EDD Workbench – status of the job


Email Template

F6 - Using Generic Text for the Body

Text

Using a Text Document in the IFS

Directory


Transformation Templates Electronic Document Delivery Additional Set up for Bursting

The output file name will be the Template File if

using BIP API’s The output file

name will be the

Output File if

using World

API’s.


DREAM Writer Considerations Exporting Report -

Export parms:

Import Export File name

Enabled Y/N = Y

Bursting Report -

Distribution/Bursting parms:

Enabled Y/N = Y

Valid Dist Profile

Email Template (optional)

Transformation Template:

Optional for World

Required for BIP

Bursting Parm:

1 - World API’s

2 – BIP API’s


Payment Process in Accounts Payable

Vouchers Received Payment Group Created

Write Payment Payment Updated and Posted to

G/L

EFT/xml

Payment data

written to the

F04572x files

//upload.wikimedia.org/wikipedia/commons/b/bc/Volkswagen_Invoice.jpg





Payment formats Using Bursting


A/P payment formats/files

• Bursting Payment Notifications via World:

• P04572B - BACS (F04572B)

• P04572L3 - Belgium (F04572L3)

• P04572SP – SEPA (F04572SP)

• P04572T1 - PPD Format (F04572T)

• P04572T2 – CTX Format (F04572T)

• P04572T3 – IAT Format (F04572T)

• XML Formatted Payment Data:

• P04572X – XML Formatted Payment Info (F04572X)


Bursting Remittance Advice


XML Format for Payment Data – P04572X Set up - Create rtf check

template

Write Payment – creates xml data in F04572X

Send xml data to IFS:

Copy Bank Tape File to Tape – P0457

Option 5 next to member of F04572X

Print checks in Enterprise Edition of BI Publisher – use check template


Creating and Modifying the Rich Text Format (RTF) Template


Modifying RTF Template with Word Plug In

Load Data from XML in IFS Directory

Create the following:

•Repeating Group

•Add Fields for header portion

•Use Table Wizard for detail

•Insert total fields

•Add any literal text

SAVE!!


Payment Reminder XML data loaded and fields available


Review Output - PDF


A Myriad of Links Where to look..

– BI Publisher Training

• A variety of in-class and online (self-paced) courses on BI Publisher.

– BI Publisher Demo Library

• A collection of recordings on how to create common layout elements in RTF & PDF templates.

– BI Publisher Youtube

• Oracle BI Publisher Channel.

– BI Publisher Desktop

• Download 32bit if your Office is 32bit and 64bit if your Office is 64bit (need 64bit Java).

– Online Flash Demos

• A9.2/A9.3 Import/Export EDD BIP Setup Online Demos (Doc ID 1475181.1)

Oracle Confidential – Internal/Restricted/Highly Restricted

http://www.oracle.com/technetwork/middleware/bi-publisher/learnmore/index.html

http://www.oracle.com/technetwork/middleware/bi-publisher/learnmore/demo-library-toc-173301.html

https://www.youtube.com/user/bipublisher

https://www.youtube.com/user/bipublisher

http://www.oracle.com/technetwork/middleware/bi-publisher/downloads/index.html


Other Helpful Documents

124

• Net Change for A9.3 for each system http://docs.oracle.com/cd/E26228_01/doc.93/e29591/software_updates.htm#WEANC107

• A9.3 Manufacturing Enhancements (Doc ID 1432365.1)

• World A9.3 Enhancements to Inventory Management (Doc ID 1446468.1)

• World A9.3 Enhancements to Procurement (Doc ID 1446441.1)

• World A9.3 Enhancements to Sales Order Management (Doc ID 1446410.1)

• World A9.3 Enhancements to Advanced Pricing (Doc ID 1451682.1)

• In My Oracle Support… Search on ‘Information Center Purchasing’ Or Ex: Technical, Sales,

Accounts Payable to find additional information on each system

http://docs.oracle.com/cd/E26228_01/doc.93/e29591/software_updates.htm

http://docs.oracle.com/cd/E26228_01/doc.93/e29591/software_updates.htm


NEW! EnterpriseOne and World Support blogs Stay in the loop! Get real-time information

• Located on My Oracle Support Community in the Support Blogs

• Or, locate them using your favorite search engine such as Google, Yahoo, Bing…

• Learn more about following the blog and getting notifications on doc 1939031.1

https://support.oracle.com/rs?type=doc&id=1939031.1


Quicker Service Request (SR) Resolution My Oracle Support enhancements for quicker issue resolution

– Find targeted solutions while logging SRs with NEW Guided Resolutions

• Narrows down the issue and guides you to a recommended solution when creating an SR.

– Reduce SR resolution times with NEW SR Data Collection (SRDC)

• Provides a consistent set of required data (e.g. logs, screenprints) to help shorten the time it takes to clarify issues and resolve SRs.

– Increase solution collaboration by leveraging the NEW Chat Feature

• In My Oracle Support, a support engineer can now instant message you about your SR.


Save the Date April 12-16, 2015 Mandalay Bay Resort and Casino

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cool functionality and workarounds to make your life easier - jd edwards world

Technology

oracle andor

sales functionality

sole discretion of oracle

technical functionality

financialsab functionality

process a9

user defined exits

parameters a9