Coordinating Center Overview

November 18, 2010

SPECIAL DIABETES PROGRAM FOR INDIANS Healthy Heart Project Initiative: Year 1 Meeting 1

What is the purpose of the Coordinating Center?The primary purpose of the Coordinating Center is to provide a linkage between the Demonstration Projects and the Initiatives ensuring the success of the latter by:

Assuring the integrity and validity of the effort so that the results are meritorious

Documenting the outcomes of the effort in accordance with widely accept standards of evidence

Disseminating the results to audiences in easily understood terms that promote the effort’s continued support and adoption by others

What is this Center’s structure and functions?

The Coordinating Center has 5 core components:

Administrative CoreData CoreResource CoreInformation Technology CoreDissemination Core

Administrative Core: Structure

Steering Committee: Division of Diabetes Treatment and Prevention representatives, Coordinating Center representatives, DP and HH Program representatives, and technical expert representatives

Core Staff: Director, Associate Director, Program Specialist, Center Administrator, and Fiscal Coordinator

Spero M. Manson, PhD, directs the Administrative Core and chairs the Steering Committee

Administrative Core: Functions

Supports, coordinates and monitors activities across Core components

Oversees implementation of key strategic decisions

Coordinates and facilitates Initiatives and Steering Committee meetings

Data Core: StructureCore Staff Director Biostatistician

Statistical Consultants

Biostatistician

Cost Analyst

Data Coordinator

Programmers

Data Managers

HIPAA Coordinator

Data Core: Functions Develops and distributes project materials related to data collection, notably

a manual of operations and supporting documents Develops a web-based data entry system Addresses issues related to HIPAA (Health Insurance Portability and

Accountability Act), the 1996 Act regulating the transfer and collection of Protected Health Information (PHI)

Processes, conducts quality control, compiles, and manages the data Analyzes data in accordance with IHS DDTP and Congressional

requirements Develops report templates and generates reports to the appropriate parties

in a timely fashion Assists in preparing all dissemination products

Resource Core: Structure

Core Staff Program Specialist

Specialist, Clinical Advisor

Consultant

Resource Core: Functions Gathers input on a regular basis to assess the specific technical assistance

needs of program staff

Designs technical assistance and training sessions for regularly scheduled Initiatives meetings

Designs Webinar training sessions

Provides ongoing technical assistance to individual program staff as needed

Brokers access to specialized technical assistance consultants

Information Technology Core: StructureCore Staff

Technology Coordinator

IT Manager

Information Technology Core: Functions

Responsible for computer software selection andsupport

Establishes standards to facilitate compatibility acrossall programs, the IHS DDTP, the Coordinating Center, and technical experts

Emphasizes minimizing the frequency of software conversions in both text-processing, database management, and statistical programming

Works closely with Data Core to develop a centralized data management system that minimizes grantee responsibility for managing data and maximizes efficiencies in data transfer

Dissemination Core: StructureCore Staff

Program Specialist

Specialist, Clinical Advisor

Consultant

Web Developer

Dissemination Core: Functions Provides a comprehensive strategy for communication and information

sharing Among and between Division of Diabetes Treatment and Prevention,

Coordinating Center, and program staff Email Website (password protected) Stakeholders Newsletter Program and participant success stories Reports Scientific publications

Facilitates and coordinates planning national dissemination mechanism, format, and content

How will we relate to one another? Collaboratively, as partners working toward common goals

Regularly by all means available, with greatest reliance on email, web-based methods, and teleconferencing

In a timely and responsive manner

Coordinating Center provides programmatic, as well as activities and outcomes documentation oversight, support, and direction

Division of Diabetes Treatment and Prevention ensures grant compliance

IHS Grants Management Office provides fiscal oversight

Questions?