copac collection management tools introductory...
TRANSCRIPT
The University Library.
Copac Collection Management Tools Introductory Event Session 4. First Case Study: Sheffield
Gary Ward
Head of Capacity Management
13/08/2015 © The University of Sheffield
The University Library.
Content
1. Background 2. The case study 3. Findings 4. Recent developments
The University Library.
1. Background • CCM2
• Workflow development • Trials
• University of Sheffield Library • MTLETU Programme • Weeding stores
13/08/2015 © The University of Sheffield
The University Library.
Workflow development
13/08/2015 © The University of Sheffield
1. Use LMS to generate lists of potential items for withdrawal
2. Enter file of control numbers into CCM Tool
3. Visualisation of search results
4. Export graph data
5. Refine data using withdrawal criteria
6. Import refined data into LMS to generate lists for withdrawal of items from shelves
The University Library.
2. The Case Study
13/08/2015 © The University of Sheffield
The University Library.
Workflow step 1. Use LMS to generate lists of potential items for withdrawal
• LMS = Talis • Bespoke MIS • Main criteria
• TILL store items • In stock • Zero loans
• List produced
The University Library.
Bespoke MIS
The University Library.
List produced
The University Library.
Edited list
13/08/2015 © The University of Sheffield
The University Library.
Workflow step 2. Enter file of control numbers into CCM Tool
13/08/2015 © The University of Sheffield
The University Library.
Search criteria
13/08/2015 © The University of Sheffield
The University Library.
Search results
13/08/2015 © The University of Sheffield
The University Library.
Workflow step 3. Visualisation of search results
13/08/2015 © The University of Sheffield
The University Library.
13/08/2015 © The University of Sheffield
The University Library.
13/08/2015 © The University of Sheffield
The University Library.
Workflow step 4. Export graph data
13/08/2015 © The University of Sheffield
The University Library.
Graph data csv file
13/08/2015 © The University of Sheffield
The University Library.
Graph data Excel file filtered
13/08/2015 © The University of Sheffield
The University Library.
Workflow step 5. Refine data using withdrawal criteria
13/08/2015 © The University of Sheffield
The University Library.
File of standard numbers
13/08/2015 © The University of Sheffield
The University Library.
Workflow step 6. Import refined data into LMS to generate lists for withdrawal of items from shelves
13/08/2015 © The University of Sheffield
• Bespoke script developed at Sheffield • PERL script • Uses SQL • Produces tab separated list
The University Library.
Shelf picking list
13/08/2015 © The University of Sheffield
The University Library.
3. Findings
13/08/2015 © The University of Sheffield
• Positives • 1165 items withdrawn • 29 linear metres of shelving freed up • CCM Tool quick and easy to use • Visualisation useful • Exporting graph data useful • CCM Tool and Talis worked well
The University Library.
13/08/2015 © The University of Sheffield
• Issues • Deduplication of records • Deduplication options
The University Library.
4. Recent developments
13/08/2015 © The University of Sheffield
The University Library.
Search options – holding libraries
13/08/2015 © The University of Sheffield
The University Library.
New workflow
13/08/2015 © The University of Sheffield
1. Use LMS to generate lists of potential items for withdrawal
2. Enter file of control numbers into CCM Tool
3. Visualisation of search results
4. Export graph data
5. Import data into LMS to generate lists for withdrawal of items from shelves
The University Library.
Changed LMS from Talis to Alma!
13/08/2015 © The University of Sheffield