copy submit viewing not - toronto · “dropf” means the disco road organics processing facility,...

TABLE OF CONTENTS

RFP 9121-13-3048 Notice to Potential Proponents ...................................................................................................................... 1 Table of Contents .......................................................................................................................................... 2 1.0 TERMINOLOGY ............................................................................................................................ 4

1.1 References to Labeled Provisions ....................................................................................... 4 1.2 Definitions .......................................................................................................................... 4 1.3 Interpretation ....................................................................................................................... 8 1.4 RFP Process Terms and Conditions .................................................................................... 8

2.0 PURPOSE, BACKGROUND and CONTEXT ............................................................................... 8

2.1 Purpose ............................................................................................................................... 8 2.2 Background ......................................................................................................................... 9

2.2.1 Green Lane Landfill ............................................................................................... 9 2.2.2 Dufferin Organics Processing Facility ................................................................. 10 2.2.3 Disco Road Waste Management Facility ............................................................. 11

2.3 Studies and Reports .......................................................................................................... 13 2.4 City of Toronto Staff Reports ........................................................................................... 14 2.5 Relevant City Policies ....................................................................................................... 15

3.0 SCOPE OF WORK ........................................................................................................................ 16

3.1 Overview ........................................................................................................................... 16 3.2 General Project Requirements ........................................................................................... 17 3.2.1 Additional Project Requirements ............................................................................ 18 3.2.2 Meetings .................................................................................................................. 18 3.2.3 Timeline .................................................................................................................. 18 3.2.4 City's Contribution to the Work .............................................................................. 19 3.3 Part 1 – Green Lane Landfill LFG Utilization Report ...................................................... 20 3.3.1 Purpose .................................................................................................................... 20 3.3.2 Required Report Content ........................................................................................ 20 1a) GLL Landfill Gas Generation and Capture Summary .................................... 21 1b) GLL Large Scale Electricity Generation – Conceptual Design Summary ...... 22 1c) GLL Load Displacement – Conceptual Design Summary .............................. 24 1d) GLL Renewable Natural Gas Production – Conceptual Design Summary ..... 24 1e) GLL Alternative Utilization Options – Identification and Screening ............. 26 1f) GLL – Alternative Option Conceptual Design Summary (Provisional) ........ 26 1g) GLL LFG Utilization Recommendation and Business Case Summary .......... 26 3.4 Part 2 – Dufferin Organics Processing Facility Biogas Utilization Report ....................... 26 3.4.1 Purpose .................................................................................................................... 26 3.4.2 Required Report Content ........................................................................................ 26 2a) DOPF Electricity Generation – Conceptual Design Report ............................ 27 2b) DOPF Renewable Natural Gas Production – Conceptual Design ................... 29 2c) DOPF Alternative Utilization Options – Identification and Screening ........... 30 2d) DOPF Alternative Utilization Option – Conceptual Design Summary

(Provisional) ................................................................................................... 30 2e) DOPF Biogas Utilization Recommendation and Business Case Summary .... 31 3.5 Part 3 – Disco Road Organics Processing Facility Biogas Utilization Report .................. 31 3.5.1 Purpose .................................................................................................................... 31 3.5.2 Required Report Content ........................................................................................ 31 3a) DROPF Electricity Generation – Conceptual Design Report ......................... 32 3b) DROPF Renewable Natural Gas Production – Conceptual Design ................ 34

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3c) DROPF Alternative Utilization Options – Identification and Screening ........ 35 3d) DROPF Alternative Utilization Option – Conceptual Design Summary

(Provisional) .................................................................................................... 35 3e) DROPF Biogas Utilization Recommendation and Business Case Summary .. 35 3.6 Summary of Deliverables .................................................................................................. 35

4.0 PROPOSAL EVALUATION AND SELECTION PROCESS ..................................................... 37 4.1 Selection Committee ......................................................................................................... 37 4.2 Selection Criteria .............................................................................................................. 38

4.3 Selection Process .............................................................................................................. 38 4.4 Schedule of Events ............................................................................................................ 39 4.5 Clarifications ..................................................................................................................... 40 4.6 Interviews or Demonstrations ........................................................................................... 40 4.7 Evaluation Results ............................................................................................................ 40 4.8 Negotiations and Agreement............................................................................................. 41 4.9 Insurance ........................................................................................................................... 41

5.0 PROPOSAL SUBMISSION REQUIREMENTS .......................................................................... 42 5.1 General Overview ............................................................................................................. 43 5.2 Proposal Documentation and Delivery ............................................................................. 43 5.3 Mandatory Team Accreditation Requirements ................................................................. 44 5.4 Proposal Content ............................................................................................................... 44 5.4.1 Technical Proposal ............................................................................................... 44 5.4.2 Cost of Services Proposal ..................................................................................... 49 APPENDICES Appendix A Project Requirements ........................................................................................................ 54 Appendix B RFP Process Terms and Conditions .................................................................................. 89 Appendix C Sample Agreement ............................................................................................................ 95 Appendix D Standard Submission Forms ........................................................................................... 116 Appendix E Price Detail Forms .......................................................................................................... 126 Appendix F Proposal Evaluation Table Selection Criterion Rating Factors....................................... 132 Appendix G Project Reference Material ............................................................................................. 133 Appendix H Maps, Site Plans and Relevant Drawings ....................................................................... 141

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1.0 TERMINOLOGY 1.1 References to Labeled Provisions Each reference in this Request for Proposal to a numbered or lettered “section”, “subsection”, “paragraph”, “subparagraph”, “clause” or “subclause” shall, unless otherwise expressly indicated, be taken as a reference to the correspondingly labelled provision of this Request for Proposal (RFP). 1.2 Definitions Throughout this Request for Proposal, unless inconsistent with the subject matter or context, “Additional Points” means points awarded to the Proponent's Technical Proposal in addition to the allotted points available. “Agreement” or “Contract” means any written contract between the City and a Successful Proponent or any purchase order issued by the City to the Consultant with respect to the Work contemplated by this RFP, and shall be deemed to include the terms and conditions for the provision of the Work as set out in this RFP. “Anaerobic Digestion” means the controlled biological conversion of organic materials in the absence of molecular oxygen to produce biogas, liquid effluent and a solid, partially stabilized organic material. “Applicable Law” or “Applicable Laws” means all applicable statutes, rules having the force of law, regulations, laws, bylaws, and ordinances of Canada, the United States, the Province of Ontario, the State where the Contractor's Facility is located, municipalities or other governmental entities or agencies having jurisdiction over the Work that in any manner whatsoever apply to the Work. “Biogas” means a gas resulting from the biological decomposition of organic material in the absence of oxygen within the Anaerobic Digestion vessels at the Dufferin and Disco Road Organics Processing Facilities. “carbon credits” or “carbon offset credits” or “offset credits” or “offsets” refers to quantified and verified reductions of Greenhouse Gas (GHG) emissions from a given facility, operation or project, where such GHG reductions have been verified by an independent third party verifier, and may be serialized and listed through a GHG registry. “City” means the City of Toronto. “Closing Date” or “Closing Deadline” means the Proposal submission deadline as presented in Section 4.4 of this RFP document. “Combined Total Score” means the sum of the total number of points awarded by the City to the Proponent for their Technical Proposal plus the number of additional points awarded, if any, plus the total number of points awarded by the City to the Proponent for their Cost of Services Proposal; the sum shall not exceed a maximum of 100 points. “Consultant” means the Successful Proponent with whom the City enters into an Agreement. “Cost of Services Proposal” or “Cost of Services Submission” has the meaning set out in Section 5.4.2 of this RFP.

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“Council” means City Council. “Customer” means a person that has contracted for or intends to contract for connection of a building or an Embedded Generation Facility. “Deliverables” and “deliverables” means a product, service or result that must be produced in order to complete a process or phase of the Work. “DBOM” means a project delivery approach in which the design, construction (build), operation and maintenance services of the project are contracted by a single entity known as the DBOM Contractor. “DBFOM” means a project delivery approach in which the project is owned by a single entity and the design, construction (build), finance, operation and maintenance services are contracted by a single entity known as the DBFOM Contractor. “DOPF” means the Dufferin Organics Processing Facility, located at 35 Vanley Crescent, Toronto, Ontario. “DROPF” means the Disco Road Organics Processing Facility, located at 120 Disco Road, Toronto, Ontario. “Emergency Backup Generator” means a generation facility that has a transfer switch that isolates it from a distribution system. “environmental attributes” refers to a broad range of rights and benefits associated with GHG emission reduction, renewable electricity and energy efficiency activities including, but not limited to the environmental rights and benefits that may take the form of carbon credits, renewable energy certificates, green tags, white tags, labelled/certified "green" power, megawatts, water conservation credits, and related attributes.

“Embedded Generation Facility” means a generation facility which is not directly connected to the IESO-Controlled Grid but instead is connected to a distribution system. “Embedded Retail Generator” means a Customer that:

(a) is not a Wholesale Market Participant or a Net Metered Generator; (b) owns or operates an Embedded Generation Facility, other than an Emergency Backup

Generation Facility; and, (c) sells output from the Embedded Generation Facility to the Ontario Power Authority under

contract or to a distributor. “Environmental Compliance Approval” or “ECA” means an approval issued by the MOE under the EPA, and includes a Certificate of Approval issued under the EPA prior to October 31, 2011. “EPA” means the Environmental Protection Act, R.S.O. 1990, Chapter E.19, as amended, or any successor legislation or replacement legislation. “Feed-In Tariff Program” or “FIT Program” means the Ontario Power Authority's Feed-In Tariff Program, see http://fit.powerauthority.on.ca/what-feed-tariff-program. “FIT Application” means an application submitted in response to the FIT Program, see http://fit.powerauthority.on.ca/what-feed-tariff-program. “FIT Contract” means the agreement entered into between a Supplier and the OPA in accordance with the FIT Rules, see http://fit.powerauthority.on.ca/what-feed-tariff-program.

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“FIT Rules” means the rules governing the FIT Program as may be amended in accordance with its terms, from time to time, see http://fit.powerauthority.on.ca/what-feed-tariff-program. “FIT Rules Version 2.1” means the rules as set out in the Feed-In-Tariff Program FIT Rules Version 2.1 document dated December 14, 2012, see http://fit.powerauthority.on.ca/sites/default/files/page/FIT_Rules_Version_2.1.pdf. “General Manager” means the General Manager of the City's Solid Waste Management Services Division or his designate or successor. “GLL” means the Green Lane Landfill, located at 58593 Third Line, RR #7 St. Thomas, in Southwold Township, Elgin County, Ontario. “IESO” means the Independent Electricity System Operator continued under the Electricity Act. “IESO-Controlled Grid” means the transmission system with respect to which, pursuant to agreements, the IESO has authority to direct operations. “Landfill Gas” and “LFG” means the gaseous product from the decomposition of waste materials in a landfill environment. “LDC” means local distribution company and is a company that owns and operates an electricity distribution system; they are also known as distributors. “Load Displacement” means, in relation to a generation facility that is connected to the customer side of a connection point, that the output of the generation facility is used or intended to be used exclusively for the customer's own consumption. “may” and “should” used in this RFP denote permissive (not mandatory). “MFIPPA” means the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, Chapter M.56, as amended, or any successor legislation or replacement legislation. “MOE” means the Ontario Ministry of the Environment. “must”, “shall” and “will” used in this RFP denote imperative (mandatory), meaning Proposals not satisfying imperative (mandatory) requirements will be deemed to be non compliant and will not be considered for contract award. “Net Metered Generator” means an eligible generator to whom net metering has been made available by a distributor. “OPA” means the Ontario Power Authority. “Permits” means any temporary and/or permanent permits, approvals, licenses, easements, right-of-ways, notices, customs documents, certificates, inspection fees, surcharges or other approvals required under Applicable Law. “Preferred Proponent” means a Proponent who may be recommended for award. “Project Manager” means the main contact person at the City for all matters relating to the project.

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“Proponent” means a legal entity that submits a Proposal which, in the case of a consortium, is the member of the consortium identified as the Proponent with whom the City may enter into an Agreement. “Proposal” means an offer submitted by a Proponent in response to this RFP, which includes all of the documentation necessary to satisfy the submission requirements of the RFP. “Provisional Items” refer to work that may be required to be completed, in whole or in part at the sole discretion of, and only following the written approval of, the General Manager, in addition to the base scope of work. Completion of Provisional Items, in whole or in part, will be determined by the General Manager. “Renewable Natural Gas” and “RNG” means LFG or Biogas that has been refined to natural gas pipeline quality. “Request for Proposal” or “RFP” means this Request for Proposal package in its entirety, inclusive of all Appendices and any bulletins or Addenda that may be issued by the City. “scfm” means standard cubic feet per minute and is the volumetric flow rate of a gas corrected to standardized conditions of temperature and pressure (STP); STP conditions to be 15oC, 1 atmosphere unless otherwise stated. “Services” means all services and deliverables to be provided by a Proponent as described in this RFP. “Sites” means the GLL, DOPF, and DROPF. “Source Separated Organics” or “SSO” means waste materials separated from other components of the solid non-hazardous waste stream by the waste generator and which is comprised of solicited organic materials, film plastic and contaminant materials. “Study” has the meaning set out in Section 2.0 of this RFP. “Successful Proponent” means a Preferred Proponent whose Proposal has been accepted and with whom the General Manager may negotiate an Agreement. “SWMS” means the City of Toronto's Solid Waste Management Services Division. “Technical Proposal” has the meaning set out in Section 5.2 of this RFP. “Technical Score” means the sum of points awarded to the Proponent's Technical Proposal. “Treasurer” means the person filling the office of Treasurer of the City of Toronto. “Wholesale Market Participant” means a person that sells or purchases electricity or ancillary services through the IESO-administered markets. “Work” or “Works” means everything to be done, supplied or provided by the Consultant under the Agreement, including all extra or additional work or material, matters or things which may be ordered by the General Manager as provided for under the Agreement. “Work plan” or “work plan” means a plan that defines in detail the scope of work and the schedule for the project and must be derived from the Proponent's proposed methodology.

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1.3 Interpretation In this RFP and in the Agreement, unless the context otherwise necessitates, (a) any reference to an officer or representative of the City shall be construed to mean the person

holding that office from time to time, and the designate or deputy of that person, and shall be deemed to include a reference to any person holding a successor office or the designate or deputy of that person;

(b) a reference to any Act, bylaw, rule or regulation or to a provision thereof shall be deemed to

include a reference to any Act, bylaw, rule or regulation or provision enacted in substitution thereof or amendment thereof;

(c) all amounts are expressed in Canadian dollars and are to be secured and payable in Canadian

dollars; (d) all references to time shall be deemed to be references to current time in the City; (e) a word importing only the masculine, feminine or neuter gender includes members of the other

genders; and a word defined in or importing the singular number has the same meaning when used in the plural number, and vice versa;

(f) any words and abbreviations which have well-known professional, technical or trade meanings,

are used in accordance with such recognized meanings; (g) all accounting terms have the meaning recognized by or ascribed to those terms by the Canadian

Institute of Chartered Accountants; and, (h) all index and reference numbers in the RFP or any related City document are given for the

convenience of Proponents and such must be taken only as a general guide to the items referred to. It must not be assumed that such numbering is the only reference to each item. The documents as a whole must be fully read in detail for each item.

1.4 RFP Process Terms and Conditions This RFP process is governed by the terms and conditions in Appendix B.

2.0 PURPOSE, BACKGROUND and CONTEXT 2.1 Purpose The purpose of this RFP is to select a qualified Consultant to produce a Landfill Gas and Biogas Utilization Strategy for the City's Green Lane Landfill (GLL), Dufferin Organics Processing Facility (DOPF), and the Disco Road Organics Processing Facility (DROPF), in accordance with the requirements set out in Section 3 of this RFP (the 'Study'). The purpose of the Study is to inform future decisions by the City regarding projects to develop the Landfill Gas and Biogas assets at each of three sites. It is expected that the results of this Study will be of interest to organizations external to the City which have business or other interests in the development of renewable energy projects. The final report of this Study may be referenced in future procurement documents or used as a supporting document to a staff report to the City's Public Works and Infrastructure Committee and to City Council, if necessary.

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Note to Proponents: The Consultant selected for this Study will not be eligible to submit proposals for detailed design, engineering, construction, contract administration and operation of a Landfill Gas and Biogas utilization system at each of the Sites. 2.2 Background 2.2.1 Green Lane Landfill The Green Lane Landfill (GLL) is located on parts of Lots 21, 22, and 23, Concession III, Southwold Township, Elgin County. The landfill site is located southwest of the City of London. The GLL is approximately 129.7 hectares (320 acres) in size and is bound by Highway 401 to the south/southeast, Southminster Bourne to the north/northwest and Third Line to the west. The location of the site within a regional context is provided in Appendix H. The proposed Landfill Gas utilization system is to be located on adjacent buffer lands outside of the approved permitted landfilling area. Refer to Appendix H for the proposed location of the LFG utilization system. Planning for the extension of the Landfill Gas pipe to the utilization facility is excluded from the scope of this Study. Landfilling operations commenced at the GLL in 1978. Environmental Assessment (EA) Act approval for GLL’s long-term expansion was obtained in 1998. The EA Approval for the Site Optimization was received in June 2006. The current Environmental Compliance Approval was issued in September 2006 and was subsequently amended and reissued to the City of Toronto in July, 2007. The estimated total approved site volume is 18,832,625 m³ resulting in a total capacity of approximately 16,786,610 tonnes. The thickness of the waste will be in the order of 45 metres. The City became the owner of the GLL on April 2, 2007 and operates the site under two separate contracts:

the Operations, Maintenance and Construction Services Contract; and, the Engineering Services Contract.

The Operations, Maintenance, and Construction Services Contract includes all cell excavation and soil stockpile activity, the day to day landfilling of incoming waste, the application of daily and final cover, the installation of the leachate collection system and horizontal and vertical Landfill Gas well installation, leachate treatment plant and Landfill Gas flare operation and maintenance, and operating, maintaining and balancing the LFG collection wellfield. The Engineering Services Contract includes sampling, monitoring, inspections, and reporting, cell excavation and soil stock pile oversight, leachate collection installation oversight and Landfill Gas well installation oversight. Landfill Gas is collected by a network of vertical and horizontal wells and is directed to two on-site enclosed flares for destruction. It is anticipated that over time additional flares will be required. For the 2011 calendar year, the volume of Landfill Gas collected and directed to the flares for destruction was 12,544,515 m3 or 842 scfm (standardized to 25ºC and 101.3 kPa) with an average methane content of 49%. For the 2010 calendar year, the volume of Landfill Gas collected and directed to the flares for destruction was 16,105,861 m3 or 1,081 scfm (standardized to 25ºC and 101.3 kPa) with an average methane content of 51%. The GLL is not serviced by natural gas. Liquid propane is delivered by truck to various on-site facilities and is used as the fuel source for heating purposes during the winter months. On-site facilities for which

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there are dedicated records for liquid propane delivery are the on-site residential house, the main administrative office building, the weighscale office and shop, and the flares. The three year running monthly average liquid propane use is 4,797 Litres. The facility with the largest propane demand is the weighscale office and shop at a monthly three year average demand of 4,006 Litres, followed by the main administrative building at 353 Litres per month. Three transformers service electricity to the landfill. The leachate treatment plant is serviced by a 600 A at 600 VAC with a 500 kVA transformer, the maintenance building is serviced by a 200 A at 600 VAC with a150 kVA transformer, and the stormwater management pond pump station and ancillary facilities is serviced by a 100 A at 600 VAC with a 75 kVA transformer. On-site facilities for which there are dedicated records for electricity consumption are the radio communication towers, the leachate treatment plant and flares, the on-site residential house, street lights, the main administrative office building, the weighscale office and shop, and the stormwater management pond lift pump. Over the last three years (January 2010 through to December, 2012) the monthly energy consumption averaged 110,720 kWh. The largest electricity consumption is from the leachate treatment plant and Landfill Gas blowers, with a three year monthly average energy consumption of 88,753 kWh, followed by the weighscale office and shop at a three year average monthly consumption of 12,794 kWh. 2.2.2 Dufferin Organics Processing Facility Overview of the Dufferin Waste Management Facility The DOPF is part of the Dufferin Waste Management Facility (DWMF) located at 35 Vanley Crescent, Toronto, Ontario; north of Highway 401, south of Finch Avenue between Dufferin Street and Keele Street. In addition to the DOPF, the DWMF includes a material recycling facility (MRF), a transfer station (TS) and an administrative building. The DOPF site location and existing layout is shown in Appendix H. History, Current Status and Future Plans for the DOPF The DOPF was designed to process a portion of the City's Source Separated Organics (SSO) material collected through the Green Bin Program. The facility started operations in 2002; is owned by the City; and is currently operated under contact by CCI-TBN Toronto Inc. The facility employs an Anaerobic Digestion (AD) operation to convert the organic fraction of the SSO into a partially stabilized organic solid material, typically referred to as digester solids and which is used as a feedstock for compost production, and Biogas. For more information on the DOPF please see: http://www.toronto.ca/greenbin/index.htm and http://www.toronto.ca/involved/projects/dufferin_green_bin_facility/. At full capacity, the DOPF currently processes SSO material at a rate of 30,000 tonnes per year, resulting in the production of approximately 3,000,000 m3 of Biogas per year (at a rate of 100 Nm3 Biogas per tonne SSO processed, average 342 m3 per hour (approximately 201 scfm) based on 24 hours per day over 365 days). The DOPF receives SSO for processing 5 days per week and because it has a limited capacity to buffer the feeding rate to the AD operation; the Biogas flow rate varies significantly; between 100 m3 per hour or less, and 1,000 m3 per hour. The design of the DOPF lacks any Biogas treatment operations and all Biogas is presently combusted in an open flare. The DOPF will continue to operate in its current configuration until the end of 2013. Afterwards the DOPF will be temporarily shut down for 18 to 24 months during which a construction project to expand

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its processing capacity to 55,000 tonnes of SSO per year will be executed, likely on a DBOM basis. Installation of a Biogas utilization system may be included in the scope of work for the expansion project. A conceptual post-expansion site plan showing the proposed location of a Biogas fueled co-generation system is also provided in Appendix H. When operating at the full expanded processing capacity of 55,000 tonnes per year, the expanded DOPF is expected to generate Biogas at a rate of 125 Nm3 per tonne SSO processed, for a total of 6,250,000 m3 of Biogas annually (average 721 m3 per hour or 424 scfm). The capacity to buffer the feeding rate to the AD operation will be increased to stabilize Biogas production. Summary of Environmental Compliance Approvals Currently, the Dufferin Waste Management Facility operates under the following Environmental Compliance Approvals:

ECA (Amendment to Provisional Certificate of Approval) # A280709 – Waste Disposal Site (site-wide approval, including the organics processing facility), issued March 11, 2011;

ECA (Amended Certificate of Approval) # 5459-8CSRVT – Air, for the organics processing facility, issued March 11, 2011; and,

ECA (Certificate of Approval) # 0104-6K5KH9 – Air, for the material recovery facility, issued March 8, 2006.

SWMS intends to combine these approvals into one site-wide multi-media Environmental Compliance Approval to coincide as part of a future project to increase the SSO processing capacity of the DOPF. Other Aspects of the DWMF Potentially Relevant to the Study Building and process heat at the DOPF are supplied by natural gas fired boilers. Between 2010 and 2012, the DOPF facility consumed 892,962 m3 of natural gas and 5,276,239 kWh of electricity while processing a total of 110,668 tonnes of SSO. The three year average natural gas and electricity consumption per tonne SSO processed is 8.07 m3 and 47.68 kWh, respectively. For the calendar year of 2012 the facility processed 35,268 tonnes of SSO and consumed an average of 8.70 m3 of natural gas and 50.85 kWh per tonne of SSO processed. Natural gas consumption per tonne is highly seasonal, with maximum consumption typically occurring between the months of January and February (17.83 m3/per tonne SSO in 2011) and minimum consumption typically occurring between the months of July and August (1.17 m3/per tonne of SSO in 2011). Seasonal trends in electricity consumption are not as pronounced and not as predictable. The electrical power supply to the DWMF is from a 27.6 kV power line from Vanley Crescent which feeds a 3000/4000 kVA, 27.6 kV/4.16kV transformer located at the southeast side of the site. This transformer feeds two Unit Substations. The proposed DOPF expansion will include a new dedicated electrical service for the facility. 2.2.3 Disco Road Organics Processing Facility Overview of the Disco Road Waste Management Facility The DROPF is currently under construction at the Disco Road Waste Management Facility (DRWMF) located at 120 Disco Road, Toronto, Ontario, north of Highway 409 and east of Highway 427. The

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DRWMF and adjacent areas are underlain with buried waste. The DRWMF also includes the Disco Rd. Transfer Station (DRTS), a public drop-off depot for Municipal Hazardous and Special Waste (MHSW) and Waste Electrical and Electronic Equipment (WEEE) and outdoor transfer pads for leaf and yard material (L&YM) and compost. The DRWMF site location and existing layout is shown in Appendix H. Space allocated for the future installation of the biogas utilization system is also shown on the DRWMF layout drawing. History, Current Status and Future Plans for the DROPF In 2007, Council approved the City's plans to expand the Green Bin Program processing capacity within the City's boarders in order to meet program demand and allow more users to join the program. The DROPF will be commissioned at 75,000 tonnes per year but may process up to 90,000 tonnes per year. Construction of the DROPF commenced in December, 2010. Commissioning of the DROPF is scheduled to begin in mid-2013 and be completed in January 2014. The facility will use Anaerobic Digestion technology and processes similar to the DOPF. The DROPF is being developed through a DBOM contract with AECOM Canada Ltd. The DBOM contract has a base operating term of two years and allows the term to be extended by up to an additional three years at the sole discretion of the City. Aspects of the DROPF design and DRWMF site layout relevant to the production and utilization of Biogas are:

co-fired (i.e. natural gas and Biogas) boilers to provide building and process heat; digester feed buffer tank to enable a constant 24/7 supply of feed to both digesters, thereby

ensuring a constant rate of Biogas production; enclosed Biogas flare; new substation with spare capacity for future Biogas system; and, dedicated space for future Biogas system on north the side of transfer station building.

The DROPF operating contract obligates the operator to satisfy specific performance requirements relevant to the production and utilization of Biogas, as follows:

maintain an average methane fraction (volumetric basis) in Biogas of 60 percent or greater; maintain a Biogas production rate equal to 80 percent of the ultimate Biogas yield per unit of pulp

fed to the digester system or greater; and, maintain a Biogas flowrate with a variance of no more than +/- 5 percent from the average Biogas

flowrate. The DROPF operating contract allows the Operator to use Biogas in the co-fired boilers to supply building and process heat. For more information on the DROPF please see: http://www.toronto.ca/greenbin/index.htm and http://www.toronto.ca/involved/projects/disco_greenbin/ Production of Biogas will commence with the start of commissioning, i.e. in mid-2013. It is expected that Biogas yield will be 125 Nm3 per tonne of SSO processed resulting in a total production of approximately 9,375,000 m3 of Biogas per year (average 1,070 m3 per hour or 630 scfm). For the purpose of this Study it can be assumed that the characteristics of the Biogas from the DROPF will be similar to the Biogas currently produced at the DOPF.

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Summary of Environmental Compliance Approvals The Disco Road Waste Management Facility operates under the following Environmental Compliance Approvals:

Amended Environmental Compliance Approval # A280303 – site waste disposal approval, issued December 2, 2011;

Environmental Compliance Approval # 1371-8M7GQL – site air approval, issued December 2, 2011; and,

Amended Environmental Compliance Approval # 3473-8HFKRH – site stormwater approval, issued December 2, 2011.

Other Aspects of the DRWMF Potentially Relevant to the Study The electrical power supply enters the DRWMF from Carlingview Road to a new 3000 kVa transformer to supply the existing transfer station. The estimated electricity demand for the transfer station is 630 kVA. The estimated demand for the DROPF is 2,100 kVA. The spare capacity of approximately 300 kVA is for the future Biogas utilization system. 2.3 Studies and Reports Studies and reports potentially relevant to this Study and which will be made available to the Consultant are: Enbridge Gas Distribution Characterization Anaerobic digester Gas at City of Toronto Dufferin Anaerobic Digester, Prepared by OSS Services, September, 2008 Appendix G contains an excerpt of a Biogas analysis done by OSB Services in 2008 for three Biogas samples collected from the DOPF, and is indicative of the typical Biogas quality produced at the facility. Landfill Gas Generation Modelling – Green Lane Landfill, City of Toronto, Ontario, Prepared by Golder Associates, June, 2009 In 2009, SWMS retained the services of Golder Associates to forecast LFG generation from the GLL under two operational scenarios:

the existing operations where all incoming waste is disposed at the landfill; and, the implementation of mechanical and biological treatment (MBT) where, prior to

landfilling, incoming waste from the City is processed by a series of mechanical process (e.g., shredding, sorting, screening, etc.) to separate recyclables, and biological processes (e.g., Anaerobic Digestion (AD) followed by composting, curing and refining, etc.) to reduce its organic content.

Biogas and Landfill Gas Utilization Study for City of Toronto, Prepared by FVB Energy Inc., November, 2009 In 2009, the City retained the services of FVB Energy Inc. (FVB) to undertake a Biogas and Landfill Gas Utilization Study. The study was conducted at a pre-design feasibility level. FVB undertook a survey of all known technologies for Biogas and Landfill Gas utilization, selected viable options, collected relevant comparative data on viable options, and finally compared financial, environmental and risk factors in order to identify optimal utilization options. Biogas and Landfill Gas utilization technologies were considered proven only if they demonstrated successful operation in at least two facilities on a scale similar to the City's projects. In taking financial, environmental and risk factors into account, FVB determined that for the Green Lane Landfill, co-generation (heat and power generated in a single process) was the optimal LFG utilization

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option. This finding was based on the THESI/OPPL proposal referenced in Section 2.4 below (Utilization of the Biogas from the new Source Separated Organic Material Processing Facilities and Landfill Gas from the Green Lane Landfill, October 19, 2009). This proposal is no longer relevant. For both the Dufferin and Disco Road Organics Processing Facilities, the preferred option was production of RNG for injection into the natural gas distribution system for use as fuel for the City's compressed natural gas (CNG) vehicles and to offset some natural gas consumption (Pipeline Gas/CNG). This preferred RNG option was based on natural gas price forecasts which are no longer valid. 2.4 City of Toronto Staff Reports The following chronological list of City of Toronto Staff Reports provides background information with respect to past efforts to utilize LFG and Biogas from the GLL, the DOPF and the DROPF. Proposal by Toronto Hydro Energy Services Inc. to Develop Renewable Energy Cogeneration Projects at Selected City Sites, May 17, 18, and 19, 2005 http://www.toronto.ca/legdocs/2005/agendas/council/cc050517/pof5rpt/cl027.pdf At its May 17, 18, and 19 meeting, City Council authorized staff to negotiate agreements with Toronto Hydro Energy Services Inc. (THESI) for the development of energy co-generation projects at four City sites, including two SWMS sites, subject to the concurrence of the General Manager, SWMS that implementing the co-generation projects would not cause an operational detriment when compared to the status quo, or conflict with competing Council approved plans at these locations. Notice of Motion, Revised M17.8 Toronto Hydro Renewable Energy Projects within City Facilities, March 3, 2008 http://www.toronto.ca/legdocs/mmis/2008/cc/bgrd/m17.8.pdf At its March 3, 4, and 5, 2008 meeting, City Council authorized City staff to replace one of the two SWMS sites (a former landfill) with the recently purchased Green Lane Landfill. Utilization of the Biogas from the new Source Separated Organic Material Processing Facilities and Landfill Gas from the Green Lane Landfill, October 19, 2009 http://www.toronto.ca/legdocs/mmis/2009/pw/bgrd/backgroundfile-24372.pdf At its November 30, December 1, 2, 4 and 7, 2009 meeting, City Council authorized the General Manager, SWMS, to enter into sole source negotiations with THESI and Ontario Plants Propagation Ltd. (OPPL), in partnership, for a contract to design, build, own and operate a new cogeneration system to utilize the Landfill Gas from the Green Lane Landfill. The report also directed the General Manager, SWMS, to issue a Request for Expressions of Interest and a Request for Proposal to design, build, own and operate biogas refining projects at the two organics processing facilities. Authority to Enter into Lease Agreement and Biogas Utilization Agreement with Toronto Hydro Energy Services Inc. and Ontario Plants Propagation Ltd. – Green Lane Landfill, March 31, 2010 http://app.toronto.ca/tmmis/viewAgendaItemHistory.do?item=2010.EX43.8 At its May 11 and 12, 2012 meeting, Council granted authority for the City to enter into a Lease Agreement and a Biogas Utilization Agreement, each for a term of 25 years, with THESI and OPPL, to utilize Landfill Gas from the GLL subject to THESI/OPPL taking all commercially reasonable steps necessary to secure a FIT Contract. Authority to Enter into a Biogas Pilot Project Agreement with Enbridge Gas Distribution Inc. to Supply, Install, Own and Operate a Biomethane System at the Dufferin Waste Management Facility, May 3. 2010. http://app.toronto.ca/tmmis/viewAgendaItemHistory.do?item=2010.PW33.13 At its meeting on June 8 and 9, 2010, City Council authorized SWMS to enter into a Biogas Pilot Project Agreement with Enbridge Gas Distribution Inc. to supply, install, own and operate a biomethane system

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at the DWMF to receive and refine biogas produced by the DOPF. The refined biogas was to be used in SWMS collection vehicles. Following the June 8 and 9, 2010 Council directive SWMS began negotiations with Enbridge however during the period of negotiations the price of natural gas decreased significantly and it became apparent to both parties that the RNG project would be uneconomical in the short and medium-terms. Both parties mutually agreed to abandon the project. Amendment to Authority to Enter into Lease Agreement and Biogas Utilization Agreement with Toronto Hydro Energy Services Inc. – Green Lane Landfill, June 3, 2011 http://app.toronto.ca/tmmis/viewAgendaItemHistory.do?item=2011.EX7.6 At its July 12, 13, and 14, 2011 meeting, Council granted new authorities for the City to enter in Lease and Biogas Utilization Agreements with THESI. The revised authorities were required because of a change in project scope. The electricity grid connection point was changed from the west side of London to the east side of London requiring a longer transmission line. To minimize the capital cost impact of the longer transmission line, the location of the generating facility was changed from OPPL to the GLL buffer lands. The revised authorities include a provision whereby the Agreements automatically terminate in the event that THESI does not obtain a FIT Contract prior to December 31, 2012. THESI was unable to secure a FIT Contract prior to December 31, 2012, and therefore the authorities to contract with THESI are no longer valid. 2.5 Relevant City Policies The City's policies relevant to LFG and Biogas utilization include the following: Draft Carbon Credit Policy (not yet adopted by Council) Revised Carbon Credit Policy and Revenue Opportunities http://www.toronto.ca/legdocs/mmis/2012/ex/bgrd/backgroundfile-50428.pdf "City divisions, agencies and corporations claim ownership of all environmental attributes, including carbon credits, as a general provision in its procurement processes. City staff will take all reasonable steps to safeguard the City's ownership of environmental attributes in any contract, procurement document or other arrangement. Staff may determine that in order to enter into certain funding arrangements or other agreements with the province or federal authorities, the City may be required to cede its rights to environmental attributes as a condition of entering into such an agreement (e.g. the Ontario Power Authority's Feed-in Tariff agreements)." Climate Change, Clean Air and Sustainable Energy Action Plan: Moving from Framework to Action - June 13, 2007 http://www.toronto.ca/legdocs/mmis/2007/pe/bgrd/backgroundfile-4982.pdf "City Council direct Deputy City Manager and Chief Corporate Officer to issue in 2007 a request for an expression of interest to the renewable energy business sector in order to identify potential approaches to develop renewable energy systems (e.g., solar, wind, geothermal and biogas) for approximately 1,500 City buildings and landfill sites" The Power to Live Green: Toronto's Sustainable Energy Strategy http://app.toronto.ca/tmmis/viewAgendaItemHistory.do?item=2009.EX36.9

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"City Council work with key stakeholders and the community to aggressively “green the grid” by embracing new renewable energy opportunities under the Green Energy and Green Economy Act and its related Feed-in-Tariff provision" "City Council direct the Deputy City Manager and Chief Financial Officer to coordinate the actions necessary, including accessing the Feed-in Tariff, that will see by 2020 the installation of renewable energy systems, where feasible, on all City owned buildings and properties, and that the Deputy City Manager and Chief Financial Officer or his designate be authorized to execute all agreements necessary to access the Feed-in Tariff." "City Council direct the General Managers of Solid Waste Management and Toronto Water, to implement all viable opportunities for utilizing the bio-gas generated from the processing of waste at landfills, source separated organic facilities and waste water treatment facilities" 3.0 SCOPE OF WORK 3.1 Overview The purpose of the Study is to inform future decisions by the City regarding projects to develop the Landfill Gas asset at the GLL and the Biogas assets at the DOPF, and DROPF. The scope of work tasks the Consultant with developing conceptual designs for base and viable alternative utilization options, as identified by the Consultant and accepted by the City, for each of the three City Sites, and to recommend a preferred utilization option for each Site based on a comparative assessment of risks, costs, benefits and other criteria proposed by the Consultant and accepted by the City. The Consultant is further tasked with developing business cases for each recommended option which will include recommendations for procuring the contracts necessary to implement the preferred utilization options. The Scope of Work presented in Section 3.0 of this RFP is the suggested Scope of Work. Proponents are invited to submit a proposed Study methodology (Section 4 of the Proponent's Technical Proposal) and a Work plan and Deliverables (Section 5 of the Proponent's Technical Proposal) that is different from the suggested Scope of Work, provided that the proposed methodology and Work plan and Deliverables are designed to, and will satisfy all of, the City's requirements for the Study. Biogas utilization options which are to be considered as part of the base scope of work (i.e. Base Options) are:

production of electricity considering both FIT Contract and non-FIT Contract scenarios (e.g. Embedded Retail Generator, Wholesale Market Participant, Load Displacement) or any possible combination thereof; and,

production of Renewable Natural Gas for injection into the natural gas distribution system considering sale of the RNG to the distribution utility or to other public or private sector purchasers.

Anticipating that the OPA's Large (>500 kW) FIT Program application window may open at some point during the Study, the scope of work tasks the Consultant with preparing the information necessary to submit a FIT Contract application for each Site within the application window timeline. Submission of the FIT Contract applications will be the City's responsibility. The Biogas and LFG Utilization Study (2009) by FVB Energy Inc. considered all categories of potential utilization technologies but determined that only two were technically proven at a reasonable scale:

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electricity and RNG production, which are both Base Options for this Study. Categories which at the time did not meet the requirements for technical viability but may now warrant reassessments include production of liquefied Biogas, methanol/ethanol or synthetic diesel fuel. The scope of work tasks the Consultant to identify potential viable alternatives to the Base Options and to employ suitable screening criteria to determine which, if any, of the potential alternatives merit consideration in addition to the Base Options for each Site (i.e. Alternative Options). Alternative Options recommended by the Consultant and accepted by the City will be developed to the conceptual design stage and included in the comparative assessment of utilization options. Note to Proponents: Identification and recommendation of Alternative Options, if any, is base scope of Work. Conceptual designs for Alternative Options, if any, are provisional Work. The Study has three (3) parts which are described in the following sections, as follows:

Part 1: Green Lane Landfill LFG Utilization Report Part 2: Dufferin Organics Processing Facility Biogas Utilization Report Part 3: Disco Road Organics Processing Facility Biogas Utilization Report

The City will own all final documents and will copy and distribute the final documents as required without notice to the Consultant. 3.2 General Project Requirements The City’s project requirements are provided in Appendix A (A1 General Project Requirements, A3 Engineering Studies, and A4 Pre-Design Engineering Services) and are applicable to the entire scope of Work. A.1 General Project Requirements sets out the general project requirements. Appendices A2, A5, A6 and A7 identified in Section A1.1.1 do not apply to this Study. A designated substances survey is not required. A.3 Engineering Studies sets out requirements for engineering studies. The following sections of Appendix A.3 do not apply to the Work: Section A.3.4, A.3.5, and A.3.6 first sentence in Section A.3.3, and Section A.3.6.1(3.). A.4 Pre-Design Engineering Services sets out the requirements for pre-design engineering services. The following sections of Appendix A.4 do not apply to the Work:

Section A.4.1.8; Section A.4.1.9; Sections A.4.2.2, A.4.2.3, A.4.2.4 inclusive; Section A.4.2.6; Section A.2.8; Section A.4.4 Section A.4.6; Section A.4.6; Section A.4.7; Section A.4.8; and, Section A.4.9.

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3.2.1 Additional Project Requirements

The following clauses provide additional, project specific requirements, and are to be read in conjunction with the Appendix A.1, A3, and A4. Where there is a conflict, the provisions in this section shall take precedence.

Review all relevant background material, to be provided by the City, and existing site conditions.

The Consultant will be required to create and maintain an internet-based document management system where all Study related documents can be uploaded and stored for easy access and sharing. Upon completion of the project, the contents of the document management system are to be provided to the City in electronic format.

At the beginning of the Study, the Consultant is to provide a baseline work plan for review and

approval by the City. The Work plan will be a refinement of the Proposal, which will define in detail the scope of work and schedule for the project. The schedule is to be updated monthly and reviewed at progress meetings. Changes to the project schedule require a written explanation and must be approved, in writing, by the City.

Proponents are to confirm on-site, to their own satisfaction, both the accuracy of the information

provided in the City’s RFP and the current site conditions prior to submission of Proposals.

Note that the Consultant shall comply with applicable City requirements with respect to Health & Safety (note orientation requirements, Appendix A.1 – General Project Requirements, Section A1.15.).

3.2.2 Meetings In addition to the project meetings required in accordance with Appendix A.1 (Section A.1.5.1), it is expected that the Consultant will be required to attend the following meetings:

one ½ day project initiation meeting; one full day site visit to the GLL; one ½ day site visit to the DOPF; one ½ day site visit to the DROPF; three ½ day meetings to discuss the draft reports; thirteen ½ hour project status meetings (by phone); two full day meetings with external agencies; one ½ day project wrap-up meeting; and, one ½ day to attend and support staff at the City's Public Works and Infrastructure Committee,

if required. Bi-weekly progress meetings, whenever practical, will be by telephone and are anticipated to be one half hour in duration. The Consultant is expected to produce draft and final versions of project meeting notes. 3.2.3 Timeline The City intends for the Study to commence in the Spring of 2013 upon execution of the Agreement and should be completed 30 weeks from the start date.

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The expected timelines for this project are as follows: Contract Start Date Week One Report on FIT Application Requirements Four weeks from Start Date Draft Utilization Reports 24 Weeks from Start Date Final Utilization Reports 30 Weeks from Start Date

The Consultant will be required to commit the resources required to complete the Work within the tight timelines. Note to Proponents: If the Proponent considers the timeline to be too short or too long, this is to be identified in Sections 4 and 5 of their Technical Proposal. Within Section 5 of the Technical Proposal, the Proponent is responsible for identifying a timeline within which they are committed to accomplishing the Work. Note to Proponents: All field investigations relying on the operation of the DOPF will need to be completed by the end of 2013. The DOPF will be decommissioned at the beginning of 2014. 3.2.4 City's Contribution to the Work a) General The City's Project Manager will be available to provide direction and liaison with other internal or external agencies, as required. b) Green Lane Landfill LFG Utilization The City will provide or make available relevant documents for the GLL including:

Annual Progress Reports which contain information on LFG quantities (Table 3.1 of the Annual Progress Reports);

pertinent site plans and drawings; Environmental Compliance Approvals and other pertinent Permits; Design and Operations Reports; Field Service Manual; Landfill Gas Operation and Maintenance Manuals; May 2010 Air Quality Monitoring Report; current and future LFG quantities and current LFG quality as per the NPRI, O.Reg.127/01 and

GHG Emission Reports; historic waste disposal records; future anticipated waste disposal quantities; and, Union Gas' estimate for pipeline connection to the GLL.

The City will provide current information on Landfill Gas composition, if required. The City will provide, by appointment, escorted access to the GLL during business hours. c) Dufferin Organics Processing Facility Biogas Utilization The City will provide or make available relevant documents for the DOPF including the following: Studies, Reports and Records:

DOPF Operational Manuals, as-build drawings, shop drawings, Operations Plan, Commissioning Reports for New Anaerobic Digester and New Odour Treatment System, Operations and Maintenance Manuals for New Anaerobic Digester and New Odour Treatment System, Warranties;

current Environmental Compliance Approvals and application documents including air and noise assessments;

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Biogas quantity and quality estimates; Dufferin Organics Processing Facility (DOPF) Condition Assessments – Structural and Building

Envelope - Genivar – March 2012; Geotechnical Investigation Report – CCI-TBN – prepared by exp. Global Inc. (previously Trow

Global Holdings Inc.) – 2011; Draft Engineering Study Report, New Source Separated Organic Material Processing Facility –

DOPF - Conestoga Rovers & Associates – 2009; current designated substances list (DSL) Survey for Dufferin (Resource Environmental

Associates, Nov 20/7 and Nov 22/07); past geotechnical reports prepared by Golder Associates, Trow Consulting Engineers Ltd,

Lawrence Fleming & Associates from 1994 to 2004 for work in surrounding buildings near DOPF and at 35 Vanley Crescent; and,

Biogas quantity and quality estimates from the expanded DOPF. The City will provide, by appointment, escorted access to the DOPF during business hours. d) Disco Road Organics Processing Facility Biogas Utilization The City will provide or make available relevant documents for the DROPF including the following:

DROPF 100% detail design report, which includes inventory of electrical load for DRWMF; DROPF 100% detail design drawings; summary of DROPF design provisions for future installation of a Biogas cogeneration system; estimated DROPF building and process heat requirements; current Environmental Compliance Approvals and application documents including air and noise

assessments; current designated Substances list (DSL); and, Biogas quantity and quality estimates.

The City will provide, by appointment, escorted access to the DROPF during business hours. 3.3 Part 1 – Green Lane Landfill LFG Utilization Report 3.3.1 Purpose The purpose of the Green Lane Landfill LFG Utilization Report is to determine the optimal utilization system and the optimal utilization system configuration. The Green Lane Landfill LFG Utilization Report will be a compilation of the Summaries listed below prefaced by an executive summary and table of contents. 3.3.2 Required Report Content The Green Lane Landfill LFG Utilization Report should be organized as follows:

Executive Summary Table of Contents Purpose of the Report Background Information Research/Work Performed Findings (including drawings) Recommendations Appendices – Supporting Summaries

1a) GLL Landfill Gas Generation and Capture Summary (Base Scope) Supporting Technical Memoranda

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1b) GLL Large-Scale Electricity Generation – Conceptual Design Summary (Base Scope) Supporting Technical Memoranda

1c) GLL Load Displacement – Conceptual Design Summary (Base Scope) 1d) GLL Renewable Natural Gas Production – Conceptual Design Summary (Base Scope)

Supporting Technical Memoranda 1e) GLL Alternative Utilization Options – Identification and Screening (Base Scope) 1f) GLL Alternative Utilization Option – Conceptual Design Summary (Provisional Scope) 1g) GLL Landfill Gas Utilization Recommendation and Business Case Summary (Base

Scope) The purpose of the Summaries and the contents of the Technical Memoranda comprising each Summary are outlined in the following sections. 1a) GLL Landfill Gas Generation and Capture Summary The purpose of this Summary is to forecast the quantity (annual average scfm) and quality of LFG available for utilization over the 30-year period from 2015 to 2045 at the Green Lane Landfill. The information provided by this Summary will be used to determine the electricity generation potential of the Site. As a minimum, the Green Lane Landfill LFG Generation and Capture Summary must include the following Technical Memoranda prefaced by a summary of the work, discussion of results and recommendations relevant to the subsequent stages of the Work, as follows:

Technical Memorandum #1 – LFG Generation Forecast Technical Memorandum #1 must, as a minimum, include:

a. a summary, based on information provided by the City, of the anticipated future waste composition and waste quantities to be landfilled under status quo conditions, that is, current and future waste generation rates;

b. a listing and description of the data gaps for estimating LFG generation; c. a description of the steps taken and assumptions made in order to fill the identified data gaps; d. a discussion of the preferred LFG generation model or models which is to include the

model's ability or inability to account for changes in waste composition over time and the implication on LFG estimation results, and a discussion on model calibration and calibration factors;

e. a LFG generation forecast which includes upper and lower confidence boundaries and which is to be provided in both a table and graph format along with a narrative description; and,

f. a description of the expected composition of the LFG from the GLL. Technical Memorandum #2 – LFG Capture Forecast Technical Memorandum #2 must, as a minimum, include: a. a discussion of the expected LFG capture efficiency rates based on, among other things, a

review of LFG capture efficiencies from similar landfills, a review of the design of the LFG collection system at the GLL, and a comparison of historic LFG flaring rates against historic estimated LFG generations rates at the GLL;

b. a listing and description of the data gaps for estimating capture efficiencies; c. a description of the steps taken and assumptions made in order to fill the identified data gaps;

and, d. a LFG capture forecast which includes upper and lower confidence boundaries and which is

to be provided in both a table and graph format along with a narrative description. Technical Memorandum #3 – Quantity and Quality of LFG Available for Utilization Technical Memorandum #3 must, as a minimum, include: a. a summary of the quantity of LFG available over time for utilization which includes upper

and lower confidence boundaries and which is to be presented in both a table and graph format, along with a narrative description; and,

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b. a summary of the expected LFG composition, over time, of the gas that will be available for utilization.

1b) GLL Large-Scale Electricity Generation – Conceptual Design Summary The purpose of this Summary is to determine the amount of electricity that can be generated from the captured LFG, recommend a preferred large-scale electricity generation concept, produce a conceptual design of the preferred concept, identify required licenses, permits and approvals, and develop a financial model of the electricity generating system. This part of the Work will also compile all the information necessary to apply for a FIT Contract. The design, construction, and operation of the LFG collection system at the Green Lane Landfill is excluded from the scope of Work for the large-scale generation system conceptual design summary. Amendments, if any, to the Environmental Compliance Approvals for the Green Lane Landfill is also not included in this scope. As a minimum, the GLL Large-Scale Electricity Generation – Conceptual Design Summary must include the following information:

Technical Memorandum #1 – Electricity Generation Estimates, Generation System Concepts and Recommended Approach The purpose of this Technical Memorandum is to recommend an approach for generating and selling electricity. Technical Memorandum #1 must, as a minimum, include: a. an estimate of the quantity of electricity (kWh) that can be produced over time based on LFG

generation and capture rates; b. a minimum of three (3) system concepts that examine a range of potential electricity

generating options such as, but not limited to, Embedded Retail Generator, or Wholesale Market Participant; system concepts are to cover the range of feasible system configuration and/or development options considering, available technology, system scale, and system life cycle (i.e. staged development, commissioning, upgrades, and decommissioning), grid connection point, and transmission line route and construction; and,

c. evaluation and recommendation of the optimum overall approach that considers economic and environmental costs, benefits, and risks, and other criteria proposed by the Consultant and accepted by the City.

Technical Memorandum #2 – FIT Program Application Technical Memorandum #2 is to provide all the information required for the submission of a FIT Application under the rules outlined in FIT Rules Version 2.1, or any successor FIT Rules at the time of submission. The City will submit the FIT Application and will pay all fees associated with the FIT Application including all Application Fees and Application Securities and any other fees identified in the FIT Rules Version 2.1 and any future successor FIT Rules. At minimum, this Technical Memorandum is to provide the following information: a. the location of an appropriate electricity grid connection point within the maximum allowable

distance identified in the FIT Rules Version 2.1 or any successor FIT Rules; b. for the transmission line to the grid connection point, a discussion of the following:

i. the recommended transmission line route, including a drawing of appropriate scale and detail that shows barriers to both public and private right-of-ways of the route;

ii. a summary of all the required plans, permits, licenses and approvals, and associated costs to prepare; and,

iii. a summary of any other item needed to plan for the construction of the transmission line,

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c. results of consultations with Hydro One regarding the preliminary impact and distribution impact assessments as required under the FIT Program and provision of a summary of the consultations;

d. a preliminary Connection Point Assessment which will include: i. Connection availability

ii. Transmission availability iii. Distribution availability; and,

e. a summary identifying any outstanding FIT Application requirements needed in order to ensure that the FIT Application is complete prior to submission and a discussion outlining the steps required to be taken in order to satisfy the identified outstanding FIT Application requirements.

Technical Memorandum #3 – Conceptual Design Technical Memorandum #3 will provide a conceptual design for the generation system concept accepted by the City following review of Technical Memorandum #1. Technical Memorandum #3 must, as a minimum, include: a. a narrative overview of the recommended large-scale generating system concept including a

description of the generating facility, transmission line route, and grid connection point; b. a narrative description of the key elements of the utilization system; c. a conceptual design of the generation facility that includes:

i. a process schematic drawing; ii. a site plan showing:

existing site structures and facilities; new structures and facilities;

iii. layout drawings showing: location and orientation of key new equipment; process piping connecting to existing site piping; electrical tie-ins to the existing electrical system; tie-ins to existing, or new, site services;

d. a narrative description of the key elements of the transmission line and grid connection; and, e. a development plan which includes the time needed to construct the generating facility,

transmission line, and grid connection, staged generation capacity additions and subtractions, system upgrades, and site decommissioning.

Technical Memorandum # 4 – Permits and Approvals This Technical Memorandum will include, as a minimum, a discussion that identifies all necessary licenses, permits and approvals required for the construction and operation of the proposed generation system concept accepted by the City following review of Technical Memorandum #1, electrical transmission line and transmission line route, and sale of electricity. Required amendments to the Green Lane Landfill Environmental Compliance Approvals, if any, for the LFG collection system are excluded from this scope. Technical Memorandum # 5 – Financial Model The purpose of this Technical Memorandum is to quantify the net financial benefit to the City of the proposed generation system concept accepted by the City following review of Technical Memorandum #1. Technical Memorandum # 5 must, as a minimum include: a. conceptual design-level estimates of capital costs (+/- 20%) for all key system components

over the full life cycle, i.e. planning, construction, commissioning, operation, upgrades, and decommissioning;

b. estimates of operating and maintenance costs; c. energy price forecasts, revenue estimates, and sensitivity analysis;

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d. discounted cash flow models for DBOM and DBFOM approaches; e. net present value and return on investment results as appropriate; and, f. a narrative highlighting the key elements and results of the financial model.

1c) GLL Load Displacement – Conceptual Design Summary The purpose of this Summary is to develop a conceptual design and report on the economic viability of small-scale electricity generation for the purposes of Load Displacement at GLL. Electricity required to operate the GLL could potentially be supplied from the LFG via the installation of a small, i.e. 500kV generator. Generator heat could possibly also be used to supply on-site buildings. The Load Displacement Conceptual Design Summary must, as a minimum, include:

a. a narrative overview of the small-scale electricity generating Load Displacement system concept including a description of the generating facility and the on-site electricity distribution network to the various landfill facilities;

b. a narrative description of the key elements of the Load Displacement system; c. a conceptual design of the generating facility that includes:




d. a narrative description of the key elements of the on-site electricity distribution system; e. a development plan that includes the time needed to construct the generating facility, on-site

distribution system, system upgrades, and site decommissioning; f. identification of all necessary licenses, permits, and approvals; g. a financial model similar in scope to the financial model of 1b) Technical Memorandum # 5; and, h. a narrative summarizing the economic viability of Load Displacement at the Green Lane Landfill.

1d) GLL Renewable Natural Gas Production – Conceptual Design Summary Production of RNG is the process of refining the LFG to pipeline quality and injecting it into the regulated gas distribution system which, in the case of the GLL, is the Union Gas system. Once in the gas distribution network it can nominally be made available anywhere for use in place of natural gas. The purpose of this summary is to determine the quantity of RNG that can be produced from the captured LFG, develop a conceptual design of the RNG system, identify required licenses, permits and approvals, and develop a financial model of the RNG system. The design, construction, and operation of the LFG collection system at the Green Lane Landfill is excluded from the scope of Work for the RNG conceptual design summary. Amendments, if any, to the Environmental Compliance Approvals for the Green Lane Landfill is also not included in this scope. Technical Memoranda to be included in this summary are:

Technical Memorandum #1 – RNG Production Estimates, System Concepts and Recommended Approach The purpose of this Technical Memorandum is to recommend an approach for producing, transporting and marketing RNG.

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Technical Memorandum # 1 must, as a minimum, include: i. an estimate of the quantity of RNG (GJ) that can be produced over time based on LFG

generation and capture rates derived from the LFG Generation and Capture Summary in 1a) above;

ii. a minimum of three (3) system concepts that cover the range of feasible system configuration and/or development options considering available technology, system scale, system life cycle (i.e. staged development, commissioning, upgrades, RNG supply and decommissioning), and RNG market; and,

iii. evaluation and recommendation of the optimum concept that considers economic and environmental costs, benefits and risks, and other criteria proposed by the Consultant and accepted by the City.

Technical Memorandum #2 – Conceptual Design Technical Memorandum #2 will provide a conceptual design for the RNG system concept accepted by the City following review of Technical Memorandum #1. Technical Memorandum #2 must, as a minimum, include: a. a narrative overview of the RNG system, including the RNG facility and pipeline to the

natural gas distribution system demarcation point; b. a narrative overview of the key elements of the RNG system; c. a conceptual design of the RNG facility that includes:


existing site structures and facilities; new structures and facilities:


d. a narrative description of the key elements of the RNG pipeline to the natural gas distribution system demarcation point; and,

e. a development plan which includes the time needed to construct the RNG facility and connection pipeline to the natural gas distribution system demarcation point, staged RNG production capacity additions and subtractions, upgrades, and site decommissioning.

Technical Memorandum #3 – Permits and Approvals This Technical Memorandum will include, as a minimum, a discussion that identifies all necessary licenses, permits and approvals required for the construction and operation of the proposed RNG system concept accepted by the City following review of Technical Memorandum # 1; the RNG connection to the natural gas distribution system; and the transportation and marketing of the RNG. For the purpose of this Study, the Consultant should assume that the LFG supply line to the demarcation point between the landfill and the RNG facility is not included in this scope. Required amendments to the Green Lane Landfill Environmental Compliance Approvals, if any, for the LFG collection system are excluded from this scope.

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Technical Memorandum #4 – Financial Model The purpose of this Technical Memorandum is to quantify the net financial benefit to the City of the proposed RNG system concept accepted by the City following review of Technical Memorandum # 1. Technical Memorandum # 4 must, as a minimum include: a. conceptual design-level estimates of capital costs (+/- 20%) for all key system components

over the full life cycle, i.e. planning, construction, commissioning, operation, upgrades, and decommissioning;

b. estimates of operating and maintenance costs; c. natural gas price forecasts, revenue estimates, and sensitivity analysis; d. discounted cash flow models for DBOM and DBFOM approaches; e. net present value and return on investment results as appropriate; and, f. a narrative highlighting the key elements and results of the financial model.

1e) GLL Alternative Utilization Options – Identification and Screening This part of the Work will identify Landfill Gas utilization options other than the two Base Options of electricity and Renewable Natural Gas production, i.e., Alternative Options. The Consultant will screen the Alternative Options based on screening criteria proposed by the Consultant and accepted by the City, and recommend whether any of the identified Alternative Options should be developed to the Conceptual Design Summary stage and thereby considered in the GLL Landfill Gas Utilization Recommendation and Business Case Summary. 1f) GLL Alternative Utilization Option – Conceptual Design Summary (Provisional) This work is provisional and would be undertaken only if a viable Alternative Option or Options were recommended in 1e) above (Alternative Utilization Options) and accepted by the City. The work would mirror the requirements of the Green Lane Landfill Renewable Natural Gas Production – Conceptual Design (1d), above). 1g) GLL Landfill Gas Utilization Recommendation and Business Case Summary This part of the Work will compare Base Options and Alternative Options, if any, using criteria proposed by the Consultant and accepted by the City, recommend the preferred utilization option, and recommend the most advantageous procurement option (i.e. DBOM vs. DBFOM, etc.) considering market information (i.e. a 'market sounding'), project risks, value for money, etc. The Business Case should follow the PPP Canada P3 Business Case Development Guide. See: http://www.p3canada.ca/_files/P3%20Business%20Case%20Development%20Guide.pdf. 3.4 Part 2 – Dufferin Organics Processing Facility Biogas Utilization Report 3.4.1 Purpose The purpose of the Dufferin Organics Processing Facility Biogas Utilization Report is to determine the optimal utilization system and the optimal utilization system configuration. The Dufferin Organics Processing Facility Biogas Utilization Report will be a compilation of the Summaries listed below prefaced by an Executive Summary and table of contents. 3.4.2 Required Report Content

The Dufferin Organics Processing Facility Biogas Utilization Report should be organized as follows:

Executive Summary Table of Contents

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Purpose of the Report Background Information Research/Work Performed Findings (including drawings) Recommendations Appendices – Supporting Summaries

2a) DOPF Electricity Generation – Conceptual Design Summary (Base Scope) Supporting Technical Memoranda

2b) DOPF Renewable Natural Gas Production – Conceptual Design Summary (Base Scope) Supporting Technical Memoranda

2c) DOPF Alternative Utilization Options – Identification and Screening (Base Scope) 2d) DOPF Alternative Utilization Option – Conceptual Design Summary (Provisional

Scope) 2e) DOPF Biogas Utilization Recommendation and Business Case Summary (Base Scope)

The purpose of the Summaries and the contents of the Technical Memoranda are outlined in the following sections. 2a) DOPF Electricity Generation – Conceptual Design Summary The purpose of this Summary is to determine the amount of electricity that can be generated from the Biogas produced at the DOPF, recommend a preferred electricity generation concept, produce a conceptual design of the preferred concept, identify required licenses, permits and approvals, and develop a financial model of the electricity generating system. This part of the Work will also compile all the information necessary to apply for a FIT Contract. It is envisioned that generator set(s) would be installed and would supply heat for the DOPF building and processes, and electricity would either be sold to the OPA via a FIT Contract or be used to supply site needs with any excess sold via a power purchase agreement. As a minimum, the DOPF Electricity Generation Project Conceptual Design Summary must include the following information:

Technical Memorandum #1 – DOPF Electricity Generation Estimates, Generation System Concepts, and Recommended Approach The purpose of this Technical Memorandum is to recommend an approach for generating and selling electricity. Technical Memorandum # 1 must, as a minimum, include: a. an estimate of the quantity of electricity (kWh) and heat (GJ) that can be produced; b. a minimum of three (3) system concepts that examine a range of potential electricity

generating options such as, but not limited to, Embedded Retail Generator, Wholesale Market Participant, or Load Displacement, or any combination and includes heat and electricity production options where the utilization system first satisfies heat demands with excess biogas used to generate electricity or a cogeneration system where both heat and electricity are produced; system concepts are to cover the range of feasible system configuration and/or development options considering available technology, system scale, system life cycle (i.e. development, commissioning, and upgrades), distribution connection points and construction; and,

c. evaluation and recommendation of the optimum overall approach that considers economic and environmental costs, benefits, and risks, and other criteria proposed by the Consultant and accepted by the City.

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Technical Memorandum #2 – FIT Program Application Technical Memorandum #2 is to provide all the information required for the submission of a FIT Application under the rules outlined in FIT Rules Version 2.1, or any successor FIT Rules at the time of submission. The City will submit the FIT Application and will pay all fees associated with the FIT Application including all Application Fees and Application Securities and any other fees identified in the FIT Rules Version 2.1 and any future successor FIT Rules. As a minimum, the Technical Memorandum is to provide the following information: a. the location of an appropriate LDC electricity grid connection point within the maximum

allowable distance identified in the FIT Rules Version 2.1 or any successor FIT Rules; b. for the distribution line to the LDC grid connection point a discussion of the following:

i. identification of the preferred connection option (e.g., direct connection, indirect parallel connection, etc.), taking into account ease of installation and associated costs;

ii. the recommended distribution line route, including a drawing of appropriate scale and detail that shows barriers to both public and private right-of-ways of the route, if applicable;

iii. a summary of all the required, plans, permits, licenses and approvals, and associated costs to prepare; and,

iv. a summary of any other item needed to facilitate the construction of the distribution line;

c. results of consultations with Toronto Hydro regarding the preliminary impact and distribution impact assessments as required under the FIT Program and provision of a summary of the consultations;

d. a preliminary Connection Point Assessment which will include: i. Connection availability



Technical Memorandum #3 – Conceptual Design Technical Memorandum #3 will provide a conceptual design for the generation system concept accepted by the City following review of Technical Memorandum #1. Technical Memorandum #3 must, as a minimum, include: a. a narrative overview of the generating system including the generating facility, distribution

line and LDC grid connection point; b. a narrative description of the key elements of the utilization system; c. a conceptual design of the generation facility that includes:

i. a process schematic drawing; and, ii. a site plan showing;



d. a narrative description of the key elements of the distribution line and LDC grid connection; and,

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e. a development plan which includes the time needed to construct the generating facility, distribution line, and LDC grid connection.

Technical Memorandum #4 – Permits and Approvals This Technical Memorandum will include, as a minimum, a discussion that identifies all necessary licenses, permits and approvals required for the construction and operation of the proposed generation system concept accepted by the City following review of Technical Memorandum #1; the Biogas supply line to the utilization facility, electrical distribution line and distribution line route; and sale of electricity. Technical Memorandum #5 – Financial Model The purpose of this Technical Memorandum is to quantify the net financial benefit to the City of the proposed generation system concept accepted by the City following review of Technical Memorandum #1. Technical Memorandum # 5 must, as a minimum include: a. conceptual design-level estimates of capital costs (+/- 20%) for all key system components

over the full life cycle, i.e. planning, construction, commissioning, operation, and upgrades; b. estimates of operating and maintenance costs; c. energy price forecasts, revenue estimates, and sensitivity analysis; d. discounted cash flow models for DBOM and DBFOM approaches; e. net present value and return on investment results as appropriate; and, f. a narrative highlighting the key elements and results of the financial model.

2b) DOPF Renewable Natural Gas Production – Conceptual Design Summary Production of RNG is the process of refining the Biogas to pipeline quality and injecting it into the regulated gas distribution system which, in the case of the DOPF, is the Enbridge Gas system. Once in the gas distribution network it can nominally be made available anywhere for use in place of natural gas. The purpose of this summary is to determine the quantity of RNG that can be produced from the Biogas, develop a conceptual design of the RNG system, identify required licenses, permits and approvals, and develop a financial model of the RNG system. Technical Memoranda to be included in this summary are:

Technical Memorandum #1 – RNG Production Estimates, System Concepts and Recommended Approach The purpose of this Technical Memorandum is to recommend an approach for producing, transporting and marketing RNG. Technical Memorandum # 1 must, as a minimum, include: a. an estimate of the quantity of RNG (GJ) that can be produced; b. a minimum of three (3) system concepts that cover the range of feasible system configuration

and/or development options considering available technology, system scale, system life cycle (i.e. development, commissioning, upgrades, and RNG supply), and RNG market; and,

c. evaluation and recommendation of the optimum concept that considers economic and environmental costs, benefits and risks, and other criteria proposed by the Consultant and accepted by the City.

Technical Memorandum #2 – Conceptual Design Technical Memorandum # 2 will provide a conceptual design for the RNG system concept accepted by the City following review of Technical Memorandum # 1.

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Technical Memorandum #2 must, as a minimum, include: a. a narrative overview of the RNG system, including the RNG facility and pipeline to the


i. a process schematic drawing; ii. a site plan:


iii. layout drawings showing: location and orientation of key new equipment; process piping connection to existing site piping; electrical tie-ins to existing electrical system; tie-ins to existing, or new, site services;


e. a development plan which includes the time needed to construct the RNG facility and connection pipeline to the natural gas distribution system demarcation point, RNG production, and upgrades.

Technical Memorandum #3 – Permits and Approvals This Technical Memorandum will include, as a minimum, a discussion that identifies all necessary licenses, permits and approvals required for the construction and operation of the proposed RNG system concept accepted by the City following review of Technical Memorandum # 1, the RNG connection to the natural gas distribution system; and transportation and marketing of the RNG. Technical Memorandum #4 – Financial Model The purpose of this Technical Memorandum is to quantify the net financial benefit to the City of the proposed RNG system concept accepted by the City following review of Technical Memorandum # 1. Technical Memorandum # 4 must, as a minimum include: a. conceptual design estimates of capital costs (+/- 20%) for all key system components over the

full life cycle, i.e. planning, construction, commissioning, operation, and upgrades; b. estimates of operating and maintenance costs; c. natural gas price forecasts, revenue estimates, and sensitivity analysis; d. discounted cash flow models for DBOM and DBFOM approaches; e. net present value and return on investment results as appropriate; and, f. a narrative highlighting the key elements and results of the financial model.

2c) DOPF Alternative Utilization Options – Identification and Screening This part of the Work will identify Biogas utilization options other than the two Base Options of electricity and Renewable Natural Gas production, i.e., Alternative Options. The Consultant will screen the Alternative Options based on screening criteria proposed by the Consultant and accepted by the City and recommend whether any of the identified Alternative Options should be developed to the Conceptual Design Summary stage and thereby considered in the DOPF Biogas Utilization Recommendation and Business Case Summary. 2d) DOPF Alternative Utilization Option – Conceptual Design Summary (Provisional) This work is provisional and would be undertaken only if a viable Alternative Option or Options were recommended in 2c) above (Alternative Utilization Options) and accepted by the City. The work would

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mirror the requirements of the DOPF Renewable Natural Gas Production – Conceptual Design (2b), above). 2e) DOPF Biogas Utilization Recommendation and Business Case Summary This part of the Work should summarize the work of the previous sections, recommend the preferred utilization option, and recommend the most advantageous procurement option (i.e. DBOM vs. DBFOM, etc.) considering market information (i.e. a 'market sounding'), project risks, value for money, etc. The Business Case should follow the PPP Canada P3 Business Case Development Guide. See: http://www.p3canada.ca/_files/P3%20Business%20Case%20Development%20Guide.pdf. 3.5 Part 3 – Disco Road Organics Processing Facility Biogas Utilization Report 3.5.1 Purpose The purpose of the Disco Road Organics Processing Facility Biogas Utilization Report is to determine the optimal utilization system and the optimal utilization system configuration. The Disco Road Organics Processing Facility Biogas Utilization Report will be a compilation of the Summaries listed below prefaced by an Executive Summary and table of contents. 3.5.2 Required Report Content The Disco Road Organics Processing Facility Biogas Utilization Report should be organized as follows:

Executive Summary Table of Contents Purpose of the Report Background Information Research/Work Performed Findings (including drawings) Recommendations Appendices – Supporting Summaries

3a) DROPF Electricity Generation – Conceptual Design Summary (Base Scope) Supporting Technical Memoranda

3b) DROPF Renewable Natural Gas Production – Conceptual Design Summary (Base Scope)

Supporting Technical Memoranda 3c) DROPF Alternative Utilization Options – Identification and Screening (Base Scope) 3d) DROPF Alternative Utilization Option – Conceptual Design Summary (Provisional

Scope) 3e) DROPF Biogas Utilization Recommendation and Business Case Summary (Base

Scope) The purpose of the Summaries and the contents of the Technical Memoranda are outlined in the following sections.

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3a) DROPF Electricity Generation – Conceptual Design Summary The purpose of this Summary is to determine the amount of electricity that can be generated from the Biogas produced at the facility, recommend a preferred electricity generation concept; produce a conceptual design of the preferred concept; identify required licenses, permits and approvals; and develop a financial model of the electricity generating system. This part of the Work will also compile all the information necessary to apply for a FIT Contract. It is envisioned that generator set(s) would be installed and would supply heat for the DROPF building and processes, and electricity would either be sold to the OPA via a FIT Contract or be used to supply site needs with any excess sold via a power purchase agreement. As a minimum, the DROPF Electricity Generation Project Conceptual Design Summary must include the following information:

Technical Memorandum #1 – DROPF Electricity Generation Estimates, Generation System Concepts and Recommended Approach The purpose of this Technical Memorandum is to recommend an approach for generating and selling electricity. Technical Memorandum # 1 must, as a minimum, include: a. an estimate of the quantity of electricity (kWh) and heat (GJ) that can be produced; a. a minimum of three (3) system concepts that examine a range of potential electricity

generating options such as, but not limited to, Embedded Retail Generator, Wholesale Market Participant, or Load Displacement, or any combination and includes heat and electricity production options where the utilization system first satisfies heat demands with excess biogas used to generate electricity or a cogeneration system where both heat and electricity are produced; system concepts are to cover the range of feasible system configuration and/or development options considering available technology, system scale, system life cycle (i.e. development, commissioning, and upgrades), distribution connection points and construction;

b. evaluation and recommendation of the optimum overall approach that considers economic and environmental costs, benefits, and risks, and other criteria proposed by the Consultant and accepted by the City.

Technical Memorandum #2 – FIT Program Application Technical Memorandum #2 is to provide all the information required for the submission of a FIT Application under the rules outlined in FIT Rules Version 2.1, or any successor Rules at the time of submission. The City will submit the FIT Application and will pay all fees associated with the FIT Application including all Application Fees and Application Securities and any other fees identified in the FIT Rules Version 2.1 and any future successor Rules. At minimum, the Technical Memorandum is to provide information on the following: a. the location of an appropriate LDC electricity grid connection point within the maximum

allowable distance identified in the FIT Rules Version 2.1 or any successor FIT Rules. b. For the distribution line to the LDC grid connection point a discussion of the following:

i. identification of the preferred connection option (e.g., direct connection, indirect parallel connection, etc.), taking into account ease of installation and associated costs;

ii. the recommended distribution line route, including a drawing of appropriate scale and detail that shows barriers to both public and private right-of-ways of the route, if applicable;

iii. a summary of all the required, plans, permits, licenses and approvals, and associated costs to prepare; and,

iv. a summary of any other item needed to facilitate the construction of the distribution line;

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c. results of consultations with Toronto Hydro regarding the preliminary impact and distribution impact assessments as required under the FIT Program and provision of a summary of the consultations;

d. a discussion about the Connection Point Assessment which will include: i. Connection availability



Technical Memorandum #3 – Conceptual Design Technical Memorandum #3 will provide a conceptual design for the generation system concept accepted by the City following review of Technical Memorandum #1. Technical Memorandum #3 must, as a minimum, include: a. a narrative overview of the generating system including the generating facility, distribution

line and grid connection point; b. a narrative description of the key elements of the utilization system; c. a conceptual design of the generating facility that includes:




d. a narrative description of the key elements of the distribution line and LDC grid connection; and,

e. a development plan which includes the time needed to construct the generating facility, distribution line, and grid connection.

Technical Memorandum #4 – Permits and Approvals This Technical Memorandum will include, as a minimum, a discussion that identifies all necessary licenses, permits and approvals required for the construction and operation of the proposed generation system concept accepted by the City following review of Technical Memorandum #1; the Biogas supply line to the utilization facility, electrical distribution line and distribution line route; and sale of electricity. Technical Memorandum # 5 – Financial Model The purpose of this Technical Memorandum is to quantify the net financial benefit to the City of the proposed generation system concept accepted by the City following review of Technical Memorandum #1. Technical Memorandum # 5 must, as a minimum include: a. conceptual design estimates of capital costs (+/- 20%) for all key system components over the

full life cycle, i.e. planning, construction, commissioning, operation, and upgrades; b. estimates of operating and maintenance costs; c. energy price forecasts, revenue estimates, and sensitivity analysis; d. discounted cash flow models for DBOM and DBFOM approaches; e. net present value and return on investment results as appropriate; and, f. a narrative highlighting the key elements and results of the financial model.

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3b) DROPF RNG Renewable Natural Gas Production – Conceptual Design Summary Production of RNG is the process of refining the Biogas to pipeline quality and injecting it into the regulated gas distribution system which, in the case of the DROPF, is the Enbridge Gas system. Once in the gas distribution network it can nominally be made available anywhere for use in place of natural gas. The purpose of this summary is to determine the quantity of RNG that can be produced from the Biogas, develop a conceptual design of the RNG system, identify required licenses, permits and approvals, and develop a financial model of the RNG system. Technical Memoranda to be included in this summary are:

Technical Memorandum #1 – RNG Production Estimates, System Concepts and Recommended Approach The purpose of this Technical Memorandum is to recommend an approach for producing, transporting and marketing RNG. Technical Memorandum # 1 must, as a minimum, include: a. an estimate of the quantity of RNG (GJ) that can be produced; b. a minimum of three (3) system concepts that cover the range of feasible system configuration

and/or development options considering available technology, system scale, system life cycle (i.e. development, commissioning, upgrades, and RNG supply), and RNG market; and,

c. evaluation and recommendation of the optimum concept that considers economic and environmental costs, benefits and risks, and other criteria proposed by the Consultant and accepted by the City.

Technical Memorandum #2 – Conceptual Design Technical Memorandum # 2 will provide a conceptual design for the RNG system concept accepted by the City following review of Technical Memorandum # 1. Technical Memorandum # 2 must, as a minimum include: a. a narrative overview of the RNG system, including the RNG facility and pipeline to the




iii. layout drawings showing: location and orientation of key new equipment; process piping connecting to existing site piping; electrical tie-ins to the existing electrical system;


e. a development plan which includes the time needed to construct the RNG facility and connection pipeline to the natural gas distribution system demarcation point, RNG production, and upgrades.

Technical Memorandum #3 – Permits and Approvals This Technical Memorandum will include, as a minimum, a discussion that identifies all necessary licenses, permits and approvals required for the construction and operation of the

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proposed RNG system concept accepted by the City following review of Technical Memorandum # 1, the RNG connection to the natural gas distribution system; and transportation and marketing of the RNG. Technical Memorandum #4 – Financial Model The purpose of this Technical Memorandum is to quantify the net financial benefit to the City of the proposed RNG system concept accepted by the City following review of Technical Memorandum # 1. Technical Memorandum # 4 must, as a minimum include: a. conceptual design estimates of capital costs (+/- 20%) for all key system components over the

full life cycle, i.e. planning, construction, commissioning, operation, and upgrades; b. estimates of operating and maintenance costs; c. natural gas price forecasts, revenue estimates, and sensitivity analysis; d. discounted cash flow models for DBOM and DBFOM approaches; e. net present value and return on investment results as appropriate; and, f. a narrative highlighting the key elements and results of the financial model.

3c) DROPF Alternative Options – Identification and Screening Report This part of the Work will identify Biogas utilization options other than the two (2) Base Options of electricity and Renewable Natural Gas production, i.e., Alternative Options. The Consultant will screen the Alternative Options based on screening criteria proposed by the Consultant and accepted by the City and recommend whether any of the identified Alternative Options should be developed to the Conceptual Design Summary stage and thereby considered in the DROPF Biogas Utilization Recommendation and Business Case Summary. 3d) DROPF – Alternative Option Conceptual Design Summary (Provisional) This Work is provisional and would be undertaken only if a viable Alternative Option or Options were recommended in 3c) above (Alternative Utilization Option) and accepted by the City. The Work would mirror the requirements of the DROPF Renewable Natural Gas Production – Conceptual Design (3b), above). 3e) DROPF Biogas Utilization Recommendation and Business Case Summary This part of the Work should summarize the Work of the previous sections, recommend the preferred utilization option, and recommend the most advantageous procurement option (i.e. DBOM vs. DBFOM, etc.) considering market information (i.e. a 'market sounding'), project risks, value for money, etc. The Business Case should follow the PPP Canada P3 Business Case Development Guide. See: http://www.p3canada.ca/_files/P3%20Business%20Case%20Development%20Guide.pdf. 3.6 Summary of Deliverables The Deliverables for the Work described in Section 3.0 of this RFP include: Green Land Landfill Green Lane Landfill LFG Utilization Report, Appendices (Supporting Summaries) and Supporting Technical Memoranda Appendices (Supporting Summaries):

GLL Landfill Gas Generation and Capture Summary Supporting Technical Memoranda: Technical Memorandum #1 – LFG Generation Forecast Technical Memorandum #2 – LFG Capture Forecast Technical Memorandum #3 – Quantity and Quality of LFG Available for Utilization

GLL Large-Scale Electricity Generation – Conceptual Design Summary

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Supporting Technical Memoranda: Technical Memorandum #1 – Electricity Generation Estimates, Generation System Concepts and Recommended Approach Technical Memorandum #2 – FIT Program Application Technical Memorandum #3 – Conceptual Design Technical Memorandum # 4 – Permits and Approvals Technical Memorandum # 5 – Financial Model

GLL Load Displacement – Conceptual Design Summary GLL Renewable Natural Gas Production – Conceptual Design Summary

Supporting Technical Memoranda: Technical Memorandum #1 – RNG Production Estimates, System Concepts and Recommended Approach Technical Memorandum #2 – Conceptual Design Technical Memorandum #3 – Permits and Approvals Technical Memorandum #4 – Financial Model

GLL Alternative Utilization Options – Identification and Screening GLL Alternative Utilization Option – Conceptual Design Summary (Provisional) GLL Landfill Gas Utilization Recommendation and Business Case Summary

Dufferin Organics Processing Facility Dufferin Organics Processing Facility Biogas Utilization Report, Appendices (Supporting Summaries) and Supporting Technical Memoranda Appendices (Supporting Summaries):

DOPF Electricity Generation – Conceptual Design Summary Supporting Technical Memoranda: Technical Memorandum #1 – DOPF Electricity Generation Estimates, Generation System Concepts, and Recommended Approach Technical Memorandum #2 – FIT Program Application Technical Memorandum #3 – Conceptual Design Technical Memorandum #4 – Permits and Approvals Technical Memorandum #5 – Financial Model

DOPF Renewable Natural Gas Production – Conceptual Design Summary Supporting Technical Memoranda: Technical Memorandum #1 – RNG Production Estimates, System Concepts and Recommended Approach Technical Memorandum #2 – Conceptual Design Technical Memorandum #3 – Permits and Approvals Technical Memorandum #4 – Financial Model

DOPF Alternative Utilization Options – Identification and Screening DOPF Alternative Utilization Option – Conceptual Design Summary (Provisional) DOPF Biogas Utilization Recommendation and Business Case Summary

Disco Road Organics Processing Facility Disco Road Organics Processing Facility Biogas Utilization Report, Appendices (Supporting Summaries) and Supporting Technical Memoranda Supporting Appendices:

Appendices (Supporting Summaries): DROPF Electricity Generation – Conceptual Design Summary Supporting Technical Memoranda:

Technical Memorandum #1 – DOPF Electricity Generation Estimates, Generation System Concepts, and Recommended Approach Technical Memorandum #2 – FIT Program Application Technical Memorandum #3 – Conceptual Design Technical Memorandum #4 – Permits and Approvals Technical Memorandum #5 – Financial Model

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DROPF Renewable Natural Gas Production – Conceptual Design Summary Supporting Technical Memoranda Technical Memorandum #1 – RNG Production Estimates, System Concepts and Recommended Approach Technical Memorandum #2 – Conceptual Design Technical Memorandum #3 – Permits and Approvals Technical Memorandum #4 – Financial Model

DROPF Alternative Utilization Options – Identification and Screening DROPF Alternative Utilization Option – Conceptual Design Summary (Provisional) DROPF Biogas Utilization Recommendation and Business Case Summary

All Reports, Summaries, Technical Memoranda, and other interim project Deliverables required by the Work must be submitted in draft and final forms. Draft Reports, Summaries, Technical Memoranda and other interim documents may be submitted electronically. Final versions of all Work Deliverables must be submitted both in electronic format and in hard copy formats. Five (5) hard copies of each final document shall be provided. All project Deliverables submitted in draft and final forms must be submitted with an endorsement letter from the Consultant’s quality control and quality assurance project team member. Supplementary information, such as publications and other documents and spreadsheet calculations used to derive or support the information in the Reports, Summaries and Technical Memoranda should be submitted with the drafts for review by the City. The City will provide guidance on the preparation of draft and final submissions and will make best efforts to review and provide comments on all draft submissions within two weeks of receipt. With each final hard copy submission, a CD must be included containing the same documents in Portable Document Format (PDF) and Microsoft Office electronic file formats (i.e. Word, Excel, PowerPoint). Drawings are to be provided in Portable Document Format (PDF) and Microstation V8 formats. 4.0 PROPOSAL EVALUATION AND SELECTION PROCESS 4.1 Selection Committee All Proposals will be evaluated through a comprehensive review and analysis by a Selection Committee, which will include members from the City's Solid Waste Management Services, Engineering and Construction Services, the Renewable Energy Office, and Purchasing and Materials Management Division. The Selection Committee may at its sole discretion retain additional committee members or advisors. The aim of the Selection Committee will be to select the Proposal which in its opinion meets the City's re-quirements under this RFP and provides the best overall value to the City. The Proposal selected, if any, will not necessarily be the one offering the lowest fees or cost (pricing). Pricing is only one of the components that will be used to determine the best overall value for the City. By responding to this RFP, Proponents will be deemed to have agreed that the decision of the Selection Committee will be final and binding.

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4.2 Selection Criteria

Table 1: RFP Selection Criteria and Scoring

Selection Criteria Indicator Scoring Technical Proposal Mandatory Requirements

Proponent's Technical Proposal must satisfy all mandatory requirements listed in Section 5.2 of this RFP.

Pass/Fail

Technical Proposal Technical Score – maximum 60 points Proponent Profile Complete and concise description of the

Proponent's ongoing operations evidencing that the scope and scale encompasses the Work.

Required minimum: 3.0 points

Maximum number of points available: 5 points

Experience and Qualifications of the Proponent

Complete and concise explanation of the Proponent's relevant expertise and proven ability to complete projects similar in scope and scale of the Work.



Study Methodology Complete and concise explanation of the context of the Study and a complete and concise description of a comprehensive methodology that is designed to satisfy the requirements of the Study.



Work plan and Deliverables A complete project plan including a Work breakdown structure (WBS), WBS dictionary, resource allocation and schedule, containing sufficient detail to execute the proposed Study methodology.



Study Team and Resources Complete and concise explanation of the proposed allocation of staff resources to the project, in terms of expertise, experience and time, and evidence that the proposed resource allocation matrix matches the requirements of the Work.



Technical Proposal Additional Score – Maximum two (2) points Value Added Work and Cost Saving Measures*

Number and significance of the exceptions and/or value added work, if any.

No required minimum Maximum number of

points available: 2 points Cost of Services Proposal Cost of Services Score – maximum 40 points Upset Limit Price (lowest cost Proposal Proponent’s

Proposal cost) x 40 maximum 40 points

Combined Total Score** Total Technical, Additional Points, and Cost of Services Score – maximum 100 points

100

* The sum of the Technical Proposal score plus the Additional Points will not exceed 60 points. ** The Combined Total Score will be rounded to the first decimal place. 4.3 Selection Process The selection process will be executed by the Selection Committee through five (5) discrete steps:

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Step 1 – Screening for Compliance against the mandatory requirements Note to Proponents: Technical Proposals must score a Pass for all Technical Proposal Mandatory Requirements. Failure to score a Pass will result in the Proposal being rejected. Step 2 – Technical evaluation and determination of Technical Score. Note to Proponents: The Technical Proposal will be required to achieve or exceed the required minimum number of points for all criteria as indicated in Table 1 above. Failure to achieve or exceed the required minimum number of points in one (1) or more criteria will result in the Proposal being rejected and the Cost of Services Submission envelope will not be evaluated. The Selection Committee will score the Proposals using the evaluation criteria identified in Table 1. Proposal evaluation section criterion rating factors are provided in Appendix F. Step 3 – Determination of Additional Score Technical Proposals can also receive up to two (2) additional points for proposing value added work and cost saving measures. The sum of the Technical Score plus Additional Points will not exceed 60. Step 4 – Determination of Cost of Services Score Proponents who pass Steps 1 and 2 will have their Cost of Services Proposal opened and evaluated. The score for the Cost of Services Proposal will be determined by dividing the cost of the lowest proposal by the cost of the Proponent's proposal and multiplying this number by 40. Step 5 – Determination of Total Score The scores from Step 2 and Step 4 will be summed to determine a Combined Total Score. The Proposal that achieves the highest Combined Total Score will be ranked first. In the event of a tie Combined Total Score, the Proponent achieving the highest Technical Score will be ranked first overall. Purchasing & Materials Management Division may open the Cost of Services Submission envelopes to ensure compliance with the requirements of the RFP, however, the Selection Committee will not have any knowledge of any information contained in the Cost of Services Submission envelopes until evaluations for the technical portion of the Proposal are complete and Proponents have been short-listed. 4.4 Schedule of Events The schedule of key events in this RFP process is summarized as follows:

RFP issue date April 2, 2013 Deadline for Proponent questions April 19, 2013 Last Day for Issuing an Addendum (if required) April 24, 2013 RFP Closing Date (local Toronto time) May 2, 2013 at 12:00 P.M. Date evaluation expected to be complete May 27, 2013 Approval and award date June 5, 2013 Contract start date July 18, 2013 Dates are subject to change at the discretion of the City

This schedule is subject to change and appropriate written notice of any changes will be provided where feasible.

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4.5 Clarifications As part of the evaluation process, the Selection Committee may make requests for further information with respect to the content of any Proposal in order to clarify its understanding of the Proponent’s response. The clarification process shall not be used to obtain required information that was not submitted at time of close or to promote a particular Proponent. The Selection Committee may request this further information from one or more Proponents and not from others. 4.6 Interviews or Demonstrations A Proponent whose Proposal has met or exceeded the minimum score for the technical portion of the Proposal or has received a high ranking may be invited to an interview with the Selection Committee, the results of which will be used by the Selection Committee as a mechanism to revisit, revise, confirm and finalize the score and select the Preferred Proponent(s). The City reserves the right to interview any number of Proponents. The Selection Committee may interview any Proponent(s) without interviewing others, and the City will be under no obligation to advise those not receiving an invitation until completion of the evaluation and selection process. The representatives designated by the Selection Committee in its invitation to the Proponent must attend any interview scheduled as part of this evaluation process unless the City agrees otherwise in writing and at its sole discretion. The representative of a Proponent at any interview scheduled is expected to be thoroughly versed and knowledgeable with respect to the requirements of this RFP and the contents of its Proposal, and must have the authority to make decisions and commitments with respect to matters discussed at the interview, which may be included in any resulting Agreement. Where the staff team proposed by the Proponent is an important element in the selection criteria, the staff team proposed shall be present for the interviews. No Proponent will be entitled to be present during, or otherwise receive any information regarding, any interview with any other Proponent. Refusal of a Proponent to participate in an interview/demonstration requested by the City may, in the City's sole discretion, be considered a failure of the Proponent to comply with a Mandatory Requirement of the RFP and thus subject to disqualification. 4.7 Evaluation Results Upon conclusion of the evaluation process, a final recommendation will be made by the Selection Committee to the appropriate City staff member and/or City Council. Proposal evaluation results shall be the property of the City and are subject to MFIPPA. Evaluation results may be subject to public release pursuant to MFIPPA. Proponents should be aware that Council and individual Councillors have the right to view the Proposals provided that their requests have been made in accordance with the City’s procedure.

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4.8 Negotiations and Agreement The award of any Agreement will be at the absolute discretion of the City. The selection of a Preferred Proponent will not oblige the City to negotiate or execute an Agreement with that Preferred Proponent. Any award of an Agreement resulting from this RFP will be in accordance with the bylaws, policies and procedures of the City. The City shall have the right to negotiate on such matter(s) as it chooses with the Preferred Proponent without obligation to communicate, negotiate, or review similar modifications with other Proponents. The City shall incur no liability to any other Proponent as a result of such negotiation or alternative arrangements. During negotiations, the scope of the services may be refined, issues may be prioritized, responsibilities among the Proponent, all staff and sub-consultants provided by it and the City may be settled and the issues concerning implementation may be clarified. Any Agreement must contain terms and conditions in the interests of the City and be in a form satisfactory to the City Solicitor. If the Agreement requires City Council approval, then the final Agreement must contain terms and conditions substantially as set out in the Council report authorizing the Agreement. Any Agreement will incorporate as schedules or appendices such part of the RFP (including addenda) and the Proposal submitted in response thereto as are relevant to the provision of the Work. A Sample Agreement is provided in Appendix C. If any Agreement cannot be negotiated within thirty (30) business days of notification to the Preferred Proponent, the City may, at its sole discretion, terminate negotiations with that Proponent and negotiate an Agreement with another Proponent or abort the RFP process and not enter into any Agreement with any of the Proponents. 4.9 Insurance

The Consultant agrees to purchase and maintain in force, at its own expense and for the duration of the Agreement, and any extensions to the Agreement, the following policies of insurance, which policies shall be in a form and with an insurer acceptable to the City. A certificate evidencing these policies signed by the insurer or an authorized agent of the insurer must be delivered to the City prior to the commencement of the Work: 1. Commercial General Liability provided that the policy:

(i) is in the amount of not less than Two Million Dollars ($2,000,000.00), per occurrence;

(ii) adds the City of Toronto as an additional insured;

(iii) includes Non Owned Automobile Liability, Employer's Liability and/or Contingent Employer's Liability, and any other provision relevant to the Work; and,

(iv) includes a clause which will provide the City with thirty (30) days' prior written notice of

cancellation or material change in coverage.

2. Professional Liability (errors and omissions) coverage provided that the policy:

(i) is in the amount of not less than One Million Dollars ($1,000,000);

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(ii) will extend to infringement of copyright and other intellectual property, including misuse of trade secrets, if appropriate; and

(iii) not to be construed as a limit of liability of the Consultant in the performance by the Consultant of the Work under the Agreement.

Notwithstanding anything to the contrary contained in the Agreement, kept in full force and effect for a period of time ending no sooner than TWO YEARS after the termination or expiry of this Agreement, or the completion of the Work, whichever occurs last, as the case may be.

3. Automobile Liability insurance with a minimum limit of One Million Dollars ($1,000,000) for all

owned or leased licensed motorized vehicles used in the performance of services. It is understood and agreed that the coverage and limits of liability noted above are not to be construed as the limit of liability of the Consultant in the performance of the Work. It is also agreed that the above insurance policies may be subject to reasonable deductible amounts, which deductible amounts shall be borne by the Consultant. At the expiry of the policies of insurance, original signed Certificates evidencing renewal will be provided to the City without notice or demand. The Consultant is responsible for any loss or damage whatsoever to any of the its materials, goods, equipment or supplies and will maintain appropriate all-risk coverage as any prudent owner of such materials, goods, supplies and equipment. The Consultant shall have no claim against the City or the City’s insurers for any damage or loss to its property and shall require its property insurers to waive any right of subrogation against the City. It is the obligation of the Consultant to ensure that all sub-consultants maintain appropriate insurance as indicated in this RFP and will make copies of insurance evidencing coverage upon request. 5.0 PROPOSAL SUBMISSION REQUIREMENTS 5.1 General Overview The City has formulated the procedures set out in this RFP to ensure that it receives Proposals through an open, competitive process, and that Proponents receive fair and equitable treatment in the solicitation, receipt and evaluation of their Proposals. The City may reject the Proposal of any Proponent who fails to comply with any such procedures. Proposals are expected to address the RFP content requirements as outlined herein, and should be well ordered, detailed and comprehensive. Clarity of language, adherence to suggested structuring, and adequate accessible documentation is essential to the City’s ability to conduct a thorough evaluation. The City is interested in Proposals that demonstrate efficiency and value for money. General marketing and promotional material will not be reviewed or considered. A Mandatory Requirement is a minimum need that must be met by the Proponent. Failure to meet mandatory requirements is grounds for a Proposal to be declared noncompliant and not considered in the evaluation process. Proposals not fulfilling the mandatory requirements will be eliminated from the evaluation process. The City prefers that the assumptions used by a Proponent in preparing its Proposal are kept at a minimum and, to the extent possible, that Proponents will ask for clarification prior to the deadline for Proponent questions rather than make assumptions. Proponents should also review sections 3 to 6 of

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Appendix B with respect to asking questions about the RFP. Where a Proponent's assumptions are inconsistent with information provided in the RFP, or so extensive that the total Proposal cost is qualified, such Proponent risks disqualification by the City in the City's sole discretion. 5.2 Proposal Documentation and Delivery The documentation for each Proposal:

a) Must be submitted in a sealed envelope or container (submissions made by fax, telephone, electronic message or telegram will not be accepted) displaying a full and correct return address.

b) Should be limited to preferably 30 pages, double sided, (for a total of 15 pages) minimum 11 point font, single spaced, with unlimited appendices.

c) Must consist of one (1) original (clearly marked as such on its first page) and eight (8) full photocopies of:

(i) A Main Proposal Document as described in Section 5.4 below titled Proposal Content, including all attachments and appendices as required. (Mandatory)

(ii) Form 1 (Proposal Submission Form) completed and signed by an authorized official of the Proponent. This includes the acknowledgement of all addenda received as per Appendix B, item 4. (Mandatory)

(iii) Form 2 (Policy to Exclude Bids From External Parties Involved in the Preparation or Development of a Specific Call/Request) completed as indicated, (Mandatory)

(iv) Form 3 (Restrictions on the Hiring and use of Former City of Toronto Management Employees for City Contracts) completed as indicated, if applicable.

(v) Form 4 (Environmentally Responsible Procurement Statement) completed as indicated, if applicable.

(vi) Form 5 (Notice of No Submission) completed as indicated, if applicable. (vii) Form 6 (City of Toronto Customer Service Training Requirements: Contractors,

Consultants and Other Service Providers), completed as indicated, if applicable. (viii) Form 7 (Declaration of Non-Discrimination Policy) (ix) Form 8 (Mandatory Team Accreditation Requirements) completed as indicated.

(Mandatory) Note: Forms 1 to 8 are provided in Appendix D and should be placed at the front of the Proponents Technical Proposal Submission.

d) must be completed in a non-erasable medium and signed in ink; e) must not include: i) any qualifying or restricting statements;

ii) exceptions to the terms and conditions of the RFP that have not be approved through an addendum; or

iii) additional terms or conditions. g) Two-Envelope System The documentation for the Cost of Services Submission:

i) Must be PACKAGED AND SEALED IN A SEPARATE ENVELOPE labeled Cost of Services (submissions made by fax, telephone, electronic message or telegram will not be accepted) displaying a full and correct return address;

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ii) Must consist of One (1) signed original, clearly marked as such on its first page, and Two (2) copies of Appendix E (Price Detail Forms 1 to 5 inclusive) completed as indicated (Mandatory)

Price Detail Forms 1 to 5 are provided in Appendix E. No cost information shall be included in the body of the technical portion of the Proposal or it will be rejected. j) Must be delivered no later than the Closing Deadline to:

Chief Purchasing Official Purchasing and Materials Management Division 18th Floor, West Tower, City Hall Toronto, ON, M5H 2N2

Delays caused by any delivery service (including Canada Post and courier) shall not be grounds for any extension of the Deadline, and Proposals that arrive after the Deadline will not be accepted.

5.3 Mandatory Team Accreditation Requirements The Proponent's Study team must include as key members persons possessing the following accreditations:

At least one (1) senior member of the Proponent's proposed Study team must be a Professional Engineer licensed in the Province of Ontario

At least one (1) senior member of the Proponent's proposed Study team must have financial accreditation (i.e. CFA, CA, or CMA); and,

At least one (1) member of the Proponent's proposed Study team must have policy and/or organizational accreditations (i.e. MCIP, CEM, PMP, or MBA).

Team members meeting these mandatory team accreditation requirements must be identified by name on Form 8. 5.4 Proposal Content 5.4.1 Technical Proposal Any pricing provided in any part of the Technical Proposal shall render the submission non-compliant and the Proposal will be rejected. The Technical Proposal should contain the following items: Letter of Introduction – Introducing the Proponent and signed by the person(s) authorized to sign on behalf of and to bind the Proponent to statements made in response to this RFP. This should contain the same signature as the person signing the submission forms. The letter of introduction should contain a statement confirming that the Proponent has reviewed the RFP and all Addenda in their entirety and that they fully understand the requirements of the RFP process and the Work.

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Table of Contents – Include page numbers and identify all included materials in the Proposal submission. Section 1 – Executive Summary Note to Proponents: Any pricing provided in any part of the Technical Proposal shall render the submission non-compliant and the Proposal will be rejected. The Proponent should provide a summary of the key features of the Proposal. If the Proposal is from a consortium then the lead Proponent should be clearly identified and the role of each member of the consortium should be clearly explained. Section 2 – Proponent Profile Proponents should have the staff, organization, culture, financial resources, market share and an operational base adequate to ensure their ongoing ability to deliver the components of the Study within the stated time period of the Contract. The scope of work and tight timeline will require the focused commitment of an interdisciplinary team which is able to address the technical, financial, and regulatory requirements of the Study. To permit the Proponent to be evaluated fully as a viable and sound enterprise, include the following information with respect to the Proponent and, if the submission is a joint Proposal, for each consortium member. (a) A profile and summary of corporate history including:

date company started; scope and scale of services offered; total number of employees; major clients; business partners and the products/services they offer; membership in industry associations related to the technical and financial aspects

of the Study; and, a list of current or pending assignments with the City of Toronto, if any.

(b) A profile and summary of corporate history of any parents or subsidiaries and

affiliates and the nature of the Proponent’s relationship to them (i.e., research, financing and so on).

If the Proponent is a member of a consortium, provide an organizational chart for the consortium and a description of the relationships between consortium members, e.g. partnership, consultant, sub-consultant, etc. Please note section 2 of Appendix B regarding consortia and the requirement that there be a single Proponent. Section 3 – Experience and Qualifications of the Proponent It is important that the Work be undertaken by a Proponent possessing specific knowledge of and experience and ability in, performing similar work for projects of comparable nature, size and scope. In this Section of the Technical Proposal, Proponents should describe their full scope of knowledge, experience and abilities as are relevant to the Work. Proponents should provide the following in their Proposal:

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(a) Evidence of general skills, experience and expertise in biogas utilization planning and/or public works capital planning work as it relates to this RFP.

(b) Evidence of specific skills, experience, and expertise in the following activities and other activities relevant to the Work:

Engineering civil/electrical/mechanical design; design and operation requirements of biogas utilization systems;

Energy Systems and Markets connection requirements to energy distribution systems, i.e. electricity grids and

natural gas distribution systems; the FIT Program; marketing of RNG;

Business Analysis capital and operating cost estimation for biogas utilization systems; cost/benefit analysis for decision making and business case development;

Project Planning and Management in the Public Sector planning and environmental approval requirements and processes; municipal procurement processes; contracting options for construction and turnkey projects;

Waste Management landfilling operation and LFG system operation; anaerobic digestion of SSO or biosolids from wastewater treatment.

(c) Information on a minimum of three (3) reference projects for the purpose of evaluating the

Proponent’s experience and track record of success. Note that the City prefers references for projects that are similar to the Study; for example studies for the municipal/public sector demonstrating the application of the same or similar skills and experience. The description of each reference project should include:

the identity of the reference project client organization; a contact name and title, address and telephone number of a person with knowledge

of the project and who is at arm's length to the Proponent; the size and nature of the client’s business; the number of years dealing with the client; a description of the project (scope, scale, duration, status, etc.); the timing and duration of the Proponent’s involvement in the project; the role of the project team members in the project; the services that were provided by the Proponent (i.e. installation, support, training

and/or project management); duration of the project; and, client’s URL address.

Please note that where the skills/expertise/experience are being provided by a sub-consultant or other legal entity apart from the Proponent, a Proposal that does not include the information requested in this Section for each such sub-consultant or other entity will not be awarded full marks during the evaluation process. In providing references, Proponents agree that the City can contact the individuals provided as part of the evaluation process. The City will make its own arrangements in contacting the references. Substitution of references will not be permitted after the close of the RFP.

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Section 4 – Proposed Study Methodology Note to Proponents: Any pricing provided in any part of the Technical Proposal shall render the submission non-compliant and the Proposal will be rejected. The City requires that the Consultant have a thorough understanding of the context and purpose of the Study and that the Consultant will execute a comprehensive, well-conceived methodology designed to achieve the City's requirements for the Study. Proponents may adopt as their proposed methodology the scope of Work described in Section 3.0 of this RFP or may propose a different methodology that will also satisfy the purpose of this Study. Section 4 of the Technical Proposal should provide the following information:

(a) a statement of the Proponent’s understanding of the context, purpose and objectives of the Study;

(b) a description of, and rational for, the Proponent's proposed methodology, including:

a complete and concise description of the methodology; a brief description outlining why the specific methodology has been recommended; the Deliverables/outcomes that will be provided; and, a summary of risks to the successful completion of Work and how risks will be

managed; and, (c) a high level description of the work breakdown structure intended to satisfy the requirements

of the Study. The methodology should describe the Proponent's quality assurance (QA) and quality control (QC) plan for key Deliverables and should describe how the execution of the Work will be monitored to ensure compliance with the Study scope, schedule and budget. Section 5 – Work plan and Deliverables Note to Proponents: Any pricing provided in any part of the Technical Proposal shall render the submission non-compliant and the Proposal will be rejected. The Proponent's Work plan presented in this Section must derive from the proposed methodology described in Section 4 of their Technical Proposal. The Proponent should present a comprehensive Work plan based on a Work breakdown structure (WBS). The WBS should be defined by interim and final project Deliverables, i.e. the major work packages in the WBS should be project Deliverables and should detail the project-specific approach to each component and sub-component of the project regarding i) Green Lane Landfill LFG Utilization, ii) Dufferin Organics Processing Facility Biogas Utilization, and iii) Disco Road Organics Processing Facility Utilization. The WBS dictionary should describe each major work package in the WBS in terms of its main tasks, and can be expanded to include sub-tasks if necessary. The project schedule can be presented in a Gantt chart, or similar format, and should show the duration and key milestones for each work package and for the overall project, and should also show dependencies.

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Section 6 – Study Team Resources Note to Proponents: Any pricing provided in any part of the Technical Proposal shall render the submission non-compliant and the Proposal will be rejected. It is important that the Work be undertaken by a team possessing specific knowledge of, and experience in, performing similar work for projects of comparable nature, size and scope. In particular, the Proponent should provide the following in its Proposal:

a) Identification of the Proponent's Project Manager and information on their professional qualifications, related project experience and an indication of their duties and responsibilities on this particular project.

b) Identification of the Proponent's project team member responsible for quality assurance and quality control, including information on their professional qualifications, related project experience and an indication of their duties and responsibilities on this particular project.

c) A list of key staff that the Proponent would propose to use for this work together with their

professional qualifications, related project experience and an indication of their duties and responsibilities on this particular project. Project team members should also be categorized as senior, intermediate, junior, etc.

d) A project organization chart with clearly defined roles and responsibilities.

e) A project resource allocation matrix quantifying the number of hours for the Proponent's staff

and for staff of consortium members identified in Section 2 of the Technical Proposal allocated to each work package of the WBS described in Sections 4 and 5 of the Proposal. Project team resources should be expressed in the number of 8-hour Working days required by each team member assigned to a specific work package.

Note to Proponents: Any pricing provided in the resource allocation matrix shall render the submission non-compliant and the Proposal will be rejected.

f) Include strategies and individuals that can fulfill the roles and responsibilities for any

unforeseen events requiring replacement of team members.

g) Resumes for proposed individuals are to be included as an Appendix to the Proposal.

h) Provide a statement of any conflict of interest, if applicable. Refer to Appendix B – RFP Process Terms and Conditions for information relating to conflicts of interest.

Note: The Proponent should submit signed consent forms authorizing the disclosure of personal information to the City, or its designated agent(s), for any resumes that are submitted; however, the Proponent will accept all liability if signed consent forms and resumes are not disclosed to the City. It is important that key project individuals (i.e. major areas of responsibility) be named, with accompanying indication of guaranteed availability. Continuity of key personnel will be required, with a contractual obligation for substitutions only with full written approval of the City. Section 7 – Value Added Work and Cost Saving Measures Note to Proponents: Any pricing provided in any part of the Technical Proposal shall render the submission non-compliant and the Proposal will be rejected.

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Proponent's may wish to propose value added Work or cost saving measures related to the Proponent's proposed Study methodology (Section 4) and Work plan and Deliverables (Section 5). Value added work is work in addition to the proposed Study methodology and Work plan which, if accepted by the City, would increase the benefit derived by the City from the Study. Cost saving measures is Work that if removed from the proposed Study methodology and work plan would reduce the cost of the Study without significantly reducing the Study's benefit to the City. Value added work and cost saving measures offered must be clearly identified in this Section of the Technical Proposal. Value added work and cost saving measures described in other Sections of the Technical Proposal will not be considered. For each item of proposed value added work, the following information should be provided, at a minimum:

description of the valued added work; the rationale for the value added work; and, the benefit of the value added work to the City.

For each cost saving measure proposed, the following information should be provided, at a minimum:

description of the cost saving measure; the rationale for the cost saving measure; and, a description of how the cost saving measure will not significantly reduce the Study's

benefit.

Proponents must identify the cost impacts of all value added work and cost saving measures offered on the appropriate Price Detail Form provided in Appendix E and the completed form is to be included in the Cost of Services Proposal. If the Proponent does not identify any value added work or cost saving measures this must be indicated on the appropriate Price Detail Form provided in Appendix E and the completed form is to be included in the Cost of Services Proposal. Note to Proponents: Any pricing provided in any part of the Technical Proposal shall render the submission non-compliant and the Proposal will be rejected. 5.4.2 Cost of Services Proposal To be submitted in the Cost of Services envelope as per section 5.2 i) and 5.2 ii) above. A. Core Pricing Note to Proponents: All submitted Price Detail Forms must be signed by a representative of the Proponent who is authorized to sign on behalf of and to bind the Proponent to statements made in response to this RFP. Failure to do so shall render the submission non-compliant and the Proposal will not be considered for award. In order to be considered for award, Proponents must provide a breakdown of the total upset limit price as per the Price Detail Forms format provided in Appendix E of this RFP. For clarity, the Cost of Services Proposal must include the following Price Detail Forms completed in accordance with the instructions and signed by the Proponent:

a) Price Detail Form 1: Base Scope of Work b) Price Detail Form 2: Schedule of Hourly Rates c) Price Detail Form 3: Value Added Work d) Price Detail Form 4: Cost Saving Measures e) Price Detail Form 5: Provisional Work

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The completed Base Scope of Work Price Detail Form and Provisional Work Price Detail Form must contain the following information:

(i) A total upset limit price for the Study. The total upset limit price shall be inclusive of all costs to be incurred by the Consultant during the completion of the Study. The total upset limit price shall not be exceeded regardless of the applicable project team member rates or actual versus planned schedule progress.

(ii) A specific price per work package corresponding to the Work Breakdown Structure presented in Section 5 of the Proponent's Technical Proposal. The price per work package must exclude all value added work or cost savings described in Section 7 of the Technical Proposal.

(iii) The price for each work package is to have three components: labour, sub-consultants

and disbursements. (iv) The upset limit price of each of the three price components: labour, sub-consultants, and

disbursements, for the Study.

The completed Schedule of Hourly Rates Price Detail Form must contain a schedule of proposed hourly rates (excluding HST) for all proposed project team members by function, e.g., Project Manager, QA/QC Lead, etc. and classification, e.g., senior, intermediate, junior, etc. These rates, once approved, will be used for any part of the Work to be paid for on a time basis as indicated elsewhere herein. These rates shall be fixed for the term of this Agreement. The upset limit costs will not be exceeded regardless of the applicable project team member rates or actual versus planned schedule progress. The completed Value Added Work Price Detail Form must contain the following information: a description in accordance with the instructions for the Value Added Work Price Detail Form of any value added work described in Section 7 of the Technical Proposal. If the Proponent does not identify any value added work in Section 7 of the Technical Proposal, this must be indicated on the completed Value Added Work Price Detail Form.

The completed Cost Savings Measures Price Detail Form must contain the following information: a description in accordance with the instructions for the Cost Savings Measures Price Detail Form of any cost saving measures described in Section 7 of the Technical Proposal. If the Proponent does not identify any cost saving measures in Section 7 of the Technical Proposal, this must be indicated on the completed Cost Saving Measures Price Detail Form.

All submitted Price Detail Forms must be signed by a representative of the Proponent who is authorized to sign on behalf of and to bind the Proponent to statements made in response to this RFP. Failure to do so shall render the submission non-compliant and the Proposal will not be considered for award. Notes to Pricing: Disbursements relate to daily expenses properly and truly incurred in the performance of the Work required for this assignment. Disbursements shall comprise the following general expenses that may or can occur on a daily basis:

Telephone calls inclusive of long distance charges and telegraphs Photocopying

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Printing Facsimiles Taxi fares Public transit fares Parking Delivery and expense charges Travel expenses for office and resident field personnel for job-related travel Notarization of invoices and/or statutory declarations

Disbursements shall not include, and the City will not pay for, roadway tolls, meal allowances, or use of personal computers (laptops). Disbursements that are considered "specialty services" or "specialized expenses" are to be identified separately. In the event of mathematical errors found in the pricing pages, the unit prices quoted shall prevail. Extensions and totals will be corrected accordingly by City staff and adjustments resulting from the correction will be applied to the Total Lump Sum Price quoted. Prices submitted in a Proposal are to be firm for the duration of the RFP process and the term of any resulting Agreement. All prices must be stated in Canadian currency. The Consultant shall assume all currency risk. The City shall not be responsible for any additional costs. The Consultant shall be solely responsible for all costs including but not limited to, wages, salaries, statutory deductions and any other expenses and liabilities related to its own personnel, and sub-consultants and their respective personnel. The Consultant shall be solely responsible for any and all payments and/or deductions required to be made including, but not limited to, those required for the Canada Pension Plan, Employment Insurance, Workplace Safety and Insurance, and Income Tax. All invoices must clearly show HST as a separate value and HST "registrant" number. Without restricting the generality of the foregoing, the Consultant acknowledges that, if it is a non-resident person, payments to the Consultant, as a non-resident person, may be subject to withholding taxes under the Income Tax Act (Canada). Further, unless the Proponent, as a non-resident person, provides the City with an official letter from Canadian Customs and Revenue Agency waiving the withholding requirements, the City will withhold the taxes it determines are required under the Income Tax Act (Canada). B. Taxes Harmonized Sale Tax (HST) is to be applied to the prices submitted as specified in the relevant sections of the call document or in the Price Schedule provided in the call. HST for the supply and delivery of materials/goods is to be shown as additional/separate line items on the Price Schedule and any subsequent invoices. C. Payment Terms and Discount Schedule Proponents should review Appendix A.1, Section A.1.9 for invoicing requirements.

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Payment of labour costs will be on a time basis at an approved hourly rate up to the upset limit for labour costs for the Study. Fees for sub-consultants will be paid at cost plus a mark-up of a maximum of 10% to the upset limit for sub-consultants costs for the Study. Invoices must be submitted for payment. Payments for disbursements will be pro-rated on the value of Work performed during the billable period, to the lump sum for disbursement costs for the Study. The final payment terms may be subject to further negotiation. If all the correct billing information has been indicated on the invoice, and no acceptable discount for early payment has been offered, the City will endeavour to pay within the Consultant's terms from the receipt date of the invoice in Corporate Accounts Payable Unit - Metro Hall, 55 John Street, 14th floor. Payment terms should be clearly indicated on the invoice including early payment terms. The City will consider offers of early payment discount terms. Discounts will only be taken when early payment discount terms are met from the receipt date of the invoice in the Corporate Accounts Payable unit. Note: Discount terms for early payment cannot be earlier than 15 days from the receipt date of the invoice by the City of Toronto, Accounting Services Division, and Corporate Accounts Payable unit. City of Toronto offers secure electronic deposit payments directly to the Consultant's bank account through our “Direct Deposit” program. For more information and/or to enroll for this payment option, please email us at [email protected] or contact our AP Customer Service Desk at [email protected] or 416-397-5235. To support an electronic payable environment, the City of Toronto Corporate Accounts Payable unit will accept electronic vendor invoices submitted via email at [email protected] . Note: Electronic invoices submitted must be in a PDF format as an attachment. If you have any questions regarding this process, please contact our AP Customer Service Desk at [email protected] or 416-397-5235. D. City of Toronto - Invoice/Billing Requirements To aid the City in paying promptly, it is essential that all required billing information is provided on the invoice submitted to the City of Toronto. Any missing billing information on an invoice will result in a payment delay and the invoice may be returned to the Consultant without payment. All original vendor invoices must be addressed and be sent DIRECTLY to: City of Toronto Accounting Services Division Corporate Accounts Payable 55 John Street 14 Floor, Metro Hall Toronto, ON M5V 3C6 Copies of all invoices must also be sent to the City's Project Manager. Invoices submitted to the City of Toronto must have complete ship to information including:

I. Name of City Division,

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II. The City Division’s contact name and phone number (the person ordering or picking up the goods and/or services),

III. Delivery location of goods and/or services (excluding pick-up order), IV. Purchasing document information on the invoice (blanket contract number, contract

release order number (CRO) purchase order (PO) or Divisional Purchase Order (DPO) must be clearly indicated on the invoice. (*This purchasing number should be provided by City staff at the time of order*)

Invoices that do not contain the required billing information may be returned without payment to the vendor for correction. E. Invoice Exceptions The above standard billing requirement for invoices must be followed excluding exceptions for vendor invoices related to approved capital projects subject to construction lien holdbacks. Billing requirement direction will be provided by the contract custodian or city divisional designate. For any further vendor invoicing information, please contact Corporate Accounts Payable at [email protected] or 416-397-5235.

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APPENDICES

APPENDIX A

PROJECT REQUIREMENTS

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APPENDIX A.1 – GENERAL PROJECT REQUIREMENTS REV – SEP 2012 _____________________________________________________________________________________________

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A.1 GENERAL PROJECT REQUIREMENTS

A.1.1 General

A.1.1.1 The requirements for engineering services to be provided by the Consultant to the City of Toronto for projects are as specified in the Request for Proposal and in the Appendices A.1 to A.7, inclusive. It is the responsibility of the Consultant to ascertain the full scope of the engineering services required for the project as they will be required to perform the work as specified. The Consultant shall become fully familiar and comply with the City’s project management requirements.

A.1.1.2 Wherever it is stated in the RFP, “engineering services” , it is intended that these services are inclusive of any and all professional services required in fulfillment of the project requirements.

A.1.2 Stamped Reports & Drawings

A.1.2.1 All engineering reports, drawings and specifications are to be signed and stamped by a Professional Engineer, licensed in the Province of Ontario.

A.1.3 City Project Manager (PM)

A.1.3.1 Role of Project Manager The City will assign a Project Manager for the project. The City's Project Manager will provide direction to the Consultants providing engineering services to the City throughout their contracted service period. The Project Manager will transmit instructions to and receive information from the Consultants.

A.1.3.2 Correspondence

Identify all correspondence to the City with the project number provided by the City. All correspondence either written or electronic should be addressed to the City’s Project Manager, except where agreed upon or otherwise specified by the Project Manager.

A.1.4 Co-ordination with Other City Division's and Sections

A.1.4.1 The Consultant’s contact with the City is the assigned Project Manager. The Project Manager will liaise with and coordinate work with other City sections and/or departments. The Project Manager may direct the Consultant when appropriate to work directly with other City section or department staff.

A.1.5 Project Meetings/Documentation/Tracking

A.1.5.1 Studies/EA/Design The consultant shall schedule a project commencement meeting and progress meetings at two week intervals. The Consultant shall schedule additional meetings as required for the review of draft documents, milestone design reviews, and other events as defined in the RFP.

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A.1.5.2 Contract Administration When providing site administration and engineering services during project construction, the Consultant shall schedule site meetings twice monthly, with weekly meetings during commissioning.

A.1.5.3 Agendas and Notes of Meeting

For each project meeting, unless otherwise directed, the Consultant shall prepare and distribute an agenda and conduct the meeting in an efficient manner. The Consultant shall take notes or minutes of the meeting, and the minutes of meeting are to be distributed no later than five (5) working days after the meeting.

A.1.5.4 Project Management/Tracking

The Consultant is expected to track/monitor and trace the status of the project and decisions made, etc., through the use of standard project management tools such as decision logs, change order logs, deliverable logs, etc. The Consultant PM is responsible for flagging issues that the City must resolve due to impacts on the critical path.

A.1.6 City’s Reviews

A.1.6.1 Where reference is made to submission of documents, designs, plans, etc., unless specified otherwise, they shall first be submitted in draft form to the City. A minimum of two weeks is required for City review and comment.

A.1.6.2 The Consultant shall provide a response to the City’s comments indicating concurrence or non-concurrence, and if comments are not to be incorporated the Consultant shall indicate the reason for such.

A.1.6.3 Draft documents submitted for review shall be essentially complete, so as to allow for proper evaluation of material submitted. Any unfinished or missing sections or elements shall be clearly identified in the draft, and a brief description of the intended material is to be provided.

A.1.7 Project Schedules

A.1.7.1 General The Consultant shall produce a Project Schedule and adhere to it once the assignment has been awarded and the Project Manager has issued the notice of award of the project, and a purchase order has been issued.

A.1.7.2 Baseline (Gantt Chart)

The baseline schedule shall include deliverables and other major milestones. It shall show the sequence of work, any interdependencies and the project critical path.

A.1.7.3 Tasks

Scheduling of tasks shall allow for document review time where appropriate. Task bars should show percent complete.

A.1.7.4 The schedule shall be updated monthly and reviewed at progress meetings.

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A.1.8 Document Management

A.1.8.1 General A letter of transmittal should be submitted with all deliverables submitted to the City, both electronic and hard copy. The letter of transmittal shall provide the project title, list the various documents, and number of copies.

A.1.8.2 Electronic Document Management

1. When submitting draft or final reports, design documents, and other deliverables, the

consultant shall also provide one electronic copy on CD/DVD for input to the City’s electronic document management system. This must be provided at the same time as the paper/mylar copy. In order to be compatible with the City’s technology platform, all electronic information must be provided such that it is compatible with one of the following platforms: (a) Miscrosoft Office Suite, verion XP 2003 (b) Microsoft Project, version 2003 (c) Microstation V8 (Bentley)

2. Prior to finalizing each submission, the consultant is to confirm the City’s preferred software package and version, for that submission. As part of the final submission of major deliverables, such as contract documents, tender specifications, and drawings, the consultant must supply, as well as the individual files in the native formats, one consolidated Adobe file containing all sections and details. This consolidated Adobe file to be contained on the same CD/DVD as the other files, if possible. All CD/DVD’s are to be properly labelled on the CD/DVD itself.

3. All files produced as a result of this project become the property of the City.

A.1.8.3 Hard Copies Paper print versions of documents shall be submitted to the City as per the Summary of Deliverables (Section 3 of the RFP).

A.1.9 Invoicing Requirements

A.1.9.1 General Invoices throughout the project must be submitted in a format acceptable to the City. Invoices for Engineering services shall be submitted monthly, unless otherwise stipulated. Each invoice is to include, as a minimum, the following information.

A.1.9.2 Standard Format

1. All invoices shall include the City’s Purchase Order number, and the project number.

Invoices shall be addressed to the City’s Project Manager, unless otherwise stipulated. 2. The invoice summary sheet must be broken down into tasks and associated disbursements

per the Fee Proposal. In addition, the summary sheet shall also show the following for each task: the task value, the amount billed for the billing period, the amount billed previously, the total to date, the per cent complete and the balance of the fees remaining. The individual task information must be summarized for the entire project. The Approved Change Order Amount, Total Invoice Amount, Amount Previous Payment, Holdbacks, GST

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and Total Amount Payable are to be identified separately. Charges against the contingency allowance provided for by the City will not be permitted without prior written approval.

A.1.9.3 Supporting Documentation

1. For tasks billed on time based services to an Upset Limit, the invoice must include back up information identifying the hours charged to each task by each staff, and the corresponding hourly rate and classification. Billing rates for staff or classifications must be consistent with those provided in the Fee Proposal.

2. Billing rates for staff or classifications other than those identified in the Fee Proposal shall be submitted in writing for review and shall be subject to approval prior to the utilization of the personnel on the assignment.

A.1.9.4 Disbursements

1. Unless stated otherwise in the RFP, disbursements will be paid pro-rated based on the value of the work performed during the billable period, as indicated in the Fee Proposal Submission Requirements, therefore back-up receipts are not required to be provided with the invoice.

2. Where indicated in the RFP, certain disbursements shall be paid at cost. Allowable disbursements will be paid at cost subject to detailed expense sheets, copies of receipts, vehicle travel records, and all such documentation and materials needed in respect to such valid expenses to be provided as back up to the invoice.

A.1.9.5 Work Status Report Requirements

With each invoice, the Consultant shall provide a status report for the work completed for the billing period. The status report shall identify the overall project status, as well as a brief description of the work completed for each task, percent complete, project alerts, and the work planned for the next billable period.

A.1.9.6 Statutory Declaration

With the request for final payment, the Consultant shall submit an original of the Statutory Declaration Schedule SD-F, certifying that the services performed and the disbursements claimed for the project were properly incurred in accordance with the provisions of the Consulting Services Agreement, and that no further invoices or claims will be made against the project. Note that the Statutory Declarations are required whether or not an engineering agreement is executed for the project. The Statutory Declaration is to be signed and sealed by a Executive Director of Oaths.

A.1.9.7 Audits

The proponent shall submit an accounting audit at the end of each phase of an assignment. If the assignment extends beyond a period of two years, audit reports are required at the end of the second year and at the end of each subsequent year in which services are performed. For more detailed information, refer to the engineering agreement, Section 3.

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A.1.10 Project Cost Control

A.1.10.1 General

1. The Consultant is required to maintain effective project cost control when providing engineering services to the City. Project cost control means the monitoring and control of engineering fees and construction cost throughout the life of the project. The Consultant shall provide timely notice for recommended scope changes to the Project Manager to ensure that action can be taken to mitigate cost and/or other such action so that additional funding can be obtained for the project.

2. Timely notice is defined as a reasonable period for which it will permit the Project manager to report to Committee and Council PRIOR to the expected overrun in fees or costs. Where the Consultant does not exercise proper cost control and has incurred additional cost, the City of Toronto is not obligated to honour payment for such services.

A.1.10.2 Upset Limits

1. Consultants must not exceed the approved Upset Limit without first obtaining written

approval from the Project Manager.

2. Where the Consultant has exceeded the Upset Limit without the prior written approval of the Project Manager, it shall assume full responsibility for the cost of such services.

3. It is to be clearly understood that the City accepts no responsibility for costs incurred by the Consultant for fees or additions to the contract cost where approval has not been granted for the inclusion of such work and fees to the project. If the Consultant is requested to provide engineering services which it believes to be outside the approved scope of work, it must identify the cost of the extra work and seek written approval from the Project Manager prior to commencement of the work.

A.1.10.3 Engineering Change Orders

1. All changes in engineering services provided by Consultants must be confirmed by

Change Orders and authorized by the Executive Director.

2. The request for a Change Order must identify the following: (a) Description of scope change complete with rationale and time/task breakdown to

undertake the work (b) Impact on Engineering Fees inclusive of disbursements (c) Impact on Schedule (d) Impact on Construction Cost (if applicable)

A.1.10.4 Contingency & Provisional Items

The contingency allowance is for potential extra work that may be required beyond the scope of the project, and is subject to the approval of the City. Provisional allowances are for specific items as identified in the RFP. Payments from the contingency or provisional allowance will only be made following issuance of a Change Order approved by the City.

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A.1.11 Regulatory Approvals

A.1.11.1 General

1. The Consultant will be required to liase with the City and the approving agencies; obtain all the required application forms; complete the forms and prepare any documentation requested by the approval agency, and present them to the City for execution, where necessary.

2. The City will pay for the cost of the application fees of all required approvals.

3. Where agreements must be executed between the City and the approving agencies, the Consultant shall advise the City in writing in a timely manner so that all such agreements can be executed by the City to avoid impact on project schedules.

4. The following is a list of the approvals that may be required. The City expects that the Consultant will determine and confirm for itself the specific approvals that are required for the project.

5. The requirement to seek additional approval(s) may be considered as an addition to the scope of work provided that the Consultant can demonstrate that it cannot be reasonably expected to know of the existence of these additional approval(s) at the time of submission

A.1.11.2 Federal Approvals

1. Fisheries & Oceans Canada

(a) Department of Fisheries and Oceans Act (b) Fisheries Act

2. CSA B149.6-11 – Code for Digester Gas & Landfill Gas Installations 3. Transport Canada

(a) Department of Transport Act and Regulations (b) Government Property Traffic Act and Regulations (c) Navigable Waters Protection Act

A.1.11.3 Provincial Approvals/Permits

1. Ministry of Environment (MOE) – Environmental Compliance Approval (Water, Sewage,

Air, Waste) 2. Ministry of Natural Resources (MNR) - Permit 3. Ministry of Transport – Permit 4. The Boilers and Pressure Vessels Act Ontario (MCCR, TSSA, etc) - Letter of Approval 5. Environmental Protection Act, Ontario Regulation 309 - Permit 6. Environmental – Air, Ontario Regulation 346 – Permit 7. Environmental – Noise, Ontario Regulation NPC 205 - Permit 8. Ministry of Labour

A.1.11.4 Municipal Approvals

1. Toronto Region Conservation Authority (TRCA) - Permit 2. Municipal Site Plan Letter of Approval - The City’s process for Site Plan Approval can

take up to six (6) months to complete. The process timeline officially starts when the

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Building Permit application is submitted. Include in the scope of work for two (2) pre-consultation meetings with the City’s Building & Planning Departments to verify requirements and timelines needed for completion, prior to submittal of the Building Permit Application. Allow for the pre-consultation meetings and an application package containing the following: a completed application a draft covering letter for signature by the City 10 copies of 1:200 scale with the following: a recent survey, the site plan, a grading

plan, all floor plans, all building elevations, roof plans, and a landscape plan. The landscape plan must be prepared by a qualified landscape architect

10 copies of an arborist report is required

3. Building Permit (a) Building Permit – note that a number of changes in the Building Code Ac t, 1992 and the

Building Code affect designers. Designers may be required to be registered and/or qualified as defined by the Act. Be familiar with the changes to the Act and include for the new requirements including registration/qualifications, permit application, permit timeframes and inspection requirements.

(b) Note that the site plan submitted as part of the Building Permit application must also be signed and stamped by an Architect, licensed in the Province of Ontario.

(c) Occupancy Permit 4. Road Cut Permit 5. Toronto Traffic

A.1.11.5 Utility/Authority Approvals/Permits

1. Toronto Hydro 2. Gas 3. Cable 4. Bell 5. ESA 6. TSSA

A.1.12 Design and Drawing Standards

A.1.12.1 City of Toronto Standards

1. When fulfilling the project requirements, the Consultant is to ensure compliance with the following City of Toronto standards, unless specifically directed otherwise by the Project Manager: (a) Latest version of “CADD Specifications for Microstation V8". The Consultant shall note

that topographic mapping, field edit, compiled area plan, and property surveys are collections of data from various sources. This information requires proper editing and formatting by the Consultant in accordance with the City’s drafting standard before being used as a base plan. To assist in clarifying protocols for CADD drawing development and City review, refer to "Technical Services Design Drawing and Record Drawing Protocol".

(b) Latest version of “Process Control System (PCS) Implementation Guidelines”. Note standards are to be used as a guideline for the development of the project requirements. The consultant is responsible for ensuring the standards are appropriate for the project, and shall seek approval for variance as required.

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(c) Latest version of “Start Up and Commissioning and Training Guidelines for Works Facilities and Structures Projects”.

(d) Latest version of the City of Toronto’s “Standard Construction Specifications & Drawings for Sewers, Watermains and Roads”.

A.1.12.2 City of Toronto Requirements for Plant & Facility Structures

1. Design plant and facility structures in accordance with Ontario Building Code for post-

disaster buildings. 2. Design Plant and Facility concrete structures for water-tightness, strength and

serviceability, vibration, seismic design, etc, in accordance with American Concrete Institute ACI 350-01, Code Requirements for Environmental Engineering Concrete Structures and ACI 350R-01, Commentary.

3. All chemicals, instrumentation, equipment and materials used in the operation and production of safe drinking water that come into contact with water shall meet all applicable standards set by Ministry of Environment, American Water Works Association and American National Standards Institute safety criteria standards NSF/60 and NSF/61.

4. The electrical design standard for all facilities is that every MCC must have two (2) separate feeds with Main/Tie/Main configuration from two separate transformers. Design to this standard. Include for power monitoring for any new MCC’s and connect to the SCADA system.

5. For new and refurbished electrical systems/facilities, building layouts are to physically separate switchgear (and MCC breakers), and MCC's. Due to arcflash hazards, this equipment is to be separated from all other equipment. Design MCC rooms with a minimum of 25% spare physical space for MCC system expansion. In addition, RPU's, lighting panels, etc., are to be located in controlled environments and separated from general process areas.

6. The City has corporate standards for security systems. To meet Divisional Security Standards, incorporate security features to allow monitoring and controlling of building access such as cameras, card readers, door strikes, IR photo beam sensors, etc.

7. Arcflash - The City's objective is to reduce the available arc flash energy level in all electrical equipment. The electrical design methodology shall be such to minimize the potential for arc flash without compromising co-ordination and protection of the distribution system. This applies to all equipment (switchgears, switchboards, panel boards, MCC’s, etc) rated at 250 volt and above, and also to electrical equipment supplied from 208 volt if the supply transformer is rated 125 kVA and above. Complete preliminary calculations to establish baseline category ratings of all new electrical equipment. The City of Toronto aims for Type 2 category rating on all new electrical equipment. The installation shall be in compliance with the Canadian Electrical Code (CEC) Part 1 (C22.1-06), Rule 2-306, as it relates to arc flash labels and other aspects as required.

A.1.12.3 Drawing Standards

1. Plan drawings shall conform to the requirements set forth in the City of Toronto, Digital

File/Drafting Graphic Standards Manual, or as otherwise directed or approved by the City of Toronto.

2. Drawings with colours shall be reproducible by all printing or duplication media in black and white.

3. Except as may be modified or specified herein, or otherwise approved by the City of Toronto, the collection and depiction of subsurface utility information shall conform to the

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applicable provisions of CI/ASCE 38-02, “Standard Guideline for the Collection and Depiction of Existing Subsurface Utility Data”.

4. Drafting and lettering shall be of proper density and legibility for a 50% reduction during reproduction.

5. The depiction of attributes such as line type, material type, age, condition, ownership, status (e.g. in-service, out-of-service, active, abandoned), number of conduits or direct buried cables, or other required information, shall not be eliminated, obliterated, or obscured by the manner of reproduction of by 50% reduction in size.

6. Final drawings for reproduction shall have all drafting work and image on one side of the sheet.

7. The Consultant shall replace, at no cost to the City of Toronto, plan sheets that do not comply with the above criteria.

A.1.12.4 Other Guidelines & Standards

1. The Consultant shall use recognized industry design standards, guidelines, and best practices to establish the basic design data and design criteria. The design must meet the requirements of relevant codes and applicable legislation. The following list of selected statutes and codes is provided for guidance only: (a) The Boilers and Pressure Vessels Act Ontario (MCCR, TSSA, etc) (b) CSA B149.6-11 Digester Gas Code (c) Navigable Water Act (d) Ontario Gas Utilization Code, Ontario Regulation 244, 346 (e) Environmental Protection Act, (f) Ontario Health and Safety Act (g) Ontario Building Code (h) Ontario Water Resources Act (i) NFPA 820 Standard for Fire Protection in Wastewater Treatment and Collection

Facilities (j) American Concrete Institute ACI 350-01

A.1.13 Quality Assurance and Quality Control

A.1.13.1 General

1. The City requires the Consultant to exercise internal Quality Assurance (QA) and Quality

Control (QC) for the projects it executes for the City. This is to ensure that the project will be executed to the City's requirements and expectations.

2. Preference will be given to Consultants having QA/QC programs in place at the time of Consultant selection.

A.1.13.2 QA Program

1. Perform the following minimum standard in QA for the project to ensure that the design work when completed has been reviewed and checked by senior staff from within the firm to The Quality Assurance (QA) program that the City expects from the Consultant includes all those planned and systematic actions required to ensure that the works that are to be constructed, will be designed in accordance with applicable codes, guidelines, standards and specifications.

2. Ensure it has been performed in accordance with:

(a) Good engineering practice

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(b) Constructability (c) Practical layout of equipment from an operation and maintenance perspective (d) Relevant code(s) and standard(s) that the project must comply with (e) The City's requirements as specified herein and in the Request for Proposal (f) Other specific requirements to the project

A.1.13.3 QC Program

1. The Quality Control which the City requires the Consultant to provide for projects, is the

examination of the services provided and work done, together with management and documentation necessary to demonstrate that these services and works meet contractual and regulatory requirements.

2. The City requires engineering drawings produced by the Consultant have been checked: (a) For design errors (b) For drafting errors (c) To ensure proper co-ordination has been exercised between the various engineering

disciplines within the firm and those performed by sub-consultant(s) (d) To ensure constructability

3. That specifications produced by the Consultant have been checked for completeness to ensure: (a) The City's legal and construction requirements are met (b) To ensure the City's standards for Tender Form, General Conditions, Special Provisions

etc. have been used. (c) That proper equipment has been specified (d) That the work in the various divisions in the specification are properly co-ordinated (e) That all the required approvals and permits have been specified (f) That all test procedures have been specified (g) That all codes and/or standards have been specified (h) That all equipment tolerances are specified for proper installation (i) That the Specifications are clear and concise

A.1.13.4 All reports, technical memoranda, drawings, manuals, contract documents and specifications,

both draft and final copies must be reviewed and QA/QC completed by the consultant prior to submission by the City. The consultant shall use the “Consultants QA/QC” stamp shown below to stamp the front page of the document and signed by the appropriate staff prior to submission to the City. The document with no stamp and signature will not be reviewed and will be returned. The consultant shall order and pay for the “Consultants QA/QC” stamp.

CONSULTANT’S QA/QC STAMP PRIME CONSULTANT: SUB-CONSULTANT:

SUBMISSION DATE REVIEWED BY

QA/QC STAFF DATE REVIEWED BY PROJECT

MANAGER Draft 1 Draft 2 Draft 3 Final

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A.1.14 Designated Substances (including asbestos) Management

A.1.14.1 Designated Substances & Asbestos Surveys (DSL) – General

1. On December 17, 2009, a new regulation made under the Occupational Health and Safety Act was filed with the Registrar of Regulations as Ontario Regulation O. Reg. 490/09. The regulation consolidated the previous eleven designated substance regulations, effective as of July 1, 2010.

2. In accordance with Part VI of the Ontario Occupational Health and Safety Act and Regulations, the City requires investigations and recommendations on the management of designated substances as defined under the Ontario Occupational Health & Safety Act. This includes the following Designated Substances that may be located at some City facilities:

Acrylonitrile Coke Oven Emissions Mercury

Arsenic Ethylene Oxide Silica

Asbestos Isocyanates Vinyl Chloride

Benzene Lead

3. In addition to the designated substances listed above the following materials are also to be

included:

i. Polychlorinated biphenyls (PCBs);

ii. Ozone-Depleting Substances;

iii. Urea Formaldehyde Foam Insulation;

iv. Man-made mineral fibres; and

v. Mould.

4. Where the scope of work refers to “Designated Substances”, this includes all of the items noted above.

A.1.14.2 Designated Substances Management – Scope of Services

1. Unless specifically instructed in the Request for Proposal, the Consultant shall be responsible to hire a qualified environmental sub-consultant as part of the design team to perform Designated Substances assessments, reports, and management for the project.

2. Unless specifically instructed in the Request for Proposal that a Designated Substances Survey and Report is not required, complete the Survey and Report in accordance with the requirements of the latest Ontario Occupational Health and Safety Act (OHSA) and Regulations.

3. The Consultant and sub-consultant shall review project requirements with the City, anticipate all areas that will be impacted by the project, and make all efforts to conduct destructive and non-destructive testing at the assessment stage so that, where possible, costs for Designated Substances, whether visible or hidden, can be factored into estimated project costs;

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4. Inspect and sample area indicated and related equipment and services that are suspected of containing Designated Substances to establish whether any suspect material that is likely to be disturbed, handled or removed during the demolition work, contains Designated Substances. Destructive testing shall be performed only on equipment that is to be demolished and is not currently in service or can be temporarily taken out of service in coordination with the City. Obtain approval from the City prior to any destructive testing.

5. Carry out laboratory analysis of samples to determine type and percentage of Designated Substances.

6. All sampled locations are to be labelled as to whether they contain or do not contain Designated Substances. They shall be labelled accordingly through the use of durable, high visibility labels at least three inches by one and a half inches in size and which properly and fully adhere to the surface (spray painting of locations is acceptable, and may be substituted for adhesive labels. High visibility paint in a distinctive colour is to be used). The labelling shall be performed during a separate site visit after the results of analysis have been received and the report has been reviewed at the 95% detailed design stage.

7. Prepare drawings and photographic documentation for all testing performed indicating type, location and extent of Designated Substances. Ensure that photographs of all sample locations are taken and that the inspector can trace the photograph back to the sample results and locations through use and coordination of labels, references, and site drawings.

8. Drawings prepared for the Designated Substances assessment shall be based on the design drawings for the project as prepared by the Consultant.

9. A Report shall be prepared that states whether Designated Substances containing material is likely to be disturbed, handled or removed during construction. If a material does contain Designated Substances, the Report shall state the type of Designated Substances, the approximate quantity present, and the recommended removal method. The Report shall be in full compliance with the requirements of Section 10 of Regulation 278/05 and shall include all noted Designated Substances.

10. The Report must include recommendations regarding remediation prior to tendering of the project construction contract.

11. The Report must include estimated costs for removal of Designated Substances based on estimated quantities, including requirements to meet OHSA.

12. The Report will be updated at various stages of the project as detailed below.

13. The Report shall be submitted to the City in accordance with standard submission requirements as defined in this RFP.

A.1.14.3 Designated Substances Management Work Scope Activities

1. Preliminary Design Phase

a) The environmental sub-consultant shall review previous Designated Substances

Surveys or Designated Substances Reports available at the site to identify any gaps in the information required based on the preliminary scope of the project.

b) A preliminary list of identified Designated Substances within the scope area shall be prepared for review by the City.

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2. 50% Detailed Design Phase – Draft Report

a) Provide an updated detailed drawing set and work scope to the environmental sub-consultant.

b) Carry out a detailed site survey as defined herein, including sampling and testing of all suspected Designated Substances.

c) Prepare the Report in accordance with A.1.14.2 including a site survey, sampling and analysis, and report generation.

d) The Consultant responsible for design who is fully conversant with the scope of work must walk the site with the environmental sub-consultant to identify project boundaries, specific items and equipment that will be impacted by the work.

3. 95% Detailed Design Phase – Updated Draft Report

a) Re-confirm, in writing, that the scope of work matches the Designated Substances Report conducted at the 50% detailed design phase. Confirmation that the scope of work matches the Designated Substances assessment as detailed in the Report must be signed by the Consultant who is knowledgeable as to the scope of work.

b) Where the scope of work has changed relative to the Report, carry out addition testing, and update the Survey and Report as required to ensure that the scope of work matches the Designated Substances Report.

c) Label confirmed Designated Substances containing materials identified during the survey. Also label in the same manner all materials that are identified as not containing Designated Substances.

d) Prepare the Designated Substances Report for inclusion in the Tender Documents. The intent is to ensure that a comprehensive source of information is provided to the Contractor that covers all potential locations and materials impacted by the project.

e) Include for tender site drawings and a technical specification that includes a detailed protocol for: a) removal of Designated Substances required under the contract (if any); b) quantities of materials identified; c) a strategy for dealing with any suspected Designated Substances (i.e. could not be tested for during design stage) or unanticipated Designated Substances found during construction, or d) management in-place, as appropriate. Provide technical support during the tendering process.

f) If abatement or remediation through a separate contract prior to construction is feasible, provide a detailed scope of work and site drawings for Designated Substances abatement and/or in-situ management, as well as technical support during tendering of abatement work.

g) If abatement and/or management is carried out through a separate contract prior to construction, the environmental sub-consultant shall provide monitoring and supervision of the work, and shall provide a signed clearance certificate upon completion.

4. Construction Phase – Final Report

a) If abatement and/or management is carried out through the construction phase, the

environmental sub-consultant shall provide monitoring and supervision of the work, and shall provide a signed clearance certificate upon completion.

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b) As scope changes occur throughout construction, provide updates as required to Designated Substances assessment, including testing, analysis, and updates to the Report.

c) At the completion of construction, update the Designated Substances Report to identify and detail all remaining Designated Substances within the scope of work area. Issue to the City as a Final Report.

A.1.14.4 Mandatory Qualifications for Consultants Undertaking Designated Substances Surveys

1. Consultants or sub-consultants completing designated substances and asbestos surveys for projects at Toronto Water facilities must fulfill the following mandatory requirements. Proof that the requirements are met must be provided to the City’s Project Manager, prior to any associated work proceeding: a) The firm must have a minimum five years experience working on similar projects. b) Principal or Senior Environmental Sub-Consultant must be a Certified Industrial

Hygienist or Professional Engineer with mandatory ten years of directly related experience assessing and managing Designated Substances. All reports must be reviewed and signed by this individual.

A.1.14.5 Mandatory Qualifications for Laboratories being used for Designated Substances 1. The proposed laboratory must meet the following criteria:

a) Performing the analyses must be accredited under the National Institute of Standards

and Technology (NIST) and the National Voluntary Laboratory Accreditation Program (NVLAP). Submit sample lab report with the proposal. Submit the name and NVLAP number of the accredited Bulk Analysis Laboratory that is to be used for sample analysis. All samples must be analyzed in accordance with the Ontario Ministry of Labour Code.

b) For asbestos note the following: a. Individuals performing air sample analysis should be personnel registered in

a Proficiency Analytical Testing (PAT) program such as the following: i. Asbestos Analyst Registry (AAR) of the American Industrial Hygiene

Association (AIHA) ii. Canadian Analytical Laboratory Accreditation (CALA) PCM iii. IIRST

b. Samples must be analyzed using appropriate method for determination in accordance with the requirements detailed in O.Reg. 278/05

A.1.15 Health & Safety

A.1.15.1 General Requirements

1. Consultants who enter water and wastewater facilities are likely to be exposed to chemical, biological and physical hazards.

2. The successful proponent is responsible for meeting the requirements of the

Occupational Health & Safety Act and City Health & Safety Manual and the consultant is to review their safe work procedures with the City prior to undertaking any field work onsite.

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3. The consultant’s staff on-site during any phase of the project must be knowledgeable of

the governing safety regulations including, but not limited to, Industrial Regulations, Construction Regulations, Regulation Respecting Asbestos on Construction Projects and in Building Repair Operations, Diving Operations, Designated Substances, WHMIS, Workplace Safety & Insurance Act, Transportation of Dangerous Goods Act, Technical Standards & Safety Act, Highway Traffic Act, Fire Protection & Promotions Act, X-Ray Safety.

4. The consultant’s staff on-site during any phase of the project must possess written proof

of competency such as appropriate training and experience in health and safety related activities applicable to the project (i.e. confined space entry, fall arrest, First Aid & CPR, Ladder & scaffolding training documentation, WHMIS training documentation, asbestos awareness and any other appropriate certificate required to be onsite).

5. WHMIS training, confined space awareness training, and 4-hour asbestos awareness

training, is mandatory for all consultant’s staff present on-site during any phase of the project. The City may request proof of training at any time.

6. For facilities where specific site orientation and security protocol exist, the consultant’s

staff onsite during any phase of the project must attend a mandatory 2-hour health and safety orientation specific to the treatment plant site before undertaking any work onsite. Orientation must be updated on an annual basis. Staff must adhere to site security and emergency procedures at all times.

7. The successful proponent is responsible for providing all safety equipment for the

protection of their staff, including gas detection, safety retrieval devices, and any ancillary equipment for confined space entries (CSEs) required for inspection purposes. Certification in CSE is a pre-requisite and experience in the use of self-contained breathing apparatus is also a requirement.

8. A standard entry permit must be completed before any CSE's take place. City staff will be

available to allow access to the facilities only. 9. Note obligations with respect to geotechnical work and OHSA in Appendix A.4, Item

A.4.7.1.

A.1.15.2 Prior to initiating any work onsite, the consultant must submit a letter on company letterhead, identifying that all personnel engaged in the assignment have had appropriate training in accordance with Section 1.15.1.4 and 1.15.1.5. The letter must be signed and signed by personnel who have the authority to bind the corporation, and is to be provided at the time of executing the Engineering Agreement.

END OF APPENDIX A1

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APPENDIX A.3 – ENGINEERING STUDIES REV – SEP 2012 _____________________________________________________________________________________________

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A.3 ENGINEERING STUDIES

A.3.1 Meetings

Refer to Appendix A.1 for details regarding project meetings.

A.3.2 Data Collection

A.3.2.1. General

The Consultant shall review all available pertinent documentation and conduct all necessary

field inspections, testing, studies, and surveys to suit the study scope.

A.3.2.2. Existing Data Collection

1. Existing Documents, Record Drawings and Existing Conditions

The City will provide copies of available record drawings, reports studies, Facility Forecasts and other documents pertaining to the study. Visit the site as required to determine existing conditions, equipment locations, process layout and flow, services, features, connections, routes, access, interference, etc., related to the study. The Consultant shall note that changes may have been made over time without updating the documents or record drawings. Prior to commencement of the engineering study, the Consultant shall review the existing background information, as well as conduct a site review of the facility to confirm changes or omissions, if any, in the record drawings (excluding electrical low voltage, and control wiring). The expected level of the site review includes at a minimum, a walk-through of the facility and visual observations. The Consultant shall record its findings and advise the PM of any significant changes or omissions in the existing documents and record drawings.

Any additional work required due to the Consultant’s failure to review documents or record drawings will be at the Consultant’s own cost.

2. Current Projects Review scope of current City projects and identify potential impacts on this study. Ensure that any potential impacts/conflicts are identified and discussed with the City’s Project Team, for resolution by the City.

3. Existing Equipment Perform a field review of existing process, mechanical and electrical equipment relevant to the study. Verify existing equipment capacities, conditions and layout. Review operational records and interview Operations staff and discuss equipment and/or process operating performance, efficiency, reliability and maintenance history.

4. Operating Procedures

The Consultant shall become familiar with the facility’s operating procedures/systems where relevant to the subject study.

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A.3.2.3. New Data Collection

1. Following the collection of all existing data, the consultant shall prepare a Technical Memorandum summarizing the collected information, identifying where data gaps exist, and outline a recommended Study Plan so that sufficient new data can be collected to adequately complete the study.

2. Study Plan

The consultant shall prepare a Study Plan tailored to the scope and goals of this study outlining the following:

- materials/media to be sampled and rationale - sampling equipment and methodology - parameters to be monitored or tested and rationale - monitoring and testing equipment and methodology - sampling/monitoring locations, number of samples and duplicates - sampling/monitoring access issues, operational issues (ie shut-downs) and

process requirements, potential impact to Certificate of Approval, and associated consultation strategy

- laboratory analytical plan - comparative criteria (i.e. applicable Codes, Standards, Regulations,

Guidelines, etc.) - schedule

3. Original Equipment Manufacturer (OEM) Inspection

If required, the Consultant shall retain the original equipment manufacturer (where feasible) to conduct a thorough inspection of the equipment and prepare a report. The report shall:

- summarise all equipment components and identify those in good condition, in need of repair, and in need of replacement;

- estimate costs and schedule; and - estimate the life-span of the refurbished equipment.

A.3.3 Standards

Refer to the RFP Section 2.3 for the City’s standards.

The Consultant shall note that topographic mapping, field edit, compiled area plan, and property surveys are collections of data from various sources. This information requires proper editing and formatting by the Consultant in accordance with the City’s drafting standard before being used as a base plan.

A.3.4 Conceptual Design Alternatives

A.3.4.1 The Consultant shall develop several conceptual design alternatives and summarize in a

Technical Memo, which will provide the foundation for the study. Where possible, a minimum of three viable alternatives are to be identified for comparison purposes. In general, these should represent a range of alternatives with respect to performance, complexity and cost.

A.3.4.2 Submit a Technical Memo outlining the alternative conceptual designs for consideration in

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the study to the City for approval prior to commencement of the review.

A.3.5 Study Report

A.3.5.1 The final study report shall outline the pertinent pre-existing data collected, summarise the results of the study plan, detail the conceptual design alternatives developed, provide an analysis and comparison of these alternatives, and include a recommendation on the preferred alternative. The analysis shall be based on the technical information, prepared by the Consultant. The analysis and comparison of the alternatives shall include, but not be limited to the following: 1. Cost of ownership (i.e. lifecycle costs) 2. Land requirements 3. Impact on future and current land use 4. Capacity, performance and efficiency 5. Operational and maintenance costs 6. Operational issues and concerns 7. Site constraints 8. Design and construction schedule 9. Constructability challenges 10. Future expandability

A.3.5.2 The review shall document the process with sufficient level of detail to support the City’s decision on proceeding with the selected alternative.

A.3.5.3 In general, the report shall include technical memoranda, the results of the study plan, and any modelling, notes of meetings, and copies of relevant correspondence with the study stakeholders.

A.3.6 Deliverables

A.3.6.1 The following provides a list of deliverables upon completion of the study. The Consultant

shall note that the RFP may contain additional project specific deliverables: 1. Draft and final study plan 2. Technical Memo on Design Alternatives 3. OEM Equipment Refurbishment Feasibility Report 4. First draft Engineering Study Report 5. Final Engineering Study Report

END OF APPENDIX A.3

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APPENDIX A.4 – PRE-DESIGN ENGINEERING SERVICES REV – SEP 2012 _____________________________________________________________________________________________

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A.4 PRE-DESIGN ENGINEERING SERVICES

A.4.1 General

A.4.1.1 Existing Documents and Drawings

1. The City will provide copies of available drawings, reports, and other documents pertaining to the project. The Consultant shall note that changes may have been made over time without updating the documents or drawings. Prior to commencement of the pre-design, the Consultant shall review the existing background information, as well as conduct a site review at the facility to confirm changes or omissions, if any, in the drawings. The expected level of the site review includes a walk through the facility and visual observations. The Consultant shall record its findings and advise the PM of any significant changes or omissions in the drawings.

2. Any redesign work required due to the Consultant‟s failure to review documents or drawings will be at the Consultant‟s own cost.

A.4.1.2 Review scope of current projects and identify potential impacts on the project. Ensure that

any potential impacts/conflicts are identified and discussed with the City‟s project team.

A.4.1.3 At each facility, the City of Toronto maintains a complete set of Master Process and Instrumentation Diagrams (Master P&IDs) that schematically represent the functional relationship of all piping, system equipment, instrumentation and components. The Master P&ID sets also provides some electrical information as well, and typically documents;

Process piping, size and service Flow directions Interconnection references to other drawings Valves with tag designations Mechanical equipment with tag designations Instrumentation with tag designations Tankage, size and service Electrical distrubituion and control and assets inclusive of tagging Miscellaneous - vents, drains, special fittings, sampling lines, reducers, increasers

and swagers Control inputs and outputs, interlocks, annunciation inputs Identification of components and subsystems delivered by others Intended physical sequence of the equipment Equipment rating or capacity

All demolition and new tie-in points are to be identified on the Master P&IDs, to show the effect on the existing systems. Additions may be documented (to the PFD level of detail) on a separate drawing.

A.4.1.4 At each facility, the City of Toronto maintains a complete set of Master Single Line Diagrams (Master SLDs) that schematically depict all paths for power flow between entities of the electrical system, as well as salient specifications. The Master SLD set typically documents;

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Connection to the utility Switchgear, busbars Circuit breakers and switches Transformers Conductors Motor Control Centres, and/or motors Generators Panelboards

All demolition and new tie-in points are to be identified on the Master SLD's, to show the effect on the existing systems. Additions may be documented on a separate drawing

A.4.1.5 At each facility, the City of Toronto maintains a complete set of Master SCADA Architecture Drawing. The Master SCADA Architecture drawing typically documents:

Core closets Access closets RPUs Servers HMI's

All demolition and new tie-in points are to be identified on the Master SLD's, to show the effect on the existing systems. Additions may be documented on a separate drawing

A.4.1.6 Meetings

1. Refer to Appendix A.1 for details regarding project meetings. 2. Furthermore, if dictated by the projects scope and complexity, make arrangements and

conduct additional meetings with Plant Operations staff, as required.

A.4.1.7 Equipment Redundancy and Selection

1. The Consultant shall ensure that the level of redundancy for process and/or equipment at City‟s facilities meets the Certificate of Approval criteria, operating objectives, and the functionality of the associated process equipment. The City has adopted, in principle, a policy to provide firm capacity for major processes and equipment. Under the policy for each process one or two process units could be offline for maintenance and repair, while still complying will the Certificate of Approval, as well as other provincial or federal regulations.

2. Discuss with City staff their preferences for equipment selection. Identify suppliers and recommend equipment based on the following: best performance, reliability, flexibility, availability, life cycle costs, ease of maintenance, expandability, spatial requirements and supplier/owner references with respect to service in existing installations. List features, benefits, as well as advantages and disadvantages of the selected equipment, including information on equipment delivery and its impact on construction timelines. Except for proprietary equipment, consider at least three suppliers for each component, whenever possible.

3. In consultation with the City, prepare equipment list and data sheets for inclusion in the pre-design report. Ensure that the selected equipment/system can be fully automated and is suitable for unattended operation, where appropriate.

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A.4.1.8 Approvals

1. Refer to Appendix A.1 for general information. During pre-design, the Consultant shall determine the project specific approvals and co-ordinate the process with the City and the approval agencies.

2. If applicable, conduct pre-consultation with the Ministry of the Environment prior to submitting an application for amendments to the Environmental Compliance Approval.

3. Near the conclusion of the pre-design phase, identify if a pre-start health & safety review will be required at the conclusion of the design phase of the project.

A.4.1.9 I&C and SCADA Requirements

Unless specifically instructed in the Request for Proposal that automation in the facility is not

required, all processes shall be fully automated, allowing for unattended operation of the system. Comply with the requirements of the Toronto Water Process Control System (PCS Implementation Guidelines.

A.4.2 Field Reviews, Studies and Surveys

A.4.2.1 General

1. The Consultant shall identify and conduct all necessary field reviews, studies, and surveys to suit the project scope.

2. Any redesign work required due to the Consultant‟s failure to conduct field reviews, surveys will be at the Consultant‟s own cost.

A.4.2.2 Existing Conditions and Utilities

1. Visit the site as required to determine existing conditions, locations, services, features,

connections, routes, access, interference, etc., related to the proposed design. 2. Submit plans to utility companies to obtain locations of all below and aboveground

utilities. Provide field survey within the limits of the construction area and obtain accurate field ties to all buried utilities as identified by utility companies. Refer to A.4.9.

3. Develop an approach to ensure that critical utilities are maintained during construction. Where necessary, coordinate and arrange to expose if accurate location is critical for design purposes. Cost to expose will be borne by the City.

A.4.2.3 Field edit of Aerial Mapping

1. On projects where the City provides the Consultant with aerial mapping in digital format

within the project limits, the Consultant shall conduct a field edit (survey) of the aerial mapping. The purpose of the survey is to confirm the location, accuracy, and completeness of all topographic information; verify inverts and materials of existing pipes and manholes where new system will connect, and verify location of all above ground utilities. The Consultant shall comply with the following:

(a) Set horizontal control line in accordance with the City‟s requirements with ties to existing property bars and topographic information.

(b) Set elevation control bench marks clear of the expected construction area to allow referencing of further detailed elevation information, as well as the development and control of elevations of the works to be constructed under this

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project. (c) Provide any other necessary survey work required to complete the design of the

project. (d) Provide all survey notes for layout purposes.

A.4.2.4 Topographical survey

Unless specifically excluded in the RFP, a topographical survey of the project area is

required.

A.4.2.5 Existing Equipment

Perform a field review of existing piping, process, mechanical and electrical equipment relevant to the project. Verify existing equipment and piping capacities, conditions and layout. Provide recommendations on what existing equipment can be re-used, and what equipment should be replaced. All demolition, alteration or addition must be documented using the Master P&IDs and Master SLDs to show the effect on the existing systems.

A.4.2.6 Existing Structures

1. Undertake a pre-construction survey of the existing building envelope within the project areas, including process tanks, roofs, and surfaces finish conditions. Summarize your findings and recommendations in a technical memorandum to the City. The memorandum shall be included as an appendix to the pre-design report. Review and discuss with the City further specialized investigation, if required.

2. If applicable under the project scope, determine load carrying capacity of the existing structures. Confirm the structural integrity of the existing facility to accommodate the proposed equipment and loadings, and develop pre-design to upgrade the structural integrity if necessary.

A.4.2.7 Operating Procedures

The Consultant shall become fully familiar with the facility‟s operating procedures/systems.

A.4.2.8 Designated Substances Surveys

Undertake the initial project specific survey in accordance with A.1.14. and provide

recommendations & work scope for abatement activities.

A.4.4 Energy Management Plan

A.4.4.1 City of Toronto Council Energy Reduction Targets

The Council approved the following energy management targets: (a) A 20 per cent reduction in carbon dioxide emissions by 2005 from 1990 levels (b) Developments to reduce energy use in their buildings and in the City building

and facilities by at least 15 per cent by 2005 (c) The City to purchase 25 per cent of its corporate energy needs from „green

power‟ (d) Ensure that the City accounting system allows energy use to be tracked

A.4.4.2 Energy Management Plan

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1. Council targets govern the energy management strategies for capital projects. These

strategies shall aim at minimizing the project energy requirements by using the best available energy management technology in the project design. Provide an Energy Management Plan (EMP) that evaluates and details energy efficiency measures that shall include, but are not limited to:

(a) Design of treatment processes and process equipment that minimize energy consumption.

(b) Design of building envelopes and systems that minimize heating, ventilation, and air conditioning requirements.

(c) Use of energy efficient lighting systems; use of natural light, switching facilities, timers and occupancy sensors to reduce lighting and space heating requirements in areas not continuously occupied.

(d) Power consumption monitoring and logging in each motor control centre (e) High efficiency motors where applicable, any motors with greater than 60% duty

cycle should be considered for ultra high efficiency. Any motors with intermittent loads should be considered for variable frequency drive.

(f) Power factor correction shall be greater than 0.95 lagging. (g) Evaluation of waste heat recovery options and renewable energy technologies

such as solar photovoltaic, water and air heating. 2. It is the City's objective to maximize energy savings upon completion of the program

through innovative solutions, including but not limited to the opportunities unique to the facility under consideration.

3. The Consultant shall undertake an in-depth review of the technical options and perform a cost/benefit analysis of energy efficiency measures outlined in 1. Above.

4. The Consultant shall summarize the recommended measures appropriate for the project in an EMP, with all recommendations supported by energy savings ($), energy reduction (kWh), demand reduction, (kW) and capital cost, and attach as an appendix to the pre-design report.

5. The implementation of the recommendations related to items 1. (a) through (f) in the design phase is deemed to be included in the base scope of work.

6. Inclusion of any recommendations associated with item 1 (g) will be adopted subject to City acceptance and a negotiated change in scope.

A.4.5 Review of Design Alternatives

A.4.5.1 1. The Consultant shall prepare a review of design alternatives and summarize in a report,

which will provide the foundation for the pre-design phase. Submit a report outline to the City for approval prior to commencement of the review.

2. The report shall outline project specific options, provide an analysis of these options, and include a recommendation of the preferred alternative. The analysis shall be based on the technical information, prepared by the Consultant prior to commencement of the pre-design, and on the input from the City. The analysis of options shall include, but not limited to the following:

(a) Cost of ownership including annual fixed/amortized costs (b) Land requirements (c) Impact on future and current land use (d) Operational and maintenance costs (e) Operational issues and concerns (f) Site constraints (g) Design and construction schedule (h) Constructability challenges

3. The review shall document the process with sufficient level of detail to support the City‟s

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decision on proceeding with the selected option. 4. In general, the report shall include technical memoranda, test results of pilot testing,

notes of meetings, and copies of relevant correspondence with the project stakeholders. 5. On selected projects the review of design alternatives and the pre-design report, as

defined Appendix A.4, may be combined in one document. Refer to the project specific scope of work in the RFP.

A.4.6 Pre-Design Report

A.4.6.1 General

1. Prepare a comprehensive pre-design report, which will provide the basis and details for

the final detailed design and construction of the proposed facilities. Submit a report outline to the City for approval prior to commencement of the report.

2. The final pre-design report must be signed and stamped by a Professional Engineer licensed in Ontario.

3. Upon approval of the pre-design report by the City, changes will not be permitted unless authorized in writing the City‟s Project Manager.

A.4.6.2 Plant & Facility Projects

The scope of the pre-design report shall be project specific. In general, the report should

include the following sections: 1. Executive Summary

2. Project Description (a) Background

(b) Objectives (c) Process units (d) Applicable guidelines and standards

3. Location plan (a) Preliminary site plan including existing facility property

(b) Land to be acquired, if applicable

4. Site services (a) Municipal water supply

(b) Municipal wastewater connection (c) Hydro power supply (d) Site access and egress (e) Storm water drainage management (f) Telephone (g) Natural gas

5. Basic Design Data (a) Basic design data as required by the MOE Environmental Compliance Approval.

(b) Complete preliminary process design calculations, as required, using existing plant data where available.

(c) Document rationale for selection of design criteria used.

6. Process Design Elements drawing.

(a) All demolition and new tie-in points are to be identified on the Master P&IDs, to

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show the effect on the existing systems. Additions may be documented (to the PFD level of detail) on a separate drawing(s).

(b) Process flow diagrams depicting equipment, piping, valves, in-line measurement devices etc. Include all ancillary systems such as process air etc.

(c) A preliminary hydraulic profile and identify all major unit operating liquid levels. All assumptions used and calculations used to develop the hydraulic profile must be included in an appendix.

(d) Equipment list and data sheets for major equipment, including product information, et

(e) Process air equipment catalogue sheets. The description of the system shall include a schematic flow diagram showing all components. Recommendations on pre-selection or pre-purchase of process equipment, as appropriate.

7. Conceptual Layout (a) Preliminary layout plan

(b) Equipment location and orientation including, but not limited to, equipment control panels and tanks including major ventilation units, electrical transformer, switchgear and motor control centre, in-line measuring devices.

(c) Identify all process and piping modifications required to accommodate new systems. Develop pre-design of necessary modifications as required.

8. Building and Landscape Design (a) Finished architectural elevations.

(b) Description of all internal and external architectural finishes. (c) An area classification schedule including the classification of each room or

building area for new facilities, as well as for existing facilities that will be upgraded under the project.

(d) Structural and architectural designs of new/expanded facilities are to be designed to ensure that the exterior will complement the surrounding environment, and to the standards expected for extended lifespan.

(e) Landscaping must be given careful consideration to ensure that the end result will blend with the existing surrounding area and ensure adequate drainage.

9. Electrical system a) All demolition and new tie-in points are to be identified on the Master SLDs, to show

the effect on the existing systems. Additions may be documented on a separate drawing(s).

b) Refer to A.1 for electrical design standards c) Source of electrical power supply and its usage in the project. Identify area where

additional power supply is required and how it is accomplished. Prepare a site plan showing locations of supply and usage. Include catalogue sheets for electrical transformers and switchgear. Provide a single-line diagram illustrating the new system and document its integration with the existing system on the Master SLDs..

d) Electrical classification for each area per NFPA 820. e) Recommended methods for reducing arc flash hazard and what impacts, if any,

they will have on the co-ordination of the system. f) Motor schedule consisting of equipment description, location, power, phase, cycle,

type. The schedule shall include cross-references under the description column to other relevant equipment lists included in the pre-design report.

g) Site power distribution using a site plan showing the preferred electrical distribution routings.

h) Lighting schedule of facility. Provide a schedule of all lighting requirements and identify areas that should have multiple lighting levels. Use of high-energy efficiency lamps is

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required where possible.

10. Fire Alarm (a) A description of the new fire alarm system, including a schematic illustrating the

new system and its integration with the existing.

11. Mitigating measures (a) Proposed mitigating measures reducing impact on natural, economic, and

community environment, such as noise attenuation, air emission reduction, and visual aesthetics.

12. Emergency standby power (a) Identify if emergency standby power is required to meet the project objectives,

including impacts to operations, life-safety, alarms, etc. In consultation with the City, prepare a list of equipment and loads recommended for standby power. Identify whether standby power needs can be met by existing systems or if new sources of standby power are required.

13. Process Control System (PCS) Including Instrumentation (a) All demolition and new tie-in points are to be identified on the Master SLDs, to

show the effect on the existing systems. Additions may be documented on a separate drawing(s)

(b) All demolition and new tie-in points are to be identified on the Master SCADA Architecture drawing(s), to show the effect on the existing systems. Additions may be documented on a separate drawing(s)

(c) Comply with the requirements of the Toronto Water PCS Implementation Guidelines. Address the following requirements:

Paging and security Equipment and instrumentation list Process narrative

14. Heating and Ventilation (a) Area schedule consisting of room description, seasonal temperature objectives,

minimum ventilation requirement. (b) Identify and classify hazardous/confined areas in compliance NFPA 820, where

applicable. (c) Fan schedule including equipment listing all units, throughput capacity. (d) Odour treatment equipment capacities, type, location and design performance

parameters. (e) Heating system and its components including, as applicable, boiler sizing, re-

circulation and booster pump capacities, equipment list with catalogue sheets, distribution piping sizes and unit heaters and other radiant heater capacities. The description of the heating system must be complemented by a schematic flow diagram that includes all components.

(f) Assessment of the existing heating system to ensue that the expanded facility heating requirements are met.

(g) Dehumidification system describing the dehumidification components, equipment sizing and equipment list with catalogue sheets.

(h) Cooling system describing the components, equipment sizing and equipment list with catalogue sheets.

15. Ancillary Systems (a) Plant water requirement list, frequency of use, flows and pressures.

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(b) Plant potable water requirements including a list showing frequency of use, flows, pressures and temperature.

(c) Fire protection system requirements including areas to be supplied with sprinklers, standby pipes, fire cabinets, hydrants, fire doors, fire dampers etc. Use a site plan and identify the areas and their respective fire protection system coverage and/or location. Where wet protection systems are applicable, identify capacity requirements and source of water.

16. Reduced Drawings In addition to full size drawings prepared for the project, provide reduced drawings (11x17)

of the following with the pre-design report:

(a) Site plan (b) Process diagrams (c) Hydraulic grade line (d) Architectural elevations (e) Floor plans/ sections (f) HVAC (g) I&C and SCADA drawings in accordance with the Toronto Water PCS

Implementation Manual – Predesign Engineering Services - Drawing Requirements.

17. Cost Estimates (a) Prepare construction cost estimate using preliminary quantity surveys and current

unit prices within ±25% accuracy. Include overhead costs including bonding, profit, and insurance. Include estimating contingency of 10 %.

(b) Identify cost of new works. (c) Identify cost of renovation works impacted by construction works because of

changes to the various codes or legislation. (d) Include all work sheets of quantity take-off. (e) Provide annual O&M cost estimates (labour, energy, materials, supplies, etc).

18. Approvals & Regulatory Issues (a) List of required approvals for the project, including identification of those to be

provided by the contractor, and those to be obtained by the consultant/City. (b) Assess construction site boundaries and identify likely constructor status. (c) Prepare preliminary list of confined spaces created during and after construction in

accordance with Regulation 632.

19. Constructability (a) Identify preliminary construction staging strategy.

(b) Identify the provision of temporary systems to maintain plant operations during construction. Include in the temporary systems any necessary temporary plumbing, piping, valving, bypasses, temporary electrical systems and temporary modifications to the existing control, monitoring and alarm systems to allow the plant to operate during construction.

(c) Address co-ordination of the construction in recognition of the other construction projects underway or proposed at the plant, noting potential interferences, construction issues, etc.

(d) Include pre-design of the demolition and decommissioning work required.

20. Schedule (a) Prepare a preliminary schedule for final design, construction, commissioning,

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and post-construction services of the project. Incorporate reasonable timelines into the schedule, addressing approvals requirements and City of Toronto Council award requirements.

(b) Propose design sequence with particular consideration to sequence of construction required to minimize disruption to plant operations.

A.4.6.3 Water and Wastewater Mains

The scope of the pre-design report shall be project specific. In general, the report should

include the following sections:

1. Project Description (a) Background

(b) Objectives

2. Plan and Profile Drawings (a) Preliminary plan and profile including:

Existing soils information Land to be acquired, if applicable

(b) Include reduced drawings (11x17) with the pre-design report

3. Mitigating measures (a) Proposed mitigating measures reducing impact on natural, economic, and

community environment, such as noise attenuation, air emission reduction, and visual aesthetics.

4. Basic Design Data (a) Basic design data as required by the MOE Certificate of Approval.

(b) Complete preliminary process design calculations, as required, using existing available system data.

5. Cost Estimates (a) Prepare construction cost estimate using preliminary quantity surveys and current

unit prices within ±25% accuracy. (b) Identify cost of new works (c) Identify cost of renovation works impacted by construction works because of

changes to the various codes or legislation. (d) Include all work sheets of quantity take-off (e) Include equipment pre-purchased by the City (valves, pipes, etc.)

6. Schedule (a) Prepare a preliminary schedule for final design, construction, and post-

construction services of the project. Incorporate reasonable timelines into the schedule, addressing approvals requirements and City of Toronto Council award requirements.

A.4.7 Specialty Sub-Consultants

A.4.7.1 Sub-Surface Investigation

1. Unless specifically instructed in the Request for Proposal that geotechnical

investigations are not required or are to be retained by the City, retain the services of a

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specialized firm that will conduct a sub-surface field investigation to establish geotechnical design parameters and the geochemical levels of soil contamination to establish soils management options.

2. If the Consultant undertakes the drilling of boreholes itself, then it shall be designated the "constructor" for the purposes of Occupational Health and Safety Act (OHSA) and shall assume all of the responsibilities and carry out all of the duties of a constructor as set out in OHSA and its regulations. Any agreement the Consultant enters into with a person who undertakes the drilliling of boreholes (the "driller"), or with another consultant who retains a driller, shall designate the "constructor" for purposes of the OHSA, and shall require the driller to assume all of the responsibilities, and carry out all of the duties, of a constructor as set out in OHSA and its regulations. For greater clarity, in no circumstances will the City undertake the drilling of boreholes and it shall assume none of the responsibilities of a constructor in relation thereto.

3. The Soil Investigation report as a minimum must address the following: (a) Soil Classification(s) (b) Borehole logs

(c) Grain size analysis curves

(d) Type and hardness of bedrock (if encountered)

(e) Depth of overburden

(f) Ground water elevations

(g) Soil proctors for overburden material

(h) Bearing capacity of soils

(i) Recommendations for soil parameters to be used for calculation of thrust blocks, and restrained joints, including coefficient of friction, shear angle, and bearing capacity.

(j) Concerns as to trench bottom uplift

(k) Recommendations for pipe bedding (materials) requirements with respect to City‟s standards, assuming pipe materials to be steel encased concrete pressure pipe for this project.

(l) Recommendations for dewatering (if required) describing available methods including well points.

(m) Provide recommendations relative to bedrock blasting, and removal (if required).

(n) Recommendation for open cut trench excavation, type of shoring system, methods of tunnelling, or jacking and boring.

(o) Recommendation on the use of native backfill, placement depth of layers, and compaction specification for same.

(p) Recommendations as to resistivity of the soil, as in-situ and fully moistened, and chloride ion concentration, ph corrosivity, with respect to the proposed pipe materials. These samples are to be obtained at the proposed watermain depth. Allowed for a minimum of five (5) tests with the samples to be taken at approximately 500 metres apart.

(q) Phase 2 Environmental Site Assessment chemical analysis of six (6) representative soil samples as outlined in the Ministry of Environment (MOE) Criteria for use at Contaminated Sites in Ontario (General and Inorganic) and the

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MOE Regulation 347 plus a separate analysis for asbestos. The chemical analysis is intended to address any qualitative concerns for materials disposed off site. Make recommendation on the disposal of the material off site based on the outcome of the chemical analysis of the soil.

4. If the Request for Proposal indicates that the City will separately retain the geotechnical services, Initiate and co-ordinate all work associated with the sub-surface investigation including:

(a) Identify areas to be investigated based on the review of the existing reports and the proposed land use

(b) Prepare the terms of reference for a sub-surface investigation in compliance with the City‟s standards

(c) Review the quotations and recommend a specialized firm to be retained by the City

(d) Administer all work undertaken by the selected firm (e) Incorporate the recommendations in the relevant reports

5. Allow for a minimum of eight weeks for the City to retain these services.

A.4.7.2 Noise Study

1. Unless specifically instructed in the Request for Proposal that a noise study is not required, retain the services of a specialized firm to conduct a noise study in compliance with NPC-133, Assessment of Planned Stationary Sources of Sound and the City of Toronto Municipal Code, Chapter.

2. If the Request for Proposal indicates that the City will separately retain the noise study services, the Consultant shall initiate and co-ordinate all work associated with the noise study as follows:

(a) Identify areas to be investigated based on the installation of the existing and the proposed layout of the new facilities

(b) Prepare the Terms of Reference for a noise investigation in compliance with the City‟s standards

(c) Review the quotations and recommend a noise consultant to be retained by the City

(d) Administer all work undertaken by the noise consultant (e) Incorporate the recommendations and ensure implementation of noise

attenuation measures, as required. Allow for a minimum of eight weeks for the City to retain these services.

A.4.8 Deliverables

A.4.8.1 The following provides a list of deliverables upon completion of the pre-design. The

Consultant shall note that the RFP may contain additional project specific deliverables or delete some accordingly.

1. Review of Design Alternatives 2. First draft Pre-design Report 3. Second draft Pre-design Report 4. Final Pre-design Report complete with design calculations 5. Energy Management Plan 6. Technical Memorandum Building Envelope Evaluation 7. Soils Investigation 8. Noise Study

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A.4.9 Subsurface Utility Engineering (SUE)

A.4.9.1 Undertake SUE investigations to quality level defined in RFP per requirements below .

A.4.9.2 Quality Level 'D'

Utility Records and Plans Research is the first level of engineering effort. The focus is on conducting utility records research to identify utility owners that may have facilities on, or may be affected by, the proposed project. The tasks include:

a) Records and Information Research- conduct appropriate investigation (e.g. Owner records, City of Toronto archival records, TPUCC records, personal interviews, visual inspections, etc.) to help identify utility owners that may have facilities within the project limits or that may be affected by the project

b) Record Collection- collect applicable records (e.g. utility owner base maps, “as built” or record drawings, permit records, field notes, geographic information system data, oral histories, etc.) on the existence and approximate location of existing involved utilities.

c) Records Review- review records for evidence or indication of additional available records. For duplicate or conflicting information, provide clarification.

d) Aerial or Ground-Mounted Facilities- include records research, identification, and depiction of aerial or ground-mounted facilities in Quality Level „D‟ tasks when specified.

e) Compilation and Presentation of Data- transfer information on all involved utilities to appropriate plan sheets, electronic files, and/or other documents as required by the City of Toronto. Exercise professional judgment to resolve conflicting information. For information depicted, indicate; utility type and ownership; date of depiction; quality level (s); end points of any utility data; line status (e.g. active, abandoned, out of service); line size and condition; number of jointly buried cables; and encasement.

A.4.9.3 Quality Level “C”-

Survey of Surface Features indicates the presence and approximate horizontal location of

underground utilities by surveying visible above ground utility features, such as maintenance holes, valve boxes, posts, etc., and by using professional judgment in correlating this information with existing utility records. The tasks include:

a) All tasks indicated as required under Quality Level “D”. There is no prescribed order for completing the Quality Level D tasks versus the Level C tasks.

b) Identification of Surface Utility Features- identify surface features, from project topographic data (if available) and from field observations that are surface appurtances of subsurface utilities.

c) Aerial or Ground-Mounted facilities- include survey and correlation of aerial or ground-mounted utility facilities in Quality Level C tasks if specified.

d) Utility Survey and Verifications- surveys of subsurface utility facilities or systems shall also include (in addition to subsurface utility features visible at the ground surface), determination of invert elevations of maintenance holes and vaults; sketches showing interior dimensions and line connections of such maintenance holes and vaults; any surface marking denoting subsurface utilities, furnished by utility owners for design purposes. Survey surface features of subsurface utility facilities or systems, if such features have not previously surveyed and carry out verification checks on previous

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survey data for accuracy and completeness.

e) Confined Space Procedures- confined entry procedures (including but not limited to maintenance holes, vaults, and pipes, etc.), are to comply with City of Toronto applicable procedures and requirements contained within the City of Toronto, Health and Safety Policy.

f) Correlation, Interpretation, Presentation of Data Resolution of Discrepancies- exercise professional judgment to correlate data from different sources, and to resolve conflicting information. Update (or prepare) plan sheets, electronic files, and/or other documents to reflect the integration of Quality Level „D‟ and Quality Level „C‟ data. Recommend follow-up investigations (e.g., additional surveys, consultations with utility owners, etc.) as may be required to further resolve discrepancies and conflicts. As appropriate amend the indicated quality level of depicted information.

A.4.9.4 Quality Level “B”-

Designating Horizontal Position increases the accuracy of the information by utilizing surface geophysical measurement methods, such as electromagnetic, magnetic, ionic, or other energy fields to search for and trace existing utilities. The tasks include:

a) All tasks indicated as required under Quality Levels “D” and “C”. There is no prescribed order for completing the Quality Level B tasks versus the Level C and Level D tasks.

b) Line Detection and Marking- select/apply appropriate surface geophysical method(s) to search for and detect subsurface utilities within the project limits, and/or to trace a particular utility line or system. In conjunction with the City of Toronto standards and based on an interpretation of data, mark the indications of utilities and label individual utility information on the ground surface, for subsequent survey. Unless otherwise directed, mark centerline of single conduit lines, and outside edges of multi-conduit systems. As an alternative to the physical marking of lines, the Consultant may, with City of Toronto approval, utilize other means of data collection, storage, retrieval, and reduction, that enables the correlation of surface geophysical data to the projects survey control.

c) Surveys- Survey all markings that indicate the presence of a subsurface utility. Perform surveys to a horizontal accuracy consistent with applicable City of Toronto survey standards. Reference surveys to the project‟s survey control. Record depth information of utility, which is indicated by the particular detection method, used. Clearly identify the means used to estimate depth, and the estimated level of accuracy.

d) Correlations, Interpretation, Presentation of Data Resolution of Discrepancies- exercise professional judgment to correlate data from different sources and to resolve conflicting information. Update and/or prepare plan sheets, electronic files, and/or documents to reflect the integration of Quality Levels D, C, and B data. Recommend follow-up investigations (e.g., additional surveys, consultation with utility owners, etc.) as may be needed to further resolve discrepancies. As appropriate, amend the indicated quality level of depicted information.

e) All completed design services must be certified as to accuracy a licensed Professional Engineer. All drawings and reports must be stamped and signed.

A4.9.5 Quality Level “A”

Locating Horizontal and Vertical Position is the most accurate assessment and is typically used

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in the final design stage, when utilities have a high potential for conflicts with the proposed construction. Test holes are completed using vacuum extraction or other comparable non-destructive approaches so as to not cause damage to the utility lines. After excavation is complete, a field survey determines the exact location and position of the utility line. The Quality Level A tasks include:

a) All tasks indicated as required under Quality Levels “D”, “C”, and “B”. There is no prescribed order for completing the Quality Level A tasks versus the Level B, C and D tasks.

b) Selection of Test Locations- City of Toronto may require Quality Level A data where the precise horizontal and vertical location of utilities, obtained by exposure and survey of the utility at specific points, is needed for conflict assessment and/or resolution purposes. The Consultant may recommend test locations based on the requirements of the project and on existing subsurface utility information.

c) Selection of Method- The Consultant shall use minimally intrusive excavation techniques, acceptable to the City of Toronto, where utility lines must be exposed and surveyed at specific locations that ensure the safety of the excavation, the integrity of the utility line to be measured as well as other lines, which may be encountered during excavation. The Consultant will ensure excavation shall be by means of air or water assisted vacuum excavation equipment manufactured specifically for the purpose. No other means of mechanical excavation shall be allowed.

d) Excavation of Test Holes- clean the test hole area of surface debris. In paved areas, neatly cut and remove existing pavement, cut not to exceed 0.15 square meters unless otherwise approved. Excavate test hole by method(s) approved by the City of Toronto and to the applicable standards. The nominal diameter of the test hole shall not exceed 375 mm unless otherwise approved. Expose the utility only to the extent required for identification and data collection purposes. Avoid damage to lines, wrappings, coating, and cathodic protection or other protective coverings and features. Hand dig as needed to supplement the excavation and to ensure safety of personnel and buried plant. Revise test hole location as necessary to positively expose the utility.

e) Collection, Recording, and Presentation of Data- measure and/or record the following information on an appropriately formatted test hole data sheet that has been dated and professionally sealed by Consultant. Elevation at top and/or bottom of the utility tied to the project datum, to a vertical accuracy of +/-15mm. Elevation of existing grade over utility at test hole. Horizontal location of utility referenced to project coordinate datum, to a horizontal accuracy consistent with applicable City of Toronto survey requirements. Field sketch showing horizontal location referenced to a minimum of three (3) swing ties to physical structures existing in the field and shown on project plans. Approximate centerline bearing of utility lines. Nominal diameter of pipe, width of duct banks and configuration of non-encased multi-conduit systems. Utility structure material composition, when reasonably ascertainable. Identity of benchmarks used to determine elevations. Ascertain and note condition of utility. Pavement thickness and type when applicable. Soil type and site conditions. Identity of utility owner/operator. Other pertinent information as is reasonably ascertainable from test hole.

f) Site Restoration- replace bedding material around exposed utility lines in conformance with owner‟s specifications or as otherwise directed or approved. Backfill and compact excavated material in accordance with City of Toronto requirements. Re-install color-coded warning ribbon within the backfill area and directly above the utility line. Supply/install permanent surface marker (e.g. P.K. nail, peg, steel pin, or hub) directly

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above the centerline of the structure or edge of structure for duct banks and record elevation of marker. Restore paved areas using grout and 50 mm asphalt at surface. Dispose of all unused material that was removed in accordance with the City‟s standards and current regulations.

g) Interpretation of Data and Resolution of Discrepancies- provide professional expertise to correlate multi-sourced data and to resolve conflicting information. Update plan/profile sheets, electronic files, and/or other documents to reflect the integration of Quality Levels D, C, B and A data. Recommend follow-up investigations (e.g., additional surveys, consultation with utility owners, etc.) as may be needed to further resolve discrepancies. As appropriate, amend the indicated quality level of depicted information.

h) All completed design services must be certified as to accuracy a licensed Professional Engineer. All drawings and reports must be stamped and signed.

END OF APPENDIX A.4

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APPENDICES

APPENDIX B

RFP PROCESS TERMS AND CONDITIONS

1. Proponent’s Responsibility ............................................................................................... 90 2. Prime Proponent ............................................................................................................... 90 3. Questions .......................................................................................................................... 90 4. Addenda ............................................................................................................................ 90 5. Exceptions ......................................................................................................................... 91 6. Omissions, Discrepancies and Interpretations .................................................................. 91 7. Incurred Costs ................................................................................................................... 91 8. Post-Submission Adjustments and Withdrawal of Proposals ........................................... 91 9. No Collusion ..................................................................................................................... 91 10. Prohibition Against Gratuities .......................................................................................... 92 11. Acceptance of Proposals ................................................................................................... 92 12. Verification ....................................................................................................................... 92 13. Unbalanced Bids ............................................................................................................... 92 14. Conflicts of Interest .......................................................................................................... 92 15. Ownership and Confidentiality of City-Provided Data ..................................................... 93 16. Ownership and Disclosure of Proposal Documentation ................................................... 93 17. Intellectual Property Rights .............................................................................................. 93 18. Failure or Default of Proponent ........................................................................................ 94 19. Publicity ............................................................................................................................ 94 20. Governing Law ................................................................................................................. 94 21. Quasi-Criminal/Criminal Activity of a Proponent………………………………….……94

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1. Proponent’s Responsibility

It shall be the responsibility of each Proponent: (a) to examine all the components of this RFP, including all appendices, forms and addenda; (b) to acquire a clear and comprehensive knowledge of the required services before submitting a

Proposal; (c) to become familiar, and (if it becomes a successful Proponent) comply, with all of the City’s

Policies and Legislation set out on the City of Toronto website at www.toronto.ca/tenders/index.htm.

The failure of any Proponent to receive or examine any document, form, addendum, Agreement or policy shall not relieve the Proponent of any obligation with respect to its Proposal or any Agreement entered into or Purchase Order issued based on the Proponent’s Proposal.

2. Prime Proponent

A Proposal by a consortium of two or more entities may be submitted, but one person or company must be shown as the prime Proponent and be prepared to represent the consortium to the City by executing the Agreement, acting as the primary contact, and taking overall responsibility for performance of the Agreement.

Where a Proposal is made by a prime Proponent with associate firms working with or under the prime Proponent in either a sub-contracting or consortium relationship, it is required that those associate firms be named in the Proposal.

3. Questions

All questions concerning this RFP should be directed in writing to the City employee(s) designated as “City Contacts” in the Notice to Potential Proponents.

No City representative, whether an official, agent or employee, other than those identified “City Contacts” are authorized to speak for the City with respect to this RFP, and any Proponent who uses any information, clarification or interpretation from any other representative does so entirely at the Proponent’s own risk.

Not only shall the City not be bound by any representation made by an unauthorized person, but any attempt by a Proponent to bypass the RFP process may be grounds for rejection of its Proposal.

4. Addenda

If it becomes necessary to revise any part of this RFP, the revisions will be by Addendum posted electronically in Adobe PDF format on the City’s website at www.toronto.ca/calldocuments. Proponents and prospective Proponents SHOULD MONITOR THAT SITE as frequently as they deem appropriate until the day of the Deadline. Only answers to issues of substance will be posted. The City reserves the right to revise this RFP up to the Closing Deadline. When an Addendum is issued the date for submitting Proposals may be revised by the City if, in its opinion, the City determines more time is necessary to enable Proponents to revise their Proposals. All Proponents must acknowledge receipt of all Addenda in the space provided on the Proposal Submission Form. The City’s Purchasing and Materials Management Division will make reasonable efforts to issue the final Addendum (if any) no later than two (2) days prior to the Deadline.

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5. Exceptions to Mandatory Requirements, Terms and Conditions

If a Proponent wishes to suggest a change to any mandatory requirement, term or condition set forth in any part of this RFP, it should notify the City in writing not later than the deadline for questions. The Proponent must clearly identify any such requirement, term or condition, the proposed change and the reason for it. If the City wishes to accept the proposed change, the City will issue an Addendum as described in the article above titled Addenda. The decision of the City shall be final and binding, from which there is no appeal. Changes to mandatory requirements, terms and conditions that have not been accepted by the City by the issuance of an Addendum are not permitted and any Proposal that takes exception to or does not comply with the mandatory requirements, terms and conditions of this RFP will be rejected.

6. Omissions, Discrepancies and Interpretations

A Proponent who finds omissions, discrepancies, ambiguities or conflicts in any of the RFP documentation or who is in doubt as to the meaning of any part of the RFP should notify the City in writing not later than the deadline for questions. If the City considers that a correction, explanation or interpretation is necessary or desirable, the City will issue an Addendum as described in the article above titled Addenda. The decision and interpretation of the City shall be final and binding, from which there is no appeal. No oral explanation or interpretation shall modify any of the requirements or provisions of the RFP documents.

7. Incurred Costs

The City will not be liable for, nor reimburse, any potential Proponent or Proponent, as the case may be, for costs incurred in the preparation, submission or presentation of any Proposal, for interviews or any other activity that may be requested as part of the evaluation process or the process for the negotiation or execution of an Agreement with the City, as the case may be.

The rejection or non-acceptance of any or all Proposals shall not render the City liable for any costs or damages to any firm that submits a Proposal.

8. Post-Submission Adjustments and Withdrawal of Proposals

No unilateral adjustments by Proponents to submitted Proposals will be permitted.

A Proponent may withdraw its Proposal at any time prior to the Deadline by notifying the City Buyer designated in this RFP in writing on company letterhead or in person, with appropriate identification. Telephone and e-mail requests will not be considered.

A Proponent who has withdrawn a Proposal may submit a new Proposal, but only in accordance with the terms of this RFP.

After the Deadline each submitted Proposal shall be irrevocable and binding on Proponents for a period of 120 days.

If the City makes a request to a Proponent for clarification of its Proposal, the Proponent will provide a written response accordingly, which shall then form part of the Proposal.

9. No Collusion

No Proponent may discuss or communicate about, directly or indirectly, the preparation or content of its Proposal with any other Proponent or the agent or representative of any other Proponent or prospective Proponent. If the City discovers there has been a breach at any time, the City reserves the right to disqualify the Proposal or terminate any ensuing Agreement.

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10. Prohibition against Gratuities

No Proponent and no employee, agent or representative of the Proponent, may offer or give any gratuity in the form of entertainment, participation in social events, gifts or otherwise to any officer, director, agent, appointee or employee of the City in connection with or arising from this RFP, whether for the pur-pose of securing an Agreement or seeking favourable treatment in respect to the award or amendment of the Agreement or influencing the performance of the Agreement, including without restriction enforcement of performance standards, or expressing appreciation, or providing compensation, for the award of an Agreement or for performance of the City's obligations thereunder or for conferring favours or being lenient, or in any other manner whatsoever.

If the City determines that this article has been breached by or with respect to a Proponent, the City may exclude its Proposal from consideration, or if an Agreement has already been entered into, may terminate it without incurring any liability.

11. Acceptance of Proposals

The City shall not be obliged to accept any Proposal in response to this RFP.

The City may, without incurring any liability or cost to any Proponent: a) accept or reject any or all Proposal(s) at any time; b) waive immaterial defects and minor irregularities in any Proposals; c) modify and/or cancel this RFP prior to accepting any Proposal; d) award a contract in whole or in part.

The City is relying on the experience and expertise of the Proponent. The City reserves the right to disqualify any Proponent who has given inaccurate, incomplete, false or misleading information in the sole opinion of the City.

12. Verification

The City reserves the right to verify with any Proponent or with any other person any information provided in its Proposal but shall be under no obligation to receive further information.

If, in the opinion of the City, any Proponent has clearly misinterpreted the services or underestimated the hours or value of the services to be performed as reflected in its Proposal content and submitted price/fees, or all or any or any combination of them, then the City may reject its Proposal as not representative of the scope of the services).

13. Unbalanced Bids (In this paragraph “Bid” refers to the Proposal)

The City may reject a bid if it determines, in its sole discretion, that the bid is materially imbalanced.

A bid is materially imbalanced when:

(1) it is based on prices which are significantly less than cost for some items of work and prices which are significantly overstated in relation to cost for other items of work; and,

(2) the City had determined that the proposal may not result in the lowest overall cost to the City even though it may be the lowest submitted bid; or

(3) it is so unbalanced as to be tantamount to allowing an advance payment.

14. Conflicts of Interest

In its Proposal, the Proponent must disclose to the City any potential conflict of interest that might compromise the performance of the Work. If such a conflict of interest does exist, the City may, at its discretion, refuse to consider the Proposal.

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The Proponent must also disclose whether it is aware of any City employee, Council member or member of a City agency, board or commission or employee thereof having a financial interest in the Proponent and the nature of that interest. If such an interest exists or arises during the evaluation process or the negotiation of the Agreement, the City may, at its discretion, refuse to consider the Proposal or withhold the awarding of any Agreement to the Proponent until the matter is resolved to the City’s sole satisfaction.

If, during the Proposal evaluation process or the negotiation of the Agreement, the Proponent is retained by another client giving rise to a potential conflict of interest, then the Proponent will so inform the City. If the City requests, then the Proponent will refuse the new assignment or will take such steps as are necessary to remove the conflict of interest concerned.

Proponents are cautioned that the acceptance of their Proposal may preclude them from participating as a Proponent in subsequent projects where a conflict of interest may arise. The successful Proponent for this project may participate in subsequent/other City projects provided the successful Proponent has satisfied pre-qualification requirements of the City, if any, and in the opinion of the City, no conflict of interest would adversely affect the performance and successful completion of an Agreement by the successful Proponent.

15. Ownership and Confidentiality of City-Provided Data

All correspondence, documentation and information provided by City staff to any Proponent or prospec-tive Proponent in connection with, or arising out of this RFP, the Services or the acceptance of any Proposal:

a) is and shall remain the property of the City; b) must be treated by Proponents and prospective Proponents as confidential; c) must not be used for any purpose other than for replying to this RFP, and for fulfillment of any

related subsequent Agreement.

16. Ownership and Disclosure of Proposal Documentation

The documentation comprising any Proposal submitted in response to this RFP, along with all correspondence, documentation and information provided to the City by any Proponent in connection with, or arising out of this RFP, once received by the City:

a) shall become the property of the City and may be appended to the Agreement and/or Purchase Order with the successful Proponent;

b) shall become subject to the Municipal Freedom of Information and Protection of Privacy Act ("MFIPPA"), and may be released, pursuant to that Act.

Because of MFIPPA, prospective Proponents are advised to identify in their Proposal material any scientific, technical, commercial, proprietary or similar confidential information, the disclosure of which could cause them injury.

Each Proponent’s name at a minimum shall be made public. Proposals will be made available to members of City Council provided that their requests have been made in accordance with the City’s procedure and may be released to members of the public pursuant to MFIPPA.

17. Intellectual Property Rights

Each Proponent warrants that the information contained in its Proposal does not infringe any intellectual property right of any third party and agrees to indemnify and save harmless the City, its staff and its consultants, if any, against all claims, actions, suits and proceedings, including all costs incurred by the City brought by any person in respect of the infringement or alleged infringement of any patent, copyright, trademark, or other intellectual property right in connection with their Proposal.

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18. Failure or Default of Proponent

If the Proponent, for any reason, fails or defaults in respect of any matter or thing which is an obligation of the Proponent under the terms of the RFP, the City may disqualify the Proponent from the RFP and/or from competing for future tenders or RFP issued by the City for a period of one year. In addition, the City may at its option either:

a) Consider that the Proponent has withdrawn any offer made, or abandoned the Agreement if the offer has been accepted, whereupon the acceptance, if any, of the City shall be null and void; or

b) Require the Proponent to pay the City the difference between its Proposal and any other Proposal which the City accepts, if the latter is for a greater amount and, in addition, to pay the City any cost which the City may incur by reason of the Proponent’s failure or default, and further the Proponent will indemnify and save harmless the City, its officers, employees and agents from all loss, damage, liability, cost, charge and expense whatever which it, they or any of them may suffer, incur or be put to by reason of such default or failure of the Proponent.

19. Publicity

The Proponent and its affiliates, associates, third-party service providers, and sub-consultants shall not release for publication any information in connection with this RFP or any Agreement without prior written permission of the City.

20. Governing Law

This RFP and any Proposal submitted in response to it and the process contemplated by this RFP including any ensuing Agreement shall be governed by the laws of the Province of Ontario. Any dispute arising out of this RFP or this RFP process will be determined by a court of competent jurisdiction in the Province of Ontario.

21. Quasi-Criminal/Criminal Activity of a Proponent: The City may reject a Proposal or Proponent if the City: a) confirms that the Proponent or any individual that owns, directs, or controls the Proponent has been charged with or convicted of an offence under the Criminal Code, an offence as defined

in the Provincial Offences Act, or an offence pursuant to similar laws outside of Ontario; b) determines that this charge or conviction is material to the given procurement; and c) determines that, in light of this charge or conviction, awarding to that Proponent could

compromise the delivery of the goods or services or would otherwise undermine the business reputation of the City or the public's confidence in the integrity of the call process.

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APPENDIX C

SAMPLE AGREEMENT

THIS AGREEMENT made in quadruplicate this ______ day of _____________, 2013 BETWEEN:

CITY OF TORONTO

(the “City”) Of The First Part

- and -

[Consultant’s Full Legal Name] (the “Consultant”)

Of The Second Part WHEREAS the City issued RFP No. xxxx-13 – xxxx on March --, 2013 in connection with obtaining professional consulting services for the Project;

WHEREAS the Consultant submitted a Proposal dated -----------in response to the RFP; and

WHEREAS Agreement Type clause]

WHEREAS [Approval Authority clause]

NOW THEREFORE, in consideration of the mutual covenants contained in this Agreement, the parties agree as follows:

1. INTERPRETATION

(1) The Interpretation provisions of and definitions contained in the RFP are incorporated into and form part of this Agreement.

(2) Definitions

In addition to the foregoing, the following terms shall have the meanings as specified in this section unless the context otherwise specifies or requires:

(a) “Additional Services” are those services which are not contemplated or provided for in the scope of Services set out in the RFP and which are expressly authorized by the Division Head in writing and in advance in accordance with this Agreement.

(b) “Addendum” and “Addenda” means a written addendum or written addenda issued by the City which modify the RFP and include(s) the following:

__________________________________________

(c) “Business Day” means any day other than a Saturday, Sunday or a statutory or civic holiday in the Province of Ontario.

(d) “Claims” or “Claim” means any demands, claims, actions, causes of action, suits, proceedings, executions, liens or otherwise for, without limitation, compensation, liabilities, damages or loss of any kind and any nature whatsoever and howsoever caused including property damage or loss, bodily injury or death, loss of reputation, loss of opportunity, economic loss, royalties, judgments, fines, penalties, interest, charges, expenses and costs (including legal costs on a substantial indemnity basis).

(e) “City” means the City of Toronto and where an authority or discretion is conferred upon the City under this Agreement, means the appropriate official or representative of the City as designated or appointed under its governing by-laws, resolutions or policies from time to time or under this Agreement.

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(f) “Clarification Letter(s)” means a written document issued by the Consultant clarifying its Proposal.

[The Consultant's Proposal has been clarified by the following letter(s) of the Consultant: __________________________________________ (the “Clarification Letter(s)”).

Each reference in this Agreement to the Consultant’s Proposal (or individually to the Consultant’s Technical Proposal or Cost of Services Proposal) shall be taken as a reference to the respective Proposal as modified by the foregoing Clarification Letter(s).]

OR

[There has been no clarification made of the Consultant’s Proposal.]

(g) “Confidential Information” of or pertaining to the City means all documents, information and material which are identified by the City to the Consultant as confidential or containing confidential information; or which ought by their nature to be considered as confidential or as containing confidential information of the City, which the Consultant and/or its subcontractors receive or are exposed to by reason of this Agreement or performing the Services including: (i) any personal information; (ii) any software code and associated documentation owned or licensed by the City; and (iii) any administrative, commercial, financial, proprietary, technical, commercial labour relations, statistical or regulatory information of the City, or of any third party which may be contained in records of the City and was supplied in confidence to the City and identified as such to the Consultant. Notwithstanding the foregoing, Confidential Information shall not include any document, information or material that is or becomes publicly available through no act or failure of the Consultant from a source other than the Consultant prior to receipt from the City; or becomes independently available to the Consultant as a matter of right.

(h) “Construction Lien Act” means the Construction Lien Act, R.S.O. c. C.30 and regulations thereunder, as amended from time to time.

(i) “Division Head” means ______________________________.

(j) “including” means “including but not limited to”.

(k) “Indemnitees” means the City, its elected officials, officers, directors, employees, agents, representatives, successors and assigns.

(l) “Optional Item” means an item which has not been set out in the scope of work of the RFP but has been proposed by the Consultant in its Proposal as an enhancement or additional service which may benefit the Project.

(m) “Personnel” means the Consultant’s personnel and includes: (i) the Consultant’s officers, directors, partners, employees, agents and subcontractors; (ii) any person employed or engaged by or under the control of the Consultant or its

subcontractors to perform or supply any part of the Services including goods related thereto; and

(iii) any other person for whom the Consultant is responsible at law.

(n) “Project” means ____________________.

(o) “Proposal” means the Consultant’s Technical Proposal dated ______________ and Cost of Services Proposal dated ______________, including all appendices, exhibits and attachments thereto, submitted in response to the RFP (individually the “Technical Proposal” and the “Cost of Services Proposal”, respectively). Each reference to the Proposal in this Agreement shall be taken as a reference to the Proposal as modified by the Clarification Letter(s), if any.

(p) “Provisional Item” means a Service identified in Schedule A which shall only be undertaken by the Consultant at the request and upon the prior written authorization of the Division Head.

(q) “RFP” means the Request for Proposal No. ____________________, issued by the City on ______________, in connection with obtaining professional consulting services for the Project. Each reference to the RFP in this Agreement shall be taken as a reference to the RFP as modified by the Addenda, if any.

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(r) “Services” means those services, and goods related thereto, and obligations detailed in this Agreement, including Schedule A, to be provided and undertaken by the Consultant for the City and shall include Provisional Items and Additional Services, unless the context requires otherwise, authorized by the Division Head in accordance with this Agreement.

(s) “Working Day” shall have the same meaning as set out or described in the RFP and, where there is no meaning or description of Working Day set out in the RFP, it shall have the same meaning as Business Day.

(3) Interpretation

(a) For the purposes of this Agreement, any reference to a “subcontractor” of the Consultant shall include a sub-consultant of the Consultant.

(b) Any reference to a Division Head or an officer or representative of the City shall be construed to mean the person holding that office from time to time and any person holding a successor office, and shall be deemed to include a reference to any person delegated, in accordance with any applicable by-laws and policies of the City, the authority of that Division Head, officer or representative of the City so referenced or otherwise duly authorized as a representative of that person to the extent of such authorization.

(c) Without restricting or limiting the rights and privileges of the City to any broader interpretation, any breach or default of or in respect of a term, covenant, warranty, condition or provision of the Agreement, or a liability caused, by any of the Consultant’s Personnel shall constitute a breach or default or liability caused by the Consultant.

(d) A reference to any Act, bylaw, rule, policy or regulation or to a provision thereof shall be deemed to include a reference to any Act, bylaw, rule, policy or regulation or provision enacted in substitution thereof or amendment thereof.

(e) This Agreement shall not be construed as or deemed to be an agreement for the benefit of any third parties, and no third party shall have any right of action arising in any way under this Agreement for any cause whatsoever.

(f) Any services, goods or incidentals not explicitly specified in this Agreement but which are necessary to conform to professional or safety standards or codes governing such Services, or which may be fairly implied as “included”, shall be done or supplied by the Consultant as if such services, goods or incidentals had been explicitly specified.

(g) Any words and abbreviations, which have well-known professional, technical or trade meanings, are used in this Agreement in accordance with such recognized meanings, unless expressly provided otherwise.

(h) All amounts are expressed in Canadian dollars and are to be payable in Canadian dollars and all references to time shall be deemed to be references to current time in the City.

(4) Priority of Documents

In the event of any conflict or disagreement between the various documents or any omissions contained in the documents making up this Agreement, the documents shall govern in the following order of precedence:

(a) A written amendment to this Agreement in accordance with the terms hereof, the amendment bearing the later date having priority (if any); (b) This Agreement including Schedules “A” and “B”; (c) Addenda, the addendum bearing the later date having priority (if any); (d) RFP; (e) Statutory Declaration by the Consultant (Schedule “SD-Final”); (f) Clarification Letter(s) of the Consultant (if any), the Clarification Letter bearing the later date having priority; and (g) Consultant’s Proposal (including the Technical Proposal and Cost of Services Proposal).

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2.6 The foregoing documents are incorporated into and form part of this Agreement, even if said documents are not physically attached hereto. The Consultant acknowledges receipt of all such documents.

2. PERFORMANCE

(1) The Consultant agrees and covenants, and represents and warrants, to the City and acknowledges that the City is relying on such representations, warranties and covenants in entering into this Agreement, as follows:

(a) to supply and perform the Services, more particularly set forth in Schedule "A" attached hereto, and undertake, perform and complete its undertakings and obligations provided for in this Agreement to the satisfaction of the Division Head in accordance with all the terms and conditions of this Agreement;

(b) to supply and provide, at its sole cost, save as otherwise expressly provided in this Agreement, all necessary equipment, goods, materials, analysis, transportation, accommodation, labour, personnel, technical assistance and incidentals required in performing or supplying the Services, and all overhead expenses in connection therewith;

(c) to supply, perform and provide the Services in a careful, professional, skilful, diligent, timely and workmanlike manner according to the best standards of practice, care, skill and diligence to be expected of professionals and contractors in the performance of services similar to those called for under this Agreement including the use of materials and methods as are properly suited to the function and performance intended;

(d) to make available and employ for the purposes of this Agreement only such persons as are professionally qualified, careful, skilled and experienced in the duties required of them to perform the Services properly and in a competent and professional manner and ensure that every such person is properly and thoroughly trained and instructed;

(e) to ensure that its Personnel, when using any buildings, premises, equipment, hardware or software owned, leased or licensed by the City, shall comply with all security policies, regulations or directives relating to those buildings, premises, equipment, hardware or software of which the Consultant has received oral or written notice;

(f) to use, in the performance of the Services, those Personnel specifically named in its Proposal and to not add to or substitute any such Personnel or engage any other subcontractor without the prior written approval of the Division Head. The City reserves the right to require the Consultant to immediately replace any of its Personnel supplying or performing the Services, upon written notice by the Division Head, where such person in the reasonable opinion of the Division Head has performed unsatisfactorily or breached an obligation of the Consultant under this Agreement or has otherwise acted improperly. The City shall not pay any fee or compensation whatsoever in respect of the time required by the replacement for any such Personnel to gain familiarity with the Project.

(g) to be solely responsible for the payment of all its Personnel employed or engaged for the purpose of assisting in or undertaking any of its obligations under this Agreement;

(h) to adhere to the Project time schedule and any amendments thereto approved in writing by the Division Head; and

(i) to comply with and conform to all statutes, laws, by-laws, regulations, requirements, ordinances, notices, rulings, orders, directives and policies (including the City policies referenced in the RFP) of the municipal, provincial and federal governments and any other lawful authority and all court orders, judgments and declarations of a court of competent jurisdiction (collectively referred to as the “Laws”), applicable to the Services to be provided by, and the undertakings and obligations of, the Consultant under this Agreement.

(2) The Consultant represents and warrants that its Personnel and, where applicable, the respective workforce of each are fully qualified to perform the Services and the obligations under this Agreement and hold all requisite licences, rights and other authorizations required by any Laws with respect

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thereto and all powers, capacities and authorities under its governing legislation. Where required by any Laws, the Personnel shall be duly licensed in performing the Services to the satisfaction of the Division Head.

(3) The Consultant shall ensure that all its Personnel comply with the terms of this Agreement and, in particular without limiting the foregoing, the responsibilities of the Consultant with respect to matters concerning safety, compliance with all Laws and the conduct of the Services.

(4) The Consultant shall co-ordinate the services of all its Personnel in a manner acceptable to the Division Head. The Consultant shall ensure that its Personnel at all times work in a professional, co-operative and collegial manner with City staff and the City’s other consultants. It shall be the Consultant's responsibility to control and check the Services of all of its Personnel and to ascertain that all Services are performed in accordance with this Agreement.

(5) The Consultant, in providing the Services, shall and is deemed to be an independent contractor and not the agent or employee of the City.

(6) No subcontracting of any part of the Services or this Agreement by the Consultant shall relieve the Consultant of any responsibility for the full performance of all of its obligations under this Agreement. Notwithstanding the approval of any of its Personnel by the City, the Consultant shall be fully responsible for its Personnel’s activities, works, Services and acts or omissions. Without limiting the generality of any other provision of this Agreement, the Consultant shall be solely responsible and liable to the City for all its costs, losses or damages arising from errors or omissions or non-compliance with this Agreement of or by the Consultant’s Personnel or any of them. The Consultant’s responsibility and liability as set out in this Agreement shall survive the termination or expiry of this Agreement.

3. PAYMENT

(1) The City will pay the Consultant for the Services performed by the Consultant pursuant to this Agreement, in the amounts and manner, and at the times, set forth in Schedule "B" Fees and Expenses hereto attached.

(2) The Consultant shall, even if the rate of payment set forth in Schedule "B" hereto attached is based on an hourly, daily or other time-based rate, perform all of the Services notwithstanding that the value of the time spent by the Consultant in performance thereof exceeds the maximum amount specified in the Schedule, on the basis that neither such rate nor any provision of this Agreement shall relieve the Consultant from performing all the Services or all its undertakings and obligations under this Agreement.

(3) The Consultant agrees to keep and maintain accurate and complete records and accounts related to any costs payable by the City under this Agreement. All such records, including timesheets, correspondence, receipts and memoranda pertaining to the Services shall be available for inspection by any authorized employee or agent of the City at all reasonable times for the purpose of auditing the Consultant's costs and the Consultant shall provide every reasonable assistance for that purpose. Such records shall be kept for a period of 12 months after completion of all of the Consultant’s services in respect to the Project or termination of this Agreement, whichever occurs last.

(4) At the request of the Division Head, the Consultant shall submit to the City, when claiming reimbursement of expenses, except where the RFP does not require disbursements to be itemized and claimed on an individual basis, detailed expense sheets, copies of receipts, and/or per diem documentation, invoices, vehicle travel records and all such documents and materials in respect of such expenses.

(5) Upon completion of all Services pursuant to this Agreement, the Consultant shall submit to the Division Head a statutory declaration attached as Schedule SD-FINAL (Final Payment) to this Agreement, completed by a senior professional engineer (or, where professional engineering services are not performed, a senior professional regulated by a professional body in respect to the Services performed), who is a fully authorized representative of the Consultant, detailing the Services, or part thereof, for which payment is being claimed, itemizing all disbursements claimed at the time of such submission and certifying that such Services have been performed and disbursements claimed in accordance with

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the provisions of this Agreement. The details of the performance of the Services, or part thereof, to be contained in the statutory declaration shall be satisfactory to the Division Head.

(6) At the time of submission of the final statement or within a reasonable time thereafter, the Consultant shall submit to the Division Head the certificate of an auditor duly licensed under the Public Accounting Act, 2004 to the effect that in his/her opinion the charges set forth in such final statement (exclusive of any Services to be paid on a fixed fee basis) are properly chargeable under this Agreement. Audit reports must be in the format prescribed by The Canadian Institute of Chartered Accountants (CICA). Reports which are not in accordance with current CICA guidelines will not be accepted. The City reserves the right to conduct an audit of the records of the Consultant at the option of the Division Head. In the event that the Services are scheduled to extend or, while not scheduled to do so, do extend beyond a period of two years, audit reports satisfactory to the Division Head shall be required at the end of the second year of Services and on the last day in each subsequent year in which Services are performed; provided, however, that in the final year of Services, the audit report shall be provided within 60 days of the last day of performance of the Services.

4. RIGHT OF OWNERSHIP/CONFIDENTIAL INFORMATION

(1) Any item, including tangible and intangible property, created, prepared or purchased by the Consultant or any person on its behalf in connection with the Services or this Agreement and charged to the City’s account, including all original written materials, programs, card decks, tapes, disks, listings, books, reports, drawings, maps plans, and all other documents, items, materials and information,

(a) is and shall be deemed and shall remain the sole and absolute property of the City, including all copyright therein and rights of use and reproduction, without the payment of any additional compensation by the City to the Consultant; and

(b) shall be delivered to the Division Head upon completion of the Services or other termination of this Agreement, whichever occurs first, or as otherwise directed by the Division Head.

(2) All proprietary rights in, connected with or arising out of, the ideas, concepts, know-how, techniques, computer data or programming developed by the Consultant or the Consultant’s Personnel, or by the Consultant or the Consultant’s Personnel and the City and its personnel jointly, during the course of this Agreement relating to the Services provided under this Agreement shall be the sole and absolute property of the City and shall be treated as trade secrets to which the City alone is entitled, with the concomitant duty of confidentiality and non-disclosure. The Consultant shall obtain all necessary assignments of copyright and waivers of moral rights in all Services and related goods to be delivered to the City in accordance with this Agreement and shall provide satisfactory proof thereof to the Division Head upon request.

(3) The Consultant acknowledges that any item, document or other matter which is the property of the City, or in which the City has proprietary rights, pursuant to subsections (1), (2) and (3) of this section and the information contained therein are the property of the City having been developed in confidence for the City for its own and sole use.

(4) Any documents, data or other information obtained from the City or prepared by the Consultant for the City shall be disclosed only to those of the Consultant's employees, agents or subcontractors who have a "need to know" for purposes of assisting the Consultant in the performance of the Services.

(5) The Consultant shall not use, disclose, disseminate or reproduce or in any way making known to third parties or to the public any Confidential Information of the City communicated to or acquired by the Consultant in the course of carrying out the Services, except:

(a) as may be strictly required for the purposes of carrying out the Services, or

(b) as expressly permitted in advance by the City in writing, or

(c) as may be required by law to be disclosed pursuant to a court or tribunal order or other legal compulsion and, if so compelled, the Consultant shall only furnish the portion of the City Confidential Information that it is legally required to furnish. Where the Consultant is required by law to disclose any such documents, data or information, the Consultant shall promptly notify the

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Division Head upon such legal requirement being imposed to permit the City an opportunity to seek an order or other remedy to prohibit or restrict such disclosure.

(6) The Consultant shall deliver to the Division Head, upon completion of the Services, any computer data or program used by the Consultant in performing the Services and paid for by the City, subject to any third party proprietary rights with respect to any computer data or program used by the Consultant but which was developed by a third party with resources unrelated to this Agreement which may be purchased or licensed directly by the City, at the City’s option.

(7) The Consultant shall return forthwith and without demand all Confidential Information of the City as may be in documentary form or recorded electronically or otherwise upon the termination of its Services.

(8) Any reports or other documentation delivered to the City by the Consultant shall become the property of the City and may be subject to disclosure under the terms of the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c.M.56 (the “MFIPPA”). While the City is not responsible for the interpretation of any of the provisions of MFIPPA, if the Consultant believes that any part of the reports or other documentation delivered to the City reveals any trade secret, intellectual property right or any scientific, technical, commercial, financial or other similar information belonging to the Consultant and the Consultant wishes the City to attempt to preserve the confidentiality of the trade secret, intellectual property right or information, the trade secret, intellectual property right or information must be clearly and specifically designated as confidential.

5. INSURANCE

(1) The Consultant agrees to purchase and maintain in force, at its own expense, the policies of insurance and coverages set out in the RFP for the duration of this Agreement, except in the case of professional liability (errors and omissions) insurance which shall be maintained for a period ending no sooner than two (2) years after the termination of this Agreement or the completion of the Project, whichever occurs last. Such insurance shall be in accordance with the requirements of the RFP and be provided by an insurer licensed to carry on the business of an insurer in Ontario and acceptable to the City. The Consultant shall provide the City with certificates of insurance as proof of such coverage, in a form acceptable to the City in accordance with the RFP, originally signed by the insurer or its authorized agent and delivered to the City prior to the execution of this Agreement and the commencement of the Consultant’s Services.

(2) Prior to the execution of this Agreement and the commencement of the Consultant’s Services, the Consultant shall also provide the City with proof of professional liability insurance maintained by any subcontractor engaged by the Consultant in relation to the Services, where such subcontractor is under a professional obligation to maintain the same, in a form and with an insurer acceptable to the City.

(3) The City reserves the right to require the Consultant to purchase additional insurance coverage or alter existing insurance coverage as the City’s Manager of Insurance & Risk Management may reasonably require. The City agrees to pay the reasonable incremental cost to the Consultant of such additional insurance or any increase in existing coverages, where applicable. Provided, however, the City’s obligation to pay any incremental cost shall not include any costs attributable to risk factors unrelated to the increase of coverage requested by the City, including the Consultant’s claims history, or any costs that exceed generally available market prices for such coverages available to consultants providing like services. The Consultant shall obtain the prices for such coverage changes and provide same to the City.

(4) Any premiums due on any insurance policy under this section but not paid by the Consultant may be paid directly to the insurer(s) or broker(s) by the City, which shall be entitled to deduct the amount of same along with its reasonable costs in so doing from any monies otherwise due to the Consultant by the City either under this Agreement or otherwise.

(5) To ensure there is no gap in coverage, the Consultant shall provide original signed Certificates evidencing renewals or replacements to the City prior to the expiration date of the original policies, without notice or request by the City.

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(6) The Consultant agrees that insurance policies may be subject to reasonable deductible amounts, which deductible amounts shall be borne by the Consultant. The certificates of insurance must include details of the insurance coverage, exclusions, deductibles and any conditions of coverage.

(7) The Consultant shall bear all costs, expenses, losses and damages of its own and those of the City which may arise as a result of the Consultant failing to or delaying in promptly complying with this section.

6. WORKERS’ RIGHTS

(1) The Consultant shall provide to the City, prior to the commencement of the Services, proof of coverage (registration and payment of premiums) under the Workplace Safety and Insurance Act, 1997 and the regulations thereunder for itself and its Personnel, which coverage shall be maintained for the duration of the Agreement. At the request of the Division Head, the Consultant shall provide proof of the maintenance of such coverage for the duration of the Agreement.

(2) The Consultant shall at all times pay or cause to be paid any assessments or compensation required to be paid by the Consultant or its subcontractors pursuant to the Workplace Safety and Insurance Act, 1997 and the regulations thereunder and any other applicable workers' compensation legislation, and upon failure to do so, the City may pay such assessments or compensation to the Workplace Safety and Insurance Board and may deduct such assessments or compensation from monies due to the Consultant. The Consultant shall comply with all Laws relating to workers' compensation.

(3) Without limiting the generality of any other indemnification provision of this Agreement, the Consultant agrees to indemnify and save harmless the Indemnitees from and against all Claims which may arise as a consequence of or result of the Consultant or any of its subcontractors failing or delaying in fully complying with the provisions of this section or which may arise as a consequence of any illness, injury or death of any employee of the Consultant or any such subcontractor.

7. INDEMNITIES

(1) The Consultant shall indemnify and save harmless the Indemnitees from and against any and all Claims resulting from:

(a) any breach, violation or non-performance by or on behalf of the Consultant of any covenant, obligation or agreement of the Consultant contained in this Agreement, including any express or implied warranty;

(b) any negligent acts, errors or omissions or wilful misconduct by or on behalf of the Consultant relating to the Services to be provided under this Agreement;

(c) any acts performed by or on behalf of the Consultant beyond the authority of the Consultant hereby conferred, whether negligent or otherwise;

(d) any inaccuracy in or breach of any of the representations or warranties of the Consultant contained in this Agreement;

(e) any preserved or perfected lien under the Construction Lien Act filed or made on account of the Services performed under this Agreement, provided that such liens are not the direct result of the default in payment by the City to the Consultant of amounts properly due under this Agreement. The Consultant shall cause any such lien or claim which may be filed or made to be released, vacated or otherwise discharged within 5 days of obtaining notice of the lien or claim or from receipt by the Consultant of written notice from the City. If the Consultant fails to release, vacate or discharge any such lien or claim, then the City may, but is not obligated to, obtain a discharge or release of the lien or claim or otherwise deal with the lien or claim, and the Consultant shall pay all reasonable costs and expenses, including reasonable legal fees, incurred by the City in so doing;

(f) any infringement or alleged infringement of any patent, trade secret, service mark, trade name, copyright, official mark, moral right, trademark, industrial design or other proprietary rights conferred by contract, common law, statute or otherwise in respect to the Services or any matter provided to the City or performed by the Consultant, or anyone else for whom at law it is responsible.

(2) The Consultant shall pay all reasonable costs, expenses and legal fees that may be incurred or paid by the Indemnitees in connection with any Claim with respect to a matter for which the Consultant is obligated to indemnify the Indemnitees pursuant to this section, provided that the indemnity obligations

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of the Consultant under this section shall not extend to loss or damage attributable to the negligence or wilful misconduct of any Indemnitee to the extent that such Indemnitee’s negligence or wilful misconduct caused the loss or damage.

(3) In the event any Claim is asserted in respect to which an Indemnitee is entitled to indemnification under this section, and without prejudice to any other right or remedy the City may have, the City shall be entitled to deduct or withhold a reasonable sum on account of such Claim, including reasonable legal costs, from monies owed or payable by the City to the Consultant under this Agreement pending the final determination or settlement of any such Claim. In the event (i) the Consultant is, becomes, or is deemed to be bankrupt or an insolvent person pursuant to the Bankruptcy and Insolvency Act (Canada); (ii) the Consultant makes a general assignment for the benefit of creditors; or (iii) a receiver or interim-receiver is appointed with respect to some or all of the Consultant’s business, assets, or property, then the City shall be entitled, without prejudice to any other right or remedy the City may have, to further deduct or withhold a reasonable sum on account of such Claim, including reasonable legal costs, from any monies owed or payable by the City to the Consultant under the Project or any other agreement or account. The provisions of this subsection shall not apply in the event that such Claim is otherwise fully provided for under any insurance provided by the Consultant to or for the benefit of the City.

(4) This section shall survive the expiration or earlier termination of this Agreement.

8. DEFAULT & TERMINATION

(1) The following shall constitute, without limitation, Acts or Events of Default (“Default”) by the Consultant:

(a) where the Consultant fails or neglects to commence the Services within ten (10) Working Days of a formal direction by the Division Head to commence;

(b) where the Consultant fails or neglects to proceed, once commenced, with the provision of Services diligently and at a rate of progress that, in the reasonable opinion of the Division Head, will ensure entire completion of the Services within the time provided for in the Agreement or where the City reasonably determines that the Consultant has abandoned its duties with respect to this Agreement;

(c) where the Consultant fails or neglects to complete the Services within the time limit(s) under this Agreement;

(d) where the Consultant has made any material misrepresentation in respect to this Agreement or any part thereof;

(e) where the Consultant fails to comply with and maintain in good standing any insurance policies and coverages, securities, professional certificates, permits, licences or approvals required by this Agreement or commits any acts or omissions that, in the opinion of the Division Head, jeopardizes or may jeopardize these policies, securities, certificates, permits, licences or approvals;

(f) where the Consultant fails or refuses to correct, rectify or remedy any unsatisfactory or defective Services, when so ordered by the City in writing, or fails to prosecute the Services with the required skill and diligence;

(g) where the Consultant fails to comply with any Law applicable to the Services;

(h) where the Consultant subcontracts the whole or any part of this Agreement or the Services or makes an assignment of this Agreement or the Services thereunder or any part thereof, without the prior written consent of the City;

(i) where a lien arises with respect to the Services undertaken by the Consultant under the Agreement and remains unpaid by the Consultant after demand to pay therefore, unless vacated or discharged and released by payment into a court of competent jurisdiction or otherwise, within Five (5) Working Days of such demand, save and except a valid and proper lien of the Consultant registered against the property affected by the Agreement;

(j) where any of the goods, chattels or effects of the Consultant shall at any time during the Term be seized or taken in execution of attachment; or if a writ of execution shall be issued against the goods, chattels or effects of the Consultant; or if the Consultant shall make any assignment for the benefit of creditors; or if the Consultant shall be adjudged bankrupt or insolvent, commit any act of bankruptcy or insolvency or make any proposal under or take advantage of any of the

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provisions of any act or statutes whatsoever that may be in force regarding bankrupt or insolvent debtors or debtors who are not able to or do not pay their debts promptly and in full; or if a receiving order or winding up order shall be made against or in respect of the Consultant; or if any actions or proceedings shall be taken to wind up, dissolve or liquidate the Consultant or its assets by, against or in respect of the Consultant; or where a resolution is passed or any other act undertaken for the winding up of the Consultant; or a receiver, manager or trustee is appointed in respect of the business or assets of the Consultant, or any part of thereof, by a court of competent jurisdiction, or under an agreement;

(k) where the Consultant ceases or threatens to cease to carry on its business, or where the Consultant makes or agrees to make a bulk sale of its assets; or defaults in payment of any indebtedness or liability to a chartered bank or other lending institution, whether secured or not; and

(l) where the Consultant fails to comply with or observe or perform, or breaches or violates, any material provision, term, covenant, warranty, condition and/or obligation of the Agreement.

(2) In the event that the Consultant has committed a Default or a Default has occurred, the Division Head may provide written notice (“Default Notice”) to the Consultant to the effect that if the Consultant does not completely remedy the Default to the satisfaction of the Division Head within Five (5) Working Days of delivery of the Default Notice or otherwise expressly granted in writing by the Division Head in his or her absolute discretion, then the Division Head may, in his/her sole discretion, on the behalf of the City: (a) suspend the performance of the Agreement by the Consultant and either perform the Services on

a temporary basis itself or engage another consultant to perform the Services on a temporary basis;

(b) terminate the Agreement and/or the Services of the Consultant immediately by giving notice to that effect to the Consultant;

(c) cease all payments to the Consultant, save for the payment of those Services, if any, that have been furnished by the Consultant to the satisfaction of the Division Head up to the time of such termination and that have not yet been paid by the City (the Consultant shall have no claim of any kind otherwise against the City), subject to any rights or remedies the City may have against the Consultant;

(d) enforce any performance security provided by the Consultant or deduct or set-off from funds retained under such performance security or otherwise held, but such enforcement shall not preclude the City from recovering any further amounts or damages incurred by the City as a result of the Default by the Consultant;

(e) engage another consultant to complete the Project or may itself complete the Project, without further liability to the Consultant,

(f) where the City performs or engages another consultant to perform the Services, either on a temporary basis or otherwise, the City may employ such means as the Division Head may deem necessary or advisable to complete the Services to his satisfaction with such changes therein as in the Division Head's opinion are necessary or advisable by reason of the Consultant's Default,

or any combination of the foregoing.

(3) Notwithstanding subsection (2) of this section and without prejudice to or foregoing any other right, privilege or remedy of the City, in the event that any emergency services are necessitated as a result of the Default of the Consultant, such services may be undertaken immediately, without notice, by the City and all reasonable costs incurred by the City arising from such emergency or as a result of such emergency services shall be borne by the Consultant and payable forthwith upon written demand by the City, with particulars of the emergency and services necessitated thereby, and the City shall have no liability to the Consultant for any loss or damage or compensation whatsoever resulting from such action by the City.

(4) In addition to the rights and remedies in subsection (2) and (3) of this section, if the City terminates the Consultant’s Services in whole or part, as a result of a Default by the Consultant, the City may but is not obliged to: (a) take possession of and utilize any items, goods, material and equipment of the Consultant

devoted to that part of the Services terminated, within the Project site, which is intended to be utilized in the Services, subject to the secured rights of third parties;

(b) withhold further payments to the Consultant with respect to the Services or the portion of the Services withdrawn from the Consultant until the Services or portion thereof withdrawn are

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completed to the satisfaction of the Division Head; (c) charge the Consultant the additional cost over the Consultant’s Proposal price for completing the

Services or portion thereof withdrawn from the Consultant; (d) charge the Consultant a reasonable allowance, as determined by the Division Head, to cover

correction to the Services performed by the Consultant that may be required; (e) charge the Consultant for any costs and damages the City may have sustained as a result of the

Default; and (f) charge the Consultant the amount by which the cost of corrections to the Services exceeds the

allowance provided for such corrections, or any combination of the foregoing.

(5) The Consultant's obligation under this Agreement as to quality, correction and warranty of the Services, performed prior to the time of termination of this Agreement or termination of the Consultant's right to continue with the Services in whole or in part, shall continue to be in force after such termination.

(6) In addition to the foregoing rights of the City, the Division Head may, at his or her sole option and upon providing not less than ten (10) Working Days’ prior written notice to the Consultant, elect to suspend the Services for up to ninety (90) calendar days or discontinue the Services and terminate this Agreement for any reason. In such an event, the Consultant shall have no claim, including for any loss or damages, against the City except for payment for such of the Services as have been satisfactorily performed by the Consultant to the satisfaction of the Division Head to the date of notice of the suspension or discontinuance of Services, subject to any rights or remedies the City may have against the Consultant. The Consultant shall immediately suspend or discontinue the Services, as the case may be, on the date and to the extent specified in the notice and place no further orders for materials or services for the terminated portion of the Services. In the event of a discontinuance of Services, termination shall become effective on such date as shall be stated in the City's notice.

(7) The rights and remedies provided in this section given to the City are distinct, separate and cumulative, may be exercised at any time and from time to time independently or in combination, are in addition to all other legal, equitable or statutory rights, privileges and remedies to which the City is otherwise entitled, as well as any other rights and remedies stipulated in this Agreement, and the exercising or taking of any one right or remedy shall not preclude the exercising or taking of any other rights or remedies.

9. NON-WAIVER

No condoning, excusing or overlooking by the City or any of its representatives of any Default by the Consultant at any time or times in respect of any provision contained in this Agreement shall operate as a waiver of the City's rights under this Agreement in respect of any continuing or subsequent Default or so as to defeat or affect in any way the rights of the City under this Agreement in respect of any such continuing or subsequent Default. No waiver shall be inferred from or implied by anything done or omitted by the City or any of its representatives and no waiver of any rights of the City shall be effective unless expressly provided in writing by an authorized representative of the City.

10. SET-OFF

In addition to any other remedies the City may have under this Agreement, the City shall have the right to set-off, withhold, retain or deduct from amounts due or owing by the City to the Consultant under the Project an amount sufficient to cover any monetary Claims or other amount due or owing from time to time, or portions thereof, by the Consultant to the City, including any amount owing to the City pursuant to the Consultant’s indemnification of the City under this Agreement.

11. OCCUPATIONAL HEALTH & SAFETY ACT

(1) The Consultant shall comply with the Occupational Health and Safety Act, R.S.O., 1990 c.0.1 and all regulations thereunder, as amended from time to time, (collectively the "OHSA") including, without restricting the generality of the foregoing, any obligations of the Consultant as an "employer" under Sections 25 and 26 thereof.

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(2) The Consultant:

(a) must, immediately upon the execution of this Agreement and prior to commencement of the Services, forward to the Division Head a copy of the Material Safety Data Sheets (the “MSDS”) for each hazardous material (as defined in the OHSA) to be used in the performance of the Services;

(b) shall not bring onto the work site any hazardous material, as defined in the OHSA, without first obtaining the prior written authorization of the Division Head and maintaining at the Project site a copy of the relevant MSDS readily accessible to all workers, Consultant’s Personnel and City personnel;

(c) shall not remove or interfere with any "designated substance" as defined by the OHSA, except in full compliance with the OHSA and after notifying the Division Head; and

(d) shall, following discovery that any designated substance has been removed or interfered with other than in compliance with subsection (c) of this section, forthwith report same to the Division Head and ensure that no further non-compliant removal or interference occurs.

(3) The Consultant shall report to the Division Head any non-compliance with the OHSA by the contractor in the construction of the Project if and when brought to the attention of the Consultant.

(4) Authorized representatives of the City shall at all times have access to the work site to monitor the Services to whatever extent they deem appropriate to determine compliance by the Consultant with the requirements of this Agreement including all health and safety requirements under the OHSA and applicable Laws, and the Consultant acknowledges that:

(a) Compliance with the OHSA is material to this Agreement and the lack of such compliance may result in the Consultant's performance of the Services being suspended or this Agreement being terminated by the City for cause; and

(b) violations are intended to be documented and kept on file.

(5) The Consultant shall cease the Services, or any part thereof, if an authorized representative of the City so requires orally or in writing on the grounds that there has been any violation of this Agreement with respect to health and safety requirements including those under OHSA, and thereafter the Services or affected part thereof shall not resume until any such violation has been rectified to the satisfaction of the Division Head.

(6) The Consultant shall be responsible for any delay caused by the Consultant or any of its Personnel in the progress of the Services as a result of any violation of provincial or municipal health and safety requirements by the Consultant, it being understood that no such delay shall be a force majeure for the purposes of extending the time for performance of the Services or entitling the Consultant to additional compensation, and the Consultant shall take all necessary steps to avoid delay in the final completion of the Services without additional cost to the City, which shall not be responsible for any additional costs or liability resulting from any such delay.

(7) Without limiting the generality of any other indemnification provision of this Agreement, the Consultant will indemnify the Indemnitees and hold them harmless from and against all liability resulting from any and all failures to meet the responsibilities referred to in this section, including, without restricting the generality of the foregoing,

(ii) any expenses incurred by the City as a result of stoppage of the Services on account of failure by the Consultant to meet its obligations under and/or with respect to the OHSA; and

(iii) any fine(s) levied against the City as a result of any breach of the responsibilities of the employer for the Project, to the extent attributable to the Consultant's failure to fulfil its obligations as described in this section.

(8) Nothing in this section shall be taken as making the City the "employer" (as defined in the OHSA) of any workers employed or engaged by the Consultant for the Services, either instead of or jointly with the Consultant.

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12. SCHEDULES

The following Schedules attached to this Agreement shall constitute an integral part of this Agreement and all expressions defined in this Agreement shall have the same meanings in such Schedules, unless expressly provided otherwise in such Schedules:

Schedule "A": Professional Consulting Services Schedule "B": Fees and Expenses Schedule “SD-FINAL”: Statutory Declaration Schedule “C”: Consultant’s Cost of Services Proposal Schedule “D”: Clarification Letter(s) of the Consultant (if any)

The RFP, the Addenda (where applicable) and the Consultant’s Proposal are incorporated by reference into this Agreement as if they were set out in this Agreement in their entirety and form part of this Agreement, even if said documents are not physically attached hereto. The Consultant acknowledges receipt of such documents.

13. SUCCESSORS AND ASSIGNS

(1) This Agreement and all terms, covenants, conditions and provisions herein shall be binding upon and shall enure to the benefit of the City and the Consultant and their respective permitted assigns, successors and legal representatives.

(2) Except as expressly permitted in this Agreement, the Consultant shall not:

(a) assign, transfer or encumber in any manner or part this Agreement without the prior written consent of the City; or

(b) subcontract any Services under this Agreement or any part thereof to a third party or change any approved subcontractor without the prior written consent of the Division Head.

(3) No assignment or subcontracting shall, in any circumstances, relieve the Consultant of its responsibilities, obligations and liabilities under this Agreement.

14. AGREEMENT IN WRITING

No verbal arrangement or agreement relating to the Services will be of any force or effect unless it is in writing and signed by duly authorized representative(s) of the City. The City shall not be bound by any oral communication or representation whatsoever, including but not limited to any instruction, amendment or clarification of this Agreement or any of the documents comprising this Agreement, or any representation, information, advice, inference or suggestion, from any person (including but not limited to an elected official, employee, agent, independent consultant or any other person acting on the behalf of or at the direction of the City or other representative of the City) concerning this Agreement, any of the documents comprising this Agreement, or any other matter concerning this Agreement. Where in this Agreement a reference is made to the express written agreement, approval or consent of the City or the Division Head, it shall be understood that the City or Division Head shall not be deemed or construed to have agreed to any stipulation, specification, exclusion, limitation or other term or condition that deviates from a provision set out in this Agreement, unless that deviation is expressly confirmed in a written and express amendment to this Agreement.

No officer, employee, representative or agent of the City is authorized to orally alter any portion of this Agreement. The City shall not be bound by any written representation whatsoever concerning this Agreement unless executed by the person designated and authorized in accordance with this Agreement or in accordance with a direction or authorization of City Council. The Consultant releases and waives all claims whatsoever in negligence, in equity or otherwise with respect to any oral or unauthorized representations or communications.

15. ENTIRE AGREEMENT

The documents comprising this Agreement are complementary and what is required by any part thereof shall be considered as being required by the whole. This Agreement, as may be amended from time to time by the written agreement of the parties in accordance with the terms herein, contains the entire agreement between the parties hereto with respect to the subject matters hereof. It is agreed that there is

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no representation, warranty, collateral contract or condition affecting this Agreement except as expressed in it. No amendment, modification or supplement to this Agreement shall be valid or binding unless set out in writing and executed by the parties hereto.

16. GOVERNING LAW

This Agreement shall be governed by, subject to and construed in accordance with the laws of the Province of Ontario and the laws of Canada, as applicable to the matters herein. Any action or other legal proceeding arising under or with respect to this Agreement (including any motion or other interlocutory proceeding) shall be brought in a Court or a tribunal, whichever may be applicable, sitting in Toronto, Ontario. In the event that there is no applicable Court or tribunal sitting in Toronto, the proceeding shall be brought in the court (or other forum) of competent jurisdiction nearest to the City of Toronto within the Province of Ontario. The Consultant and the City each irrevocably submit to the exclusive jurisdiction of the courts of the Province of Ontario in accordance with the foregoing.

17. SURVIVAL

In addition to any obligations set forth in this Agreement that by their nature survive the completion of the Services or termination of this Agreement, those obligations set out in ss. 2(1)(g) and 2(6) [liability for and payment of Consultant’s Personnel], ss. 3(3) [retention of records], s. 5 [Rights of Ownership/Confidential Information], s. 6 [Insurance], ss. 7(3) [Workers’ Compensation Claims], s. 8 [Indemnities], s. 9 [Default/Termination], s. 11 [Set-Off], ss. 12(7) [OHSA indemnity], s. 14 [Successors and Assigns], s. 15 [Agreement in Writing] and s. 17 [Governing Law] or otherwise expressly intended to survive shall continue to bind the Consultant notwithstanding the completion of all or part of the Services and payment therefore in accordance with this Agreement or the termination of this Agreement.

18. SEVERANCE WHERE PROVISION ILLEGAL, ETC.

If any provision of this Agreement or the application thereof to any person or circumstances is found to be invalid, unenforceable or void by any court or tribunal of competent jurisdiction, such provision shall be deemed severable and all other provisions of this Agreement shall be deemed to be separate and independent therefrom and continue in full force and effect unless and until similarly found invalid, void or unenforceable. The remaining provisions of this Agreement and its application to any person or circumstances shall not be affected thereby, but this severance provision shall apply only insofar as the effect of that severance is not to change the fundamental nature of the obligations assumed respectively by the City and Consultant.

19. FURTHER ASSURANCES

The Consultant agrees that it will do all such acts and execute all such further documents, conveyances, deeds, assignments, transfers and the like, and will cause the doing of all such acts and the execution of all such further documents (including waivers of moral rights) as are within its power to cause the doing or execution of, as the City may from time to time reasonably request, in writing, and as may be necessary or desirable to give full effect to this Agreement.

21. NOTICES

Any demand or notice to be given pursuant to this Agreement shall be duly and properly made and given if made in writing and delivered to the party for whom it is intended at the address as set out below, either personally, by facsimile or by means of prepaid registered mail addressed to such party as follows:

(1) in the case of the City:

City of Toronto [ENTER Division Head] [ENTER Division Head’s Address] Attention: [ENTER contact person]

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(2) in the case of the Consultant: [ENTER Consultant’s name and address] Attention: [ENTER contact person]

or to such other addresses as one party may from time to time notify the other party in writing, and any demand or notice so made or given shall be deemed to have been duly and properly given and received on the day on which it was personally delivered or, if delivered by facsimile, shall be deemed to be delivered as of the next Business Day following the date of transmission (provided a confirmation of transmission receipt is issued) or, if mailed, then, in the absence of any interruption in postal service in the City of Toronto affecting the delivery or handling thereof, on the day following three (3) full Business Days following the date of mailing.

IN WITNESS WHEREOF the City and the Consultant have hereunto affixed their respective corporate seals attested to by the hands of their proper officers in that behalf duly authorized.

SIGNED, SEALED AND DELIVERED ) CITY OF TORONTO in the presence of: ) ) ) ) City Clerk [delete where not required] ) (c/s) ) ) _____________________________ ) [ENTER - Division Head’s Title] ) )

) [enter Consultant’s Full Legal Name] ) ) ) ______________________________ ) Name: ) Title: ) (c/s) ) ) ______________________________ ) Name: ) Title: ) ) I/We have authority to bind the Corporation.

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SCHEDULE “A”

PROFESSIONAL CONSULTING SERVICES Subject to the provisions of this Agreement, the Consultant shall provide the Services more particularly described in this Schedule for the Project, ensuring that the project approach, staffing, organization, methodology and schedule are in accordance with the RFP and the Consultant's Proposal. Services:

The Consultant shall provide and undertake the following Services for the Project:

including those Services identified in:

the Consultant’s Technical Proposal. For further clarity, Optional Items included in the Consultant’s Proposal shall not be included in the Services unless identified as a Provisional Item in this Schedule.

and, without limiting the foregoing, those related professional services and responsibilities otherwise detailed in the RFP and this Agreement in the nature of a general or specific responsibility of the Consultant related to the Project.

Provisional Items: [Where Applicable]

In addition to the foregoing, the Consultant shall provide the following Provisional Items set out in the Consultant’s Proposal, if and when required by the Division Head:

Throughout the Project, the Consultant shall work collaboratively with the City staff. The Consultant shall ensure that sufficient time and resources are allocated to allow for City’s input into decision-making processes, that the City’s concerns are adequately addressed and that all Services are coordinated with the other active associated projects as required. The Consultant shall provide any Additional Services, if and as may be required by the City, upon the prior written authorization to proceed with such Additional Services from the Division Head. The fees and expenses for any such Additional Services are subject to the approval of the Division Head, in his/her sole discretion, and, if approved, shall be paid under the contingency allowance (where applicable) provided for in Schedule "B" - Fees and Expenses to this Agreement.

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SCHEDULE “B”

FEES AND EXPENSES

1. Notwithstanding anything to the contrary in this Agreement, the total fees and disbursements (including overhead and all taxes) for all Services to be provided by the Consultant under this Agreement, including any authorized Provisional Items and Additional Services, shall not exceed a maximum price of $____________________ (the “Maximum Agreement Price”).

2. The Consultant’s fees and disbursements are set out in its Cost of Services Proposal attached as Schedule C, as modified by any Clarification Letter(s).

OR

2. The Consultant’s fees and disbursements are comprised of the following:

Service Deliverables Cost A. BASE SERVICE DELIVERABLES :

Disbursements

BASE DELIVERABLES SUB-TOTAL:

B. PROVISIONAL ITEMS: (WHERE APPLICABLE AND AUTHORIZED)

PROVISIONAL ITEMS SUB-TOTAL:

C. CONTINGENCY ALLOWANCE FOR ADDITIONAL SERVICES: (WHERE APPLICABLE AND

AUTHORIZED) Maximum Agreement Price for Services (exclusive of HST)

HST @ 13% Maximum Agreement Price for Services (inclusive of HST)

3. An amount of $__________________ (inclusive of all fees, disbursements and taxes) is reserved as an

allowance for Provisional Items, where authorized by the Division Head. [DELETE where not applicable]

4. An amount of $__________________ (inclusive of all fees, disbursements and taxes) is reserved as a

contingency allowance for Additional Services which may arise during the course of the Project, where authorized by the Division Head. [DELETE where not applicable]

5. The initial estimated cost of Service deliverables or tasks may be adjusted during the Agreement by

mutual agreement between the City and the Consultant, provided that the total cost of Services under this Agreement is not greater than the Maximum Agreement Price.

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6. Provisional Items and Additional Services shall only be provided on an “as and when requested” basis. The City shall not be responsible for the payment of any Provisional Item or Additional Services unless those services have been authorized and assigned to the Consultant by prior written approval of the Division Head. If and upon being authorized, the Consultant shall proceed forthwith to supply the Provisional Item(s) or Additional Service(s), as the case may be, in accordance with: (i) the provisions of this Agreement; (ii) the terms of such authorization; and (iii) in the case of Provisional Items, the price set out in the Consultant’s Proposal; or in the case of Additional Services, the applicable unit rates or prices or lump sum amount set out in the Consultant’s Proposal or otherwise agreed to in writing by the Consultant and the Division Head, as the case may be.

7. If any Services under this Agreement are included by the Consultant in a progress claim as partially

or fully completed, but are not completed in accordance with this Agreement, the City may withhold from payment the total amount payable, or a part thereof, for those Services until they are completed or corrected to the full satisfaction of the Division Head, and the Division Head shall notify the Consultant in writing of its action and the reason for same.

8. The City shall pay the Consultant on a monthly basis, within forty-five (45) days of the City’s receipt of

the Consultant's invoice properly prepared to show details of the portion of the Services accomplished and the hours expended by the Consultant's Personnel to carry out the Services covered by the said invoice.

9. All or part of the aforementioned amounts are to be paid by the Consultant on a timely basis to any

other firm and/or personnel which assists the Consultant in performing part or all of the Services, and the Consultant shall advise the Division Head when such payments by the Consultant have all occurred. It is agreed and understood that the City will not pay any firm and/or personnel other than the Consultant for the Services and that it is the Consultant's responsibility to pay all the other firms and personnel.

10. The Consultant's fees and disbursements shall be in accordance with [the Consultant's Cost of Services

Proposal] OR [section 2 of this Schedule] and shall not exceed the specified Maximum Agreement Price with respect to the Services under this Agreement. Subject to section ___ (Cost of Services) of the RFP, the payment for Services and authorized Additional Services shall be paid in accordance with the following:

(a) Time of Principals, Senior Officers, Specialists

For time-based services, Personnel specifically identified in the Consultant’s Proposal attached hereto shall be billed at the all-inclusive hourly or per diem flat rates indicated therein or this Schedule “B”, as the case may be; otherwise billing rates for this class of personnel shall be submitted for review and shall be subject to prior approval of the Division Head.

(b) Time of other Staff For time-based services, staff or personnel classifications

specifically identified in the Proposal attached hereto shall be billed at the hourly or per diem flat rates indicated therein.

Billing rates for staff or classifications other than those identified in the Proposal shall be submitted for review and shall be subject to prior approval of the Division Head.

(c) Sub-consultants Sub-consultants will be paid at cost plus a mark-up of a

maximum of 10% to the upset limit for sub-consultants for the Study.

Invoices must be submitted for payment.

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(d) Disbursements A lump sum limit for any and all anticipated disbursements

required in connection with any part of the Services shall be provided as identified in the RFP.

Payments for disbursements will be pro-rated based on the value of the Services performed during a billable period.

SCHEDULE “SD-FINAL”

STATUTORY DECLARATION BY THE CONSULTANT

RE: FINAL PAYMENT PROVINCE OF ONTARIO ) IN THE MATTER OF ) the consulting agreement entered into ) between the City of Toronto ) and ___________________________________ ) dated ___________________ (the “Agreement”) ) and an Invoice dated ___________________ (the “Invoice”) ) To Wit:

I, ____________________________________ of the ____________________________________ (Name) (City, Town, etc.)

in the ____________________________________ (Regional Municipality, City, etc.)

do solemnly declare that:

1. I am a senior professional __________ employed by ____________________________________ (Consultant’s full legal name)

(the “Consultant”). I have personal knowledge of the facts herein set forth and, as a duly authorized representative of the Consultant, have the authority to certify as follows.

2. Attached hereto and marked as Exhibit A to this my declaration are true copies of statements of the

Consultant as part of the Invoice addressed to the City of Toronto setting forth in detail the services performed and the disbursements incurred by the Consultant during the period from the ____ day of _________________, 200___ to the ____ day of _________________, 200___, and for which payment is requested. I do hereby certify that such services were performed and such disbursements were properly incurred by the Consultant pursuant to and in accordance with the provisions of the Agreement.

3. The Consultant has completed all Services (as defined in the Agreement) to be performed by the

Consultant. AND I make this solemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath and by virtue of the Canada Evidence Act. DECLARED before me at the ) ) _________________ of _____________________, ) ) in the Province of Ontario, ) ) this day of _________________, 200___. ) ________________________________

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) ) ) _______________________________ ) A Commissioner, etc.

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SCHEDULE “C”

CONSULTANT’S COST OF SERVICES PROPOSAL

SCHEDULE “D”

CONSULTANT’S CLARIFICATION LETTER(S)

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APPENDIX D

STANDARD SUBMISSION FORMS

FORM 1: Proposal Submission Form – Mandatory

FORM 2: Policy to Exclude Bids From External Parties Involved in the Preparation or

Development of a Specific Call/Request – Mandatory

FORM 3: Restrictions on the Hiring and Use of Former City of Toronto Management Employees for City Contracts – If Applicable

FORM 4: Environmentally Responsible Procurement Statement – If Applicable FORM 5: Notice of No Submission – If Applicable FORM 6: City of Toronto Customer Service Training Requirements: Contractors,

Consultants and Other Service Providers FORM 7: Declaration of Non-Discrimination Policy

FORM 8: Team Accreditations Requirements – Mandatory

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FORM 1

PROPOSAL SUBMISSION FORM REQUEST FOR PROPOSAL NO. 9121-13-3048 Re: Landfill Gas and Biogas Utilization Strategy CLOSING: 12:00 NOON (local Toronto time) May 02, 2013

SUBMITTED BY: _________________________________________________________________________________________ (PROPONENT'S FULL LEGAL NAME)

ADDRESS: _______________________________TELEPHONE NO. ___________________________

_______________________________FAX NO. ___________________________________

_______________________________EMAIL: ____________________________________ _______________________________ DATE: _____________________________________

SIGNATURE OF AUTHORIZED SIGNING OFFICER

_______________________________________________________________________________________ PRINTED NAME OF SIGNING OFFICER

THIS FORM MUST BE SIGNED AND SUBMITTED WITH YOUR PROPOSAL OR YOUR PROPOSALWILL BE DECLARED INFORMAL.

I/WE HEREBY SUBMIT MY/OUR PROPOSAL FOR THE PROVISION OF THE GOODS AND/OR SERVICES AS DESCRIBED WITHIN THE REQUEST FOR PROPOSAL DOCUMENT FOR THE ABOVE NAMED PROJECT. I/WE HAVE CAREFULLY EXAMINED THE DOCUMENTS AND HAVE A CLEAR AND COMPREHENSIVE KNOWLEDGE OF THE REQUIREMENTS AND HAVE SUBMITTED ALL RELEVANT DATA. I/WE AGREE, IF SELECTED TO PROVIDE THOSE GOODS AND/OR SERVICES TO THE CITY IN ACCORDANCE WITH THE TERMS, CONDITIONS AND SPECIFICATIONS CONTAINED IN THE REQUEST FOR PROPOSAL DOCUMENT AND OUR SUBMISSION. I/WE AGREE THAT THIS SUBMISSION IS BEING MADE WITHOUT ANY COLLUSION OR FRAUD.

ACKNOWLEDGE RECEIPT OF ADDENDA BY NUMBER AND ISSUE DATE:

ADDENDUM NO. ________ DATED _________________________




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FORM 2

POLICY TO EXCLUDE BIDS FROM EXTERNAL PARTIES INVOLVED IN THE PREPARATION OR DEVELOPMENT OF A SPECIFIC CALL/REQUEST

To ensure Fair and Equal Treatment in its competitive procurements, the City of Toronto will undertake to:

disallow bidders/proponent from submitting a bid to any Tender, Quotation, or Proposal call in which the bidders/proponent has participated in the preparation of the call document; and

a bidder/proponent who fails to comply will result in disqualification of their response to the call/request.

Did you, the proponent, assist the City of Toronto in the preparation of this Request for Proposal call? Specify: Yes _______ No _________

For a copy of the City of Toronto Policy, visit the website at http://insideto.toronto.ca/purchasing/pdf/bidsfromexternalparties.pdf

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FORM 3

RESTRICTIONS ON THE HIRING AND USE OF FORMER CITY OF TORONTO MANAGEMENT EMPLOYEES FOR CITY CONTRACTS

The purpose of this Policy to ensure that former City of Toronto management employees who took part in a separation program or received a retirement package, are prohibited from participating in contracts directly or indirectly related to the City of Toronto or its special purpose bodies for a period of two years starting from an employee’s separation date.

Former employees covered by this policy are prohibited from participating in contracts directly or indirectly related to the City of Toronto or its special purpose bodies for a period of two years starting from the employee’s separation date. This would include, but not be limited to, for example, the following roles:

As an independent contractor/consultant; As a contractor/consultant on City project Work for a company/firm (but, the firm may compete); or As a contractor/consultant on City project Work for a company/firm that has been sub-contracted by

another company/firm.

Former City of Toronto management employees who took part in a separation program or received a retirement incentive are prohibited from participating in contracts directly or indirectly related to the City of Toronto and its special purpose bodies for a period of two years starting from an employee’s termination date.

Notes: (1) Adopted by Council at its meeting of February 4, 5, & 6, 1998, Report No. 2, Clause No. 2 of the Strategic Policies and Priorities Committee, and

(2) Revised by City Council at its meeting of November 26, 27, 28, 2002, Report No. 14, Clause No. 6, Administration Committee.

Respondents are to state the name(s) of any former City of Toronto management employee(s) hired/used by your firm, if any, who have left the employ of the City or its special purpose bodies within the last two years.

Specify: .

This policy will be considered in the evaluation of all submissions received by the City of Toronto.

For further information contact:

Manager, Corporate Purchasing, Policy & Quality Assurance 18th

Floor, West Tower, City Hall, (416) 392-0387 For a copy of the City of Toronto Policy, visit the website at http://insideto.toronto.ca/purchasing/pdf/restrictions_hiring.pdf

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FORM 4 ENVIRONMENTALLY RESPONSIBLE PROCUREMENT STATEMENT

The City of Toronto Environmentally Responsible Procurement Policy encourages bidders to also offer products/services that are environmentally preferred.

Environmentally preferred products/services offered must be competitive in cost, conform to specifications, performance requirements and, be suitable for the intended application as determined by the using department(s)

Environmentally preferred products/services are those such as durable products, reusable products, energy efficient products, low pollution products/services, products (including those used in services) containing maximum levels of post-consumer waste and/or recyclable content, and products which provide minimal impact to the environment.

An environmentally preferred product is one that is less harmful to the environment than the next best alternative having characteristics including, but not limited to the following:

1. Reduce waste and make efficient use of resources: An Environmentally Preferred Product would be a product that is more energy, fuel, or water efficient, or that uses less paper, ink, or other resources. For example, energy-efficient lighting, and photocopiers capable of double-sided photocopying.

2. Are reusable or contain reusable parts: These products such as rechargeable batteries, reusable building partitions, and laser printers with refillable toner cartridges.

3. Are recyclable: A product will be considered to be an Environmentally Preferred Product if local facilities exist capable of recycling the product at the end of its useful life.

4. Contain recycled materials: An Environmentally Preferred Product contains post-consumer recycled content. An example is paper products made from recycled post-consumer fibre.

5. Produce fewer polluting by-products and/or safety hazards during manufacture, use or disposal: An EPP product would be a non-hazardous product that replaces a hazardous product.

6. Have a long service-life and/or can be economically and effectively repaired to upgraded.

Bidders shall if requested, provide written verification of any environmental claims made in their bid/Proposal satisfactory to the City of Toronto within five (5) working days of request at no cost to the City. Verification may include, but not be limited to, certification to recognized environmental program (e.g., Environmental Choice Program [ECP]), independent laboratory tests or manufacturer's certified tests, Only proven environmentally preferred products/services shall be offered. Experimental or prototype products/services will not be considered.

For a copy of the City of Toronto Environmentally Responsible Procurement Policy, visit the website at http://www.toronto.ca/calldocuments/pdf/environment_procurement.pdf.

State if environmentally preferred products/service is being offered: YES______ NO______

State briefly the environmental benefit of the product/service offered:

__________________________________________________________________________

__________________________________________________________________________

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IMPORTANT - PLEASE READ THIS It is important to the City of Toronto to receive a reply from all invited Proponents. There is no obligation to submit a Proposal; however, should you choose not to submit, completion of this form will assist the City in determining the type of services you are interested in submitting a Proposal in the future. INSTRUCTIONS: If you are unable, or do not wish to submit a Proposal on this Request for Proposals, please complete the following portions of this form. State your reason for not submitting a Proposal by checking applicable box(es) or by explaining briefly in the space provided. It is not necessary to return any other Request for Proposals documents. 1. We do not offer this service. Other reasons or additional comments. 2. We do not offer services to these requirements. 3. Unable to offer services competitively. 4. Cannot handle due to present commitments. 5. Quantity/project too large. 6. Cannot meet delivery/completion requirements. 7. Licensing restrictions. Do you wish to participate in Request for Proposals for services in the future? YES ____ NO ____

For City’s use only - Do not write in this space. Company Name:

Address:

Signature of Company Representative:

Position:

Date: Tel. No.: Fax No.:

Fax: 416-397-7779

FORM 5

NOTICE OF “NO SUBMISSION”

RFP # : 9121-13-3048 SC

CLOSING May 2, 2013

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FORM 6

City of Toronto Accessible Customer Service Training Requirements: Contractors, Consultants and other Service Providers

(Accessibility Standard for Customer Service, O. Reg. 429/07, AODA 2005) The City of Toronto supports the goals of the Accessibility for Ontarians with Disabilities Act (AODA), 2005 and is committed to providing equal treatment and equitable benefits of City services, programs and facilities in a manner that respects the dignity and independence of people with disabilities. Under section 6 of the Accessibility Standard for Customer Service, O. Reg. 429/07 (Appendix A), established by the AODA, the City of Toronto must ensure that employees, volunteers and all other personnel, including third party contractors, who deal with members of the public or other third parties on behalf of the City or, who participate in developing City policies, practices or procedures on the provision of goods and services receive training on accessible customer service. All personnel must complete training that meets the requirements of the Accessible Customer Service regulation and includes:

An overview of the AODA Understanding the requirements of the Regulation How to interact and communicate with persons with various types of disabilities; How to interact with persons with disabilities who use an assistive device or require the

assistance of a guide dog or other service animal or the assistance of a support; How to use equipment or devices available on the provider’s premises or otherwise provided by

the provider to people with disabilities to access goods or services; and What to do if a person with a particular type of disability is having difficulty accessing the

provider’s goods or services. Third party contractors and other service providers are to ensure that training records are maintained, including dates when training is provided, the number of personnel who received training and individual training records. Contractors are required to ensure that this information is available, if requested by the City of Toronto. Access an e-learning course: The training requirements can be fulfilled by completing the e-Learning course “Serve-ability: Transforming Ontario’s Customer Service”, which can be found on the Ministry of Community and Social Services website: http://www.mcss.gov.on.ca/mcss/serve-ability/splash.html For more information: How to comply with the Accessible Customer Service Standard at: www.accessON.ca/compliance Requirements of the Accessibility Standards for Customer Service (Ontario Regulation 429/07): www.e-laws.gov.on.ca/html/source/regs/english/2007/elaws_src_regs_r07429_e.htm

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FORM 7

Sup

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umbe

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Dat

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Declaration of a Non-Discrimination Policy The City of Toronto requires all firms or organizations who supply goods and services to the City and its Agencies, Boards, Commissions and Special Purpose Bodies, to adopt and to post a Non-Discrimination Policy that ensures that the: Organization/firm upholds policies which prohibit discrimination and which protect the right to be free of hate activity based on race, ancestry, place of origin, colour, ethnic origin, disability, citizenship, creed, sex, sexual orientation, gender identity, age, marital status, family status, receipt of public assistance, political affiliation, religious affiliation, record of offences, level of literacy or any other personal characteristics by or within the organization.

Check if organization/firm has previously completed and filed the form with City: Yes No If yes, please do not complete the form. If no, please complete the form.

Please type or print where applicable Legal Firm Name Common or Business Name (if different) Address of Principal Place of Business Mailing Address (if different) Tel. No. Fax No. Tel. No. Fax No. Name of Chief Executive Officer/President Name of Employment Equity Official: Position Title: Position Title: Signature of Authorized Official: Date: Check if Firm is more than 50% owned by* (check all that apply): Aboriginal Peoples/First Nations Of Canada People with Disabilities Racial Minorities Women Not Applicable * Please see reverse for explanation of definitions The information requested on this form is, collected pursuant to Clause 6 of Corporate Services Committee Report 11, adopted by Council on July 29,30 and 31, 1998 and Clause 2 of Corporate Services Committee Report 19 adopted by Council on December 16 and 17,1998. Its purpose is to verify that your firm has adopted the Non-Discrimination Policy and to compile statistics for the purpose of monitoring the equal opportunity designated group status of the ownership of firms. If you have any questions about this declaration, please contact the Director of Equity, Diversity and Human Rights at 416-392-1108. Multi-Lingual Line call 311 and TTY 416-338-0889.

Please return completed form to the address shown above (Private Sector Firms)

Office of Equity, Diversity & Human Rights 100 Queen Street West City Hall, 14th Floor, West Tower Toronto, ON M5H 2N2

Uzma Shakir Director Tel: 416-392-1108 Fax: 416-696-4174 ushakir @toronto.ca www.toronto.ca

City Manager’s Office Joseph P. Pennachetti, City Manager

For

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Definitions: Aboriginal Peoples/ First Nations of Canada: A person is an Aboriginal person if he or she is a member of the First Nations (status

and non-status Indians), Inuit (Aboriginal peoples from Arctic Canada) and Métis (mixed First Nation and European ancestry).

Person With A Disability: A person is a "person with a disability" if the person has a persistent physical, mental,

psychiatric, sensory or learning impairment that substantially limits one or more major life activities and,

(i) the person considers himself or herself to be disadvantaged in employment by reason of that impairment, or -

(ii) the person believes that an employer or potential employer is likely to consider the person to be disadvantaged in employment by reason of that impairment.

Racial Minority: Also called racialized people or visible minorities, a person is a member of a racial minority because of his or her race or colour. Racial minorities include African Canadian/Black, East Asian, South East Asian; South Asian, West Asian or Arab and

others that have bi-or multi-racial origins.

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FORM 8 Team Accreditation Requirements

Proponents must complete and submit all fields in the Mandatory Accreditations Requirements table below and submit the completed Table with their Technical Proposal.

Accreditation Requirement Team Member Accreditation

At least one senior member of the Proponent's proposed Study team must be a Professional Engineer licensed in the Province of Ontario

At least one senior member of the Proponent's proposed Study team must have financial accreditation (i.e. CFA, CA, or CMA)

At least one member of the Proponent's proposed Study team must have policy and/or organizational accreditation (i.e. MCIP, CEM, PMP, or MBA)

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APPENDIX E

PRICE DETAIL FORMS

a) Price Detail Form 1 – Base Scope of Work b) Price Detail Form 2 – Schedule of Hourly Rates c) Price Detail Form 3 – Value Added Work d) Price Detail Form 4 – Cost Saving Measures e) Price Detail Form 5 – Provisional Work

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APPENDIX E

Price Detail Form 1: Base Scope of Work Proponents must provide a total upset limit price for the preparation of the Base Scope components of the Green Lane Landfill LFG Utilization Report, Dufferin Organics Processing Facility Biogas Utilization Report, Disco Road Organics Processing Facility Biogas Utilization Report. Pricing for each task must exclude applicable taxes. The Price Detail Form must be submitted in the format as below and must contain the following information at minimum:

RFP Reference Submission Requirement Total (excluding HST) Section 5.4.2 A. (i) Total Upset Limit Price $_______

Base Scope Price Summary Table

RFP Reference

Work Package Component Upset Limit Price Total Upset

Limit Price (excluding HST) Labour Sub-Consultants Disbursements

3.3 and 5.4.2 A.

Part 1 – Green Lane LFG Utilization Report

$_______ $_______ $_______ $_______

3.4 and 5.4.2 A.

Part 2 – Dufferin Organics Processing Facility Biogas Utilization Report

$_______ $_______ $_______ $_______

3.5 and 5.4.2 A.

Part 3 – Disco Road Organics Processing Facility Biogas Utilization Report

$_______ $_______ $_______ $_______

Sub-total (Part 1 + Part 2 + Part 3) $_______ $_______ $_______ $_______ GRAND TOTAL $_______ $_______ $_______ $_______

NAME____________________________ TITLE __________________________ SIGNATURE _________________________ DATE ______________ I am authorized to sign on behalf of and to bind the Proponent to statements made in response to this RFP.

PRICE DETAIL FROM 1 MUST BE COMPLETED, SIGNED AND SUBMITTED WITH YOUR PROPOSAL OR YOUR PROPOSAL WILL BE DECLARED NON COMPLIANT.

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APPENDIX E

Price Detail Form 2: Schedule of Hourly Rates

RFP Reference Section 5.4.2 A. Submission Requirement Schedule of Hourly Rates

Project Team Member Classification Hourly Rate

(excluding HST) $ _________ $ _________ $ _________ $ _________ $ _________ $ _________ $ _________ $ _________ $ _________ $ _________ $ _________ $ _________ $ _________ $ _________ $ _________

Note: Key Study team members (i.e. those identified in Section 6 of the Technical Proposal) must be identified by name and classification. Supporting team members can be identified by classification only.

NAME__________________________ TITLE _________________________ SIGNATURE ___________________ DATE _____________ I am authorized to sign on behalf of and to bind the Proponent to statements made in response to this RFP.

PRICE DETAIL FORM 2 MUST BE COMPLETED, SIGNED AND SUBMITTED WITH YOUR PROPOSAL OR YOUR PROPOSAL WILL BE DECLARED NON COMPLIANT.

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APPENDIX E

Price Detail Form 3: Value Added Work Instructions:

To be completed by the Proponent if any value added work to the scope of Work in Section 7 of their Technical Proposal is identified. Impacts on pricing should be identified and explained. If there are no impacts on pricing this should be identified. If no value added work has been indicated in Section 7 of the Technical Proposal, the Proponent must state "not applicable" in the Description

column of this Form and this Form must be signed and submitted with your Cost of Services Proposal.

RFP Ref. 5.4.2A and Submission Requirement Description Upset Limit Cost (excluding HST)

Value added item Labour: $______ Sub-Consultants $______ Disbursements $______

Description of value added work The rational for the value added The benefit of the value added work to the City Value added item

Labour: $______ Sub-Consultants $______ Disbursements $______

Description of value added work The rational for the value added The benefit of the value added work to the City NAME__________________________ TITLE _________________________ SIGNATURE ___________________ DATE _____________ I am authorized to sign on behalf of and to bind the Proponent to statements made in response to this RFP. PRICE DETAIL FORM 3 MUST BE COMPLETED, SIGNED AND SUBMITTED WITH YOUR PROPOSAL OR YOUR PROPOSAL WILL BE DECLARED NON COMPLIANT.

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APPENDIX E

Price Detail Form 4: Cost Saving Measures

Instructions:

To be completed by the Proponent if any cost saving measure to the scope of Work in Section 7 of their Technical Proposal is identified. Impacts on pricing should be identified and explained. If there are no impacts on pricing this should be identified. If no cost saving measures have been indicated in Section 7 of the Technical Proposal, the Proponent must state "not applicable" in the Description

column on this Form, and this Form must be signed and submitted with your Cost of Services Proposal.

RFP Ref. 5.4.2A and Submission Requirement Description Upset Limit Savings, i.e.

Reduction in Cost (excluding HST)

Cost saving item Labour: $______ Sub-Consultants $______ Disbursements $______

Description of cost saving measure* The rational for the cost saving measure The benefit of the cost saving measure to the City Cost saving item

Labour: $______ Sub-Consultants $______ Disbursements $______

Description of cost saving measure* The rational for the cost saving measure The benefit of the cost saving measure to the City * Proponents should refer to the appropriate area of the proposed work plan when describing the cost saving measure. NAME__________________________ TITLE _________________________ SIGNATURE ___________________ DATE _____________ I am authorized to sign on behalf of and to bind the Proponent to statements made in response to this RFP. PRICE DETAIL FORM 4 MUST BE COMPLETED, SIGNED AND SUBMITTED WITH YOUR PROPOSAL OR YOUR PROPOSAL WILL BE DECLARED NON COMPLIANT.

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APPENDIX E

Price Detail Form 5: Provisional Work Proponents must provide a total upset limit price for the preparation of the Provisional Work components of the Green Lane Landfill LFG Utilization Report, Dufferin Organics Processing Facility Biogas Utilization Report, and Disco Road Organics Processing Facility Biogas Utilization Report. Pricing for each task must exclude applicable taxes. The Price Detail Form must be submitted in the format as below and must contain the following information at minimum:

RFP Reference Submission Requirement Total (excluding HST) Section 5.4.2 A. (i) Total Upset Price $_______

Base Scope Price Summary Table

RFP Reference

Description Component Upset Limit Price Total Upset

Limit Price (excluding HST)

Labour Sub-Consultants Disbursements

3.3.2 and 5.4.2 A.

Part 1 – GLL Landfill Gas Utilization Report: GLL Alternative Utilization Option – Conceptual Design Summary (Provisional)

$_______ $_______ $_______ $_______

3.4.2 and 5.4.2 A.

Part 2 – DOPF Biogas Utilization Report: DOPF Alternative Utilization Option – Conceptual Design Summary (Provisional)

$_______ $_______ $_______ $_______

3.5.2 and 5.4.2 A.

Part 2 – DOPF Biogas Utilization Report: DROPF Alternative Utilization Option – Conceptual Design Summary (Provisional)

$_______ $_______ $_______ $_______

Sub-total $_______ $_______ $_______ $_______ GRAND TOTAL $_______ $_______ $_______ $_______

NAME____________________________ TITLE __________________________ SIGNATURE ____________________ DATE ______________ I am authorized to sign on behalf of and to bind the Proponent to statements made in response to this RFP.

PRICE DETAIL FORM 5 MUST BE COMPLETED, SIGNED AND SUBMITTED WITH YOUR PROPOSAL OR YOUR PROPOSAL WILL BE DECLARED NON COMPLIANT.

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APPENDIX F

PROPOSAL EVALUATION SELECTION CRITERION RATING FACTORS

For the Technical Proposal each criterion will be evaluated using the scoring factors described below.

Table 2: Selection Criterion Rating Factors

MULTIPLY THE POINTS AVAILABLE

BY THIS FACTOR DESCRIPTION

1.0 Exceeds the requirements of the criterion in a very desirable way and distinct added value to the City.

0.9 Exceeds the requirements of the criterion by in a manner not particularly beneficial to the City's needs.

0.8 Fully meets all requirements of the criterion.

0.7 Adequately meets all the requirements of the criterion. May be lacking in some areas that are not critical.

0.6 Adequately meets most of the requirements of the criterion. May be lacking in some areas that are not critical.

0.5

Barely meets all the requirements of the criterion to the minimum acceptable level. May be lacking in some areas which are not critical.

0.4

Barely meets most of the requirements of the criterion to the minimum acceptable level. May be lacking in some areas which are not critical.

0.3 Minimally meets most of the requirements of the criterion but lacking in critical areas.

0.2 Minimally addresses some but not all of the requirements of the criterion. Lacking in critical area.

0.1 Does not meet critical requirements. Would be difficult or impossible to implement.

0.0 Does not satisfy the mandatory requirements of the criterion in any manner.

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APPENDIX G

Project Reference Material

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EnVlfonmentol AirQUality soecioust:

ENBRIDGE GAS DISTRIBUTION

CHARACTERIZING ANAEROBIC DIGESTER GAS

AT CITY OF TORONTO

DUFFERIN ANAEROBIC DISGESTER (AD)

Prepared for:

Business Development - Renewable Energy

Enbridge Gas Distribution Inc.

500 Consumers Road

North York, Ontario

M2J IP8

P.O. Box 650

Scarborough, Ontario

MIK 5E3

Prepared by:

OSB Services

2759 Thamesgate Drive

Mississauga, Ontario

UT IG5

Project No.: 2847.1I08046ab

5 September 2008

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,,,-,-1111

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5.0 CONCLUSIONS ON BIOGAS CHARACTERISTICS

As a reference for biogas evaluation, the Caterpillar guide for low energy fuel engines

(LEFE) suggests maximum contaminants for Silicon concentration as 0.60 JLg/BTU,

halogens Cl equivalent concentration as 20 JLg/BTU, sulphur compounds H2S equivalent

concentration as 60 JLg/BTU, and particulates in fuel as 0.84 JLg/BTU. The following

Table 6 is a sununary of the average minor constituents and contaminants in raw Dufferin

anaerobic digester biogas. TVOCs (Molhave-Clausen) are reponed in Table 6 because

they are exclusive of organic halides and silicon compounds.

Table 6: Average Minor Constituents and Contaminants in Raw Biogas

Tests LEFEContaminant Caterpillar

No. of BTU AverageStandard Limit

Samples Deviation

ppm 1059 197

lhS 3 619 ± 171471rng/m! (n = 3) 274

fLg/BTU 67.3 17.5 60

Chloridemgf'l/m' l.l3 0.29

equivalent 3 ActualfLgCl/BTU 0.052 0.014 20

mgSi/m' 2.56 0.22Silicon 3 Actual

fLgSilBTU 0.12 0.01 0.60

TVOCs mg/m!619 ± 17 519 115

(Molhave- 3 (n = 3)Clausen) fLglBTU 23.8 5.3

Semi-Volatile/ rng/m! 619 ±17 0.75 0.16

Particulates 2(n = 3)

fLg/BTU 0.034 0.007 0.84

The average biogas characteristics, except for H2S, appear to be well within the Caterpillar

maximum contaminant suggested concentrations limits and comparatively less

contaminated than typical biogas from urbanlindustrial affected municipal anaerobic

digesters in Ontario. These results are somewhat comparable to one other anaerobic

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••digester facility tested In Ontario, which employs surplus food product as reactor

feedstock.

Another approach for interpreting the effect of Silicon concentrations in biogas is

promoted by Jet-Care International Inc., where Si concentration is reported normalized to

100% Methane content. Therefore 2.56 mgSi/m' divided by 0.612 (fraction of Methane

content) yields 4.18 mg/Nm3CH4• Jet-Care comments that 0 - 15 is low potential for

engine valve damage; 15 - 30 is medium potential for engine valve damage; and 30 - 45 is

high potential for engine valve damage.

Non-methane TVOCs are useful and desirable combustible organic chemicals so a means of

removing organic halogens and organic silanes/siloxanes without removing non-methane

TVOCs would be preferred; however, TVOCs will consume absorbent/adsorbent bed

material as well as the small fraction of Semi-VOCs also present in biogas.

Assuming the volume of biogas, that may need to be treated or may consume treatment

capacity to be 500 m3/hr, the following treatment loading can be estimated from data in Table

6.

Table 7: Potential Treatment System Loadings

Concentration Gas Consumption LoadingContaminant mglml

ml/hrg/hour(Estimate)

lhS 1471 500 736

Chloride equivalent 1.13 500 0.57

Silicon 2.56 500 1.28

TVOCs 519 500 260(Molhave-Clausen)

Semi-Volatile/Particulates 0.75 500 0.375

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The non-methane TVOCs observed are unusual compared to those found in typical well

functioning sludge digester operations. Oxygen is never found in any well functioning

digester gas system.

The concentration of Hydrogen Sulphide In the Dufferin anaerobic digester biogas is

relatively high.

TVOCs, also referred to as NMVOCs in biogas, are very consistent among the three raw

biogas samples (Comparisons of Chromatograms, Appendix 3) and reflect the feedstock

inputs to the process plant. There is not much difference in composition and distribution

of VOCs between 14 and 22 July samples.

The orgamc silicon concentration is primarily due to the Trimethyl Silanol and D5

siloxane component, and is low. Usually D4 and D5 compounds make up 90 % or more of

the total organic silicon content determined in digester gases according to literature and

expenence.

Three special parameters were monitored during this investigation. These were active

bacteria, particulates with Lead, and elemental Mercury vapour.

Viable microorganisms were essentially not recovered from the biogas. The bacteria

cultured with three of the condensate inoculations were likely eluted from the process

equipment and piping, where they probably reside and propagate. Interpretation regarding

absolute sterility requires statistical certainty.

Particulate and elemental concentrations are due to residue being dislodged in the process

equipment and piping. Carbon Dioxide and Hydrogen Sulphide produce a corrosive and

reactive environment that can attack metal parts and fittings. Lead and Mercury were not

detected.

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Mercury and Lead are not likely to be found in anaerobic biogas because reduced

sulphides and H2S react with Mercury to form complex mercury compounds and HgS

(Cinnibar, also the only ore of Mercury). Lead readily reacts with H2S to form PbS

(Plumbous Sulphide or galena, also the most important ore of Lead). The corrosive

anaerobic environment would enhance chemical reactions via ion formation of any

elemental states.

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11

................ .........• -,- ,.. "" "" n••.••n'" " ••••••.•&111 ",","'"'J ••••..••• VI •••• "'"0» !JIV 0:0.•• I • ., U ~ •••••••• '" UU_ .-..~, - ft'C"l.'f••••~ Il:oU'C"I)U'

LOCATION ootn:JUN ANAEROBIC DIGESTER (AD)

SAMPU GAS BAG icct mOLAR) .IT·R (FLEXFOIL) 0SB1·1t, OSIl3-R (lEDLAR) 'IT·L (FLEXFOIL) QSII2.L, OSJI4.L (TWLAIt) LAB LAB

I. JULY 2lJULY 2lJULY 2lJULY 2lJULYAIIt COf(fltOL ORYCALGAS

SAMPLING DATE 2G.9m.1 '-3.1/36.9•• IU!ADlNG ADlUSTED IlEADING AWUSTED IlEADING AWUSTED IlEADING ADlUSTED IlEADING ADIUSTED (I) (1)

Methane ~ vtv 64.0 63.0 39.6 39.6 61.U 60.1 39.9 39.9 61.4 60.3 0.0 63.3

Carbon Dio~ide " vI" 35.1 35.4 .a.4 31.8 39.0 )8.4 .10.1 )1.2 38.6 38.0 0.2 36.1

O.YIm Cl '11/'11 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 19.6 0.0

Other - 8aJance '-' vlv 0.9 - 0.0 - 0.0 - 0.0 - 0.0 - 80.2 O.U

Nitroam $ v/v 0.0 0.0 0.0 0.0 0.0

Wl&C'r ~ v/v 1.6 1.6 2.6 2.6 U U 2.9 2.9 U U

Reluive Humidil)'"' (Or-C) 32,j(15.II :<66.0 (15.11 ,,51.1 (252) >:64.l125.I) "46.9115.4) 48.) (24.9)

H,s PI"" 83) 83) 1154 1154 1190 1190

Carbon Mo••"icIe PI"" co.s <O.l <DJ -co.s <0.5 co.sSulphur Dio.ide PI"" <0.01 <0.01 <0.01 <0.01 <0.01 <0.01

Tout Men:opw1 PP'" 5 5 3 l l l

Ammonia 11 11 1.0 1.0 4.0 4.0 2.U 2.0

W..., mall (ID RH) (12) 19 (15) (11) 2U (Il) (11) (11.5)

Mus BaJuu ToW S v/v 101.6 100.0 102.6 100.0 IOU 100.0 102.9 100.0 IOU 100.0 100.0 100.0

TVOCs (ToIumr) ms/m' 292 )15 .\()j

TVOCs (Molhave-C~UIC11)mg/m' .al l15 631

TVOCs (Inclusive) m&lml 409.2 l34.0 640.8

GrooaHaoiDaValue BTU/ft' O6O°F 811)/ft' O6O°F 811)/ft' O6O°F B11)III' @6O°F BnJfftlO6O°F BnJ/ft' O6O"F BnJ/ft' O6O"F B11)/II' @6O°F BTU/II' O6O°F Bro/ft) O6O°F BT1J/II' O6O"F B11)III' O6O"F BTIJ/ftJ 06Q-P

C.l<1pilIH Me<hane Prognrn 6.01 639 605 610 608 614

Halide Compnunds u Cl maO/m) 0.799 1.295 1.296

Ifalide Compounds as Cl pgCIIBTU 0.0354 0.0601 0.0598

Silicon in Fuel msSi/mJ 2.)81 2.486 2.811

Silicon in Fuel .SSil8TU 0.11 0.12 0.13

METIlOOS: Table A GEM 5()(}:GASTEC 4M. 4Ll: MATRIX 2: GASTEC Ill. lLb. )L. 6. 70L. 180. IIOL: Waeer vapoor _ evaluation: RH·Sper 800012: FF . FleAf",1 ISKC) vs Tediar ISKC): >:" . Readina no<cquilibralOd for turnidily.

DATE RECEI VEO: 14.22 JULY :1008 I (1) Lab Air 0 Seasonal " RHDATE OF ANALYSIS: 14·30 JULY 2008 (2) BOC Zero Air 0 0"' RH

DATE OF REPORT: 20 AUGUST 2008

11III

11111111

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- •••••••------~~~~~Table 2: Period Variability in Key Biogas Contaminant Parameters Project 2847.1108046

TVOCs Organic Halogens Cl Silicon SiSample Sampling Run (M-C) BaIogfJ18 EquiValent Halide in Fuel Siloxanes Equivalent Silicon in Fuel

Descriptions Date Number mglml mglm3 mglml "gCIIBTU mglm3 mg/ml "g Si/BTU1 CCI 14 July 08071506 401 1.343 0.799 0.0354 6.817 2.381 0.11

OSBI-R/OSB3-R 22 July 08072502 525 2.000 1.295 0.0601 7.009 2.486 0.12OSB2-L/OSB4-L 22 July 08072503 631 1.952 1.296 0.0598 7.886 2.811 0.13

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APPENDIX H

Maps, Site Pans and Relevant Drawings

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Proposed Location of the LFG Utilization System

Figure 3: Location of the Dufferin Waste Management Facility

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Proposed locatin of Biogas fueled co-generation system.

Figure 5: Location of the Disco Road Waste Management Facility

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General Project Description Proposed Total Gross Floor Area 3,870 m2 Breakdown of project components: --

Retail -- Commercial -- Industrial 3,870 m2 Institutional/Office

Automobile Infrastructure Required Proposed *Number of parking spaces 1 per staff 10 *Number of parking spaces dedicated for priority parking (institutional/commercial only)

-- --

Cycling Infrastructure Required Proposed

*Number of occupant bicycle parking spaces 1 per 15 staff 2

Number of occupant bicycle parking spaces at-grade -- -- *Number of visitor bicycle parking spaces (institutional, commercial, retail only) -- -- Number of visitor bicycle parking spaces at-grade (institutional, commercial, retail only)

-- --

*Number of male shower and change facilities

*Number of female shower and change facilities Urban Heat Island Reduction: At-Grade Required Proposed

Total non-roof hardscape area (m2) -- 33,270 Total non-roof hardscape treated for Urban Heat Island (m2) -- -- Total non-roof hardscape treated for Urban Heat Island (%) -- -- Percentage of non-roof hardscape treated with: -- --

a) high-albedo surface material -- -- b) open-grid pavement -- -- c) shade -- --

Number of internal shade trees in surface parking area -- -- Urban Heat Island Reduction: Roof Required Proposed Available Roof Space (m2) -- 3,480 Available Roof Space provided as Green Roof (m2) -- -- Available Roof Space provided as Green Roof (%) -- -- Available Roof Space provided as Cool Roof (m2) -- 3,480 Available Roof Space provided as Cool Roof (%) 100 100 Water Efficiency Required Proposed Landscaped area planted with water efficient plants (m2) -- -- Landscaped area planted with water efficient plants (%) 50 50 Urban Forest : Encourage Tree Growth Required Proposed Total area of soft landscaping -- 26742 Total area of soft landscaping impacted by proposed construction -- 2598m² Total number of on-site trees planted 86 86 Natural Heritage: Site Required Proposed Total number of species planted -- 6 Total number of native species 3 5 Total number of native species (% of total species planted) 50% 83%

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Proposed location of Biogas fueled co-generating system.