copyright © 2001 printed in usa user guide ...h10032. · hp customer care (service and support) hp...

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LaserJet 2200

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hp LaserJet 2200

user guidecopyright © 2001Hewlett-Packard Companyprinted in USA

www.hp.com/support/lj2200

englishC7058-90956

*C7058-90956**C7058-90956*

printed on at least50% total recycled fiber withat least 10% post-consumer paper

6.5" x 9" FRONT COVER6.5" x 9" BACK COVER

hp LaserJet 2200 series printers

User Guide

Copyright and License

Copyright Hewlett-Packard Company 2001

All Rights Reserved. Except as allowed by copyright laws or herein, reproduction, adaptation, or translation without prior written permission is prohibited.

A user of the Hewlett-Packard printer associated with this user guide is granted a license to: a) print hard copies of this user guide for PERSONAL, INTERNAL or COMPANY use subject to the restriction not to sell, re-sell or otherwise distribute the hard copies; and b) place an electronic copy of this user guide on a network server, provided access to the electronic copy is limited to PERSONAL, INTERNAL users of the Hewlett-Packard printer associated with this user guide.

Part number:C7058-90956Second Edition, October 2001

Warranty

The information contained in this document is subject to change without notice.

Hewlett-Packard makes no warranty of any kind with respect to this information. HEWLETT-PACKARD SPECIFICALLY DISCLAIMS THE IMPLIED WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

Hewlett-Packard shall not be liable for any direct, indirect, incidental, consequential, or other damage alleged in connection with the furnishing or use of this information.

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Adobe®, Acrobat®, PostScript®, and Adobe Photoshop® are trademarks of Adobe Systems Incorporated which may be registered in certain jurisdictions.

Arial®, Monotype®, and Times New Roman® are U.S. registered trademarks of the Monotype Corporation.

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Helvetica™, Palatino™, Times™, and Times Roman™ are trademarks of Linotype AG and/or its subsidiaries in the U.S. and other countries.

Microsoft®, MS Windows,

Windows®, Windows NT®,

and MS-DOS® are U.S. registered trademarks of Microsoft Corporation.

LaserWriter® is a registered trademark of Apple Computer, Inc.

TrueType™ is a U.S. trademark of Apple Computer, Inc.

ENERGY STAR® is a U.S. registered service mark of the U.S. EPA.

Netscape is a U.S. trademark of Netscape Communications Corporation.

Unix® is a registered trademark of The Open Group.

Hewlett-Packard Company11311 Chinden BoulevardBoise, Idaho 83714 U.S.A.

HP Customer Care (Service and Support)

HP Customer Care (Service and Support)

Online Services: for 24-hour access to information over your modem, we suggest these services:

World Wide Web URL - Printer drivers, updated HP printer software, plus product and support information may be obtained from the following URLs:English language site http://www.hp.com/go/supportin the U.S. http://www.hp.comin Europe http://www2.hp.comPrinter drivers may be obtained from the following sites:in Japan ftp://www.jpn.hp.com/drivers/in Korea http://www.hp.co.krin Taiwan http://www.hp.com.twor the local driver website http://www.dds.com.tw

ENWW iii

http://www.hp.com/go/supporthttp://www.hp.comhttp://www2.hp.comftp://www.jpn.hp.com/drivers/http://www.hp.co.krhttp://www.hp.com.twhttp://www.dds.com.tw

iv ENWW

ContentsHP Customer Care (Service and Support) . . . . . . . . . . . . . . . . . . . . iii

1 Printer Basics

Getting to Know the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Printer Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Printer Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Printer Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Windows Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Software for Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Macintosh Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Software For Macintosh Computers . . . . . . . . . . . . . . . . . . . . . 15Software for Networked Computers . . . . . . . . . . . . . . . . . . . . . 18Software Installation Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Control Panel Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Printing with the Fast Infrared Port (Wireless Printing) . . . . . . . . . 23

Wireless Printing Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . 24Interface Ports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25Accessories and Ordering Information . . . . . . . . . . . . . . . . . . . . . . 26

2 Printing Tasks

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31Purchasing Paper and Other Media . . . . . . . . . . . . . . . . . . . . . . . . 32Media Input Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Tray 2 and Optional 250-sheet Tray 3 Paper Sizes . . . . . . . . . 34Optional 500-sheet Tray 3 Paper Sizes . . . . . . . . . . . . . . . . . . 35

Loading Media into Tray 1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36Loading Media into Tray 2 or Optional 250-sheet Tray 3 . . . . . . . . 37Loading Media into Optional 500-sheet Tray 3 . . . . . . . . . . . . . . . . 39Media Output Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40Printing Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Printing on Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43Printing on Transparencies. . . . . . . . . . . . . . . . . . . . . . . . . . . . 44Printing on Custom-Sized Media or Cardstock. . . . . . . . . . . . . 45Printing on Both Sides of Paper (Duplexing) . . . . . . . . . . . . . . 46Printing on Letterhead or Preprinted Forms . . . . . . . . . . . . . . . 49

Canceling a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51Software Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Features in the HP LaserJet Device Configuration and HP LaserJet Utility. . . . . . . . . . . . . . . . . . . . 58

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3 Printer Tips and Maintenance

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61Managing the UltraPrecise Toner Cartridge . . . . . . . . . . . . . . . . . . 62Redistributing the Toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63Cleaning the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Internal Cleaning Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . 67

4 Problem Solving

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69Troubleshooting Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70Troubleshooting General Printing Problems . . . . . . . . . . . . . . . . . . 72Printing Special Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78Solving Print Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Image Defect Examples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85Wireless Printing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90Troubleshooting Control Panel Messages . . . . . . . . . . . . . . . . . . . 92

Control Panel Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . 93Secondary Light Patterns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Network Printing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101Common Windows Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102Common Macintosh Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Selecting an Alternate PostScript Printer Description (PPD) . 108Troubleshooting PostScript (PS) Errors . . . . . . . . . . . . . . . . . . . . 109

5 Service and Support

Availability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111HP Express Exchange . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111Guidelines for Repacking the Printer. . . . . . . . . . . . . . . . . . . . . . . 112Service Information Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113Hewlett-Packard Limited Warranty Statement . . . . . . . . . . . . . . . 115Limited Warranty for Toner Cartridge Life . . . . . . . . . . . . . . . . . . . 117

Appendix A Specifications

Printer Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119FCC Regulations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121Environmental Product Stewardship Program . . . . . . . . . . . . . . . 122Regulatory Statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Laser Statement for Finland . . . . . . . . . . . . . . . . . . . . . . . . . . 128

vi ENWW

Appendix B Media Specifications

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129Supported Sizes of Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130Guidelines for Using Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133Printing and Paper Storage Environment . . . . . . . . . . . . . . . . . . . 135Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Envelopes with Double Side Seams. . . . . . . . . . . . . . . . . . . . 137Envelope Margins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Appendix C Printer Memory and Expansion

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141Printer Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142Installing Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143Checking Memory Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145Installing an HP JetDirect EIO Card . . . . . . . . . . . . . . . . . . . . . . . 146

Appendix D Printer Commands

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147Understanding PCL Printer Command Syntax . . . . . . . . . . . . . . . 149Combining Escape Sequences . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Index

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viii ENWW

1 Printer BasicsGetting to Know the Printer

This chapter provides information in the following areas:

Printer Configurations

Printer Features

Printer Software

Control Panel Buttons

Printing with the Fast Infrared Port (Wireless Printing)

Interface Ports

Accessories and Ordering Information

ENWW Chapter 1 Printer Basics 1

Printer Configurations

Congratulations on your purchase of the HP LaserJet 2200 series printer!

HP LaserJet 2200dThe HP LaserJet 2200d printer is a 19 pages-per-minute (ppm) laser printer (19 ppm with letter-size paper/18 ppm with A4-size paper) that comes with a built-in 250-sheet tray (Tray 2), and a built-in duplexer, for automatically printing on both sides of paper. It has parallel, Fast Infrared (FIR), and universal serial bus (USB) ports. 8 MB of Random Access Memory (RAM) are standard, and the printer is expandable, with 1 available Enhanced Input Output (EIO) slot for connecting to a network, and 2 Dual In-line Memory Module (DIMM) slots for adding fonts and memory.

HP LaserJet 2200dtThe HP LaserJet 2200dt printer is the same as the 2200d model, with an additional 250-sheet tray (Tray 3).

HP LaserJet 2200dnThe HP LaserJet 2200dn printer is the same as the 2200d model, except that the printer is designed for network users. It comes with a full-featured HP JetDirect EIO print server card (J4169A) for connecting to a 10/100 Base-TX network.

HP LaserJet 2200dtnThe HP LaserJet 2200dtn printer is the same as the 2200d model, with an additional 500-sheet tray (Tray 3) that supports letter and A4 sizes. The printer is designed for network users and comes with a full-featured HP JetDirect EIO print server card (J4169A) for connecting to a 10/100 Base-TX network.

HP LaserJet 2200The HP LaserJet 2200 is the same as the 2200d model, but with manual rather than automatic duplexing. Availability of this product will vary depending on your location.

The illustrations in this guide will be based on the HP LaserJet 2200d base printer model unless otherwise stated.

2 Chapter 1 Printer Basics ENWW

Printer Features

Fast Print Speed

Prints letter-size paper 19 pages-per-minute (ppm) or A4-size paper 18 ppm (with Motorola RISC-based formatter).

Built-in Duplexing Printing on both sides of paper (two-sided printing) is a standard feature of the printer. (See Printing on Both Sides of Paper (Duplexing).)

Excellent Print Quality

True 1200 x 1200 dots per inch (dpi) text and graphics.

Resolution Enhancement technology (REt) adjusts the size and placement of each dot on the page to produce smooth angles, curves, and edges (300 and 600 dpi only).

Adjustable settings to optimize print quality.

The HP UltraPrecise toner cartridge has a finer toner formulation which provides sharper text and graphics.

Flexible Paper Handling

Adjustable Tray 1 (pull-down) for letterhead, envelopes, labels, transparencies, custom-sized media, postcards, and heavy paper. See Loading Media into Tray 1.

Adjustable Tray 2 or an Optional 250-sheet Tray (Tray 3) for standard sizes of paper. See Loading Media into Tray 2 or Optional 250-sheet Tray 3.Optional 500-sheet Tray (Tray 3) for letter and A4-size paper. See Loading Media into Optional 500-sheet Tray 3.Two output bins: select either the top output bin or the rear output bin for the most convenient output location.Straight-through paper path capability from Tray 1 to the rear output bin. Built-in duplexing. (See Printing on Both Sides of Paper (Duplexing).)

Expandability Optional Tray 3 (250-sheet or 500-sheet), so you will not have to add paper as often.Enhanced Input Output (EIO) cards. See Interface Ports.

Dual In-line Memory Module (DIMM) slots for adding memory and fonts.

PCL Printer Language and Fonts

Fast printing performance, built-in Intellifont and TrueType scaling technologies, built-in HP-GL/2 vector graphics, and advanced imaging capabilities are benefits of the PCL 6 printer language. PCL 6 also includes 45 scalable TrueType fonts and one bitmapped Line Printer Font.


PS Language and Fonts

PostScript Level 2 emulation with 35 built-in PS language fonts included.

Automatic Language Switching

When optional printer languages (such as PostScript Level 2 emulation) are installed, the printer automatically determines and switches to the appropriate language for the print job.

Wireless Printing The printer supports wireless printing from an IrDA-compliant device, such as a notebook computer, camera, cell phone, or a Personal Digital Assistant (PDA).

IrReady 2000

Interface Connections Bidirectional ECP type-B parallel port (IEEE-1284 compliant)USB port

EIO slot

Wireless Fast Infrared port (IrDA compliant)

Networking The printer provides an EIO slot for HP JetDirect EIO print servers for fast and easy connectivity.

Enhanced Memory and Memory Expansion

The HP LaserJet 2200 series printers come with 8 MB of memory and can be expanded to 72 MB with the two available memory (DIMM) slots. (The HP LaserJet 2200dtn has 16 MB and one available DIMM slot.) Most documents can be printed using the standard amount of printer memory through the aid of Memory Enhancement technology (MEt). MEt automatically compresses data, virtually doubling the printer’s memory and allowing more complex printing with available memory.

Energy Savings The printer automatically conserves electricity by substantially reducing power consumption when not printing.As an ENERGY STAR partner, Hewlett-Packard Company has determined that this product meets ENERGY STAR guidelines for energy efficiency.

Economical Printing N-up printing and two-sided printing with the built-in duplexer saves paper. (See Printing on Both Sides of Paper (Duplexing) and Printing Multiple Pages on One Sheet of Paper (N-up Printing).)

EconoMode saves toner.

For tips on reducing the amount of paper use or extending the life of the toner cartridge, see Printing Tasks.


Printer Software

The printer comes with helpful software including printer drivers and optional software. For easy printer setup and access to the full range of printer features, it is strongly advised that you install the software provided.

This section provides information in the following areas:

Printer Software Installation Instructions

Overview of Printing System Components

Printer Software Installation Tips

Once you have followed the installation instructions and loaded the software, refer to Software Features to get the most out of your printer.

Note HP software is not available in all languages.

Check the ReadMe file provided on the HP LaserJet 2200 CD for additional software included and supported languages. The most recent drivers, additional drivers, and other software are available from the Internet and other sources. If you do not have access to the Internet, see the HP Customer Care (Service and Support) pages at the front of this user guide to obtain the most recent software.

The HP LaserJet 2200 series printer comes with printer software for the following operating systems:

Microsoft Windows 3.1x (driver only), 95, 98, 2000, Millennium, NT 4.0, and XP. For installation instructions, see Windows Installation.

Macintosh System 7.5.5 and above. For installation instructions, see Macintosh Installation.

For software installation on a networked computer, see Network Installation.


The following table lists the available software for your printing system.

Note Software for DOS is not included with this printer.

*Available only on the World Wide Web.

Windows XPAt the time of this publication, Windows XP was not released. Please go to http://www.hp.com/support/lj2200_xpinfo for Windows XP information and installation instructions.

Windows 3.x

Windows 9x/Millen

Windows NT 4.0

Windows 2000

Macintosh UNIX/LINUX

OS/2

Windows Installer

PCL 6 *

PCL 5e

PostScript Emulation

*

HP LaserJet Device Configuration

HP Web JetAdmin*

Macintosh Installer

MacintoshPPD

IBM drivers*

Model scripts*


http://www.hp.com/support/lj2200_xpinfo

Windows InstallationThere are different Windows installation methods, depending on the type of cable you connected:

If you connected a parallel cable, see the section below.

If you connected a USB cable, see If You Connected a USB Cable.

If you connected a network cable, see Network Installation.

If You Connected a Parallel Cable

Note The following software installation instructions assume that your computer was turned OFF when the printer cable was connected. If your computer was ON, and has not been restarted, the printer software can still be installed, but the steps will be slightly different than below. Use the Windows NT 4.0 instructions for your installation.

1. Turn your computer on and quit any open programs.

2. Follow the steps for your Windows version:

Windows 3.1x (driver only)

a. Select Main, Control Panel, Printers.

b. In the Printers window, click Add. In the drop-down menu, select Install Unlisted or Updated Printer, then click Install.

c. Place the HP LaserJet 2200 CD in the CD-ROM drive.

d. Click Browse. Browse to “D:\English\Drivers\Win3x” (where D is the letter of your CD-ROM drive). Select “oemsetup.inf” and click OK.

e. Select the HP LaserJet 2200 series driver. Click OK.

f. Close all windows and then restart your computer.

g. To verify that the installation has been completed successfully, open a software application of your choice and open or create a simple document.

h. Make sure the correct printer name appears, and print the document.

i. If the document prints correctly, installation is complete. If nothing prints or if the document does not print correctly, see the Troubleshooting Checklist.


Windows 95 a. The “Update Device Driver Wizard” window should appear on the computer display.

b. Place the HP LaserJet 2200 CD in the CD-ROM drive.

c. Depending on the version of Windows 95:

• Click Next> (if available) and then skip to step 3 below.

- or -• Click OK and then continue to step d below.

d. On the line provided, type D:\9xME_LPT (where D is the letter of your CD-ROM drive), and then click OK.

Windows 98 a. The “Add New Hardware Wizard” window should appear on the computer display. Click Next>.

b. Select “Search for the best driver for your device. (Recommended)” and then click Next>.

c. Click the boxes as needed so that there is a check mark next to “Specify a location:” (and NO check marks next to “Floppy disk drives” and “CD-ROM drive”).

d. Place the HP LaserJet 2200 CD in the CD-ROM drive.

e. Under “Specify a location:”, type D:\9xME_LPT (where D is the letter of your CD-ROM drive). Click Next>.

Windows 2000 a. The “Found New Hardware Wizard” window should appear on the computer display. Click Next>.

b. Select “Search for a suitable driver for my device (recommended)” and then click Next>.

c. Under “Optional search locations:”, click the locations as needed so that there is a check mark next to “Specify a location:” (and NO check marks next to “Floppy disk drives” and “CD-ROM drives”). Click Next>.


e. Under “Copy manufacturer’s files from:”, type D:\2000 (where D is the letter of your CD-ROM drive) and then click OK.

f. The Wizard should display a window indicating that it has found the driver; click Next>.


3. Follow the instructions on the screen to install the software.

Note Before installation is complete, make sure that there is a check mark next to “Print a test page” (when the prompt appears).

In Windows 2000, if the “Found New Hardware Wizard” window reappears before installation is complete, click Cancel.

4. Click Finish.

5. If you are prompted to restart your computer, click Yes. The test page should print after your computer restarts. If you are not prompted to restart your computer, a test page should print immediately. (If you have Windows NT 4.0 you do not need to restart your computer.)

Windows Millennium

a. The “Add New Hardware Wizard” window should appear on the computer display.

b. Select “Specify the location of the driver (Advanced)” and then click Next>.

c. Select “Search for the best driver for your device. (Recommended)” and then click the boxes as needed so that there is a check mark next to “Specify a location:” (and NO check mark next to “Removable Media”).


e. Under “Specify a location:”, type D:\9xME_LPT (where D is the letter of your CD-ROM drive). Click Next>.

Windows NT 4.0

To install the software on Windows NT 4.0, you must have administrator privileges (on start and restart).

a. Place the HP LaserJet 2200 CD in the CD-ROM drive.

b. When the welcome screen appears, follow the directions on the screen. If the welcome screen does not appear: click Start, click Run, type D:\SETUP (where D is the letter of your CD-ROM drive), and then click OK.

c. Click the button next to Install Printer.

Windows XP At the time of this publication, Windows XP was not released. Please go to http://www.hp.com/support/lj2200_xpinfo for Windows XP information and installation instructions.



6. If the test page printed correctly, installation is complete. (If nothing prints or if the test page does not print correctly, see the Troubleshooting Checklist.)

If You Connected a USB Cable

Note Windows 3.1x, 95, and NT 4.0 do not support USB cable connections. The following instructions are for computers running Windows 98, 2000, or Millennium. If you want to connect a USB cable to your Macintosh, see Macintosh Installation.

1. If your computer is off, turn it on now. Quit any open programs.

2. Follow the steps for your Windows version:

Windows 98 a. The “Add New Hardware Wizard” window should appear on the computer display. Click Next>.

b. Select “Search for the best driver for your device. (Recommended)” and then click Next>.

c. Click the boxes as needed so that there is a check mark next to “Specify a location:” (and NO check marks next to “Floppy disk drives” and “CD-ROM drive”).


e. Under “Specify a location:”, type D:\98ME_USB (where D is the letter of your CD-ROM drive). Click Next>.

Windows 2000 a. The “Found New Hardware Wizard” window should appear on the computer display. Click Next>.

b. Select “Search for a suitable driver for my device (recommended)” and then click Next>.

c. Under “Optional search locations:”, click the locations as needed so that there is a check mark next to “Specify a location:” (and NO check marks next to “Floppy disk drives” and “CD-ROM drives”). Click Next>.


e. Under “Copy manufacturer’s files from:”, type D:\2000 (where D is the letter of your CD-ROM drive) and then click OK.

f. The Wizard should display a window indicating that it has found the driver; click Next>.


3. Follow the instructions on the screen to install the software.



4. Click Finish.

5. If you are prompted to restart your computer, click Yes. The test page should print after your computer restarts. If you are not prompted to restart your computer, a test page should print immediately.

6. If the test page printed correctly, installation is complete. Click Yes when prompted to restart your computer. (If nothing prints or if the test page does not print correctly, see the Troubleshooting Checklist.)

Windows Millennium

a. The “Add New Hardware Wizard” window should appear on the computer display.

b. Select “Specify the location of the driver (Advanced)” and then click Next>.

c. Select “Search for the best driver for your device. (Recommended)” and then click the boxes as needed so that there is a check mark next to “Specify a location:” (and NO check mark next to “Removable Media”).


e. Under “Specify a location:”, type D:\98ME_USB (where D is the letter of your CD-ROM drive). Click Next>.




Software for Windows

Printer DriversPrinter drivers access the printer’s features and allow the computer to communicate with the printer. Choose a printer driver based on the way you use the printer.

Use the PCL 6 driver to take full advantage of the printer’s features. Unless complete backward compatibility with previous PCL drivers or older printers is necessary, the PCL 6 driver is recommended.

Use the PCL 5e driver if you need print results to look consistent with those from older HP LaserJet printers. Certain features are not available in this driver. (Do not use the PCL 5e driver provided with this printer with older printers.)

Use the PS driver for compatibility with PS needs. Certain printer features are not available in this driver.

Note The printer automatically switches between PostScript Level 2 emulation and PCL printer languages depending on the driver you have selected.

If you need help accessing your printer driver, see Accessing the Printer Driver.

Each printer driver has help screens that can be activated from the Help button, the F1 key, or a question mark symbol in the upper right corner of the printer driver (depending on the Windows operating system used). These help screens give detailed information about the specific driver. Printer driver help is separate from the software application help.

Note For driver only or Add Printer setup, see the Readme on the HP LaserJet 2200 CD. For Windows 3.1x, this is the only installation option available. See Windows 3.1x (driver only).


Control Panel SimulatorThe control panel simulator is a tool to help understand the control panel lights. When the lights on your control panel are lit up and you do not know what they mean, bring up the control panel simulator from the HP LaserJet 2200 program group or from the electronic user guide, click on the lights that are lit up (click once for a solid light, click twice for a blinking light), and a description of the error will be displayed in the box below the lights.

HP LaserJet Device Configuration (Windows 9x/NT 4.0/2000/Millennium only)

Note Printer driver settings override settings in the HP LaserJet Device Configuration, for those settings that appear in both places.

The HP LaserJet Device Configuration manages printer default settings. (Run a custom install to install the HP LaserJet Device Configuration.) It allows you to access many of the printer’s features, including:

Printing configuration reports, demo pages, PCL and PS font lists.

Selecting page setup defaults.

Choosing custom settings, such as jam recovery or tray locking.

Changing the language of the self test/configuration pages.

To access the HP LaserJet Device Configuration, see Accessing the HP LaserJet Device Configuration or HP LaserJet Utility.

Note The HP LaserJet Device Configuration performs many of the same tasks as HP Web JetAdmin. However, the HP LaserJet Device Configuration is supported only in Windows. In Windows NT 4.0 and Windows 2000 you can use either the HP LaserJet Device Configuration or HP Web JetAdmin. However, it is recommended that you use the HP LaserJet Device Configuration to manage printer default settings. (See HP Web JetAdmin for more information on HP Web JetAdmin.)




Macintosh Installation

Note The Apple LaserWriter 8 driver must be installed to use the PPD. Use the Apple LaserWriter 8 driver that came with your Macintosh.

Before beginning installation, turn off virus protection.

1. Run the install program by placing the HP LaserJet 2200 CD in the CD-ROM drive. The installation window will appear on the desktop.

2. Select the correct language and double-click the installer icon.

3. Follow the on-screen instructions.

Note The HP LaserJet 2200 CD contains software for many languages. Once you select the installation language and double-click Install in the desired language, the installation screen will appear in that language.

4. To verify that the installation has been completed successfully, open a software application of your choice and open or create a simple document.

5. Make sure the correct printer name appears, and print the document.

6. If the document prints correctly, installation is complete. (If nothing prints or if the document does not print correctly, see the Troubleshooting Checklist.)

If You Connected a USB Cable

1. Open Apple’s Desktop Printer Utility.

2. Select “Printer (USB)” and click OK.

3. Under USB Printer Selection, click Change.

4. Select the HP LaserJet 2200 printer and click OK.

5. Under “PPD” click Auto Setup.

6. Make sure you save your changes before you close the window.


Software For Macintosh Computers

PostScript Printer Description Files (PPDs)PPDs, in combination with the LaserWriter driver, access the printer features and allow the computer to communicate with the printer. An installation program for the PPDs is provided on the HP LaserJet 2200 CD.

HP LaserJet UtilityHP LaserJet Utility allows control over features that are not available in the driver. The illustrated screens make selecting printer features from the Macintosh computer easier than ever. Use the HP LaserJet Utility to do the following:

Name the printer, assign it to a zone on the network, download files and fonts, and change most of the printer settings. See the HP LaserJet Utility help.

From the computer, lock out functions on the printer to prevent unauthorized access.


Network Installation

The software on the HP LaserJet 2200 CD supports network installation with Novell NetWare 3.2, 4.x, and 5.x or a Microsoft network (except Windows 3.1x). For network installation on other operating systems, go to http://www.hp.com/support/net_printing.

Note The HP JetDirect print server included with the HP LaserJet 2200dn or 2200dtn printer has a 10/100 Base-TX network port. If you need an HP JetDirect print server with another type of network port, see Accessories and Ordering Information, or contact your local HP dealer.

Before You Install the Printer SoftwareTo make sure that the HP JetDirect print server is configured correctly for the network, print the self test/configuration pages (when the printer’s Ready light is on, press and release the Go and Job Cancel buttons simultaneously). On the second page look for “Hardware Address” followed by a 12-digit number. You may need this hardware address number to complete network installation. (If the self test/configuration pages print in English, look for “Hardware Address” followed by a 12-digit number. The pages should print in the correct language for your printer after you complete the printer software installation. If the pages do not print in the correct language after the software is installed, see Printing Special Pages.)

If you are installing the software on Windows NT 4.0, Windows 2000, or Novell NetWare, make sure you have administrator privileges.

Windows installation will walk you through the following:

Connecting your printer to a Novell NetWare server. (Answer Yes when prompted from the Novell Server Detected screen.)

Connecting your printer to a networked Windows print server. (Follow the “Client Setup” path from the Network Setup screen.)

Connecting your printer directly to the network without going through a print server. (Follow the “Server or Peer to Peer” path from the Network Setup screen.)

Connecting your printer to a network, when you are not sure which method is right for you. (Follow the “Help me to determine which setup is right for me” path from the Network Setup screen.)


http://www.hp.com/support/net_printing

To Install the Printer Software

Note The following instructions are for Windows computers only. If you connected a network cable to your Macintosh, see Macintosh Installation.

1. Place the HP LaserJet 2200 CD in the CD-ROM drive.

2. When the welcome screen appears, follow the directions on the screen. If the welcome screen does not appear: click Start, click Run, type D:\SETUP (where D is the letter of your CD-ROM drive), and then click OK.

3. Click the button next to Install Printer and then follow the instructions on the screen to install the software.



4. Click Finish.

5. If the test page printed correctly, installation is complete. (If nothing prints or if the test page does not print correctly, see the Troubleshooting Checklist.)

Networking the Printer using Windows SharingIf the printer is directly connected to a computer using a parallel cable, you can share the printer on the network so other network users can print to it.

See your Windows documentation to enable Windows sharing. Once the printer is shared, install the printer software on all computers that need to share the printer.

Note Network computers running Windows 3.1x can access the shared printer, but the computer directly connected to the printer must be running Windows 9x, NT 4.0, 2000, or Millennium.


Software for Networked Computers

HP Web JetAdminHP Web JetAdmin is intended for printer management in commercial and enterprise networks. This browser-based software can be installed on a supported server platform.

The following systems are supported:

Microsoft Windows NT 4.0 or Windows 2000

HP-UX

Sun Solaris

Red Hat Linux

SuSE Linux

Once installed, HP Web JetAdmin allows any client PC with a supported web browser to administer the printer.

HP Web JetAdmin is not available on the HP LaserJet 2200 CD. If you have internet access, you can download HP Web JetAdmin software, obtain supporting documentation, and find the latest list of supported server platforms and web browsers at http://www.hp.com/go/webjetadmin.

Note The HP Web JetAdmin web site allows access to HP Web JetAdmin in many languages.



http://www.hp.com/go/webjetadminhttp://www.hp.com/support/lj2200_xpinfo

How to Access HP Web JetAdmin

Once the HP Web JetAdmin software has been installed on the supported server platform, you can access HP Web JetAdmin in a supported web browser from a client workstation by entering one of the following URLs:

http://server.domain:port/where server.domain is your server’s hostname and port is the port number that you entered during the installation (the default port is 8000). This information is available in the url.txt file, which is stored in the directory where HP Web JetAdmin is installed.

http://ipaddress:port/where ipaddress is the IP address of the machine where HP Web JetAdmin is located.

Note For non-Windows operating systems, the settings in HP Web JetAdmin may not be overridden by the printer driver settings, if the features in HP Web JetAdmin do not exist in the printer driver. Printer driver settings override settings in HP Web JetAdmin for those settings which appear in both places.

HP JetDirect Embedded Web ServerThe HP JetDirect Embedded Web Server provides a solution for those who choose not to implement device management applications, such as HP Web JetAdmin.

With the HP JetDirect Embedded Web Server, you can access JetDirect print servers directly from a web browser (such as Netscape Navigator or Microsoft's Internet Explorer) without installing any software. You can use the Embedded Web Server to configure JetDirect print servers, or view status information for the JetDirect print server and the connected peripheral.

The JetDirect device is mapped to a unique URL and is accessible from a web browser using the JetDirect IP address or hostname (this can be bookmarked for easy continued access to the Embedded Web Server’s home page).

Access the Embedded Web Server by going to: http://www.hp.com/go/jetdirect.


http://server.domain:port/http://ipaddress:port/http://www.hp.com/go/jetdirect

Software Installation Tips If you have internet access, you can download drivers from the World Wide Web or HP’s FTP servers. The driver web page is:

http://www.hp.com/cposupport/cspt/lj2200_spt/ (click on Downloads and Drivers)

If you do not have internet access or a CD-ROM drive, install the HP LaserJet 2100 driver off of your Windows operating system, or contact HP Customer Care (Service and Support).

Note If you install the HP LaserJet 2100 driver you will be able to print, however, many of the features of the HP LaserJet 2200 will not be available.

How do I access printer features?Some printer features, such as custom paper sizes and page orientation, may be available through your application settings. Use application settings, if available, because they override printer driver settings.

Access advanced printer features through your printer driver. See Software Features for instructions on using specific printer driver features.

What additional drivers and software upgrades are available to me?The latest printer drivers and printing software for HP LaserJet printers are available on the World Wide Web (http://www.software.hp.com). Check the “Readme” file for additional release information.


http://www.hp.com/go/jetdirecthttp://www.software.hp.com/cposupport/cspt/lj2200_spt/

http://www.software.hp.com

What other software is available to me?See Printer Software for descriptions of the optional printing system software available for installation.

Note Check the ReadMe file provided on the HP LaserJet 2200 CD for additional software included and supported languages. The most recent drivers, additional drivers, and other software are available from the Internet and other sources. If you do not have access to the Internet, see HP Customer Care (Service and Support) to obtain the most recent software.

Note For HP networking software solutions, see HP Customer Care at http://www.hp.com/support/net_printing.

How do I remove the printing software?

Windows

In Windows (excludes 3.1x), after installation, the Uninstaller in the HP LaserJet 2200/Tools program group allows you to select and remove any or all of the Windows HP printing system components.

Starting the Uninstaller:

1. Select Start and then Programs.

2. Choose HP LaserJet 2200 and then select Tools.

3. Choose Uninstaller.

4. Click Next.

5. Select the HP printing system components you want to uninstall.

6. Click OK.

7. Follow the prompts.

Macintosh

To remove the printing software from your Macintosh, drag the HP LaserJet folder and PPDs to the trash can.


http://www.software.hp.comhttp://www.hp.com/support/net_printing

Control Panel Buttons

Button UsageThe printer has two buttons: JOB CANCEL and GO.

Job CancelPress JOB CANCEL to cancel a job the printer is currently printing. The control panel lights will cycle while the print job is cleared from both the printer and the computer, and then return to the ready state (Ready light on). This may take some time, depending on the size of the print job.

If JOB CANCEL is accidentally pushed, the job must be reprinted. There is no undo function.

If JOB CANCEL is pushed when the printer is idle, the top panel status lights will cycle, but nothing else will happen.

Go Press GO to resume printing when the printer is paused or when unprinted data is still in the printer.

Press GO to clear some printer errors.

Press GO to print a demo page. The printer must be in the ready state (Ready light on).

To identify and troubleshoot control panel light messages, see Troubleshooting Control Panel Messages, or use the control panel simulator (see Control Panel Simulator).

Job Cancel Button

Attention Light(red)

Ready Light(green)

Go Light (green) and Button


Printing with the Fast Infrared Port (Wireless Printing)

The fast infrared (FIR) port is located on the lower right corner of the printer. This port is compliant with the specifications determined by the Infrared Data Association (IrDA). On the right side of the FIR port is a status light that indicates when the port is active. The FIR port transmits data at speeds of up to 4 MB per second. When the IR connection is established, the FIR status light comes on. If the connection is broken, or when the print job is complete, the FIR status light goes off.

To use the FIR port, you need the following:

A computer or Personal Digital Assistant (PDA) equipped with an IrDA-compliant IR port.

An infrared port driver that allows printing from the computer to the printer using the FIR port and the IrDA communication protocol.

A printer driver to generate data that the printer can print.

Note Check with your hardware or operating system manufacturer for the correct port driver.

FIR Status Light

FIR Port


Wireless Printing Instructions 1. Make sure the printer is in ready state (Ready light on).

2. Align an IrDA-compliant computer within 1 meter (3 feet) of the FIR port. Ensure that the ports are facing each other with no more than a 15° angle to either the left and right or above and below. Send the print job from the computer. The FIR status light will turn on when the connection has been made.


Interface Ports

The HP LaserJet 2200 printer includes two interface ports: an IEEE-1284B parallel port and a USB port.

The HP LaserJet 2200dn and 2200dtn printers also include an HP JetDirect EIO print server card (J4169A) that includes a 10/100 Base-TX port. You can purchase an HP JetDirect EIO print server card for the other HP LaserJet 2200 series printer. See Accessories and Ordering Information, or contact your local HP dealer.

RJ-45 port(EIO)

Parallel port(IEEE-1284B)

USB port


Accessories and Ordering Information

The following list of accessories was current at the time of printing. Ordering information and availability of the accessories may change during the life of the printer. For the most current ordering information, go to http://www.hp.com/go/lj2200.

Accessories

Option Description or Use Part Number

Toner Cartridge

Toner cartridge UltraPrecise toner cartridge C4096A

Memory

Memory upgrades(DIMMs)

The HP LaserJet 2200 series printer comes with 8 MB of memory and can be expanded to 72 MB with the 2 available memory (DIMM) slots. (The HP LaserJet 2200dtn printer has 16 MB and one available DIMM slot.)

8 MB C7842A 16 MB C7843A32 MB C7845A


http://www.hp.com/go/lj2200

Cable and Interface Accessories

Enhanced I/O cards HP JetDirect print server multi-protocol EIO network cards:

HP JetDirect 600N Ethernet (10Base-T RJ-45 only)HP JetDirect 600N Ethernet (10Base-T RJ-45, 10Base-2 BNC) HP JetDirect 610N Fast Ethernet (10/100Base-TX RJ-45 only)

HP JetDirect Connectivity card for:USB, Serial, and LocalTalk

J3110A

J3111A

J4169A

J4135A

Parallel cables (IEEE-1284) 2-meter (6-foot)3-meter (9-foot)

C2950AC2951A

USB cable 2-meter standard USB-compatible device connector

C6518A

Paper Handling Accessories

Note: The printer supports either a 250-sheet or 500-sheet Tray 3, but not both.

250-sheet Tray (Tray 3) and Feeder Unit

Tray (for Letter, Executive, Legal, A4, A5, B5 (ISO), B5 (JIS), and 8.5 by 13 inch paper sizes)

C4793A

500-sheet Tray (Tray 3) and Feeder Unit

Tray (for Letter and A4 paper sizes) C7065A

Accessories (continued)



Media

HP Multi-purpose Paper HP brand paper for a variety of uses (1 box of 10 reams, 500 sheets each). To order a sample, in the U.S. call 1-800-471-4701.

M1120

HP LaserJet Paper Premium HP brand paper for use with HP LaserJet printers (1 box of 10 reams, 500 sheets each). To order a sample, in the U.S. call 1-800-471-4701.

J1124

HP LaserJet Transparency Letter (8.5 by 11 in.) transparency filmA4 (216 by 297 mm) transparency film

92296T92296U

Note: For more information on media supplies, go to http://www.hp.com/ljsupplies.

Supplementary Documentation

HP LaserJet Printer Family Print Media Guide

A guide to using paper and other print media with HP LaserJet printers.

5963-7863




http://www.hp.com/ljsupplies

Supplementary Documentation (continued)

hp LaserJet 2200 series printers User Guide

A printed copy of this user guide. English C7058-90956Arabic C7058-90952Czech C7058-90953Danish C7058-90954Dutch C7058-90955Finnish C7058-90957French C7058-90958German C7058-90959Greek C7058-90960Hebrew C7058-90961Hungarian C7058-90962Italian C7058-90963Korean C7058-90964Norwegian C7058-90965Portuguese Brazilian

C7058-90966Polish C7058-90967Russian C7058-90968Simplified Chinese

C7058-90969Slovak C7058-90970Spanish Castilian C7058-90971Swedish C7058-90972Traditional Chinese

C7058-90973Thai C7058-90974Turkish C7058-90975Vietnamese C7058-90976

hp LaserJet 2200 series printers Getting Started Guide

An additional copy of the getting started guide.

C7058-90944 (English version)

hp LaserJet 2200 series printers CD-ROM

English, German, Dutch, French, Spanish Castilian, Italian, Portuguese Brazilian, Finnish, Swedish, Norwegian, Danish, Arabic, Turkish, Russian, Hungarian, Polish, Czech

C7058-60106


English, Turkish, Russian, Hungarian, Polish, Czech, Hebrew, Greek, Slovak

C7058-60108


English, Thai, Korean, Simplified Chinese, Traditional Chinese

C7058-60107




2 Printing TasksOverview

This chapter explains your printing options and gives common printing tasks:

Purchasing Paper and Other Media

Media Input Options

Loading Media into Tray 1

Loading Media into Tray 2 or Optional 250-sheet Tray 3

Loading Media into Optional 500-sheet Tray 3

Media Output Options

Printing Tasks

Canceling a Print Job

Software Features

ENWW Chapter 2 Printing Tasks 31

Purchasing Paper and Other Media

HP LaserJet printers produce excellent print quality documents. You can print on a variety of print media, such as paper (including up to 100% recycled fiber content paper), envelopes, labels, overhead transparencies, and custom-sized media. Properties such as weight, grain, and moisture content are important factors affecting printer performance and output quality.

To achieve the best possible print quality, use only high-quality, copier-grade paper. See Media Specifications for more details.

Note Always test a sample of paper before purchasing large quantities. Your paper supplier should understand the requirements specified in the HP LaserJet Printer Family Print Media Guide. See Media Specifications for more information. For ordering information, see Supplementary Documentation, or go to http://www.hp.com/ljsupplies.

32 Chapter 2 Printing Tasks ENWW

http://www.hp.com/ljsupplieshttp://www.hp.com/ljsupplies

Media Input Options

The printer comes with two paper trays. By default, the printer draws first from Tray 1. If Tray 1 is empty, the printer draws from Tray 2 (or optional Tray 3 if it is installed).

Tray 1 Media SizesTray 1 adjusts for sizes from 76 by 127 mm (3 by 5 in.) to a legal-size sheet, 216 by 356 mm (8.5 by 14 in.). Tray 1 should be used when printing:

Envelopes (see Printing on Envelopes)

Labels (see Printing on Labels)

Transparencies (see Printing on Transparencies)

Custom-sized media or cardstock (see Printing on Custom-Sized Media or Cardstock)

Postcards (see Printing on Custom-Sized Media or Cardstock)

Tray 2

Tray 1(pull-down)

Optional Tray 3(250 or 500-sheet Tray)


http://www.hp.com/ljsupplieshttp://www.hp.com/ljsupplies

Tray 2 and Optional 250-sheet Tray 3 Paper SizesTray 2 and optional 250-sheet Tray 3 have settings for the following paper sizes:

A4

A5

B5 (ISO and JIS)

Letter

Legal

Executive

8.5 by 13 in.

See Loading Media into Tray 2 or Optional 250-sheet Tray 3 to change the paper size. See Supported Sizes of Paper for specific dimensions.

CAUTION Load only paper in Tray 2 or optional Tray 3. Other types of printable media, such as labels or transparencies, may jam if printed from Tray 2 or optional Tray 3.


Optional 500-sheet Tray 3 Paper SizesThe optional 500-sheet Tray 3 has settings for the following paper sizes:

A4

Letter

See Loading Media into Optional 500-sheet Tray 3 to change the paper size. See Supported Sizes of Paper for specific dimensions.

CAUTION Load only paper in optional Tray 3. Other types of printable media, such as labels or transparencies, may jam if printed from optional Tray 3.


Loading Media into Tray 1

Tray 1 (multi-purpose) holds up to 100 sheets of paper or up to 10 envelopes.

1 Open Tray 1 by pulling the front cover down.

2 Slide out the plastic tray extender. If the media being loaded is longer than 229 mm (9 in.), also flip open the additional tray extender.

3 Slide the paper width guides slightly wider than the media.

4 Place media into the tray (short-edge in, print-side up). The media should be centered between the paper width guides and under the tabs on the paper width guides.

5 Slide the paper width guides inward until they lightly touch the media stack on both sides without bending it. Make sure the media fits under the tabs on the paper width guides.

NoteDo not add media to Tray 1 while the printer is printing. This could cause a paper jam. Do not close the front door when the printer is printing.

For preprinted material, see Printing on Letterhead or Preprinted Forms.

For envelopes or labels, see Printing on Envelopes or Printing on Labels.

1

2

3

4

5


Loading Media into Tray 2 or Optional 250-sheet Tray 3

1 Pull the desired tray out of the printer and remove any paper.

2 Move the side width guides outward to match the desired paper size.

3 On the rear paper length guide, press on the blue tab and adjust it so the pointer matches the desired paper size.

Continued on the next page.

1

2

3


4 Add the media and make sure it is flat in the tray at all four corners. Keep the media below the height tabs on the paper length guide in the rear of the tray.

5 Push down on the metal paper lift plate to lock it in place.

6 Slide the tray back into the printer.

NoteWhenever you remove a 250-sheet tray from the printer, always push down the metal paper lift plate before you put it back. The metal paper lift plate will release and lift the paper up when you push the tray into the printer.

4

5

6


Loading Media into Optional 500-sheet Tray 3

Note The Optional 500-sheet Tray 3 supports only A4 and letter-size paper.

1 Pull the tray out of the printer and remove any paper.

2 To adjust for letter-size paper, pull up on the rear stop, or to adjust for A4-size paper, push the rear paper stop down.

3 For letter-size paper, move the side width guides outward as far as possible, or for A4-size paper, move the side width guides inward as far as possible.

4 Add the media and make sure that it is flat in the tray. Keep the media below the hooks on the side and rear of the tray.

5 Slide the tray back into the printer.

1

2

3

4

5


Media Output Options

The printer comes with two output bins. The top output bin is used when the rear output bin is closed. The rear output bin is used when the rear output bin is open.

Note When Tray 1 and the rear output bin are used together, they provide a straight-through paper path for your print job.

Top output bin

Rear output bin


Printing Tasks

NotePrinting speeds may be automatically reduced when printing special-sized media.

Printing on Envelopes

CAUTIONBefore you load envelopes in Tray 1, make sure they are undamaged and are not stuck together. Never use envelopes with clasps, snaps, windows, coated linings, self-stick adhesives, or other synthetic materials. For more information, see Media Specifications.

1 Open Tray 1 by pulling the front cover down.

2 Open the rear output bin by pulling down on the top section of the bin. Slide out the extender until it extends fully.

NoteUsing the rear output bin reduces envelope curl.

3 Slide the width guides on Tray 1 outward slightly wider than the media.


1

2

3


4 Place the envelopes into the tray short-edge in, print-side up. The stamp end must enter the printer first.

5 Slide the width guides inward until they lightly touch the envelope stack without bending it. The envelopes should be centered between the paper guides and under the tabs on the paper width guides.

NoteIf the envelope has a flap on the short edge, this edge must enter the printer first.

You may experience some paper jams when using any media with a length less than 178 mm (7 in.). This may be caused by paper that has been affected by environmental conditions. For optimum performance, make sure you are storing and handling the paper correctly (see Printing and Paper Storage Environment). Using media from another manufacturer may also help.

4

5


Printing on Labels

Note Only use labels recommended for laser printers. See Media Specifications for more details.

Print labels from Tray 1.

Load labels print-side up.

Use the rear output bin for labels.

Remove label sheets from the output bin as they are printed to prevent them from sticking together.

Do not use labels that are separating from the backing sheet or are wrinkled or damaged in any way.

Do not use label sheets with the backing sheet exposed or partially used label sheets.

Do not feed a sheet of labels through the printer more than once. The adhesive backing is designed for one pass through the printer.

CAUTION If a sheet of labels becomes jammed in the printer, remove the toner cartridge and then see Clearing Paper Jams to remove the jammed labels.

Label Orientation(Print-side up, top in)


Printing on TransparenciesOnly use transparencies recommended for use in HP LaserJet printers, such as HP transparency film. For ordering information, see HP LaserJet Transparency. For transparency specifications, see Transparencies.

Print transparencies from Tray 1.

Use the top output bin to reduce curling (this is for transparencies only; for other media use the rear output bin to reduce curling).

To prevent transparencies from sticking together, remove any transparencies in the output bin as they are printed.

Place transparencies on a flat surface after removing them from the printer.

In the printer driver select Optimize for: and choose transparencies in the drop-down box (see Optimizing for Media Types). For non-Windows operating systems, this feature may be available through HP Web JetAdmin (see HP Web JetAdmin).

For Macintosh, go to the HP LaserJet Utility, and choose transparencies.


Printing on Custom-Sized Media or CardstockPostcards, 3 by 5 in. (index) cards, and other custom-sized media can be printed from Tray 1. The minimum media size is 76 by 127 mm (3 by 5 in.) and the maximum media size is 216 by 356 mm (8.5 by 14 in.).

Note You may experience some paper jams when using any media with a length less than 178 mm (7 in.). This may be caused by paper that has been affected by environmental conditions. For optimum performance, make sure you are storing and handling the paper correctly (see Printing and Paper Storage Environment). Using media from another manufacturer may also help.

Custom-Sized Media and Cardstock Guidelines:

Always insert the short-edge first into Tray 1. If you want to print in landscape mode, make this selection through your software. Inserting paper long-edge first may cause a paper jam.

Use the rear output bin to reduce curl.

Do not print on media smaller than 76 mm wide (3 in.) or 127 mm (5 in.) long.

In your software application, set margins at least 6.4 mm (.25 in.) away from the edges of the media.

See Media Specifications for more information.


Printing on Both Sides of Paper (Duplexing)The HP LaserJet 2200d, 2200dt, 2200dn, and 2200dtn printers can automatically print on both sides of paper. This is called duplexing or two-sided printing. (The HP LaserJet 2200 printer supports manual duplexing.)

The duplexer supports letter, A4, 8.5 x 13, and legal paper sizes.

If you want to duplex paper other than the supported sizes or weights

(for example, paper heavier than 105 g/m2 (28 lb) or very thin paper), you will have to go to the printer and reinsert the paper manually after the first side has printed. You will also have to reinsert the paper manually if you select Straight Paper Path in your printer driver. Follow the instructions in the driver.

CAUTION Do not print on both sides of labels, transparencies, or vellum. Damage to the printer and paper jamming might result.

Automatic Duplexing (Printing Both Sides of Paper)

To print on both sides of paper, make the selection from your software application or printer driver (select Print on Both Sides from the Finishing tab). For non-Windows operating systems, this feature may be available through HP Web JetAdmin (see HP Web JetAdmin).

Note When using the built-in duplexer, the paper you are printing will partially come out of the top output bin. Do not grab the paper until duplexing is complete.

Note For automatic duplexing, the duplexer will not function if the rear output bin is open.


Manual Duplexing (Printing Both Sides of Paper)

The duplexer prints the second side of paper first. Paper needs to be oriented as shown in the illustration below.

For Tray 1, load the first side facing down with the bottom, short edge toward the printer.

For all other trays, load the first side facing up with the top, short edge toward the printer.

To print on both sides of paper, make the following selections in your software application or printer driver:

1. In the Configure tab, select "Allow Manual Duplex."

2. In the Paper tab, select "Print on Both Sides."

3. Select a duplexing option for your print job from these options:

• Flip Page Up

• Straight Paper Path

• Booklet Printing

Tray 1

All other trays


Layout Options for Printing Both Sides of Paper

The four print orientation options are shown below. These options are available when Print on Both Sides is selected from the Finishing tab in the printer driver.

Note For non-Windows operating systems, this feature may be available through HP Web JetAdmin (see HP Web JetAdmin).

1. Flip Pages Up(long-edge landscape)

4. Flip Pages Sideways(long-edge portrait)

3. Flip Pages Up(short-edge portrait)2. Flip Pages Sideways

(short-edge landscape)

1. Flip Pages Up (long-edge landscape)

This layout is often used in accounting, data processing, and spreadsheet applications. Every other printed image is oriented upside-down. Facing pages are read continuously from top to bottom.

2. Flip Pages Sideways (short-edge landscape)

Each printed image is oriented right-side up. Facing pages are read from top to bottom on the left page, then from top to bottom on the right page.

3. Flip Pages Up (short-edge portrait)

This layout is often used with clipboards. Every other printed image is oriented upside-down. Facing pages are read continuously from top to bottom.

4. Flip Pages Sideways (long-edge portrait)

This is the default and most common layout, with every printed image oriented right-side up. Facing pages are read from top to bottom on the left page, then from top to bottom on the right page.


Printing on Letterhead or Preprinted Forms

Note This section describes letterhead or preprinted forms orientation for single-sided printing. For duplex (two-sided printing) orientation, see paper orientation for Printing on Both Sides of Paper (Duplexing).

Tray 1 letterhead orientation: print-side up, top-edge toward the printer.

Tray 2 or optional 250- or 500-sheet Tray 3 letterhead orientation: print-side down, top-edge toward you.


Note Do not use letterhead paper that is printed with low-temperature inks, such as those used in some types of thermography.

Do not use raised or embossed letterhead.

The printer uses heat and pressure to fuse toner to the paper. Make sure that any colored paper or preprinted forms use inks that are compatible with this fusing temperature (200° C or 392° F for 0.1 second).


Canceling a Print Job

A print job can be stopped from a software application, a print queue, or the JOB CANCEL button.

If the printer has not started printing, first try to cancel the job within the software application that sent the print job.

If the print job is waiting in a print queue or print spooler such as the Printers group in Windows 95 or Print Monitor in Mac, delete the job there.

If the print job is already printing, press the printer JOB CANCEL button. The printer will finish printing any pages that are already moving through the printer and delete the rest of the print job.

If the control panel status lights continue to cycle after a job has been canceled, the computer is still sending the job to the printer. Either delete the job from the print queue or wait until the computer has finished sending data (the printer will return to the ready state, with the Ready light on).

Job Cancel Tips

Pressing JOB CANCEL cancels only the current job in the printer. If more than one print job is in printer memory, JOB CANCEL must be pressed once for each job.


Software Features

This section lists the common printing features that are controlled through the printer software.

Note For non-Windows operating systems, some of these features are available through HP Web JetAdmin (see HP Web JetAdmin).

Features in the Printer DriverSome printer drivers do not support all printer features. Use the PCL 6 printer driver to take full advantage of all the printer’s features, including:

Accessing the Printer Driver

After installation, you can access the printer driver through the operating system or from your software application. Although access to the printer driver may vary from one software application to another, the printer driver can usually be accessed from the File menu (choose Print or Print Setup).

Note The method for accessing a printer driver is the same, no matter which printer driver you are using.

Using the Printer Driver Help (Windows Only)

Using Reduce/Enlarge Options

Creating and Using Watermarks

Selecting a Paper Source

Printing Multiple Pages on One Sheet of Paper (N-up Printing)

Optimizing for Media Types

Setting a Custom Paper Size Restoring Default Printer Driver Settings

Creating and Using Quick Sets

Printing on Different Paper for the First Page

Using EconoMode or Draft Printing

Printing on Both Sides of Paper (Duplexing)

Choosing Print Quality Settings

Resolution Options: (to maximize print quality and speed)


Using the Printer Driver Help (Windows Only)

Each printer driver has help screens that can be activated from the Help button in the printer driver. These help screens give detailed information about the specific driver being used. Printer driver help is separate from the software application help.

Accessing the Driver

Operating System

Temporarily Change Settings (from a software application)

Change Default Settings(across all applications)

Windows 9x/NT 4.0/2000 From the File menu, click Print, and then click Properties. (The actual steps can vary; this is the most common method.)

Click the Start button, point to Settings, and then click Printers. Right-click the printer icon, and choose Properties. Many of the features in NT 4.0 printer drivers are also located on the Document Defaults menu. Many of the features in Windows 2000 printer drivers are also located on the Printing Preferences menu.


Windows 3.x From the File menu, click Print, click Printers, and then click Options. (The actual steps can vary; this is the most common method.)

From the Windows control panel, double-click Printers, highlight the printer, and click Setup.

MacintoshLaserWriter 8.3

From the File menu, select Print, and click Options.

From the File menu, select Print, and click Options. Click Save to save your changes.

MacintoshLaserWriter 8.4 and higher

From the File menu, select Print. Click the pop-up for options you wish to change.

From the File menu, select Print. Click the pop-up for options you wish to change. Click Save to save your changes.



Creating and Using Watermarks

The Watermark options allow you to specify that text be placed “underneath” (in the background) of an existing document. For example, you may want to have large gray letters reading “draft” or “confidential” placed diagonally across the first page or all pages of a document. For Windows, access the Watermark options from the Effects tab in your printer driver. For Macintosh computers, access the Watermark options from the watermark/overlay drop-down menu in your printer driver.

Note If you are using Windows NT 4.0 or Windows 2000, you must have administrator privileges to create watermarks.

Printing Multiple Pages on One Sheet of Paper (N-up Printing)

You can select the number of pages you want to print on a single sheet of paper. If you choose to print more than one page per sheet, the pages will appear decreased in size and arranged on the sheet. You can specify up to 9 pages. Access N-up printing from the Finishing tab in your printer driver.


Setting a Custom Paper Size

Use the Custom Paper feature to print on paper sizes other than standard sizes. Access the Custom Paper feature from the Paper tab in your printer driver.

For Macintosh computers, go to File Menu, select Page Setup, and from the Page Attributes drop down menu, select Custom Page Size. Click New to create a named custom page size. The new custom page will automatically be added to the Page Size menu in Page Setup.

Creating and Using Quick Sets

Quick Sets allow you to save the current driver settings (for example, page orientation, n-up printing or paper source) for reuse. For convenience, Quick Sets can be selected and saved from most printer driver tabs. You can also restore printer driver default settings by selecting Defaults from the Quick Sets drop-down list. Access Quick Sets from the Finishing tab in your printer driver.

Note If you are using Windows NT 4.0 or Windows 2000, you must have administrator privileges to save Quick Sets.

Using EconoMode or Draft Printing

EconoMode (or draft printing) allows the printer to use less toner on each page. Selecting this option may extend the life of your toner cartridge and reduce your cost per page, but will reduce print quality. Access EconoMode from the Finishing tab in your printer driver.

Note For non-Windows operating systems, this feature is available through HP Web JetAdmin (see HP Web JetAdmin).


Choosing Print Quality Settings

If you need advanced print quality, you can choose custom settings. Access the print quality settings from the Finishing tab in your printer driver.

Resolution Options:

Best Quality - ProRes 1200 for the best print quality.

Faster Printing - FastRes 1200, alternate resolution for complex graphics or faster output.

Custom - Allows you to specify print quality settings.

Note Changing resolution may change the formatting of your text.

Using Reduce/Enlarge Options

Reduce/Enlarge options allow you to scale your document to a percent of its normal size. You can also choose to scale your document to fit on any size of paper supported by the printer. Access Reduce/Enlarge options from the Effects tab in your printer driver.

Selecting a Paper Source

If your application supports printing paper by source, make the selections from your application. Application settings override printer driver settings. To select a paper source from your printer driver, access Source from the Paper tab. For Macintosh computers, select a paper source from the General options in your printer driver.

Optimizing for Media Types

If you are printing on thin or heavy paper, transparencies, or labels, optimize the printer for these media types. Access the optimizing feature from the Paper tab in your printer driver. For Macintosh computers, access the optimizing feature from the General options in your printer driver.

Note For non-Windows operating systems, this feature may be available through HP Web JetAdmin (see HP Web JetAdmin).

Restoring Default Printer Driver Settings

To restore default printer driver settings, click Defaults in the Quick Sets box of your printer driver.


Printing on Different Paper for the First Page

Printing on different paper for the first page of a print job is available only with the HP PCL 6 printer driver and the Macintosh LaserWriter driver. Access this feature from the Paper tab in your printer driver. For Macintosh computers, access this feature from the General options in your printer driver.

Some applications may also have this feature. Check with the application’s help.

Note The paper size for all pages of the print job must be the same in the driver. However, if the application supports printing on different paper for the first page, the settings in the application will override the driver.


Features in the HP LaserJet Device Configuration and HP LaserJet UtilityThe HP LaserJet Device Configuration and the HP LaserJet Utility give you access to a variety of features.

Note Settings in the printer driver and software application override printer settings made in the configuration utility. (Software application settings override printer driver settings.)

Accessing the HP LaserJet Device Configuration or HP LaserJet Utility

Windows

1. Select Start and then Programs.

2. Choose HP LaserJet 2200 and then select Tools.

3. Choose HP LaserJet Device Configuration.

Macintosh

1. Open the HP LaserJet folder.

2. Double-click on HP LaserJet Utility.

3. Select Printer.

4. Choose Settings to modify the printer defaults.

Configuration Report

Prints a list of the printer’s current settings, available resources, and installed options.

Demo Page

Print this page to quickly check that the printer is set up and printing correctly.

PCL Font List

Prints a list of all available PCL and PCL-XL fonts that are currently installed in the printer including any DIMM (dual in-line memory module) or permanently downloaded fonts.


Language

Click the down arrow, then select the language (for example; English, French, German) that you want used in device generated reports, such as the configuration report and the demo page.

Tray Lock

Tray Lock is a feature that allows you to “lock” a tray so that the only time the printer will draw from that tray is when it is specifically requested, or if a tray override was requested and all unlocked trays are empty. This is useful when you want to put special paper in a tray, such as letterhead. For example, if you are using “First Available Tray,” for the paper source and you lock Tray 1, the printer will only draw from the remaining trays, either Tray 2 or optional Tray 3, if it is installed. You can still print from the locked tray, but you must specify the source. See Selecting a Paper Source.

Note The feature will not allow you to lock all the trays. One tray must be “unlocked.”

Windows

1. Run the HP LaserJet Device Configuration or HP Web JetAdmin.

2. From the Tray Setup tab, select the tray you wish to lock.

Macintosh

For Macintosh computers, this setting is available in the HP LaserJet Utility. (See Accessing the HP LaserJet Device Configuration or HP LaserJet Utility).


Printing by Size of Paper

Note For printing by type of paper, see Tray Lock.

You can configure the printer to select paper by size (such as letter or A4), as opposed to source (a paper tray).

If you frequently use several different sizes of paper, once trays are set up correctly using the HP LaserJet Device Configuration, you do not have to check which size is loaded in each tray before you print.

To print by size of paper, do the following:

1. Be sure to adjust and load the trays correctly. (See the sections on loading paper, starting with Loading Media into Tray 1.)

2. From the Tray Setup tab in the HP LaserJet Device Configuration, select the paper size for each tray.

3. From the software or printer driver, select the desired size of paper. From a Windows application, click File and select Page Setup (software) or click File and select Print and then Properties (printer driver).

Note The size settings may also be configured from HP Web JetAdmin. See HP Web JetAdmin.

Settings in the printer driver and software application override printer settings made in the configuration utility. (Software application settings override printer driver settings.)

Save Settings to a File

This feature allows the current device settings to be easily saved to a file and later restored if desired. Click this button to save the currently displayed settings on all of the tabs to a file.

Retrieve Settings from a File

Click this button to retrieve a set of previously stored device settings from a file. After retrieving these settings, click OK or Apply to update all of the settings on the device with the retrieved values.


3 Printer Tips and Maintenance Overview

This chapter provides suggestions for high-quality and economical printing. It also lists special maintenance tasks for the toner cartridge and the printer.

Managing the UltraPrecise Toner Cartridge

Redistributing the Toner

Cleaning the Printer

ENWW Chapter 3 Printer Tips and Maintenance 61

Managing the UltraPrecise Toner Cartridge

HP Policy on Non-HP Toner CartridgesHewlett-Packard Company cannot recommend use of non-HP toner cartridges, either new, refilled, or remanufactured. Because they are not HP products, HP cannot influence their design or control their quality.

Toner Cartridge StorageDo not remove the toner cartridge from its package until you are ready to use it. The shelf life of a cartridge in an unopened package is approximately 2.5 years. The shelf life of a cartridge in an opened package is approximately 6 months.

CAUTION To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes.

Toner Cartridge Life ExpectancyThe life of the toner cartridge depends on the amount of toner that print jobs require. When printing text at 5% coverage, an HP LaserJet 2200 series toner cartridge lasts an average of 5,000 pages. This assumes the print density is set to 3 and EconoMode is off. (These are the default settings.)

Recycling Toner CartridgesTo install a new HP toner cartridge and recycle the used cartridge, follow the instructions included in the new toner cartridge box.

See HP LaserJet Printing Supplies for more information on recycling toner cartridges.

62 Chapter 3 Printer Tips and Maintenance ENWW

Redistributing the Toner

When toner is low, faded or light areas may appear on a printed page. You may be able to temporarily improve print quality by redistributing the toner. The following procedure may allow you to finish the current print job before replacing the toner cartridge.

1 Open the top cover.

2 Remove the toner cartridge from the printer.

WARNING!Avoid reaching too far into the printer. The adjacent fusing area may be hot!

CAUTIONTo prevent damage, do not expose the toner cartridge to light for more than a few minutes.

3 Rotate the toner cartridge and gently shake from side to side to redistribute the toner. (Do not tip the cartridge on end, or it might leak.)

CAUTIONIf toner gets on your clothing or hands, wipe it off with a dry cloth and wash clothing in cold water. (Hot water sets toner into fabric.)


2

1

3


4 Reinsert the toner cartridge into the printer and close the top cover.

If the print remains light, install a new toner cartridge. (Follow the instructions provided with the new toner cartridge.)

4


Cleaning the Printer

To maintain print quality, follow the cleaning procedure on the following pages every time the toner cartridge is changed or whenever print quality problems occur. As much as possible, keep the printer free from dust and debris.

Clean the outside of the printer with a lightly water-dampened cloth.

Clean the inside with a dry, lint-free cloth.

CAUTION Do not use ammonia-based cleaners on or around the printer. While cleaning the printer, be careful not to touch the transfer roller (located underneath the toner cartridge). Skin oils on the roller can cause print quality problems.

Using the Printer Cleaning ProcessDuring the printing process, paper, toner and dust particles can accumulate inside the printer. Over time, this buildup can cause print quality problems such as toner specks or smearing. This printer has a cleaning mode that can correct and prevent these types of problems.

Engine Cleaning

This process uses a transparency from Tray 1 to remove dust and toner from the paper path. Use this process if toner specks or dots appear on printouts. This process will provide a blank page which should be discarded.


Note For best results, use a transparency during this process. If a transparency is not available, use copier grade paper and not bond or rough paper.

Note During the engine cleaning process, the printer pulls the transparency into the printer and then stops. This is not a jam. The transparency will be slowly stepped through the printer to complete the engine cleaning.

To Start Engine Cleaning

1. Make sure the printer is turned on and in the ready state. Load a transparency in Tray 1.

2. Press and hold the GO button for 10-12 seconds.

3. Release the GO button. The lights will cycle from front to back until the cleaning process has completed.

Note If the GO button is not held long enough, the printer will print a demo page rather than perform the cleaning process.

4. Discard the blank page produced from the engine cleaning process.


Internal Cleaning Procedure Over time, particles of toner and paper will begin to accumulate inside the printer. This may cause print quality problems during printing. Cleaning the printer will eliminate or reduce these problems.

WARNING!Before clean

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