copyright © 2006, infinite campus, inc. all rights reserved. behavior letters & referrals
TRANSCRIPT
Copyright © 2006, Infinite Campus, Inc. All rights reserved.
Behavior Letters & Referrals
Copyright © 2006, Infinite Campus, Inc. All rights reserved.
Objectives:
Review Campus setup for behavior reporting and processing.
Learn the behavior referral process. Create a Behavior Letter from start to finish. Hands-on: lab time to create a letter from
scenario provided or to create one of your own.
Copyright © 2006, Infinite Campus, Inc. All rights reserved.
Campus Set Up for Behavior
Census > District Assignment Check Boxes and roles
User SecurityRights to the tools
Copyright © 2006, Infinite Campus, Inc. All rights reserved.
Check boxes
Behavior – Will be assigning behavior events, roles, and resolutions to students
By default, all people with an active district assignment at that school will appear in the referral list UNLESS Exclude Behavior Referral is checked.
Copyright © 2006, Infinite Campus, Inc. All rights reserved.
User Security – Discipline Rights
Admin/Clerical Behavior StaffAccess to all calendars is a local decision based on P&P
Teacher Behavior ReferralBehavior Referral –R, W, A, DNo rights to Behavior tab in Student Information>General needed.
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Referral Entry
Index>Behavior>Behavior Referral
Search for correct Student
Fill in appropriate info, Save
Referrals are then populated to student’s behavior tab
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Teacher Behavior Referrals Staff Name – Person in
charge of assigning resolutions as a result of the behavior event. (i.e. assistant principal, dean, etc….)
Referral Name – Person submitting the referral
Notify- will place a notice in the selected users Process Inbox.
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Referral Processing
Referrals appear in your Process Inbox
Click on Notice to view contact info, event detail
Click on Delete to remove from Inbox
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Referral Processing Deleting the referral
from Process Inbox does not remove the event – it is still recorded on the student’s Behavior Tab and will need to be fully processed with resolution, etc.
Referrals are automatically added as events to students’ behavior tab with no resolution and Role automatically defined as Offender.
Copyright © 2006, Infinite Campus, Inc. All rights reserved.
Behavior Letter Wizards
This wizard will walk you through the creation of a behavior query and a letter format. You can print an existing letter for a given effective date or for a date range. If an effective date is used, a letter will be generated for each student that meets any of the trigger criteria with a behavior event on the effective date. If a date range is used, a letter will be triggered for each student that meets or exceeds any of the trigger criteria with a behavior event within the date range.
Copyright © 2006, Infinite Campus, Inc. All rights reserved.
Behavior Letter Wizard – New Letter Enter Name for letter Choose Event(s) Choose Resolution(s) –
blank will count events with ANY or NO resolution
Specify Count(s) needed to trigger letter
Check boxes as appropriate to turn on options to display on the behavior summary on the letter.
Save to User or Group Account
Click Letter Format to move to next step
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Behavior Letter Composition Compose letter using
basic formatting tools. Leave some space at top to separate body from address
Insert Data Elements and Sub Reports as needed.
Sub Reports will only display the Events and criteria specified if “triggering event only” was selected on previous screen
Organize to User Account if not sharing, to appropriate Group if letter is to be shared.
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Generating Behavior Letter
Choose Letter type Choose Effective
Date (generates letter for students meeting or exceeding criteria on date specified) or Date Range (for students meeting criteria within range specified)
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Behavior Letter Example
Lists only Bus events Lists staff name per checkbox
Fills Data Fields
Includes comments per checkbox
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Review
How do you prevent staff from appearing in the Referral dropdown list?
Where do Referrals appear? How do you process Referrals?
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Review
What criteria would you use if you wanted to send a discipline letter to someone who had three out-of-school suspensions and was about to be expelled?
What will display if you choose the Behavior Sub Report?
Copyright © 2006, Infinite Campus, Inc. All rights reserved.
Q&A/Lab Time