copyright 2007, paradigm publishing inc. excel 2007 chapter 3 backnextend 3-1 links to objectives...

Copyright 2007, Paradigm Publishing Inc.

EXCEL 2007Chapter 3

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LINKS TOOBJECTIVES

• Change Column Widths & Row Heights

• Insert Rows & Columns

• Delete Cells, Rows & Columns

• Clear Data• Format Data• Format with Mini

Toolbar• Preview a

Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary

Microsoft Excel 2007 – Level 1

FORMATTING AN EXCEL WORKSHEET


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Performance ObjectivesPerformance Objectives

• Change column widths• Change row heights• Insert rows and columns in a worksheet• Delete cells, rows, and columns in a

worksheet• Clear data in cells• Apply formatting to data in cells• Apply formatting with the Mini Toolbar• Preview a worksheet• Apply a theme and customize the theme

font and color• Format numbers • Repeat the last action• Automate formatting with Format Painter• Hide and unhide rows and columns


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Changing Column WidthChanging Column Width

Point to boundary line so Point to boundary line so mouse pointer changes tomouse pointer changes to

Width shows the Width shows the number of

characters that will fit in any cell in the column

Using Column Boundaries

Multiple column widths can be changed at the same time by selecting adjacent

columns first

Click and drag left or rightClick and drag left or rightto increase or decrease size

double-click = adjust to longest entry


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Changing Column Width…/2Changing Column Width…/2

Using Column Width Dialog Box

Click the Home

button

… then Format, Column width

Type the cell width in the text box


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Changing Row HeightChanging Row Height

Height showsHeight shows point measurement72 points in a vertical inch

Using Row Boundaries

Multiple row heights can be changed at the same time by selecting adjacent

rows first

Drag boundary lineDrag boundary lineup or downup or down

between headers to between headers to increase or decrease row height


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Changing Row Height…/2Changing Row Height…/2

Using Row Height Dialog Box

Click the Home

button

… then Format, Row

Height

Type the row height in the text box


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Inserting Cells, Rows & ColumnsInserting Cells, Rows & Columns

Select more than one row or column to insert more than one

Click the Home tab

… then click the Insert button

arrowand choose

Rows are inserted above the selected cell(s)

Columns are inserted to the left of the selected cell(s)

Then Choose option


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Select cells, rows, columns

Click the Home tab

… then click the Delete button

arrow,and choose

Then Choose option

OR

and click Delete

Select cell(s), row(s), or column(s) to delete

Deleting Cells, Rows & ColumnsDeleting Cells, Rows & Columns


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Clearing Data in CellsClearing Data in Cells

Select desired cells

OR

Click Clear button,Clear contents

Press Delete key to delete contents

Click the Home tab

Select desired cells


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Format DataFormat Data

Font

Font Size Increase or decrease font size

Bold, Italic, Underline, Border, Fill color, Font color

Home tab, Font group buttons apply formatting to selected cells


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Format with the Mini Toolbar

Click in the Mini Toolbarto apply formatting

Double-click in a cell, select its data; the Mini Toolbar appears above the

selected data


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Aligning Data

Click Home tabthen use buttons

in Alignment Group

Default AlignmentText aligns to the left

Numbers align to the right

Left align, Center, Right align, Decrease or increase indent

Merge and Center

Wrap Text

OrientationAlign top, center, bottom


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Aligning Data…/2Aligning Data…/2

Example – Merge and Center button

1) Type text in left column2) Select columns to merge and center3) Click Merge and Center button


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Aligning Data…/3Aligning Data…/3

Example – Wrap text

1) Type text and select cell2) Click Wrap text button

Press Alt + Enter to force a new line

within a cell

OR


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Previewing a Worksheet

Click Office,Print, then

Print Preview

OR

Ctrl + F2

OR

Click Print Preview button in

Quick Access toolbar


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Previewing a Worksheet…/2

Print, Page Setup, Zoom, Show Margins, Close Preview


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Changing the Zoom SettingChanging the Zoom Setting

Zoom Slider Bar at right side of Status

bar

Drag Slider to change

percentage

OR

Click on percent to open Zoom dialog

box

Zoom dialog box


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Applying a ThemeA Theme is a set of formatting

choices including colors, fonts and effects

Click the Page Layout tab,

then the Themes buttonChoose a Theme


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Formatting NumbersFormatting Numbers

Click a category and a format, then

OK

Click in the Numbergroup

ORClick Number dialog box launcher to open Format Cells dialog box

Default format is ‘General’ (right-aligned, decimals, no commas - unless typed, 10-point

sans serif)


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Indent, Align and Rotate Data

Click the Alignment dialog box launcher

Set Horizontal

and Vertical Alignments

Control how text fits in a

cell

Rotate text


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Changing the FontChanging the Font

ORORUse Font

Group buttons

OR

Click to open Format Cells dialog box

Choose font options


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Adding BordersAdding Borders

Click to open Format Cells dialog box,

then click the Border tab

Click the Borders

button arrow

OR


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Adding Shading and a PatternAdding Shading and a Pattern

Click to open Format Cells

dialog box, then click the Fill tab

Click the Fill button arrow

OR


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Repeating the Last ActionRepeating the Last Action

Ctrl + YCtrl + Y

Use the Repeat command:

Press F4

OR

To repeat the last action


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Format PainterFormat Painter

Click the Format Painter button.

Double-clicking the Format Painter button allows you to apply formatting

in more than one location. Turn off by re-clicking the Format Painter

button

Select cells with desired formatting

Select cells to which you want the formatting applied


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Hide and Unhide Columns & Rows

Click on Format button in the Cells group

Point to Hide and Unhide then choose

rows, columns or sheets

Select column, row or sheet to be hidden

To unhide, select adjacent columns, rows, or sheets, choose unhide option


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Features SummaryFeatures SummaryHow do you show print preview?

Ctrl + F2

OR

Click Print Preview button in

Quick Access toolbar


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How do you display the Row Height and Column Width dialog boxes?

Features SummaryFeatures Summary

Home tab, Format button


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How do you insert and delete cells, rows and columns?


Click Insert Button

Click Delete Button

Select cells, then …

OR


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How do you change the zoom setting?


Click on percent to open Zoom dialog

box

Zoom dialog boxDrag Slider with

mouse

OR


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How do you clear cell contents?


Press Delete key

OR

Click Clear button,

Clear contents

Select desired cells, then


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How do you format and align cells?


Use Format buttons

Use Alignment buttons


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How do you apply themes ?


Click the Page Layout Tab

then the Themes buttonChoose a Theme


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How do you Format numbers?


Use buttons in Numbers group

OR

Click Number group dialog box launcher to open Format Cells dialog box


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How do you display Hide and Unhide?


Click on Format button in the Cells group


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How do you repeat the last action?


Ctrl + YCtrl + Y

Press F4

OR


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How do you use the Format Painter?


Click Format Painter button

Select cells with desired formatting

Select cells to which you want the formatting applied


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Coming NextComing Next

ENHANCING A WORKSHEET

copyright 2007, paradigm publishing inc. excel 2007 chapter 3 backnextend 3-1 links to objectives...

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