copyright 2007, paradigm publishing inc. word 2007 chapter 7 backnextend 7-1 links to objectives...

Copyright 2007, Paradigm Publishing Inc.

Word 2007Chapter 7

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7-1

LINKS TO

OBJECTIVES

• Create, Edit, and Format a Table

• Change Table design & layout

• Sort text in a table• Perform

calculations on data in a table

• Create & format a SmartArt diagram

• Create & format a SmartArt organization chart

• Features Summary

CREATING TABLESAND SMARTART

Microsoft Word 2007 - Specialist

Chapter

7Chapter

7


Word 2007Chapter 7

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OBJECTIVES








Performance ObjectivesPerformance Objectives

• Create, edit, and format a table

• Change table design and layout

• Sort text in a table

• Perform calculations on data in a table

• Create and format a SmartArt diagram

• Create and format a SmartArt organization chart


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OBJECTIVES








Creating a TableCreating a Table

OROR

Insert tab, Table,drag to select

desired number of

rows & columns

specify the desirednumber of columns

and rows

click


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Table FeaturesTable Features

Each row- numbered

Eachcolumn

- lettered

Eachcell

named

Column Markers

Table Move Handle

Resize Handle

End-of-RowMarkers

End-of-Cell Markers

Gridlines

B1B1C2C2


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Entering Text and Moving the Insertion PointEntering Text and Moving the Insertion Point

position insertion point

key text

TAB key to move to next cell

|

Shift + TAB key to move to previous cell

|

(down) arrow key to move to next row

|

(up) arrow key to move to previous row

|

pressing TAB herecreates a new row

|

press Ctrl + TAB to moveto a tab stop within a cell

text that does notfit will wrap

Enter - to nextline within cell

Ctrl + Enter inserts page break

to move with the mouse, click in the desired cell


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Changing the Table DesignChanging the Table Design

Predesigned Styles

Click to show more

Adds formatting

Fine tune or make your

own


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Selecting Cells with the MouseSelecting Cells with the Mouse

cell selection bar

row selection barselect a column

adjacent cells- hold down left mouse button- drag to last cell

all cells in a table- click the table move handle

text within

text within a cell- hold down left mouse button- drag over text


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Selecting Cells with the KeyboardSelecting Cells with the Keyboard

select a columnShift + Down Arrow

next cell’s contentsTAB

previous cell’s contentsShift + TAB

entire tableAlt + 5

adjacent cells or columnsShift + arrow


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Changing Table LayoutChanging Table Layout

Select cell, row, Select cell, row, column, or tablecolumn, or table

Change Change alignment of alignment of selected cellsselected cells

Insert columns Insert columns or rowsor rows- above, below,- above, below,left, rightleft, right

Delete columns Delete columns or rowsor rows

Table Tools Layout tabTable Tools Layout tab

Always select firstClick Undo button if you make a

mistake

Merge or Merge or split cellssplit cells

Change size Change size of cellsof cells


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Merging and Splitting CellsMerging and Splitting Cells

Merging Cellsafter selecting cells – Layout tab, Merge Cells

Splitting Cellsafter selecting cells – Layout tab, Split Cells

You can also splitYou can also splita table into twoa table into two

tables withtables withLayout tab,Layout tab, Split Table Split Table

click desired

numbers, then

click OK


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Customizing Cell SizesCustomizing Cell Sizes

using the Ruler drag table column marker

using gridlines

drag or double-click

Table Propertiesbutton

change Row Heightchange Row Heightusing same methodsusing same methods


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Customizing Cell Sizes … /2Customizing Cell Sizes … /2

using AutoFit

change Row Heightchange Row Heightusing same methodsusing same methods


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Changing Cell AlignmentChanging Cell Alignment

click desiredalignment button

Select cells


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Changing Cell Margin MeasurementsChanging Cell Margin Measurements

Table Tools

Layout tab,Cell

Margins

Entire table

Selectedcells

click

Table Tools Layout tab, Properties


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Changing Cell DirectionChanging Cell Direction

click multiple times to change

direction

Select cells

click

start

Table Tools Layout, Text Direction

nextclick

next click


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Changing Table AlignmentChanging Table Alignment

Table Tools Layout tab, Properties

Horizontal alignment


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Changing Table SizeChanging Table Size

drag resize handle


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Moving a TableMoving a Table

insertion point positioned inside table

point to move handle and dragtable to desired location

consider changing to Print Layout consider changing to Print Layout view and changing the Zoom to view and changing the Zoom to

Whole PageWhole Page


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Converting Text to a TableConverting Text to a Table

Text separated by a comma, tab, or Text separated by a comma, tab, or other separator can be converted to other separator can be converted to

text in a table.text in a table.

select text, Insert tab, Table,Convert Text to Table


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Converting a Table to TextConverting a Table to Text

Text in table can be converted to lines Text in table can be converted to lines of text separated by a comma, tab, or of text separated by a comma, tab, or

other separator.other separator.

select table, Table Tools Layout tab,Convert to Text


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Sorting Text in a Table

Select desired rows in table, Table Tools Layout tab, Sort


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Performing Calculations in a Table

Click in table, Table Tools Layout, Formula

Check or type formula

Choose number format

Change formula


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OBJECTIVES








Creating SmartArt

Predesigned diagrams and organizational charts

Various ways to present

data


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Insert and Format SmartArt

Insert tab, SmartArt

Double-click desired choice


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OBJECTIVES








Insert &Format SmartArt…/2

Type into SmartArt Text pane to complete image


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Insert &Format SmartArt…/3

Two different ribbons after SmartArt is inserted

Change SmartArt styles, layouts, add objects

Change sizes, shapes, WordArt styles


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Create an Organization Chart

Insert tab, SmartArt, Hierarchy

Double-click choice


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Fill in the Organization Chart


or here

To create a new line within a box, press Shift + Enter

Type text here


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How do you display the Insert Table dialog box?

Features Summary

Insert tab, Table

button,Insert Table

…

click


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How do you move the insertion point to the next cell?

Features Summary

TAB key to move to next cell

|


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OBJECTIVES








How do you move the insertion point to the previous cell?

Features Summary

Shift + TAB key to move to previous cell

|


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OBJECTIVES








How do you insert a page break within a table?

Features Summary

Ctrl + Enter or Insert, Break,Page Break


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OBJECTIVES








How do you select all cells in a table?

Features Summary

click the table move handle


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Select the desired column,Table Tools Layout tab, Delete button

How do you delete a column in a table?

Features Summary


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Select the desired column,Delete key on keyboard (not button)

How do you delete the contents of all the cells in a column of a table?

Features Summary


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OBJECTIVES








How do you display the Table Properties dialog box?

Features Summary

Table Tools Layout tab,

Propertiesbutton


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OBJECTIVES








How do you split a cell into two cells?

Features Summary

Select the cell,Layout tab, Split Cells

click desired

numbers, then

click OK


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OBJECTIVES








How do you convert a table to text?

Features Summary

Select table, Table Tools Layout tab,Convert to Text


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OBJECTIVES








How do you insert a SmartArt diagram into a document?

Features Summary

Insert tab, SmartArt, All or List



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OBJECTIVES








How do you insert a SmartArt organization chart into a document?

Features Summary




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OBJECTIVES








Coming NextComing Next

MERGING DOCUMENTS

Chapter

8Chapter

8

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