copyright © 2013 pearson education, inc. publishing as prentice hall. 1 skills for success with...

Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 1

Skills for Success with Office 2010 Vol. 1 , 2e

PowerPoint Lecture to AccompanySkills for Success with Microsoft® Office 2010

Vol. 1, 2e

Word Chapter 2Format and Organize Text



Introduction

• In Skills 1–10, you will:– Skill 1 – Set Document Margins– Skill 2 – Align Text and Set Indents– Skill 3 – Modify Line and Paragraph

Spacing– Skill 4 – Format Text Using Format

Painter– Skill 5 – Find and Replace Text



Introduction

• In Skills 1–10, you will:– Skill 6 – Create Bulleted and Numbered

Lists– Skill 7 – Insert and Format Headers and

Footers– Skill 8 – Insert and Modify Footnotes– Skill 9 – Add Citations– Skill 10 – Create Bibliographies



IntroductionUsing Skills 1-10 will enable you to create documents like these:



Introduction

Work with citations, footnotes and bibliography



Skill 1: Set Document Margins

Cambria font and Bold applied

Margins The spaces between the textand the top, bottom, left, and right edgesof the paper.

Each of the margins can be adjustedindependently of the other margins



Skill 1: Set Document MarginsOn the Page Layout tab in the PageSetup group, click the Margins button.

Margins gallery

Custom Margins command




Page Setup dialog box

New document margins

Page Setup dialog box provides document formatting options, some ofwhich are not available on the Ribbon.




Margins adjusted

Landscape orientationthe printed page width is greater than the page height

Portrait orientationThe printedpage is taller than it is wide



Skill 2: Align Text and Set Indents

Title centered between the left and right margins

Horizontal alignmentThe orientation ofthe left or right edges of the paragraph—for example, flush with the left or rightmargins.

Indents The position of paragraph linesin relation to the page margins.




Paragraph text no longer justified

Paragraph text aligned with left margin




Paragraph dialog box

First line indent set to 0.5 inches

The Paragraph dialog box displays commands that are not available on the Ribbon.




First lines indented 0.5 inches

First line indent The location of thebeginning of the first line of a paragraphin relationship with the left edge of theremainder of the paragraph



Skill 3: Modify Line and Paragraph Spacing

Line Spacing set to 1.15

Line SpacingThe vertical distance between lines of text in a paragraph and can be adjusted

Paragraph SpacingThe vertical distance above and below each paragraph and can be adjusted




12 point spacing after the paragraph




Manual line break symbol

Manual Line BreakA line break that moves the remainder of the paragraph to a new line while keeping both lines in the same paragraph




Subheading moved to new page

Nonprinting text indicates manual page break location

Manual Page BreakA manual break that moves text to a new page



Skill 4: Format Text Using Format Painter

Format Painter button

Format PainterCopies text formatting from one place to another




Paragraph formatting applied with Format Painter




Small caps selected

Small caps preview




Formatting applied to subheading

Paragraph formatting applied with Format Painter



Skill 5: Find and Replace TextFind commandUsed to locate words or phrases quickly

Find button

Replace CommandUsed to replace words or phrases one at a time or all at once

Search box

Navigation pane

Located words are highlighted



Skill 5: Find and Replace Text

garden removed

Navigation Pane and Search box cleared




Word to find

Word replaced

Search is complete

Replacement word




Number of replacements made (7)

Roof top garden replaced with roof garden



Skill 6: Create Bulleted and Numbered Lists

Bulleted list

Bulleted ListA list of items with each item introduced by a symbol – such as a small circle or check mark –and presented in any order

Numbered ListA list of items with each item introduced by a consecutive number or letter to indicate steps, a sequence of actions, or chronological order




Line spacing and indent increased

Spacing added after last item in list




Numbered list




List item moved and renumbered

Paste Options button



Skill 7: Insert and Format Headers and Footers

Design tab

Page number gallery

Headers and Footers can include text, fields, and graphics




Page number in header




Date and Time dialog box




No header information on first page

No footer information on first page



Skill 8: Insert and Modify Footnotes

Footnote inserted

Footnote line

FootnoteA reference placed at the bottom of the page

EndnoteA reference placed at the end of each section of a document




Footnotes numbered sequentially




Footnotes are renumbered




Footnote font size increased

Most style manuals call for the footer textto be the same size as the document text.

By default, the footnote font size is smallerthan the font size in the rest of the document



Skill 9: Add Citations

List of sources used in other documents

CitationA note in a document that refers the reader to a source in the bibliography

List of sources used in current document

Preview of bibliography entry

Citation field in text




Type of source is Book

Book information




Chicago style citation

Page number added

Citation field




Article in a periodical



Skill 10: Create BibliographiesBibliography gallery

BibliographyA list of sources referenced in a report, and is listed on a separate page at the end of the report

In a bibliography different titles for the sources page include Works Cited, Bibliography, or Sources.



Skill 10: Create BibliographiesBibliography field

Title centered

Hanging indent applied to sources



Skill 10: Create Bibliographies

Edit button

City field edited



Skill 10: Create Bibliographies

Click to update field

Bibliography field updated



Skills for Success

• In Chapter 1, you practiced the following skills:– Skill 1 – Setting Document Margins– Skill 2 – Aligning Text and Set Indents– Skill 3 – Modifying Line and Paragraph

Spacing– Skill 4 – Formatting Text Using Format Painter– Skill 5 – Finding and Replacing Text



Skills for Success

– Skill 6 – Creating Bulleted and Numbered Lists– Skill 7 – Inserting and Formatting Headers and

Footers– Skill 8 – Inserting and Modifying Footnotes– Skill 9 – Adding Citations– Skill 10 – Creating Bibliographies



More Skills for Success

• You may want to practice the following More Skills:– More Skills11 – Record AutoCorrect Entries– More Skills 12 – Use AutoFormat to Create

Numbered Lists– More Skills 13 – Format and Customize Lists– More Skills 14 – Manage Document

Properties



Congratulations

• You have now completed all Skills for Word Chapter 2



All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic,

mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.

Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall

copyright © 2013 pearson education, inc. publishing as prentice hall. 1 skills for success with...

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