copyright cindy salyers, amy winkel 2005. this work is the intellectual property of the authors....
TRANSCRIPT
![Page 1: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/1.jpg)
Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the authors. To disseminate otherwise or to republish requires written permission from the authors.
![Page 2: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/2.jpg)
My Advisees:Helping Faculty and Professional Advisors Access and Manage Student Information
Track 2: Enterprise Computing and Information Systems
presenters: Amy Winkel, Cindy Salyers
![Page 3: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/3.jpg)
Urban Campus
![Page 4: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/4.jpg)
University of Minnesota
• 4 campuses—Twin Cities, Duluth, Morris, and Crookston and a collaborative center in Rochester
• more than 370 fields of study• 65,247 undergraduate, graduate,
professional and non-degree students (FY2005)
![Page 5: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/5.jpg)
Information Management Systems
Mission: to provide information solutions to support improved decision-making
IMS supports two environments:
• Data Warehouse allows users to extract data for their specific needs
• UM Reports contains pre-built reports to serve faculty and staff
![Page 6: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/6.jpg)
Secure Log-On
![Page 7: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/7.jpg)
Appropriate Use
• First time users must accept the appropriate use agreement
• Agreement is renewed annually
![Page 8: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/8.jpg)
UM Reports Inventory
• Finances - 53 reports
• Human Resources and Payroll - 66 reports
• Student and Instruction - 136 reports
Many of these reports also include “drill-through” reports, so the actual number is much higher.
![Page 9: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/9.jpg)
New User Profile
![Page 10: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/10.jpg)
Advisor Home Page
![Page 11: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/11.jpg)
Advisor Access to Student Data Who are My Advisees?
What information is available?
Traditional Report Access:• List Reports – one college at a time• Individual Student Reports - One student at a time• Formal access to private student data required
![Page 12: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/12.jpg)
Traditional College Report
• Prompts – picking the right choices
• Re-sort report
• Need to run report for multiple colleges
![Page 13: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/13.jpg)
Advisor Home Page
![Page 14: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/14.jpg)
Student Roster prompt 1
![Page 15: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/15.jpg)
Student Roster prompt 2
![Page 16: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/16.jpg)
Student RosterPrompt 3
![Page 17: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/17.jpg)
Student Roster prompt 4
![Page 18: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/18.jpg)
Student Roster
![Page 19: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/19.jpg)
Save to Excel
![Page 20: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/20.jpg)
• Multiple Advising Models-Faculty, Professional Advisors, Advising Committees-Cross-Collegiate Advising, Freshman Advising
• Variation in Advising Loads and Student Type-Loads may vary from 3 – 700 students-Undergraduate, Graduate, Professional School Students
• Access to Private Student Data-U of MN Faculty do not have access to enterprise systems-Access to private data required
• “Fresh” Data/Usable Data-Data ‘as of the end of business yesterday’ – get the data when you
need it-Display in meaningful format
TASK: Develop a web based delivery system to provide University of Minnesota “advisors” with easy and efficient access to advisee information.
![Page 21: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/21.jpg)
Advisor Toolkit – resources for student success
• Who are my advisees?• One stop access – list of all students• Sub-divide/sort students by groups as needed• Student photos
• Access to pertinent academic information• Academic record – links to other reports. • Effective monitoring and early warning systems
– Student success and persistence• Timely progress towards degree
– Pre-registration preparation – No Enrollments– Leave of Absence
• Easy communication with students• Email – individual and group• Mailing Addresses
• Quick links to related enterprise systems• Web Based Degree Audit System • Portfolio
• Graduated Students• Letters of Reference• History of Graduates
![Page 22: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/22.jpg)
Solution: My Active Advisees - Suite of Reports
![Page 23: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/23.jpg)
Advising Model – Faculty
![Page 24: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/24.jpg)
Advising Model – Student Service Staff
![Page 25: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/25.jpg)
Advising Model – Cross College Advising
![Page 26: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/26.jpg)
Advising Model – PreMajor and Departmental Advising
![Page 27: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/27.jpg)
Advising Model – Honors/Advanced High School Student Advising
![Page 28: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/28.jpg)
Drill Through to Student Detail
![Page 29: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/29.jpg)
Undergraduate Advisees
![Page 30: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/30.jpg)
Sort Functionality
![Page 31: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/31.jpg)
Degree Candidates
![Page 32: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/32.jpg)
Apply to Graduate
![Page 33: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/33.jpg)
Monitor Academic Progress
![Page 34: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/34.jpg)
Drill Through Reports – Academic Detail
![Page 35: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/35.jpg)
![Page 36: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/36.jpg)
Academic Record
Registration Summary
Save Checked Rows to Excel
![Page 37: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/37.jpg)
Transcript
Class
Grade
Session
Term
![Page 38: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/38.jpg)
![Page 39: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/39.jpg)
Allowing for:• timely intervention• registration planning• monitoring leaves• preparing letters of reference
Additional Resources The Index Page is the jumping off point to
numerous reports
![Page 40: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/40.jpg)
Midterm Alert Policy
• Instructors in all 1000 level classes shall provide a midterm alert for students who appear to be in danger of receiving a grade of D, F, or N.
• Students receive an email notification for each alert
• Advisors get a copy of the email
![Page 41: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/41.jpg)
Proactive Advising - Midterm Alerts
![Page 42: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/42.jpg)
Proactive Advising: Midterm Alerts
![Page 43: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/43.jpg)
Registration Advising
![Page 44: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/44.jpg)
Graduated Students
![Page 45: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/45.jpg)
Graduated Students Report
![Page 46: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/46.jpg)
Additional Resources• The Index Page also provides direct
access to additional Enterprise Systems:
![Page 47: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/47.jpg)
Boeshans, Jacob
Harder, Nicole
Hubbell, Autumn
Oberhauser, Karen
On-Line Academic Progress Audit System - APAS
![Page 48: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/48.jpg)
Enterprise Link - PortfolioOberhauser, Karen
![Page 49: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/49.jpg)
Look to the Future• Advising Units – Administrative Oversight• Additional Reports
– Study Abroad– Grade Roster– Yearbook view of pictures by selected parameters
• Operational Analysis– Monitor advising loads– Student success
![Page 50: Copyright Cindy Salyers, Amy Winkel 2005. This work is the intellectual property of the authors. Permission is granted for this material to be shared for](https://reader030.vdocuments.net/reader030/viewer/2022032708/56649e675503460f94b6207c/html5/thumbnails/50.jpg)
Questions?
Business Systems Analysts:
Amy Winkel
Cindy Salyers
University of Minnesota
Information Management Systems