cordaid opening up - caroline kroon

CARE. ACT. SHARE. LIKE CORDAID.

CORDAID OPENING UP

OPEN DEVELOPMENT CAMP, NOVEMBER 2013

FIRST: THE BIG PICTURE

OBJECTIVES TRANSPARENCY STRATEGY

1. BUILD ON OUR REPUTATION OF TRUST

2. CREATE OPPORTUNITY FOR CO-CREATION & SHARING

3. PUBLICATION POLICY: OPEN UNLESS…

CORDAID & OPEN DATA NOVEMBER 8, 2013 OPEN DEVELOPMENT CAMP

2 TRACK APPROACH

PRINCIPLE: WE ARE CONTENT PROVIDER NOT AN ICT DEVELOPER

1. Visualising our project data in an accessible format on our website

2. Publish the data in a machine-readable, worldwide accepted standard


WHY

IATI IS A TOOL NOT A GOAL

• It’s a widely accepted standard -> leverage , big donors are already there

• It’s a platform for publication -> audience and part of a bigger movement

• It’s build on shared knowledge and codes -> it more or less suits current systems

• It’s continuously developing -> open for improvement

AND…..

Side effect: implementing the standard appeared also a tool for cleaning up our system


WHY

TRANSFORMING PROJECT INFORMATION TO COMMUNICATION

• It’s open source

• It’s a platform -> audience, part of a bigger movement

• It’s build on the principle of making project information accessible for everyone to read and enjoy

• It has extra’s: • the project update stream • activation tools

• Speed on innovation because of motivation and independance

BUT…..

• It was not integrated with our PMS system

EFFICIENT CONTENT FLOW

AN AUTOMATED INTEGRATED SYSTEM – “SINGLE SOURCE, SINGLE ENTRY – MULTI USE”

IATI standard

PMS system

CORDAID WEBSITE

Project updates SHAREONLINE

Data file


api


SINGLE SOURCE, SINGLE ENTRY

BUILD ON THE PRIMAIRY PROCESS

1. Program officers enter project data like always • Just change the requirements and add restrictions to standardise• Creates ownership on content and accountability towards partners• No interpretation by communication department

2. Stick to the standard project management process• No extra workload • Just more disciplined, structured and demand for conscious of publication• Advantage: it’s being used!

3. Adjust the PMS system to the IATI standard• Use the standard as a guideline -> less discussion• Make it realy user friendly• Make choices on reported information -> clean up!


DATA -> RELEVANT INFORMATION

ENRICHING THE DATA

+ Storytelling (context) and visuals

+ Partner information and logo’s

+ Goals and indicators

+ Timely and continuous -> quarterly uploads

+ Frequent local project updates

1. Visualize it

2. Dashboard


ORGANIZATION IMPACT

IMPLEMENTING OPEN DATA HAS EFFECT ON ALL PROCESSES …

Program officers- Data entry- Storytelling content- Visuals

Communication- Check content- Activate content- Reputation management

ICT- (re)desiging PMS- Dashboard development

Legal- Partner contract checks- Licensing

Implementing (local) partners- Updates in sync with narrative

reporting

Audit & Control- Data checks & process

Developers (extern)- Open4Change- Akvo- Columby- etc

M&E- Guidelines, monitoring goals & indicators- Sync oher reporting requirements

Services- Helpdesk- Functional management

ORGANIZATION REALITY


A CULTURE CHANGE ….

Yes…. But…..

Discipline…Safety…Politics…Data quality… Reputation…Contracts…Privacy…Skills…Too explicit…Relevance…Completeness…Consciousness…

…

Approach:

1. Have a small taskforce with management support

2. One step at a time…

3. Internet is not paper

4. Focus on the opportunities, not the challenges

5. Proof of the pudding is in the eating…

6. Don’t expect it to be perfect, it’s a process

7. Digital innovation is a continuous process

8. Make it simple to use and look great!

cordaid opening up - caroline kroon

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