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GOVERNMENT OF KERALA

KERALA FOREST DEPARTMENT

PUNALUR DTVISION

PC2-2525119 Dated z 23.07.2019.

E-TENDER NOTICE

The Divisionat Forest Officer, Punatur for and on behalf of the Governor of Kerata

invites separate online e-tenders from registered etigible contractors/bidders having a valid

and active registration with Kerala Forest Department in pursuance of G.0(Ms) No.

26/2077 /F&WLD dated 20.05.2077 for the execution of works noted in the schedule attached

below. The tenderer is bound to comply with the terms and conditions in force, besides the

conditions that will be framed by the Government in future in connection with this tender.

Tender documents and tender schedules may be downloaded free of cost from the e-GP

website www.etenilers.kerala.aov.in A11 bid/ tender documents are to be submitted online

onty and in the designation online cover(s)/envelope(s) on the www.etenders.kerala.oov.in

website. Bids shatt be accepted only through online mode www.etenders.kerala.gov.in

website and tenders submitted manuatly/ through post will not be entertained. Late online

The quantities mentioned in the table are approximate and on actual execution the

quantity may vary. Online tenders/bids are be accompanied with a preliminary agreement

executed in Kerata Stamp Papers worth Rs. 200. Tenders/bids received online without the

scanned copies of retevant documents, preliminary agreement wilL not be considered and

shall be summarity rejected. Any further clarification on this tender can be had from

NIC/the e-tender Help Desk number avaiiable in the www.etenders.kerata.qov.in and from

the office of the Divisional Forest 0fficer, Punalur during working hours. The details

regarding e-payment (Bidder's Bank Account Number where he/she is having core banking

facility and e-mail ID) shoutd be submitted along with the tender. Tenders without these

details will not be accepted. Technical bid and financial bid shalt be submitted in their

respective designated ontine covers.

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The Forest Department witt not be responsible for any inconvenience or toss to the

Bidder while upLoading/ downloading the bid.

The successful tenderer shoutd execute an agreement in the prescribed format in a

stamp paper worth Rs. 200/- within 15 days from the date of intimation of acceptance of the

tender after furnishing security deposit equat to 10% of the tender amount or Rs. 5,00,000/-

whichever is less. If the notified date of tender happens to be a holiday the tender will be

conducted on the very next working day at the same place and time. Details of tender are

furnished betow in the schedute.

SCHEDUTE

The other details reqardinq this e- tender are as fottows:

(1) SaIe of tender documents

(2) Classification of bidder

(3) Name of Division

(4) Period of completion of work

: Can be d.ovmloaded from the websitewww. etender s.k er al a. q ov.in

: 'C' Class and above

: Divisional Forest Office, funalur

: Titt 30th June 2022 fromthe date of agreement.

: 30.07.2019, 17.00 hours

: 03.08.2019 11.00 hours

(5) Date from which the tender wilt be available z 23.07.2019, 17.00 hoursin website

(6) Last date of receipt of tender

(7) Date of opening of tender

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sl.No.

Tender No. Name of work Extentha

PAC(Lakhs)

EIqD

(Rs.)Cost of tender

lorm(Rs.)

7

9/2079-20Raising 2019 CompensatoryAfforestation Plantation atChudalakkunnu in Punnala ForestStation of Pathanapuram Rangeand 1't year maintenance during2079-20, Second year maintenance2020-21& Third year maintenance2027-22.

10.20Ha.

4.44 77,1,00/- 1.,000/ -

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CONDITION

At[ provisions in G0 (MS) 2612017 F&WID dated 20.05.2017 regarding tender system inKerata Forest Department, Kerala'Forest Act 1961 and Witdtife Protection Ad 7972will be appticabte to the tenderer.

Bidders shall remit the tender document fee and the Earnest Money Deposit using onlinepayment option of e-procurement system onty and submitted through the internet onlinebanking of State Bank'of India or through NEFI for other banks. Bidders opting for NEFT

facitity of online payment are advised to exercise this option at leaSt 72 hours before theclosing date of bid to ensure that payment towards tender document fees and EMD are

credited and a confirmation is reflected in the e-procurement system. The ontine NEFT

remittance form provided by e-procurement system for haking a NEFT transaction is not a

payment confirmation. Kerala Forest Department /MC/ SBI shall not be responsible for anykind of delay in payment status confirmation.

Bidders are requested to submit scanned copy of the following documents - Registrationcertificate duly attested by Gazetted Officer, preliminary agreement executed in Kerala Stamppaper worth Rs. 200/-, duly fitted up proforma for availing e-payment by Online.Subsequently the hard copy of attested copy of Registration certificate, preliminary agreementin original and tender document woutd be submitted offine in a sealed cover superscribingthe name of work anil tender number to the office of the Divisionat Forest Officer, Punalurthrough speed post / registered post as prescribed in the time schedule, failing which such'

tenders wilt be rejected.

The bidding authority deserves the right to modify / cancel any / att bids without assigningany reason. The Forest Department witt not be responsible for any error tike missing ofscheduled data while downloading by the bidder and non receipt of documents.

Any further clarifications on this tender can be obtained from NiC/ the

e-tender Hetpdesk number available in the www.etenders.kerala.oov.inwebsite and from this

office during the office hours. The detaits regarding e-payment (Bidder's bank account number

where he/she is having core banking facility and email ID) shoutd be submitted along with

the tender. Tenders without these detaits will not be accepted.

The Forest Department will not be responsible for any inconveniences or loss to the Bidderwhile uploading/ downloading the bid.

7. The tender/bids shalt be opened online at the office of the Divisional Forest 0ffice, Punalur inthe presence of bidders / their representatives who wish to attend at the above address. If thetender opening date happens to be a hotiday or non working day due to any other validreason, the tender opening process wiLt be done on the next working day at same time andplace.

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6.

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77.

All other existing conditions related to e-ender in Kerala Forest Department and P14ID witt beapplicable in this e-tender also.

Further details can be had from the office of the Divisional Forest Officer, Punalur / RangeForest Officer, Anchat & Pathanapuram during office hours.

The tender form shall be used only by the person in whose name it is issued and for thework specified in the Schedule attached to the tender form.

Before submitting the tender, the tenderer is expected to study and scrutinize atL theconditions in the agreement to be executed, the draft of which can be had for perusal at theDivisional Forest 0ffice on any working day during office hours. They are also requested tostudy the detailed tender conditions attached to the tender document. No plea of ignoranceof the agreement conditions or no complaint regarding the said conditions received afterputting in the tender witt be entertained

Before submitting the tender the tenderer shall visit the area of work to study aII the fietdconditions and nature of work and quote his rate accordingly. No enhancement in rate due toany reason witt be entertained thereafter.

73. The tenderer shall quote in the appropriate column in the tender a firm percentage of PACamount for raising the plantation or as in the Schedule both in figures as well as in words. Inthe case of the tenderer quoting different total rate in words and figures also, lower of thesame only be considered valid and shall be binding on him/her. If the Kerala ForestDepartment feels that the total amount quoted or item wise rate of any of the items quoted isunworkable due to variance to the lower side to an abnormal level with the Kerala ForestDepartment's estimated rates, the tenderer may be required to furnish satisfactoryexplanation on the above respect. In such an event, the Kerala Forest Department has theoption to collect a Speciat/Extra Security Deposit to the tune of 10% of the quoted amountsubject to a maximum of Rs. 30,000/- (Rupees Thirty Thousand Only) from the tenderer beforeissuance of confirmation orders. If the explanation furnished is not found satisfactory or noexplanation is furnished, the Kerala Forest Department has the right to deny the offer of workto the tenderer even though he/she is the lowest tenderer.

74. Tender received after the specified date and time or received without the requisite enclosuresor tenders not written up in proper order or form will not be honoured.

15. AII the corrections in the tender form shall be initialed by the tenderer himself.

76. Part I of the tenders received in due time witt be opened by the Divisional Forest 0fficer or hisdeputy at his office at 11 a.m on 03.08.2019 in the presence of such of the tendererspresent on that occasion.

77. Part-II tenders (price bid) of the tenderers whose Part-I tenders have been accepted only witlbe opened subsequently. The time and place of opening of the Part II tenders wilt beannounced immediately on the acceptance of the Part I tender.

18. The tenders received in due time witl be opened by the Divisionat Forest Officer or his deputyat his office at the time specified in the presence of the tenderers present on that occasion.

1,g. The lowest tender wilt ordinarily be accepted, but the authority competent to accept the' tender reseryes to himself the power of accepting or rejecting any tender without assigningany reason therefore.

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No tenderer wiLl be permitted to withdraw his offer within three months from the date ofopening of the financiat bid.

The tenderer whose tender is accepted witt be informed regarding acceptance of his tender bya Confirmation Order issued by registered letter bearing the address mentioned in the tender.The successfut tenderer, within 15 days of receipt of confirmation of his tender, sha[ have toexecute an agreement in the prescribed form [Appendix 11] on a proper non-judiciat stamppaper (worth Rs.200/-) to be supptied by him at his cost. If the Contractor fails to execute theagreement during the period, the tender witt be cancetled, and the Ernest Money Depositsubmitted by the tenderer shall stand forfeited to the Kerala Forest Department. The work wiIIbe carried out at the risk and cost of the tenderer or through any other method (includingthrough the next higher tenderer). The loss, if any, to the Government consequent to thedefault, if not paid by the defaulter within a reasonabte time specified by the DivisionalForest Officer, shall be treated as arrears on public revenue to be recovered from the defaulterunder the provisions of the Kerala Revenue recovery Act 1968 and in such other manner asthe Government may deem fit. The defaulter however witl not be entitled for gain, if any.

The successful tenderer while signing the agreement shall furnish a security deposit for anamount equal to 10 per cent of the total Probable Amount of Contract, limited to a maximumof Rs. 5,00,000/- (Rupees five lakhs only). The security deposit witt be released only after thesuccessful completion of the contract work and after producing the Non Liabitity Certificatefrom the concerned officers.

The successfut tenderer shall give an undertaking at the time of execution of agreement thathe shall not selt, mortgage or otherwise alienate the properties covered by the solvenrycertificate during the currency of the contract.

The post-offers and representations sent, after receipt of the tender in respect of work shallat no account be considered.

The Earnest Money Deposit of the unsuccessfut tenderers wilt be returned as soon as possibleafter the tenders are finalized

The contractor has to keep the plantation free from weeds throughout the contract period.

The quantities of work shown in the Schedule are approximate and it may vary on actualexecution of work.

The area shown in the tender schedule is approximate. The actuat extent of the contract areamay vary as per the final survey report, which witl be binding on the successful tenderer.

Payment witt be made to the contractor on specific request and on submission of bitt in theprescribed format at the folowing stages provided the condition specified are achieved.Payment will be made through crossed cheques or e-payment only.

Raising plantation of Compensatory Afforestation planting and maintenance in the first year.

ii) First part payment up to 40% of the agreed amount or the qurted amount for the itemtf rrorks carried out, whirhever is less after the completion of planting in the fi*ld.

(ii) Second part payment up to 80% of the agreed amount or the quoted amount for theremaining items df works carried out, whichever is less after the completion of secondweeding in the first year.

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(iii) Third part paSrment up to 100% of the agreed amount after the compleUon of aLt firstyear maintenance works and on the seedtings attaining average height of 1.5 metersand stock of 90% during June of the next year (June 2020).

Raising plantation of Compensatory Afforestation Plantation in the second year.

(i) First part payment up to 40% of the agreed amount or the quoted amount for the itemof works carried out, whichever is less after the comptetion of second weeding.

(ii) Second part payment up to 100% of the agreed amount after the comptetion of thesecond year maintenance and on the seedlings attaining average height of 1.5 metersand minimum stock of 90% during June of the next year (June 2027).

Raising plantation of Compensatory Afforestation Plantation in the third year.

(i) First part payment up to 40% of the agreed amount or the quoted amount for the itemof works carried out, whichever is less after the completion of first weeding.

(ii) Second part payment up to 100% of the agreed amount after the completion of thethird year maintenance and on the seedlings attaining a average height of 2.5 metersand stock of 85% during June of the next year (June 2022).

It shatl be open to the Divisional Forest Officer to cance/reduce the quantity of work to beexecuted in the attached schedute based on site conditions in each year and the DivisionalForest Office/s decision wiII be binding on the successfut tenderer. If any additional item/s ofwork which are not included in the schedule are required to be carried out inevitably forreasons to be recorded, in the contract area during the course of contract period, thesuccessful tenderer is bound to execute that work for which palrment il'orked out as per forestschedule rate for such item witl be made at the agreed ratsin the contract. The cost of thework witl be worked out as per the prevailing forest schedule of rate.

Kerala Forest Department reserves the right to execute the work through any other mode ofexecution other than through contract system if the,tender offered by the contractors is notfeasible according to the Department.

Atl the taxes prevailing at the time of tender is applicable to this tender.

While engaging workers for the above work prefqrence should be given to locat tribes.

Further iletails can be available from Divisional Forest 0ffice, Punalur anil in TelephoneNo. 0475 2222621 on worHng days.

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w1'S. UNNIKRISHNAN, IFS,

DIVISIONAT FOREST OFFICER, PUNATUR(For and on behatf of the Governor of Kerala).

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