corporate governance: good intentions are not enough punitive consequences …personal liability,...
TRANSCRIPT
Corporate Governance:Good intentions are not enough
Punitive consequences
…personal liability, even for negligence
Corporate Governance is a Burning Issue
U.S.: The Sarbanes-Oxley Act (June 2002) requires you to:– Meet aggressive deadlines for financial reporting– Be personally liable for accuracy of your numbers– Face steep fines, jail time, de-listing of your company even for
negligence in reporting (not just for willful deception)
International Accounting Standard to reconcile geographical differences in reporting by 2005:
– European Union, Australia, Singapore to adopt IAS– U.S. FASB and IAS letter of intent to align– Streamlined reporting process, especially for multi-nationals– Align external and internal reporting
Board Oversight Is Only The Tip of The Iceberg
From the board room to the cubicle – it’s everybody’s business
Requires strategic alignment and operational efficiency at all levels
Set Up Your Business Processes For Compliance
Ensure you have access to accurate, timely and relevant information
Establish robust processes to ensure failsafe internal controls
Enforce policies and procedures,and ensure trained staff
Comply efficiently, not at the cost of profit
Business Systems Bring Efficiency To Compliance Automation reduces risk of errors Prevents circumvention of controls Reduces processing costs Captures the state of your business at any
time Provides vehicle for training and education on
time at low cost Let’s you monitor skills and awareness of your
staff
Business Systems: the “Engine” of Solid Business Practices
Visibility: reduce risk through timely, accurate, relevant, consistent information
Control: enforce policies and procedures through automated processes
Efficiency: automate to maximize speed and accuracy
Good Governance Requires Best Practices Across Your Enterprise
Visibility
Control
Efficiency
VisibilityAccess to Timely, Accurate, Relevant Information
• Gain an accurate view of purchases, payments and outstanding commitments
• Maintain a single, global view of entire company’s financial activity
• Timelier access to accurate workforce information worldwide
• Visibility into sales pipeline, customer satisfaction, market shifts, etc..
Visibility
ControlAffect Change Quickly
Track suppler performance and ensure that the supply base delivers according to purchasing business goals
• Define roles and responsibilities for procedures and set measurement criteria for compliance
• Establish, document, communicate, policies & procedures. Enforce training requirements for staff at all levels
• Incent best behavior with automated incentive compensation
Control
EfficiencyMinimize Administrative Overhead Costs
Purchase product traceability to minimize the risk of product recalls and warranty services costs
• Centralize finance and administrative functions
• Make education available through multiple channels
• Repeatable and scalable marketing, sales, and customer service processes
Efficiency
Corporate Performance Management: Complete and Integrated Business Intelligence
Visibility
Control
Efficiency
Real-time enterprise view of your operations
Automate and integrate
Establish measurements, set targets, and execute
Information Technology: Single Source Of Truth
Visibility
Control
Efficiency
Centralization for consistency of information
Automate to lower costs and minimize errors
Workflow enforces best practices
Close Your Books With Confidence
Reduced Close Time
21
15
40
28
21
4
4
6
5
2
5
9
0 20 40 60
Millipore
McData
Westpac
British American
P aradigm Wireless
Rochester Inst.
EBS 11i
Pre EBS 11i
Days to Close
Corporate GovernanceYou Are Accountable
To your shareholders or constituencies To your CEO and Board of Directors To your employees To the SEC or other regulatory agencies
SC
M
ER
P
CR
M
Visibility
Control
EfficiencyBusiness Systems
Oracle E-Business SuiteBest Practices Across Your Enterprise
Information Technology
CPM
Oracle Internal Oracle Internal Controls Manager:Controls Manager:
Oracle Internal Controls Manager is a Oracle Internal Controls Manager is a comprehensive tool for CXO’s, controllers, comprehensive tool for CXO’s, controllers,
internal audit departments and public internal audit departments and public accounting firms to use to document and accounting firms to use to document and
test internal controls and monitor ongoing test internal controls and monitor ongoing compliance.compliance.
Oracle Internal ControlsInternal Controls ManagerComprehensive policy and compliance management solution
Define the business processes of the enterprise
Manage process documentation Manage the Process Risk Library Ensure/Test Segregation of Duties Map the Organization Structure Manage Business Process
Variations Manage the Audit Process and
Projects Submit Audit Findings Issue Audit Reports
Survey Management Assessment of Internal Controls
Provide Employee and Stakeholder Feedback
Review Compliance Status of Financial Statements
Review Reconciliation Status of all subsystems
Review the overall compliance status
Review Policy Compliance
The application assembles the components necessary to document, test and monitor internal controls and compliance. It provides users with an easy-to-use workbench from which you can organize, execute and manage the audit work including the following activities:
Workflow Management Tool
Document Management Tools
System Configuration Tools
Survey Tools
Procedure Documentation Tools
Process Control Limits
Sampling and Statistical Tools
Project Management Tools
Workflow
Files
iSetup
iSurvey
Tutor
Performance Mgmt
Audit Manager Reports
Project Collaboration
Oracle Internal ControlsInternal Controls Manager
Oracle Internal ControlsInternal Controls Manager
Oracle Tutor: Your Policies, Your Procedures
offers procedure authoring, automatic flowcharting, and role-based publishing, and comes with pre-defined models.
Oracle Performance Framework: Your Processes, Your Time
constantly monitors your processes and notifies you of exceptions
Oracle Project Collaboration: Your Progress, Your Resolutions
provides visibility and control needed to deliver projects an communicate among the project team.
Oracle Internal ControlsInternal Controls Manager
Home Page– Access relevant daily information and initiate actions
Process Area– Document processes and relevant surrounding info
Audit Area– Define standard work programs for audit of specified business
processes, audit approaches, and LOBs Management Area
– Plan resources and skills needed for the audit department Setup Area
– Set audit schedule for business processes– Assign business processes to organization units
Compliance Workbench and Officers Reports– Match Processes with policy and standards– Publish audit results and compliance data to officers
Access relevant daily information and initiate actions
<<Audit Manager Slides>>
–Access relevant daily information and initiate actions
Document processes here
Navigate the Process Hierarchy top down
Assign processes to the organizations that run them
Focus on high risk areas
Ensure risks are mitigated