corporate presentation - opt source technologies pvt. ltd
TRANSCRIPT
Corporate Presentation
313, Fortuna,
Opp. Rainbow Plaza,
Near Shivar Chowk, Pimple Saudagar,
Pune , Maharashtra – 411027.
List of Content
Company Overview
Solutions
Supplier Lifecycle Management
Strategic Sourcing
Contracts Management
Services
Key Features & Differentiators
Key Clientele
Contact Us
[email protected] www.opt-source.com +91 976 319 8108
Company Overview
OPT-Source is an innovative provider of software solutions and services in the area of
Strategic Sourcing, Supplier Lifecycle Management and Enterprise Contracts
Management.
Strong in-house team including Technical Consultants, Sales Personnel, Solution Architect,
Product Manager, Software Engineers and QA expert.
OPT-Source offers Unique Blend of Procurement Software platform, Implementation
expertise and On-Demand managed services.
E-Procurement solutions designed to serve purely as 'Plug and Play' resulting into quick
ROI for the customers.
Partnered with Microsoft to provide ‘Azure’ cloud based solutions.
[email protected] www.opt-source.com +91 976 319 8108
Solutions
Supplier Lifecycle Management
Strategic Sourcing Contracts Management Spend DataManagement
Supplier On-boarding Request for Information (RFI) Filed Contracts Spend Analysis
Supplier Segmentation Request for Quotation (RFQ) Online Contract Authoring Category management
Supplier Performance Evaluation
Request for Proposal (RFP) Contract Repository and Version Control
Sourcing Opportunity Assessment
Supplier Risk Management Reverse Auctions Online Negotiations and redlining
Supplier Development Forward Auctions Obligation Management
E-signature
[email protected] www.opt-source.com +91 976 319 8108
Supplier Segmentation
Supplier On-boarding
Supplier Development
Supplier Lifecycle Management
Supplier Evaluation
SLM
[email protected] www.opt-source.com +91 976 319 8108
Supplier Lifecycle Management (SLM)OPT-source SLM covers below processes
1) Supplier On-boarding:
Includes supplier registration and category/ Org based detailed supplier Qualification. ‘Single source of truth’ for all supplier information. Helps to meet compliance needs. Also acts as a ‘Supplier Self Service portal’.
2) Supplier Segmentation
This facilitates classification of suppliers in various segments such as Strategic, Preferred, Valued, Approved, Registered etc. based on their strategic importance. This also acts as a decision support for strategic sourcing process. Helps increasing focus on strategic and important suppliers.
3) Supplier Performance Evaluation
This includes on-going evaluation of the suppliers for specific criteria set, time frame and category/ org combination. Helps to identify best and worst performing suppliers and provide trend analysis over a period of time. ERP KPIs can be pulled to present holistic evaluation score.
4) Supplier Risk Management
This includes detailed supplier risk assessment based on specific criteria set and alerting mechanism.
5) Supplier Collaborative Development
Includes joint supplier initiatives such as NPI, Cost Reduction, Defect level reduction etc. Helps to monitor current supplier situation, development objectives & optimization activities.
[email protected] www.opt-source.com +91 976 319 8108
How Best in Class Companies Manage Suppliers
Ensure compliance with
corporate policies
Provide 360° supplier visibility
on global level
Drive sourcing strategies
and decisions
Drive remediation activities
with prospective and existing
suppliers
Track vendors performance, risk
and capabilities and improve
How Best in Class Companies
Leverage Supply Base Value
On-Boarding
SupplierRationalization
SupplierLifecycle
Management
[email protected] www.opt-source.com +91 976 319 8108
Supplier On-Boarding (Registration & Qualification)
Key Processes Enabled
Define and manage questionnaires for registration, supplier self-assessment and qualification
Workflow enabled approval
Guide suppliers to fulfill qualification requirements
Archival and auditing of all content and actions
Search and comparison across the supplier database
Supplier Registration
SupplierSelf-assessment
SupplierQualification
Approved/Qualified Suppliersin one common database
Existing and Potential Suppliers
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Supplier
Registration Supplier Detailed Qualification process
General Information:- Name- Address- Categories- Code of Conduct- …
Detailed informationabout the supplier:- Production procedures- Services- Certificates- Risk management- …
DirectInvitation
Category or
Business specific
Qualification
Optional material groups or business area specific question-naires and information
Regularly updatedprofiles by the supplier
Extensive search andcompare feature
Selection for biddingprocess
Clearing
Data
Admin
Delete:
unqualified, Junk
Deny:
unfit Supplier
Acceptance in supplier databaseas a potential supplier
Check
Development
Set-up Risk
Monitoring
Update of
Supplier Database
‘Collecting’ of internalinformation:- Supplier connection- Needs- Corp. Responsibility- …
Invitation forQualification
Option 1
Option 2
Follow-Up Activities
Update Master Data
Segment supplier
Start Development activity
Start Supplier Evaluation
Start Risk Monitoring
…
Option 3
Best Practice Supplier On-boarding workflow
Internal
Registration
Website
Quick
RegistrationOption 4
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Supplier On-boarding: Benefits
Maintain One “Portal” For All Suppliers
Source of truth for Supplier Information
management
Ensure Low Maintenance Costs of supplier
information
Quickly Assess Suppliers’ Suitability e.g.
identify suppliers in new markets
Identify supplier innovations
Maximize use of supplier’s capabilities
Increase competition into the supply base
Easy creation of supplier long-lists for sourcing
events
Secure compliance of suppliers to
- Certification requirements
- Business requirements
- Legal / regulatory needs
Conduct Detailed Purchasing Market Analyses
e.g. benchmark new suppliers against market
standards
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Identify High Impact Suppliers
– Categorize/segment suppliers based on profile
Direct Resources to Strategic Relationships
– Segment suppliers according to strategic importance
– Designation Preferred Supplier relationships
Define Standard Strategies to Manage Suppliers
– Associate programs with supplier segmentation
Spend
Analysis
Supplier
Evaluation &
Development
Category
Spend
Management
Enterprise
Contract
Management
SourcingRisk
Management
Supplier
On-boardingSupplier
Segmentation
Supplier Segmentation
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Key Processes Enabled
Consistent segmentation of suppliers
Capture standardized strategies to manage
suppliers (e.g. for supplier reduction or risk
minimization)
Alignment of Supplier Lifecycle
Management with overall corporate targets
Analyze the segmentation of your supply
base
Supplier Portfolio
high
low
goodpoor
Supplier Segmentation contd..
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Initiate e.g.
-Quality Audit
-Risk Check
-Compliance
Assessment
Supplier
Qualification
leads to:
“Registered
Supplier”
Analyze &
track
relationship to
supplier,
Update
Segmentation
Segment to
“Released
Supplier”
Initiate e.g.
Performance
Evaluation
-Risk
Monitor
Segment
Supplier to
- “Active”
- “Preferred”
- “Strategic”
Qualification
process
Follow-Up
Activity
- A, B, C,...
Follow-Up Activities
Segment Supplier
Qualify new Suppliers
Start Development Activity
Start Risk Assessment
…
Segment to “Undesirable Supplier” - Depending on strategic
importance:
Decide about Follow-Up Activity
Segment to
“Blocked”
Supplier Segments Definition of the Segment
Registered Approved registration form.
Active
Released
Preferred
Strategic
Blocked
Supplier with purchasing volume in the last two years.
Supplier with long contract terms.
Supplier is blocked for the purchasing process.
Released general qualification. Supplier is approved for purchasing process.
Close cooperation and common optimizing projects.
Best Practice Supplier Segmentation workflow
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Supplier Segmentation: Benefits
Transparency of the segmentation of
the supplier portfolio
Focus on strategic and important
suppliers
Provides generic strategies and
guidance for the purchasing
organization on how to handle suppliers
Enables the promotion of the important
suppliers while poorly performing,
strategically unimportant suppliers can be
phased out
Prevents investment of time and
resources into unattractive suppliers
Act with “one voice” and coordinated
approach to the supplier corporate-wide
[email protected] www.opt-source.com +91 976 319 8108
Supplier Evaluation & Development
Spend
Analysis
Category
Spend
Management
Enterprise
Contract
Management
SourcingRisk
ManagementSupplier
Segmentation
Supplier
Qualification
Supplier
Evaluation &
Development
Identify Strong & Weak Performing Suppliers
– Supplier ratings leveraging objective and subjective information
Obtain Complete View of a Supplier’s Performance Cross Organization & Category
– Execute category specific evaluations and analyze
Grow your Qualified Supplier Base
– Cooperate with potential suppliers to achieve minimum qualification criteria
Remediate Suppliers that Pose a Risk to
your Supply Chain
– Define programs, with goals and track progress
[email protected] www.opt-source.com +91 976 319 8108
Key Processes Enabled
Cross-functional supplier evaluation (hard
facts and soft facts)
Flexible configuration of all
evaluation criteria (bonus/malus,
showstoppers, weight, scales)
Consistent evaluation process,
that is workflow enabled
Graphical and tabular analyses,
chronological progress, portfolios, fever
charts, spider webs
Initiation and monitoring of supplier
improvement programs as logical follow-up
activities
Supplier Performance Evaluation
Supplier Evaluation
-- - o + ++
Commercial
Quality
Logistics
Technology
…
[email protected] www.opt-source.com +91 976 319 8108
Email-Reminder
to Evaluation Initiator
for follow-up
Evaluation
Automatic
Start
Evaluation
Category Manager
Lead Buyer
In case of
overdue
evaluation:
reminder
Automatic
Send
invitation
to
Evaluator
Category Manager
Lead Buyer
Check
Category Manager
Lead Buyer
Approval
Category Manager
Lead BuyerSupplier
Evaluation
finished Fill and
finish
Evaluation
Evaluator
If required:
Confer with
Evaluator
Category Manager
Lead Buyer
Change
Evaluator
Category Manager
Lead Buyer
Create
Evaluation
Category Manager
Lead Buyer
Analyze
Follow-Up Activity
- A
- B
Follow-Up Activities
Segment supplier
Qualify new suppliers
Start Development activity
Start Risk Assessment
…
Best Practice Supplier Performance Evaluation workflow
[email protected] www.opt-source.com +91 976 319 8108
Identify best and weakest performing
suppliers
- Logistic performance
- Quality performance
- Commercial performance
- Technological performance
KPIs for supplier events and awards
Decision support for e.g.
- supplier development activities
- supplier re-qualification
- supplier risk assessment
- supplier classification
Monitor supplier performance trend e.g.
performance improvement
Increase the number of suppliers being
regularly assessed
Secure high user acceptance through easy to
use e-mail evaluation
Obtain a complete view of the Suppliers
performance across the organization and
across categories
Supplier Performance Evaluation: Benefits
[email protected] www.opt-source.com +91 976 319 8108
Get information
about standard
activities to
e.g. improve
suppliers
Lead Buyer,
CM
Analyze
Situation:
- Qualification
- Evaluation
- Classification
- Risk
-…
Lead Buyer,
CM
Project
finished Overdue
reminder
Automatic
Send Info-
Email to
supplier:
Measure-Mgt
starts
Lead Buyer,
CM
Monitor
progress
and results
Create
activities
Lead Buyer,
CM
Document
progress
Lead Buyer,
CM
Lead Buyer,
CM
Project
started
Best Practice Supplier Collaboration Development workflow
Different development processes for e.g.
Supplier Self-Development
(only target setting)
Collaborative Supplier
Development (supplier is user)
Internal procurement projects such as
- category optimization
- risk avoidance
- compliance checks
- …
Analyze
Follow-Up
Activity
- A
- B
- ..
Follow-Up Activities
Classify supplier
Qualify new suppliers
Start other Development activity
Start Risk Assessment
…
[email protected] www.opt-source.com +91 976 319 8108
Key Processes Enabled
Sustainable and cross-functional
supplier development
Monitor current situation,
objectives & optimization activities
Process for defining activities with
scope, responsibilities, deadlines
Control progress via maturity
levels
Track development potential
and cost savings targets
Supplier Development
-- - o + ++
Purchasing
Quality
Logistics
Technology
…
Supplier Development
[email protected] www.opt-source.com +91 976 319 8108
Realize performance improvements for key
suppliers
• Logistic: secure on-time delivery
• Quality: reduction of problem incidents
/ warranty claims
• Technology: revenue potential through
supplier innovation
• Performance improvements can lead to
cost savings
Act with “one voice” and coordinated
approach to the supplier
Free-up resources and reduce costs of
development programs due to high-degree of
automation and reusability
Provide a mechanism to aid new suppliers to
meet minimal on-boarding requirements
Company wide coordination of development
activities
• Management of preventive actions (pro-
active)
• Management of corrective actions
(reactive)
Supplier Development: Benefits
[email protected] www.opt-source.com +91 976 319 8108
RFQ
RFI
Reverse Auctions
Forward Auctions (for e.g. Scrap
Sale)
Strategic Sourcing
RFP, e-Tenders
Sourcing
[email protected] www.opt-source.com +91 976 319 8108
Strategic Sourcing
Opt-source Strategic Sourcing covers below processes.
1) RFI: Request for Information, usually for qualification of suppliers before RFQ.
2) RFQ: Request for Quotation, where bidding on items occurs.
3) RFP: Request for Proposal (combined RFI and RFQ), e-Tenders.
4) Internal Survey: Internal survey sent to members of buyer organization.
5) Reverse Auction: Real-time auction where suppliers bid against each other, reducing bids until the close.
6) Forward Auction: Real-time auction usually held to let buyers sell unused inventory back to suppliers
(suppliers increase bids until the close)
[email protected] www.opt-source.com +91 976 319 8108
Strategic Sourcing & Supplier Development
HIGH-LEVELOPPORTUNITY
OPPORTUNITYASSESSMENT
Segmentation ofSpend into logical
groups & purposeful prioritization of
categories that should be sourced
Category Grouping
STRATEGIC SOURCING & SUPPLIER DEVELOPMENT
A rigorous methodology for sourcing & developing
suppliers
VALUE DISCOVERYAn annual review process
used to determine the effectiveness of sourcing
agreements and to set the course for the following year
STRATEGICSOURCING
SUPPLIERDEVELOPMENT
VALUEDISCOVERY
GENERALPROCUREMENT
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Sourcing Best practice work flow
Spend
Analysis RFI
RFP
RFQ Auction Analysis Contract
Sourcing
Award
Supplier Performance Management
Supplier Performance Management
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Purchase Requisition to Purchase Order
Requests RFx Contract
Supplier Performance Management
Status
Purchase Order
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Increase Contract Workflow Efficiency• Trigger approvals based on language changes
• Dynamically generate appropriate approval chain based on contract conditions
• Track all activity automatically
Reduce Missed Milestones• Automate renewal process
• Generate future tasks to manage milestones and important dates
Eliminate Language Errors• Real time integration to Word
• Track all revision online
• Pre-approved fall back language
Improve Contracting Productivity• Speed up contract creation process
• Automatically generate contractual language
• Populate language terms
Visibility into all Company Agreements• Find all contracts based on a wide variety of
parameters
• Mass amend contracts
• Develop analytics based on contract language usage, process gaps, expirations and many more
Contract Creation
MicrosoftWord
Workflow
Alerts & Renewals
Searching &Analytics
Enterprise Contracts Management
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Enterprise Contracts Management
Employs a Consistent Methodology
Centralized contract repository
Centralized terms library ensures consistent contract standards across the entire organization
Ability to search and sort contracts, or send e-mail notifications
Full visibility into contracts and compliance with regulations
Approvals can be triggered
When a particular clause is modified
When a contract’s business terms meet certain business criteria
When a contract is modified
Comprehensive contract policies establish control and reduce risk
Organizations security list
Template security list
Instance security list
Five types of permissions (CRUD +P)
[email protected] www.opt-source.com +91 976 319 8108
OPT-Source Services Offerings
OPT-Source offers below three types of Services
1) OPT-Source Procurement Implementation Services
- Strategic Sourcing
- Supplier Lifecycle Management
- Enterprise Contracts Management
2) Managed Services
- Sourcing Event Management
- Spend Analysis and Opportunity Assessment
- Category Management
- Procurement Operations outsourcing
3) Technical services for customizations/ Integrations
[email protected] www.opt-source.com +91 976 319 8108
Key Features and Differentiators
Lowest TCO Guarantee
Unique Blend of Software platform, implementation expertise and On-Demand managed services
First-of-a-kind multi-tenant on SaaS architecture.
OPT-Source communities - Collaborative platform for buyers and suppliers
Innovative license offering with below options
Per event basis (applicable for sourcing)
Short term (weekly, monthly, quarterly)
Long term (1 year and above)
Highly configurable and ‘Plug and Play’ products
Quick implementation time – As low as 1 week
Quick ROI as early as completion of the very first event
[email protected] www.opt-source.com +91 976 319 8108
Key Clientele (Since April 2016)Signed strategic deal with Procmart (An Indiamart Company). Through this joint value
model, OPT-source platform is being used for all ProcMart’s customers to conduct
sourcing events (RFx and Auctions) via fully automated process.
Signed a pure SaaS based services offering contract with KSB Pumps. Customer is
using Opt-source innovative platform to source all the new projects materials and
services. Already demonstrated significant savings.
Being a first suite customer, Joto Abrasives is using Opt-source platform for entire
supplier management and sourcing processes.
Vikrant Tools is another suite customer who is using Opt-source platform for entire
supplier management and sourcing processes.
[email protected] www.opt-source.com +91 976 319 8108
Contact UsAdministrative Office and Development Center:
313, Fortuna,
Opp. Rainbow Plaza,
Near Shivar Chowk, Pimple Saudagar,
Pune , Maharashtra – 411027.
+91 976 319 8108
[email protected] www.opt-source.com +91 976 319 8108
[email protected] www.opt-source.com +91 976 319 8108