corrections rule 28 of the common regulations · errors by offices errors from an office that do...
TRANSCRIPT
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Corrections
Geneva,
16th
of June 2016
Asta Valdimarsdottir Director
Operations Division
Madrid Registry
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Main points
Status in the IB
What are we receiving?
What should we correct?
Rule 28 of the Common Regulations
Substantive errors
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THE STATUS
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Backlog
0
100
200
05-2015 07-2015 09-2015 11-2015 01-2016 03-2016 05-2016
Days
Pendency - Corrections
Monthly avg
Historical avg (2011-2015)
Target
177
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Corrections pending
01/15 02/15 03/15 04/15 05/15 06/15 07/15 08/15 09/15 10/15 11/15 12/15 01/16 02/16 03/16 04/16 05/16
Actual Pending 2723 2,675 2,577 2,448 2,337 2,347 2,269 2,330 2,229 2,058 2,042 2,000 1,726 1,552 1,392 1,755 2,309
Acceptable Backlog 500 500 500 500 500 500 500 500 500 500 500 500 500 500 500 500 500
0
1,000
2,000
3,000
4,000
Work
load=
Dem
and+
Backlo
g
Backlog - Corrections
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Figures
Correction requests in 2016
The first 5 months – 14% less than in 2015
On average 250 per month
5% are declared by the Offices, but 17% are related
to errors by Offices
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Since July 2015
2.721 requests
33% International registrations
30% Nice
22% Modifications
5% Translation
3% Vienna
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Correction requests from Offices
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InternationalregistrationsNice
Others
Renewals
Decisions
Modifications
Translation
Vienna
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Majority of the errors
Address of the holder, representative 34%
Name of the holder, representative 20 %
List of designated parties 15 %
Reference number or date 13 %
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Despite the set back - improvements
Thoroughly analyze all incoming requests from holders,
representatives and Offices
Many are not acceptable
A new MM form for corrections – MM21
Not mandatory
Will help in analyzing the errors and managing the work
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WHAT SHOULD WE CORRECT?
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What is a correction ?
A change in the International Register when an error in
the international registration is detected.
Therefore a correction can only be made if:
A fact which has to be corrected is already recorded
in the IR;
A fact is subject of an error.
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Rule 28
The IB shall correct an error in the IR ex officio or upon
request from a holder or an Office
An error attributable to an Office and the correction of
which would affect the rights deriving from the
international registration – may be corrected if the request
is received within 9 months from the date of publication of
the entry in the International Register
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Errors by the IB
If there is a discrepancy between a document filed by an
Office and a fact recorded in International Register
If there is a discrepancy between a document filed by the
holder and a fact recorded in the International Register
Errors related to Vienna and Nice Classification
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Example – classification
International registration including
"Adhesive bands for medical use" in Class 10.
Error by the IB, should be in Class 5, based on "Adhesive
bands for medical purposes" in Class 5 of the
Alphabetical List (Basic No. 050294).
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Errors by Offices
Errors from an Office that do not affect the rights deriving
from the IR (non substantive elements) can be corrected
at any time by a request of an Office only.
Errors from an Office that affect the rights deriving from
the IR (substantive elements) can be corrected at the
request of that Office only within 9 months from the date
of the publication.
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Example – not acceptable request
A request for a correction from a holder
Two designated Contracting Parties missing in the
Registration Certificate
Where the error was by the Office of Origin – the request
needs to be submitted by that Office within 9 months from
the date of publication of the entry in the International
Register
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Admissible request?
Substantive Non-
substantive Correction
Office error IB error
Error
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Admissibility
Within 9 months?
Correction No correction
no
Correction
yes
Non-substantive Substantive
Office error
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Substantive errors?
The Guide to the International registrations of Marks
(paragraph B.II.70.03)
“This time limit does not apply to errors made by the IB […].
Nor does it apply to non-substantive errors such as those
concerning the name or address of the holder or obvious
mistakes in the list of goods and services”
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Substantive errors?
A questionnaire to the Members of the Madrid System who
participated in the last Roundtable (56).
30 Members responded
We asked which errors, the Members consider to be:
errors the correction of which would affect the rights deriving
from the international registration (substantive errors);
errors the correction of which would not affect the rights
deriving from the international registration (non-substantive
errors);
attribution of particular errors to be either substantive or non-
substantive
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Conclusions – from the survey
Substantive Non substantive Substantive for
majority of Members Diverse opinions
Filing date/date of
subsequent designation
Information about
representative (name,
address, contact info.)
Color claim (16) All other elements of IR.
Mentioned most often:
Priority date and list of
G&S in the priority claim
(if the scope of protection
is broadened)
Minor typo errors Type of trademark (18)
• Declaration of "mark in
standard characters“
List of G&S (if the scope
of protection is
broadened)
Obvious mistakes in the
list of G&S?
• Description of color or
combination of colors
claimed (text)
Reproduction of the mark • Disclaimer for
"disclaiming protection
for element(s) of the
mark"
• Name of the
holder/contact
details/legal nature
• Information on basic
application/registration
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Reproduction of a mark
Answers suggest that changes to the reproduction of a
mark are substantive as soon as:
the image differs significantly,
change to the mark is material, or
distinctive character of the mark is altered
Practical examples suggest that interpretation of this
criteria vary between the Members
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Reproduction of the mark Examples from Offices
Substantive or not?
Substantive
Non-substantive
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Reproduction of a mark Examples from Offices
Substantive
Non-substantive
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Reproduction of a mark Examples from Offices
Non-substantive
Non-substantive
Percy & Reed’ vs. Percy + Reed
Substantive
RANIER vs. RAINIER
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Possible conclusions
IB should consider the following elements of international
registrations to be substantive:
filing date/date of subsequent designation
priority date and list of G&S (if the scope of protection is
broadened)
list of G&S (if the scope of protection is broadened)
reproduction of the mark
Information regarding the representative should be
considered non-substantive
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For consideration
What about the other errors? Name of the holder etc.
How shall the IB treat requests for corrections under
Rule 12 which are submitted after 9 months?
Shall all the requests for corrections of IB errors be
corrected? Evaluation of the overall effects of the
potential correction (date of an error, acceptability in
DCP’s, potential legal effects of a correction)?
Next steps?
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