Cost Sharing on Sponsored Projects

Sponsored Programs OfficeInnovation and Industry Engagement

Sponsored Programs Accounting

November 30, 2011

Presentation Overview

• Define

• Commitment

• Management

• Sample

• Wrap-up

Com

mitm

ent

Classifications

• Mandatory (M)

• Voluntary Committed (VC)

• Voluntary Uncommitted (VUC)

Types

• Direct Costs

• Facilities and Administrative Costs (F&A)

• External Third Party (In-kind)

Cost Share Practice

Regulatory Requirements

Approva

l

• Participating Departments

Description

• Narrative/Budget Justification

Submit

• Sponsored Programs Office

Proposal Commitments

Award Requirements

• Tracking/Reporting

• Confirmation

• PI Responsibility

Accepting Awards

Management

Direct Dollar (M & VC)

SPA Transfer

SPAIndex Set-

up

PI/DeptPaperwork

SPA Monitors

PI/Dept Manage

Third Party In-Kind (M & VC)

PIDocumentation

SPATracks

SPAReports

Document

Document

Document!

Documents Needed

• Transmittal

• Budget

• Cost Share Form

• Letters of support

across documents

BUDGET SHEET

COST SHARE FORM

BUDGET SHEET

COST SHARE FORM

BUDGET SHEET TRANSMITTAL SHEET

COST SHAREFORM

Give Us Your Feedback

Session Wrap-up

• Disclosure = Mandatory

• Complete Forms

• Verify Costs

• Monitor Account

• Communicate

Sponsored Programs Office487-2226

Lisa Jukkala, lajukkal@mtu.eduManager Government Contracts/Training

Kim Codere, kmcodere@mtu.eduSenior Grants Analyst

Sponsored Programs Accounting487-2244

Tammy LaBissoniere, tklabiss@mtu.eduAssociate Director