council agenda 10 february 2016

7/25/2019 Council Agenda 10 February 2016

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AGENDA

Ordinary Meeting of Council

6.00pm Wednesday 10 February 2016

*** Broadcast live on Phoenix FM 106.7 ***

VENUE:

Reception Room,

Bendigo Town Hall,

Hargreaves Street, Bendigo

NEXT MEETING:Wednesday 2 March 2016Bendigo Town Hall

Copies of the City of Greater Bendigo Council s Agendas& Minutes

can be obtained online atwww.bendigo.vic.gov.au
http://www.bendigo.vic.gov.au/http://www.bendigo.vic.gov.au/http://www.bendigo.vic.gov.au/http://www.bendigo.vic.gov.au/


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ouncil Vision

Greater Bendigo - Working together to be Australia's most liveable regional city.

ouncil Values

Council wants the community to continue to have reason to be proud of the city and willdo this through:

Transparency - Information about Council decisions is readily available and easilyunderstood;

Efficiency and effectiveness - Council provides services based on evidence ofneed and demonstrates continuous improvement in the delivery of services;

Inclusion and consultation - Council uses a range of engagement strategies toensure community members can understand and take part in discussion that

informs the development of new strategies and actions;

Clear decisive and consistent planning - In a rapidly growing municipality, Councilundertakes to plan effectively for our long-term future;

Respect for community priorities and needs - Council will advocate for improvedservices for community members and will consider community impact andfeedback the decisions it makes.

Themes

1. Planning for Growth

2. Presentation and Vibrancy

3. Productivity

4. Sustainability

5. Leadership and Good Governance


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ORDINARY MEETING

WEDNESDAY 10 FEBRUARY 2016

ORDER OF BUSINESS:

ITEM PRECIS PAGE

ACKNOWLEDGEMENT OF COUNTRY 5

PRAYER 5

PRESENT 5

APOLOGIES 5

SUSPENSION OF STANDING ORDERS 5

CR CAMPBELL'S REPORT 5

PUBLIC QUESTION TIME 5

RESUMPTION OF STANDING ORDERS 6

DECLARATIONS OF CONFLICT OF INTEREST 7

CONFIRMATION OF MINUTES 8

1. PETITIONS AND JOINT LETTERS 9

2. PLANNING FOR GROWTH 10

2.1 LOT A LYNCH LANE AND CA 6Z TAIG ROAD, AXEDALE

3551 - 9 LOT SUBDIVISION AND REMOVAL OF NATIVE

VEGETATION IN ROAD RESERVE

10

3. PRESENTATION AND VIBRANCY 28

4. PRODUCTIVITY 28

5. SUSTAINABILITY 28

6. LEADERSHIP AND GOOD GOVERNANCE 29

6.1 PROGRESS REPORT: INDEPENDENT REVIEW

IMPLEMENTATION

29

6.2 RECORD OF ASSEMBLIES 33

6.3 APPOINTMENT OF AN ACTING CHIEF EXECUTIVE

OFFICER

38

7. URGENT BUSINESS 39

8. NOTICES OF MOTION 39


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9. COUNCILLORS' REPORTS 39

10. MAYOR'S REPORT 39

11. CHIEF EXECUTIVE OFFICER'S REPORT 39

12. CONFIDENTIAL (SECTION 89) REPORTS 39

12.1 Confidential Report in accordance with Section 89(2)(d) of

the Local Government Act 1989, relating to a contractual

matter.

39

____________________________

CRAIG NIEMANNCHIEF EXECUTIVE OFFICER


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Ordinary Meeting - 10 February 2016

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ACKNOWLEDGEMENT OF COUNTRY

PRAYER

PRESENT

APOLOGIES

SUSPENSION OF STANDING ORDERS

That Standing Orders be suspended to allow the conduct of Public Question Time.

CR CAMPBELL'S REPORT

PUBLIC QUESTION TIME

Public Question Time Guidelines

Public Question Time Purpose

Council has provided the opportunity for members of the public to ask questions of broadinterest to Council and the community. Matters relating to routine Council works shouldbe taken up with Councils Customer Service Officers through its Customer Requ estSystem.

No questions relating to planning matters on the Agenda will be accepted. By the timeplanning matters have reached the council agenda, they have been through an extensiveprocess as required by the Planning and Environment Act. In addition and in mostinstances, mediation has been held between the parties involved. Throughout theprocess there are many opportunities for people to ask questions.

Public Question Time

Where, When And WhoThe public question time is held at every Ordinary Meeting of the Greater Bendigo CityCouncil. Meetings of Council commence at 6.00pm in the Reception Room, BendigoTown Hall, Hargreaves Street, Bendigo.

The public question time is held at the start of the meeting as close as practical to6:00pm. A maximum of 30 minutes has been provided for registered and unregisteredquestions.

Residents are encouraged to lodge questions in advance so that a more completeresponse can be provided.


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Questions will be put to the Council by the individual posing the question; the questionwill be answered by the Mayor or Chief Executive Officer, or where appropriate,Councillors or Council Officers.

Acceptance of QuestionsEach person asking a question of Council is required to stand, state their name andaddress the Mayor. Public Question Time is not an opportunity for the making ofstatements or other comments. Councils Meeting Procedure Local Law does not allowfor other questions or comments during the remainder of the meeting.

1. An individual may only ask one question per meeting, a follow-up question may bepermitted at the discretion of the Mayor.

2. In the event that the same or similar written question is raised by more than oneperson, an answer may be given as a combined response.

3. In the event that time does not permit all questions registered to be answered,questions will be answered in writing or referred to the next meeting if appropriate.

4. The Mayor and or CEO have the right to decline registration on basis of:

Legal proceedings;

More appropriately addressed by other means;

Vague or lacking in substance, irrelevant, frivolous, insulting offensive,improper, defamatory or demeaning;

Answer likely to compromise his / her position;

Confidential, commercial-in-confidence.

RESUMPTION OF STANDING ORDERS

That Standing Orders be resumed.


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DECLARATIONS OF CONFLICT OF INTEREST

Pursuant to Sections 77, 78 and 79 of the Local Government Act 1989 (asamended) direct and indirect conflict of interest must be declared prior to debate

on specific items within the agenda; or in writing to the Chief Executive Officerbefore the meeting. Declaration of indirect interests must also include theclassification of the interest (in circumstances where a Councillor has made aDeclaration in writing, the classification of the interest must still be declared at themeeting), i.e.

(a) direct financial interest(b) indirect interest by close association(c) indirect interest that is an indirect financial interest(d) indirect interest because of conflicting duties(e) indirect interest because of receipt of an applicable gift(f) indirect interest as a consequence of becoming an interested party(g) indirect interest as a result of impact on residential amenity(h) conflicting personal interest

A Councillor who has declared a conflict of interest, must leave the meeting andremain outside the room while the matter is being considered, or any vote is taken.

Councillors are also encouraged to declare circumstances where there may be aperceived conflict of interest.


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CONFIRMATION OF MINUTES

Minutes of the Ordinary Meeting of Wednesday 20 January 2016.

The following items were considered at the Ordinary Council meeting held onWednesday 20 January 2016 at 6:00pm.

Planning Scheme Amendment C218 - High Street Boulevard Consider Submissionsand Adoption

98 Moorabbee Road, Knowsley - The Staged Re-subdivision of the Land into 5 Lots

Country Football and Netball Program Grant Application

Bendigo Regional Destination Management Plan

Bendigo Airport Redevelopment Stage Two (New Runway and Associated Works) -Construction Tender

Bendigo Stadium Major Expansion Project - Early Works Tender Proposed Declaration of Special Charge Scheme for Drainage Works in Guys Hill

Road and Tannery Lane, Strathfieldsaye

Council VCAT Representation

Loddon Mallee Regional Action Plan for Preventing Violence Against Women

Record of Assemblies

Contracts Awarded Under Delegation

Four (4) Section 89 Confidential Reports and Attachments

The unconfirmed minutes have also been posted on the City of Greater Bendigo websitepending confirmation at this meeting.

RECOMMENDATION

That the Minutes of the Ordinary Meeting of Council held on Wednesday 20 January2016, as circulated, be taken as read and confirmed.


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1. PETITIONS AND JOINT LETTERS

Nil.


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Planning for Growth - Reports 10 Ordinary Meeting - 10 February 2016

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2. PLANNING FOR GROWTH

2.1 LOT A LYNCH LANE AND CA 6Z TAIG ROAD, AXEDALE 3551 - 9LOT SUBDIVISION AND REMOVAL OF NATIVE VEGETATION IN

ROAD RESERVE

Document Information

Author Simon Francis, Planning Officer

Responsible Prue Mansfield, Director Planning & DevelopmentDirector

Summary/Purpose

Application details: 9 Lot subdivision and removal of native vegetation in road reserve

Application No: DS/511/2015

Applicant: DJK Engineers

Land: Lot A Lynch Lane and CA 6Z Taig Road, AXEDALE 3551

Zoning: Rural Living Zone

Overlays: Environmental Significance Overlay 1Bushfire Management Overlay

No. of objections: 12

Consultationmeeting:

9 November 2015

Key considerations: Native vegetation removal;

Vehicular access;

Condition of Giris Road;

Increase in lot density and increase in traffic on Giris Road;

Objector concerns.

Conclusion: The proposed subdivision design responds appropriately to thesite and its context and will yield rural living house lots that will bein keeping with the character of the area.

Native vegetation losses within the road reserve resulting from thesubdivision have been minimised and are acceptable, subject tooffsets being provided.

Requesting the applicant to seal the road surface or pay a

contribution for improvements is not fair and reasonable for thefollowing reasons:


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Giris Road is of an adequate standard to cater for theproposed increase in vehicle movements;

The sealing of the road or improvements are not required as adirect result of approving a 9 lot subdivision;

There are more than 20 existing lots that would benefit from

the road being sealed and not required to financially contributeto road improvements.

Any road improvements should form part of the Citys capitalworks program if or when required. Overall the proposedsubdivision complies with the Planning Scheme.

It is recommended Council issue a Notice of Decision to Grant aPlanning Permit subject to conditions.

Policy Context

City of Greater Bendigo Council Plan 20132017 (2015-2016 Update)

Planning for Growth

Housing options provide broader choice in order to meet current and futurecommunity expectations and needs.

Productivity

Council fosters business and industry growth.

Sustainability

The built and natural qualities that make Greater Bendigo an attractive and appealingplace are valued and conserved.

Background Information

Planning permit DS/199/2008 for the subdivision of land at CA 6Y, 7, 8, 16 & 17 onTP840732H) - CA 6Y Giris Road, Axedale was approved subject to conditions. As aresult of this subdivision, a large piece of land was created which is now known as Lot ALynch Lane (see figure 1 below). Lot A Lynch Lane forms part of the current planningpermit application. The current application in many ways could be viewed as stage two ofa subdivision which includes the large lot excised along with an additional crown

allotment.


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Figure 1: A map detailing the subdivision approved to the north which created LOT A whichforms part of the current application.

Report

Subject Site and Surrounds

The subject land consists of two separate parcels formally identified as Lot A of PS626736H known as Lot A Lynch Lane (although it fronts Giris Road); and CrownAllotment 6Z Section 13 Parish of Axedale known as CA 6Z Taig Road

The combination of the two lots can be described as:

Irregular in shape with a combined area of 80.87 hectares with road frontage tothe south and west with Giris Road (CoGB managed all weather road) and to theeast with Taig Road (unmade road reserve presenting more like a fire track).

Zoned rural living and affected by a Bushfire Management Overlay in the northwestern corner of the site and an Environmental Significance Overlay associatedwith Hargreaves Creek parallel to the Taig Road boundary.

The land is undulated, however, generally falls from the northwest to thesoutheast. A shallow drainage depression is located in the northern third of theland as well as Hargreaves Creek along the south eastern boundary with TaigRoad.

There are four distinct patches of native trees located on the subject lots. Two ofthe patches of vegetation follow the drainage depressions that cross the subjectland. In addition, scattered trees are located central to the site. The road reservealso contains native vegetation.


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The surrounding land has varied lot sizes, however, all are greater than 8ha with themajority containing a dwelling, associated outbuildings and a dam. Larger lots existto the south and east of the subject site and each contains several Crown allotments.Lots to the south, west and the majority of the northern boundary are also zonedRural Living and land to the northwest is Public Conservation and Resource zonedland.

Giris Road is a City managed road reserve accessed from McIvor Highway. It is a keyroad for residents living off Emerald Hill Drive, Candlebark Court and Enright Road. It is atwo lane unsealed road with shoulders that drop away and no speed limit signage. Thereare a small number of blind crests and it is winding in parts. The road is constructed tothe standards of the Citys Infrastructure Design Manual.

Figure 1: A map showing the subject site. The objectors properties are marked with a star

Proposal

It is proposed to subdivide the land into 9 rural living lots with lots sizes ranging from8.04ha to 11.17ha, meeting the minimum lot size of 8ha. This will result in a lot density of1 lot per 8.9ha. The lots will be serviced with power and a septic permit for each lot willbe required. A common property driveway from Giris Road will provide access to 5 of theproposed lots. The remaining lots will gain direct access from Giris Road. Setbacks forbuilding envelopes from the forested land to the north west will be applied for reasonsrelated to fire protection and the dwellings' interface with the forest.


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Figure 2: A plan of the proposed subdivision that indicates where cross overs will be located andtrees removed to create safe line of sight for vehicles exiting the proposed lots.

Selected native trees within the road reserve will be removed as part of the subdivision tocreate access points as well to create safe line of sight for vehicles exiting each lot asindicated in red on figure 2.

Planning Controls - Greater Bendigo Planning Scheme

The site is within the boundaries of the Rural Living Zone (RLZ)

The site is covered in part by the following overlays:

Environmental Significance Overlay Schedule 1 - Watercourse Protection (ESO1)generally along the eastern boundary with Taig Road;

Bushfire Management Overlay (BMO) on the north western third of the site.

The subdivision of land requires a permit under the provisions of the RLZ, ESO and theBMO.

The removal of vegetation within the Road reserve requires a permit under the provisionsof clause 52.17 (native vegetation).

The following clauses are relevant in the consideration of this proposal:

State Planning Policy Framework Regional development (clause 11.05); Biodiversity (clause 12.01); Bushfire Strategies (clause 13.05); Urban environment (clause 15.01);


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Sustainable development (clause 15.02); Residential development (clause 16.01); Rural residential development (clause 16.02-1) Movement networks (clause 18.02); Development infrastructure (clause 19.03).

Municipal Strategic Statement Municipal profile (clause 21.01); Key issues and influences (clause 21.02); Vision - strategic framework (clause 21.03); Strategic directions (clause 21.04); Settlement (clause 21.05); Housing (clause 21.06); Environment (clause 21.08); Reference documents (clause 21.10).

Local Planning Policies Development at the urban-forest interface policy (clause 22.01); Rural Dwellings Policy (Clause 22.02) Rural subdivision policy (clause 22.03); Salinity and erosion risk policy (clause 22.04).

Other Provisions Rural Living Zone (clause 35.03); Environmental Significance Overlay (clause 42.01); Wildfire Management Overlay (Clause 44.06); Easements, restrictions and reserves (clause 52.02);

Native vegetation (clause 52.17). Planning for bushfire (Clause 52.47); Decision guidelines (clause 65); Referral and notice provisions (clause 66).

Consultation/Communication

Referrals

The following authorities and internal departments have been consulted on the proposal:

Referral Comment

Powercor No objection subject to conditions

Coliban Water No objection subject to conditions

Telstra No objection subject to conditions

Tenix No objection subject to conditions

CFA No objection subject to conditions

North Central CMA No objection subject to conditions


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Referral Comment

DELWP Originally objected but later withdrew objection subjectto conditions.

Traffic & Design No objection subject to conditions

Drainage No objection subject to conditions

Public Notification

The application was advertised by way of notice on the site and letters to adjoining andnearby owners and occupiers.

As a result of advertising, 12 objections were received, with the grounds of objectionbeing summarised as:

Road conditions and traffic:o Giris Road cannot support the existing traffic, is unsafe, dangerous and needs to

be sealed;

o The road needs to be upgraded prior to any further development occurring;

o Location of driveways is dangerous;

Removal of native vegetation within the road reserve;

Impact of the proposed subdivision on wildlife;

Amenity impacts including noise and dust.

These issues are discussed later in this report.

A consultation meeting was held to discuss the grounds of objection. The meeting wasattended by the permit applicant, the objectors and one Ward Councillor. None of thegrounds of objection were resolved at the meeting.

It was agreed to further investigate traffic movements via a traffic survey by Metrocountat a location on Giris Road prior to a decision being made. The survey data wascollected between Sunday, 13 December and Sunday, 20 December. The results arediscussed later in the planning assessment.

Planning Assessment

The subdivision of land and ultimately an additional 9 dwellings in the Rural Living Zoneis an acceptable planning outcome

The proposal meets the objectives and policy direction for rural subdivisions as outlinedin clause 22.03 for the following reasons:

The land does not have significant environmental values;

The land has poor agricultural versatility and will not prejudice any agriculturalproduction activities;

The lots created will be greater than 8ha in area and in most cases will not requireplanning approval to construct a dwelling on them;


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The 9 lots created will most likely contain a dwelling which is consistent with theexisting uses and character of the area;

There are significantly cleared areas of native vegetation to construct dwellings andassociated outbuildings, therefore no further native vegetation will be removed on thelots;

Native vegetation removal within the road reserve has been minimised via limiting thenumber of access points to Giris Road.

The land is zoned for rural living purposes and the minimum lot size in this area is 8hectares. The relevant purposes of the Rural Living Zone to this application are:

To implement the State Planning Policy Framework and the Local Planning PolicyFramework, including the Municipal Strategic Statement and local planning policies.

To provide for residential use in a rural environment.

To protect and enhance the natural resources, biodiversity and landscape andheritage values of the area.

To encourage use and development of land based on comprehensive and

sustainable land management practices and infrastructure provision.

The decision guidelines of the Rural Living Zone must be considered as part of thisassessment. There are four key themes to be considered and the relevant decisionguidelines to each theme are discussed below. Although the proposal is for thesubdivision of land only, the end result will be dwellings constructed on each of the lotscreated.

Decision Guideline Officer Comment

General Issues

The State Planning Policy Frameworkand the Local Planning PolicyFramework, including the MunicipalStrategic Statement and local planningpolicies.

The State and Local frameworks alongwith the MSS have been consideredthorough the assessment process. Theproposal is an acceptable planningoutcome when considering the relevantpolicies including:

Bushfire;

Native vegetation;

Biodiversity;

Development at the urban forest

interface; Rural subdivisions and development;

Infrastructure etc.

The capability of the land toaccommodate the proposed use ordevelopment.

The subject site and surrounds havebeen zoned for rural living purposes. Akey issue is whether the site is capableof sustaining an additional 9 dwellingsand associated outbuildings. A LandCapability Assessment (LCA) andEnvironmental Management Plan (EMP)

were submitted with the application. TheEMP and LCA concluded the land is


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capable of sustaining the development ofhome sites and driveways withoutcausing much disturbance to the land.

Both DELWP and the City'sEnvironmental Health Officer agree theland is capable of accommodating thesubdivision and future development.

Whether the site is suitable for the use ordevelopment and whether the proposal iscompatible with adjoining and nearbyland uses.

The lots will be greater than 8ha andsuitable for future development of adwelling on each lot. The proposal iscompatible with adjoining and nearbyland uses, which in most instances aredwellings.

Agric ultural Issues

The potential for the future expansion ofthe use or development and the impactof this on adjoining and nearbyagricultural and other land uses.

The subject site is bound by a commonproperty to the north (associated with thelots fronting Lynch Lane), Giris Road(south), Taig Road (east) and forestedland (west). There is no potential forfuture subdivisions to occur on thesubject site based on current planningcontrols. The land to the north and southis used for dwellings. The larger holdings

to the east are a sufficient distance fromany future dwelling to not be adverselyimpacted upon.

Environm ental Issues

The impact on the natural physicalfeatures and resources of the area and inparticular any impact caused by theproposal on soil and water quality and bythe emission of noise, dust and odours.

Septic permits will be required for anyfuture dwellings. Noise, dust and odoursare expected to be in line with most ruralliving activities. Neither DELWP,NCCMA, Coliban Water, GMW or theCitys Environmental Health Officer

objected to the proposal.

The impact of the use or development onthe flora, fauna and landscape featuresof the locality.

Some native vegetation within the roadreserve will require removal to facilitateaccess to the lots. The amount ofvegetation removal has been minimisedand the purchasing of offsets via acondition of the planning permit will berequired. This is a condition supported byDELWP.


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The location of on-site effluent disposalareas to minimise the impact of nutrientloads on waterways and nativevegetation.

There is sufficient area to locate on siteeffluent disposal on each lot, away fromany creek line. The location of awastewater field will be determined at theseptic permit stage.

Design and Sit ing Issues

The impact of the siting, design, height,bulk, colours and materials to be used,on the natural environment, major roads,vistas and water features and themeasures to be undertaken to minimiseany adverse impacts.

There will be sufficient area on each lotto locate a dwelling and ensure there areminimal impacts on adjoining and nearbyland owners and occupiers. There is noneed to endorse the EMP or the LCA andlock a future land owner into a specificposition for the location of wastewater

disposal or a dwelling.The location and design of existing andproposed infrastructure including roads,telecommunications, gas, water,drainage, and sewerage facilities.

A common property driveway will beconstructed near the Emerald Hill Driveand Giris Road intersection. Power willbe available to each lot and a septicpermit will be required for any futuredwelling.

Whether the use or development willrequire traffic management measures.

All crossovers and the entrance points tothe common property driveway willrequire approval from the Citys

Engineering Department.

In summary, the existing pattern of development in close proximity is a combination of 8hectare, rural lifestyle sized lots containing a dwelling, associated outbuildings and adam as well as several larger rural lifestyle lots to the east. The proposed lot sizes aregreater than the minimum 8 hectare requirement of the Rural Living Zone and generallycompatible with other rural living lots located along Giris Road and surrounds. It isconsidered that the layout of the proposed lots is a satisfactory outcome for the site whenconsidering existing and nearby uses, environmental issues and the potential futuresiting of an additional 9 dwellings.

Removal of native vegetation and impacts of native fauna

Objector concerns relate to the removal of remnant vegetation within the road reserve toallow vehicle access to the lots and the impacts on fauna from loss of habitat. Theapplicant revised the location of access points to Giris Road for the subdivision whichreduced the number of access points from 6 to 3, which also reduced the number ofnative trees to be removed in the road reserve.

Consent to the removal of the native vegetation was received by the Department ofEnvironment, Land, Water and Planning (DELWP) subject to conditions and the

appropriate vegetation offsets being provided. This is a view shared by the assessingofficer.


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No evidence was submitted by the objectors demonstrating the potential impacts onfauna from the proposed subdivision. The separation between any future dwellings andproximity to bush land is not likely to have a detrimental impact on fauna species.

Giris Road is constructed to an acceptable standard to accommodate current and futurevehicle movement generated from the proposed subdivision

A number of rural living lots currently have direct access onto Giris Road and it is a keyroad for residents living off Emerald Hill Drive, Candlebark Court and Enright Road. Likemany rural roads, drivers need to be cautious while travelling, especially in light ofpotential oncoming traffic, semi-trailers, school buses using the road and the problem ofkangaroos coming from the State forest and adjoining lots.

Local residents are concerned about the existing condition of the road which they believecould be made worse by the additional traffic generated by the proposed 9 lots and thepotential for future subdivision of other large allotments to the east. Residents also say

vehicles often travel too fast and encroach onto the wrong side of the road and that theshoulders of the road are dangerous. A solution proposed by the objectors is that eitherthe developer or Council contribute to, or seal all or part of Giris Road before thedevelopment is approved.

The current construction standard of Giris Road is appropriate given the existing andexpected traffic volumes generated from the proposed 9 lots. Given current trafficvolumes it is also most likely that Giris Road will be at an acceptable standard if theremaining larger lots to the east are developed in the future.

As a result of the consultation meeting, it was agreed to perform a traffic survey to firstly

understand current traffic volumes along the section of Giris Road between McIvorHighway and Emerald Hill Drive. Traffic data was collected between the 12.00am onSunday, 13 December to 12.00am on Sunday, 20 December (1 week).

The results detailed the following:

An average of 68 vehicle movements a day;

On any given day the maximum vehicle movements in an hour was 11 (between 5-6pm on a Tuesday);

85% of vehicles travel at or below 68 kilometres an hour;

7 heavy vehicle movements were recorded over the week (semi-trailer or larger sizedvehicle).

These results indicate that the traffic volumes recorded for Giris Road are low.

It is anticipated that an additional 36 vehicle movements per day will be generated by theproposed 9 lots (4 vehicle movements per lot). Of the 36 vehicle movements it may bepossible half the vehicles will use Giris Road to gain access to the McIvor Highway, withthe remaining using Shanahans Road to gain access to Strathfieldsaye Road. Eitherway, the total number of vehicle movements for Giris Road does not warrant the sealingof the road. With continual maintenance the road is capable of accommodating theexpected increase in traffic volume.


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If Council decides an upgrade or sealing of Giris Road should occur, the money shouldcome from Council's capital works program. It would not be fair and reasonable torequire the landowner to pay a developer contribution for Giris Road.

Infrastructure contributions

A key discussion at the consultation meeting focused on the theme of developercontributions. The thrust of the objectors' submissions is that Giris Road is insufficient tocater for the proposed subdivision and that the developer should contribute to the roadimprovements.

To ask the developer to financially contribute to a road already benefiting many otherexisting users without a developer contributions plan in place, is unreasonable andunfair. An upgrade of the Giris Road is not required as a direct result of the subdivision orbased on the results of the traffic survey.

In conclusion, Council would most likely be acting beyond its powers if it were to levy theproposed development for the sealing of Giris Road. If Council decide the road should besealed it should be funded from the relevant capital works program.

Conclusion

The proposal is an acceptable subdivision proposal that will provide rural lifestyle lotsgreater than the minimum lots size, which are in keeping with the existing character ofthe area. The removal of native vegetation within the road reserve to provide access tothe future lots, subject to offsets being provided, is also an acceptable planning outcome.It could be argued that that the sealing of Giris Road would benefit existing and future

residents, however, levying the developer to achieve this would be unfair andunreasonable. Any upgrades should be funded from the relevant capital works programshould Council wish to do so.

Options

Council, acting as the responsible authority for administering the Planning Scheme, mayresolve to: grant a permit, grant a permit with conditions, or refuse to grant a permit.

Attachments

Objections

RECOMMENDATION

Pursuant to section 61 of the Planning and Environment Act (1987), Greater BendigoCity Council resolve to issue a Notice of Decision to Grant a Permit for the subdivision of9 lots and removal of native vegetation at Lot A Lynch Lane and CA 6Z Taig Road,AXEDALE 3551 subject to the following conditions:

1. LAYOUT PLANSThe subdivision, as shown on the endorsed plans, must not be altered withoutthe prior written consent of the responsible authority.


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2. PROVISION OF SERVICESThe owner of the land must enter into agreements with the relevant authoritiesfor the provision of electricity to each lot shown on the endorsed plan inaccordance with the authorities requirements and relevant legislation at thetime.

3. EASEMENTSAll existing and proposed easements and sites for existing and required utilityservices must be set aside in favour of the relevant authority for which theeasement or site is to be created on the plan of subdivision submitted forcertification under the Subdivision Act 1988.

4. REFERRAL OF PLANThe plan of subdivision submitted for certification under the Subdivision Act1988 must be referred to the relevant authority in accordance with section 8 of

that Act.

5. DETAILED DRAINAGEBefore the plan of subdivision is certified under the Subdivision Act 1988, plansto the satisfaction of the responsible authority must be submitted to andapproved by the responsible authority. When approved, the plans will beendorsed and then will form part of the permit. The plans must be drawn toscale with dimensions. The plans must include

direction of stormwater run-off;

a point of discharge for each lot;

independent drainage for each lot.

6. DRAINAGE EASEMENTSThe subdivision must provide easements for drainage within and through thesubject land for external outfall drainage to a point of lawful discharge to thesatisfaction of the Responsible Authority.

7. CONSTRUCTION OF WORKSRoad works, drainage and other civil works must be constructed in accordancewith the City of Greater Bendigo Infrastructure Design Manual and plans andspecifications approved by the Responsible Authority and must include:-(a) Common property driveway(b) 6.0m wide unsealed Pavement;(c) Turning Circle or similar;(d) Drainage as required;(e) Permanent erosion control measures;(f) Appropriate intersection treatments.


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8. CFA - BUSHFIRE MANAGEMENT PLAN (LOTS 7 AND 8 ONLY)The Bushfire Management Plan attached to the Bushfire ManagementStatement prepared by Peter Williamson (Rev C dated 5/5/2015) must beendorsed to form part of the permit and must not be altered unless otherwiseagreed in writing by the CFA and the Responsible Authority. When endorsed theplan must be included as an annexure to the section 173 agreement prepared togive effect to Clause 44.06-3 of the Greater Bendigo City Council PlanningScheme.

9. CFA - ROADS(a) The proposed common property driveway between Lot 11 and Lot 12 must

be constructed to a standard so that it is accessible in all weather conditionsand capable of accommodating a vehicle of 15 tonnes for the trafficableroad width.

(b) The proposed common property driveway must have a minimum trafficablewidth of 6 metres to allow the unimpeded access of emergency fire fighting

vehicles to the satisfaction of CFA.(c) A turning circle with a minimum radius of 8m must be provided at the courtend of the proposed road; T or Y heads of dimensions specified by the CFAmay be used as alternatives.

10.

CFA - WATER SUPPLYAt the time of construction of a dwelling on Lots 9 to 15 inclusive, a static watersupply for firefighting must be provided and must meet the followingrequirements:(a) A minimum of 10,000 litres of water must be provided and maintained solely

for firefighting purposes;

(b) The maximum distance between a static water supply outlet and thebuilding must be no more than 60 metres and no less than 10 metres fromthe building;

(c) Fire Brigade vehicles must be able to get within 4 metres of the watersupply outlet.

(d) The water supply and associated fixed above ground water pipelines andfittings must be constructed in materials resistant to corrosion andcombustion. Other materials can be utilised where appropriately protectedfrom the effects of radiant heat and flame.

(e) The water supply must be readily identifiable from the building orappropriate signage must point to the water supply.

(f) At least one 64 mm, 3 thread/25 mm x 50 mm nominal bore BritishStandard Pipe (BSP), round male coupling to CFA specifications is to beinstalled

(g) All pipe work and valving between the water supply and the outlet must beno less than 50 mm nominal bore

(h) If the static water supply tank is less than 20 metres from the building,outlets must face away from the building to allow access duringemergencies.

(I) All below ground water pipelines must be installed to the following depths:I. subject to vehicle traffic300 mmII. under houses or concrete slabs75 mmIII. all other locations225 mm


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11.

COLIBAN WATER(a) A Land Management Plan for Lots 12, 13 and 14 of the proposed

subdivision that identifies fencing 30m from the channel centre on bothsides of Hargreaves Creek on Lots 12, 13 and 14 of the proposedsubdivision, must be submitted to, and approved by, the ResponsibleAuthority and Coliban Water. A designated stock crossing point ofHargreaves Creek for each Lot created by the subdivision should beidentified, if relevant.

(b) For each Lot created by the subdivision fencing must be completed andmaintained as per the endorsed Land Management Plan.

12.

POWERCOR(a) The plan of subdivision submitted for certification under the Subdivision Act

1988 shall be referred to Powercor Australia Ltd in accordance with Section8 of that Act.

(b) Provide an electricity supply to all lots in the subdivision in accordance with

Powercors requirements and standards, including the extension,augmentation or re-arrangement of any existing electricity supply system,as required by Powercor (A payment to cover the cost of such work will berequired). In the event that a supply is not provided the applicant shallprovide a written undertaking to Powercor Australia Ltd that prospectivepurchasers will be so informed.

(c) Where buildings or other installations exist on the land to be subdivided andare connected to the electricity supply, they shall be brought intocompliance with the Service and Installation Rules issued by the VictorianElectricity Supply Industry. You shall arrange compliance through aRegistered Electrical Contractor.

(d) Any buildings must comply with the clearances required by the ElectricitySafety (Installations) Regulations.

(e) Any construction work must comply with Energy Safe Victorias No GoZone rules.

(f) Set aside on the plan of subdivision for the use of Powercor Australia Ltdreserves and/or easements satisfactory to Powercor Australia Ltd whereany electric substation (other than a pole mounted type) is required toservice the subdivision. Alternatively, at the discretion of Powercor AustraliaLtd a lease(s) of the site(s) and for easements for associated powerlines,cables and access ways shall be provided. Such a lease shall be for aperiod of 30 years at a nominal rental with a right to extend the lease for a

further 30 years. Powercor Australia Ltd will register such leases on the titleby way of a caveat prior to the registration of the plan of subdivision.

(g) Provide easements satisfactory to Powercor Australia Ltd, whereeasements have not been otherwise provided, for all existing PowercorAustralia Ltd electric lines on the land and for any new powerlines requiredto service the lots and adjoining land, save for lines located, or to belocated, on public roads set out on the plan. These easements shall showon the plan an easement(s) in favour of "Powercor Australia Ltd" forPowerline Purposes pursuant to Section 88 of the Electricity Industry Act2000.

(h) Obtain for the use of Powercor Australia Ltd any other easement external tothe subdivision required to service the lots.

(i) Adjust the position of any existing easement(s) for powerlines to accord with


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the position of the line(s) as determined by survey.(j) Obtain Powercor Australia Ltds approval for lot boundaries within any area

affected by an easement for a powerline and for the construction of anyworks in such an area.

(k) Provide to Powercor Australia Ltd, a copy of the version of the plan ofsubdivision submitted for certification, which shows any amendments whichhave been required.

13.

NORTH CENTRAL CMAA Works on Waterway Permit is required for any new or modified waterwaycrossings. Please Contact North Central CMA on (03) 5440 1896 for furtherdetails about obtaining this permit.

14.

TELECOMMUNICATIONSThe owner of the land must enter into an agreement with:

A telecommunications network or service provider for the provision of

telecommunication services to each lot shown on the endorsed plan inaccordance with the providers requirements and relevant legislation at thetime.

A suitably qualified person for the provision of fibre ready telecommunicationfacilities to each lot shown on the endorsed plan in accordance with anyindustry specifications or any standards set by the AustralianCommunications and Media Authority, unless the applicant can demonstratethat the land is in an area where the National Broadband Network will not beprovided by optical fibre.

Before the issue of a Statement of Compliance for any stage of thesubdivision under the Subdivision Act 1988, the owner of the land must

provide written confirmation from: A telecommunications network or service provider that all lots are connected

to or are ready for connection to telecommunications services in accordancewith the providers requirements and relevant legislation at the time.

A suitably qualified person that fibre ready telecommunication facilities havebeen provided in accordance with any industry specifications or anystandards set by the Australian Communications and Media Authority,unless the applicant can demonstrate that the land is in an area where theNational Broadband Network will not be provided by optical fibre.

15.

DEPARTMENT OF ENVIRONMENT, LAND, WATER AND PLANNINGAll earthworks are to be designed and constructed to avoid soil erosion. Alldrainage is to be diverted around the disturbed areas.

16.

NATIVE VEGETATION OFFSETSIn order to offset the removal of 0.272 hectares of native vegetation approved aspart of this permit, the applicant must provide a native vegetation offset thatmeets the following requirements, and is in accordance with the Permittedclearing of native vegetation Biodiversity assessment guidelines and theNative vegetation gain scoring manual:

The offset must: Contribute gain of 0.143 general biodiversity equivalence units

Be located within the North Central Catchment Management Authority


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boundary or Greater Bendigo municipal district

Have a strategic biodiversity score of at least 0.458.

Offset Evidence

Before any native vegetation is removed, evidence that an offset has been

secured must be provided to the satisfaction of the responsible authority. Thisoffset must meet the offset requirements set out in this permit and be inaccordance with the requirements of the Permitted clearing of native vegetation Biodiversity assessment guidelines and the Native vegetation gain scoringmanual. Offset evidence can be either:

A credit register extract from the Native Vegetation Credit Register; or

A security agreement, to the required standard, for the offset site or sites,including a 10-year offset management plan to the satisfaction of theDepartment of Environment, Land, Water and Planning and approved by theResponsible Authority. Every year, for ten years, after the responsibleauthority has approved the offset management plan, the applicant mustprovide notification of the management actions undertaken towardsimplementing the offset management plan, to the department. An offset sitecondition statement, including photographs must be included in thisnotification.

17.

PROTECTION OF VEGETATION TO BE RETAINEDBefore works start for the removal of vegetation within the road reserve, aprotection fence must be erected around all native vegetation to be retainedwithin 15 metres of the proposed works. The protection fence must beconstructed of star pickets and paraweb or similar. The protection fence must

remain in place at least until all works are completed to the satisfaction of therelevant authority. Except with the written consent of the Responsible Authority,none of the following may occur within this area:(a) Vehicular or pedestrian access, trenching or soil excavation ;(b) Storage or dumping of tools, equipment or waste;(c) Construction of entry and exit pits for underground services.

18.

EXPIRY OF THE PERMIT(a) The plan of subdivision is not certified within two years from the date of this

permit;(b) The subdivision is not completed within five years from the date of

certification of the plan of subdivision or;(c) The development approved by this planning permit is not completed with 5

years of the planning permit being issued.The responsible authority may extend the time for certification of the plan if arequest is made in writing before the permit expires or within six monthsafterwards.

WASTEWATER (SEPTIC TANK)Before a building permit is issued for a dwelling on any lot, a Septic Tank Permit must be

issued by the responsible authority.


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PAGE 27

CONSENT FOR WORK ON ROAD RESERVESThe applicant must comply with;

The Road Management Act 2004,

Road Management (Works and Infrastructure) Regulations 2005 and

Road Management (General) Regulations 2005

with respect to any requirements to notify the Coordinating Authority and/or seek consentfrom the Coordinating Authority to undertake works (as defined in the Act) in, over orunder the road reserve. The Responsible Authority in the inclusion of this condition onthis planning permit is not deemed to have been notified of, or to have given consent toundertake any works within the road reserve as proposed in this permit.

DEPARTMENT OF ENVIRONMENT, LAND, WATER AND PLANNING NOTE:

The adjoining Crown land is not to be used for access, storage of materials or rubbish.Any private use of Crown land requires consent and/or licensing from the Department ofEnvironment, Land, Water and Planning.

Works or other activities on public land, which may impact on protected plants, willrequire a Protected Flora Licence or Permit under the Flora and Fauna Guarantee Act1988 (FFG). All native vegetation likely to be impacted should be checked against theProtected Flora List (DEPI 2014) to determine whether FFG approvals are required.Protected Flora Permits can be obtained from the departments regional office.

To assist applicants meet permit condition requirements, Meeting permit conditions third party offsets Fact sheet (DEPI 2013) and First party general offset kit (DEPI 2013)are available, Please visit www.depi.vic.gov.au/nativevegetation for further information.

The adjoining Crown land is not to be used for access, storage of materials or rubbish.

Any private use of Crown land requires consent and/or licensing from the Department ofEnvironment, Land, Water and Planning.


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Presentation and Vibrancy - Reports 28 Ordinary Meeting - 10 February 2016Productivity / Sustainability

PAGE 28

3. PRESENTATION AND VIBRANCY

Nil.

4. PRODUCTIVITY

Nil.

5. SUSTAINABILITY

Nil.


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Leadership and Good Governance - Reports 29 Ordinary Meeting - 10 February 2016

PAGE 29

6. LEADERSHIP AND GOOD GOVERNANCE

6.1 PROGRESS REPORT: INDEPENDENT REVIEW IMPLEMENTATION


Author Peter Hargreaves, Project Coordinator, Independent ReviewImplementation

Responsible Craig Niemann, Chief Executive OfficerDirector

Summary/Purpose

The purpose of this report is to provide an update on the Independent ReviewImplementation.

Policy Context

Council demonstrates good governance and leadership.

Council Plan Reference: 5.1.1 Consider the recommendations of the IndependentReview 2013 and implement the agreed actions.

Independent Review: Recommendation 1Implementation and communication


Council has delivered on its commitment to independently review the City of GreaterBendigo to see what improvements can be made to its operations. In June 2013 Aurecondelivered its final report including 69 recommendations for Council to consider.

Previous Council Decision(s) Date(s):

On 21 August 2013 Council resolved to adopt in principle the 69 recommendations andthat a Committee of all Councillors supported by the Chief Executive Officer andManager Executive Services be established as the Independent Review ImplementationCommittee.

Council reviewed progress with implementation of the review at its Ordinary Meetings on22 January, 5 March, 16 April, 21 May, 9 July, 20 August, 1 October, 12 November and17 December 2014 and on 21 January, 4 March, 25 March, 15 April, 27 May, 24 June, 5August, 4 November and 16 December 2015.


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Summary of progress

Implementation of the Review recommendations has been underway since August 2013.The number of completed recommendations stands at 56. This includes eight of thosenominated by Councillors as their top 10 priorities.

Work is progressing on 12 recommendations yet to be acknowledged by Council ascompleted.

Recommendations still in progress Status

1Implementation/communication In progress

10Performance management In progress

11Consolidation of Council offices Under consideration

23 & 24Closing the loop on customer enquiries and complaints In progress

27Asset management plans Advanced

29Training in use of community engagement toolkit andguidelines

Under consideration

37Develop community engagement toolkit In progress

46-Community engagement officer Under consideration

47RAP/Cultural Diversity Strategy In progress

56Councillor research officer Under consideration

57Review policies and training relating to bullying andharassment

In progress

Report

Notable Progress

Progress continues on the remaining recommendations.

Recommendation 10Performance Management

Implement a performance management:-Framework-Change management plan; and-an information technology software systemwhich is capable of facilitating performance management for all levels of theorganisation (CoGB, Directorate, Business Unit and individuals).

Action

As previously reported this project has moved into the final stage of implementationand a new employee performance and development framework is beingimplemented.

A total of 91 individual performance and development plans are now in place.

The aim is to have plans in place for all employees by June 30, 2016.


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Recommendation 37Community Engagement Tool

Implement training for use of the Community Engagement Guidelines and Toolkit byCouncillors and senior staff to understand appropriate methods of engagement forvarious scenarios and the format and desired outcomes of these methods. A reviewof current engagement practices could inform such training by identifying particularareas of strength and/or weakness.

Develop a tool (e.g. checklist) to assist CoGB staff to define the appropriate level ofcommunication and engagement of stakeholders and community for future projects.Action

The Community Engagement Guidelines and Toolkit has been reviewed andupdated. The main change is to incorporate the principles of good communityengagement adopted by Council last year. A simple ready reckoner which provides

guidance in deciding whether community engagement is needed or relevant, andchoosing the appropriate method of engagement to fit the task or project has alsobeen developed. It is currently being tested. It is expected Councillors will be briefedon the new tool once this work is completed.

Recommendation 47Reconciliation and Cultural Diversity

Develop a Reconciliation Action Plan and Cultural Diversity Strategy during the 2013-14 financial year.

Action

Both plans are progressing well and on track to meet their milestones.

The Community Reference Group established for development of the CulturalDiversity and Inclusion Plan (CDIP) continues to meet monthly.

Qualitative research is continuing to understand the experience of settlement andsocial inclusion of culturally diverse residents in Bendigo. A diverse range of migrantshave expressed an interest in participating in this research, which will continue untilthe end of February.

As part of the research on social cohesion and local attitudes towards multiculturalismthe City is also working closely with Monash University and the Scanlon Foundationwhich was established in 2001 with the aim of fostering social cohesion withinAustralia.

The City has partnered with Make a Change - whose mission is to encourage,support and assist the creation and implementation of effective social changeinitiatives across Australia - to run a community forum on the 15 March. Thiscommunity consultation will involve gathering information and ideas related to theobjectives of the CDIP.


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Whilst the research phase of the project has extended, the project will be delivered onschedule and a draft plan is expected to be completed by June 2016 for communityconsultation.The Reconciliation Action Plan (RAP) is currently in the research stage. This

involves:

Collecting information from the community via a survey about Aboriginal and

Torres Strait Islanders relationship with the City of Greater Bendigo.

Undertaking an organisational audit to understand the level reconciliation is

embedded into the organisation

Undertaking a staff survey to understand current attitudes regarding reconciliation.

The development of the plan is on track and the launch of the Draft is planned for

Reconciliation Week in May 2016.

Resource Implications

There are no resource issues arising directly from this report. Where recommendationshave resource implications, steps are in place to ensure that any proposed new capital oroperating expenditure arising from the recommendations is considered in the budgetprocess.

Conclusion

The number of completed recommendations stands at 56; progress has been made onnearly all recommendations.

Attachments

RECOMMENDATION

That Greater Bendigo City Council:

a) Acknowledge progress on Recommendations 10 (Performance Management), 37(Community Engagement) and 47 (RAP and Cultural Diversity Strategy);

b) Inform the community of this progress.


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6.2 RECORD OF ASSEMBLIES


Author Peter Davies, Manager Executive Services

Responsible Craig Niemann, Chief Executive OfficerOfficer

Summary/Purpose

The purpose of this report is to provide the record of any assembly of Councillors, whichhas been held since the last Council Meeting, so that it can be recorded in the Minutes of

the formal Council Meeting.

Policy Context

Council demonstrates leadership in its decisions to meet future needs and challenges.


The Local Government Act provides a definition of an assembly of Councillors whereconflicts of interest must be disclosed.

A meeting will be an assembly of Councillors if it considers matters that are likely to bethe subject of a Council decision, or, the exercise of a Council delegation and themeeting is:

1. A planned or scheduled meeting that includes at least half the Councillors (5) and amember of Council staff; or

2. an advisory committee of the Council where one or more Councillors are present.

The requirement for reporting provides increased transparency and the opportunity forCouncillors to check the record, particularly the declarations of conflict of interest.


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Report

Meeting Inform at ion

Meeting

Name/Type

Consultation meeting

Meeting Date 1 December 2015

Matters discussed Planning application DI/662/2015(CA 3 Sec 7A) 45-53 Chauncey Street, HEATHCOTE 3523Use and development of land for utility installation

Attendees/Apologies

Councillors Cr Helen LeachCr Rod Campbell

Staff/Community

Representatives

Chris DuckettApplicant

Objectors

Conf l ict of Interest disc losures

MatterNo.

Councillor/officer making disclosure Councillor/officer leftmeeting

Nil


Meeting

Name/Type



Matters discussed Planning application DR/697/201563 Pyke Street, QUARRY HILL 3550Demolition of carport, pool and outbuilding, partial demolitionof dwelling, construction of garage, outbuilding, pool, twostorey extension and external alterations

Attendees/Apologies

Councillors Cr Barry Lyons

Staff/

CommunityRepresentatives

Kahlia Reid

ApplicantObjectors


MatterNo.


Nil


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MeetingName/Type



Matters discussed Planning application DG/772/2015575 Sedgwick Road, SEDGWICK 3551Use and Development of a Store (Machinery) and Use land forAgriculture (Cropping)

Attendees/Apologies

Councillors Cr Elise Chapman

Staff/CommunityRepresentatives

Nic Butler & Chris DuckettApplicantObjectors

Conf l ict of Interest disc losuresMatter

No.Councillor/officer making disclosure Councillor/officer left

meeting

Nil


MeetingName/Type


Meeting Date 16 November 2015

Matters discussed Planning application DS/706/20154 Clay Gully Court, MAIDEN GULLY 3551Subdivide land into 2 lots and removal of native vegetation

Attendees/Apologies

Councillors Cr Barry Lyons


Liz Commadeur & Nick ButlerApplicantObjectors


MatterNo.


Nil


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MeetingName/Type

Councillors' Forum

Meeting Date 13 January 2016

Matters discussed 1. YWCA2. Planning matters and draft agenda review3. Findings from the Organics Trial4. Rate capping variation5. Canterbury Park pavilion6. Bendigo Agricultural Show Society7. Hopley VCAT hearing8. Shelter in the Hargreaves Mall9. Staff changes10. Advocacy paper on cost-shifting11. Rain gardens

12. Tennis Association13. Women on Farms Conference14. Australia Day15. Department of Veteran's Affairs16. Marnie Road footpath17. Lake Eppalock advocacy18. Health Services Information Centre19. Kennington Tennis Club20. Water security for Bendigo21. 'Scarf-up' for scouting22. Town Hall works

23. Regional partnerships24. Bendigo Club25. Bendigo Early Learning Centre26. Citizen and Young Citizen of the Year27. Participating in Local Government in 201628. Public question time29. Forward agenda

Attendees/Apologies

Councillors Cr Rod FyffeCr Peter CoxCr Rod CampbellCr Elise ChapmanCr Helen LeachCr Barry LyonsCr Lisa RuffellCr Mark WeragodaCr James Williams


Mr Craig NiemannMr Darren FuzzardMs Kerryn Ellis

Ms Prue MansfieldMs Pauline GordonMr Stan Liacos


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Mr Peter DaviesMrs Alison Campbell

Conf l ict of Interest disclo sures

Matter

No.

Councillor/officer making disclosure Councillor/officer left

meetingNil

RECOMMENDATION

That Council endorse the record of assemblies of Councillors as outlined in this report.


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6.3 APPOINTMENT OF AN ACTING CHIEF EXECUTIVE OFFICER


Author Peter Davies, Manager, Executive Services

Summary/Purpose

The purpose of this report is to request Council to appoint an acting Chief ExecutiveOfficer while the Chief Executive Officer takes five weeks annual leave.

Policy Context

Council Plan Reference: Council demonstrates good governance and leadership.


The Chief Executive Officer plans to take annual leave for a period of five weeks from 27February 2016 until 3April 2016.

The CEO wishes to nominate Darren Fuzzard, Director Presentation and Assets, acting

Chief Executive Officer during this period.

Report

Given the current delegation from the Council to the CEO dated 22 August 2013expressly prevents the CEO from appointing a person to act as Chief Executive Officer inhis absence for a period of more than four weeks, this matter must be referred to theCouncil for determination.

Resource Implications

There are no resource implications in Council appointing a person to act as ChiefExecutive Officer while the CEO takes annual leave.

RECOMMENDATION

That Council appoint Darren Fuzzard as Acting Chief Executive Officer effective from 27

February 2016 to 3April 2016 inclusive.


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39 Ordinary Meeting - 10 February 2016

7. URGENT BUSINESS

Nil.

8. NOTICES OF MOTION

Nil.

9. COUNCILLORS' REPORTS

10. MAYOR'S REPORT

11. CHIEF EXECUTIVE OFFICER'S REPORT

12. CONFIDENTIAL (SECTION 89) REPORTS

12.1 Confidential Report in accordance with Section 89(2)(d) of the LocalGovernment Act 1989, relating to a contractual matter.

RECOMMENDATION

That the meeting be closed to the public to consider a report in accordance with Section89(2)(d) of the Local Government 1989, as amended, relating to a contractual.

council agenda 10 february 2016

Documents