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COUNCIL AGENDA

COUNCIL MEETING MONDAY 14 NOVEMBER 2016

1.00pm

City of Launceston COUNCIL AGENDA Monday 14 November 2016

Notice is hereby given that the Ordinary Meeting of the City of Launceston Council will be held at the Council Chambers, Town Hall, St John Street, Launceston: Date: 14 November 2016 Time: 1.00pm

Section 65 Certificate of Qualified Advice

Background

Section 65 of the Local Government Act 1993 requires the General Manager to certify that any advice, information or recommendation given to Council is provided by a person with appropriate qualifications or experience. Declaration

I certify that persons with appropriate qualifications and experience have provided the advice, information and recommendations given to Council in the Agenda Items for this Meeting.

Robert Dobrzynski General Manager


ORDER OF BUSINESS

Item No Item Page No

1 OPENING OF MEETING - ATTENDANCE AND APOLOGIES

1

2 DECLARATIONS OF INTEREST 1

3 CONFIRMATION OF MINUTES 1

4 DEPUTATIONS

No Deputations have been identified as part of this Agenda

1

5 PETITIONS

No Petitions have been identified as part of this Agenda

1

6 COMMUNITY REPORTS 2

6.1 Kid-I-Am - Ms Samantha Denmead 2

6.2 Launceston Cycling Festival - Stan Siejka Cycling Classic - Mr John Clements

2

6.3 Rotary Club of Central Launceston - Sally's Ride Overview - Mr Stuart Cottrell

2

7 PUBLIC QUESTION TIME 2

7.1 Public Questions on Notice 2

7.1.1 Public Questions on Notice - Mr Basil Fitch - Council Meeting - 24 October 2016

3

7.2 Public Questions without Notice 7

8 PLANNING AUTHORITY 8



8.1 Amendment 32 - A Site Specific Amendment at 1-11, 13, 15, 17, 19-21 and 23-45 Lindsay Street, Invermay to Allow Car Parking as a Discretionary Use Within the Open Space Zone and Development Application: Vehicle Parking - Construction and Use of Carpark

8

9 ANNOUNCEMENTS BY THE MAYOR 39

9.1 Mayor's Announcements 39

10 ALDERMEN'S REPORTS 42

11 QUESTIONS BY ALDERMEN 42

11.1 Questions on Notice 42

11.1.1 Aldermen's Questions on Notice - Council Meeting - 24 October 2016

43

11.2 Questions without Notice 46

12 COMMITTEE REPORTS 47

12.1 Tender Review Committee - 24 October 2016 47

13 COUNCIL WORKSHOPS 49

14 NOTICES OF MOTION

No Notices of Motion have been identified as part of this Agenda

49

15 DEVELOPMENT SERVICES DIRECTORATE ITEMS 50

15.1 Petition - 14 Station Road, St Leonards - Proposed Tamar Valley Steiner School

50

16 FACILITIES MANAGEMENT DIRECTORATE ITEMS

No Items have been identified as part of this Agenda

57



17 QUEEN VICTORIA MUSEUM AND ART GALLERY DIRECTORATE ITEMS


57

18 INFRASTRUCTURE SERVICES DIRECTORATE ITEMS 58

18.1 Kings Park Commemorative Precinct Policy 58

18.2 Ravenswood Neighbourhood House Lease 66

18.3 Community Halls Review 72

18.4 Greater Launceston Metropolitan Passenger Transport Plan

87

19 CORPORATE SERVICES DIRECTORATE ITEMS 100

19.1 Audit Panel Meeting - 15 September 2016 100

20 GENERAL MANAGER'S DIRECTORATE ITEMS


103

21 URGENT BUSINESS

No Urgent Items have been identified as part of this Agenda

103

22 CLOSED COUNCIL

No Closed Items have been identified as part of this Agenda

103

23 MEETING CLOSURE 103

City of Launceston

COUNCIL AGENDA Monday 14 November 2016

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1 OPENING OF MEETING - ATTENDANCE AND APOLOGIES

2 DECLARATIONS OF INTEREST

Local Government Act 1993 - Section 48 (A councillor must declare any interest that the councillor has in a matter before any discussion on that matter commences.)

3 CONFIRMATION OF MINUTES

Local Government (Meeting Procedures) Regulations 2015 - Regulation 35(1)(b) RECOMMENDATION: That the Minutes of the Ordinary Meeting of the City of Launceston Council held on 24 October 2016 be confirmed as a true and correct record.

4 DEPUTATIONS

No Deputations have been identified as part of this Agenda

5 PETITIONS

Local Government Act 1993 - Sections 57 and 58 No Petitions have been identified as part of this Agenda

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6 COMMUNITY REPORTS

(Community Reports allow an opportunity for Community Groups to provide Council with a three minute verbal presentation detailing activities of the group. This report is not intended to be used as the time to speak on Agenda Items; that opportunity exists when that Agenda Item is about to be considered. Speakers are not to request funding or ask questions of Council. Printed documentation may be left for Aldermen.)

6.1 Kid-I-Am - Ms Samantha Denmead

Ms Denmead will brief Council on the Kid-I-Am event to be held at the Silverdome on 19 November 2016. The event has received funding through the City of Launceston Event Sponsorship program.

6.2 Launceston Cycling Festival - Stan Siejka Cycling Classic - Mr John Clements Mr Clements will present details to Council regarding the 2016 Launceston Cycling

Festival. The event is a City of Launceston Signature Event. 6.3 Rotary Club of Central Launceston - Sally's Ride Overview - Mr Stuart Cottrell Mr Cottrell will provide Council with an overview of the 2016 Sally's Ride event.

Sally's Ride raises funds to aid youth suicide prevention.

7 PUBLIC QUESTION TIME

Local Government (Meeting Procedures) Regulations 2015 - Regulation 31 7.1 Public Questions on Notice Local Government (Meeting Procedures) Regulations 2015 - Regulation 31(1) (Questions on Notice must be in writing and should be received by the General

Manager at least seven days before the relevant Council Meeting. Questions on Notice will be researched by Council Officers and both the Question on Notice (as received) and the response will be provided at the Council Meeting and a reply in writing will also be provided.)

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7.1.1 Public Questions on Notice - Mr Basil Fitch - Council Meeting - 24 October 2016

FILE NO: SF6381 AUTHOR: Anthea Rooney (Committee Clerk) GENERAL MANAGER: Robert Dobrzynski (General Manager)

QUESTIONS and RESPONSES: The following questions were submitted to Council on 24 October 2016 by Mr Basil Fitch and have been answered with responses provided below. Questions (as received): 1. In Sat. Examiner Oct 23rd 2016 page 2 "Stadium Name Change" with photo of Robert

Dobrzynski, Albert van Zetten and Mike Calford all annoucing 5 year sponsorship deal name rights for Aurora Stadium (York Park) with UTAS. Is it true that General Manager and Mayor stitched this deal up without informing the Alderman. If so under what section of Local Gov. Act did you apply?

Response: (Robert Dobrzynski - General Manager) This question was asked and responded to at the Council Meeting of 24 October 2016.

2. Please advise financial details of the agreement and any other relevant matter?

Response: (Robert Dobrzynski - General Manager) This question was asked and responded to at the Council Meeting of 24 October 2016.

3. If your UTAS can spend millions of dollars on sponsorship use of federal funds why

not make them pay $4.5million for Willis St and Veledrome. The land is only given in principle?

Response:

The University of Tasmania undertakes marketing activities within its recurrent budget in an endeavour to market the University and attract both national and international students to study at the University campuses.

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7.1.1 Public Questions on Notice - Mr Basil Fitch - Council Meeting - 24 October 2016 …(Cont’d)

The sponsorship of York Park by the University of Tasmania should be viewed in a similar light to the previous sponsorship by Aurora over a 12 year period. Aurora sought to market both the company and its products to a broad audience capitalising on the exposure televised AFL matches in particular gain across a broad audience. The Council determined at its Meeting on 9 November 2015 to agree in principle to the transfer of title for Council owned land subject to three conditions. The Council being satisfied that the conditions, or the intent of the conditions, are being met or can be reasonably anticipated to be met through contractual arrangements, is in the position to transfer the title of Council owned land in the manner indicated.

4. How can Alderman give loyalty to Mayor and City Manager when they are being left

"blind deaf and dumb" on major issues?

Response: (Robert Dobrzynski - General Manager) The question is rhetoric.

5. Is it true Peter Gutwein wants the Museum to move back to Wellington St and UTAS to

take over all Inveresk site?

Response: (Robert Dobrzynski - General Manager) This is not a matter appropriate for the Council to provide comment upon.

6. Has Invermay Bowls Club been refused an extension on their lease. If so why?

Response: (Rod Sweetnam - Director Facilities Management) The Invermay Bowls Club has not been refused an extension.

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7.1.1 Public Questions on Notice - Mr Basil Fitch - Council Meeting - 24 October 2016 …(Cont’d)

7. Why are ratepayers completely left in the dark on proposed legislation and cannot

have their say on controversial issues. Response:

(Robert Dobrzynski - General Manager) All Council Meetings where decisions of the Council are taken on policy and strategic matters are open to members of the public. The gentleman raising this question is prolific in terms of the number of questions raised and other interaction with the Council on matters. Accordingly it is unreasonable to claim that an opportunity is not provided for comment.

8. Are you aware the Council in the public arena are known as "The Untouchables".

Response: (Robert Dobrzynski - General Manager) The question is rhetoric.

9. In my numerous questions starting 12 months ago I asked who would be responsible

for the infrastructure costs replacing combined sewerage and stormwater. Reply was TasWater now say (Examiner) Council is responsible $110 million dollars. How is Council going to fund this amount?

Response: (Robert Dobrzynski - General Manager) There is no intention by TasWater or the City of Launceston to replace the combined sewerage and stormwater system.

ATTACHMENTS: 1. Attachment 1 - Questions on Notice - Mr Basil Fitch - 24 October 2106

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Attachment 1 - Questions on Notice - Mr Basil Fitch - 24 October 2016

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7.2 Public Questions without Notice Local Government (Meeting Procedures) Regulations 2015 - Regulation 31(2)(b)

(Members of the public who ask Questions without Notice at a meeting will have

both the question and any answer provided recorded in the Minutes. Council Officers will endeavour to answer the question asked at the meeting, however, that is not always possible and more research may be required. If an answer cannot be provided at the Meeting, the question will be treated as a Question on Notice. A response will be provided at the next Council Meeting.)

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Under the provisions of the Land Use Planning and Approvals Act 1993, Council acts as a Planning Authority in regard to items included in Agenda Item 8 - Planning Authority.

8 PLANNING AUTHORITY

8.1 Amendment 32 - A Site Specific Amendment at 1-11, 13, 15, 17, 19-21 and 23-

45 Lindsay Street, Invermay to Allow Car Parking as a Discretionary Use Within the Open Space Zone and Development Application: Vehicle Parking - Construction and Use of Carpark

FILE NO: DA0517/2016, SF6533 AUTHOR: Ashley Brook (Consultant Planner, GHD Pty Ltd) DIRECTOR: Leanne Hurst (Director Development Services)

DECISION STATEMENT:

1. To decide whether to reject or exhibit Amendment 32 for a site specific amendment to allow the Vehicle Parking use class to be considered as a discretionary use within the Open Space Zone of the Launceston Interim Planning Scheme 2015.

2. To make a decision on Development Application DA0517/2016 for Vehicle Parking - construction and use of 99 space off-street car park.

In accordance with the Council's Policy the assessment of this development application was outsourced to an independent consultant planner as it relates to development on land which Council has a pecuniary interest and Council is the applicant.

PLANNING APPLICATION INFORMATION:

Applicant: Commercial Project Delivery obo Department of Infrastructure Services, Launceston City Council

Area of the Site: 1-11 Lindsay Street, Invermay, 13 Lindsay Street, Invermay, 15 Lindsay Street, Invermay, 17 Lindsay Street, Invermay, 19-21 Lindsay Street, Invermay and 23-45 Lindsay Street, Invermay

Existing Zone: Open Space Existing Use: Open Space, Utilities Receipt Date: 27 October 2016

PREVIOUS COUNCIL CONSIDERATION:

DA0409/2016 - Car Park construction and use of 99 space off-street car park associated with the North Bank recreation precinct.

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45 Lindsay Street, Invermay to Allow Car Parking as a Discretionary Use Within the Open Space Zone and Development Application: Vehicle Parking - Construction and Use of Carpark …(Cont’d)

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RECOMMENDATION:

That Council: 1. pursuant to the former Section 33(3) and Section 34 of the Land Use Planning and

Approvals Act 1993, initiates Amendment 32 for a site specific amendment to allow the Vehicle Parking use class to be considered as a discretionary use within the Open Space Zone at 1-11 Lindsay Street, Invermay, 13 Lindsay Street, Invermay, 15 Lindsay Street, Invermay, 17 Lindsay Street, Invermay, 19-21 Lindsay Street, Invermay and 23-45 Lindsay Street, Invermay (CT 26022/4, CT29363/9, CT29363/10, CT38764/1, CT38764/2, CT117179/1, CT252339/1, CT69159/3, CT217953/1 and the Holbrook Street Road Reserve).

2. insert an additional zone purpose statement in the Open Space Zone after purpose

statement 19.1.1.1 as follows: ‘19.1.1.2 To provide for use and development compatible with the use of land for open space purposes.’

3. pursuant to the former Section 35(1)(b) of the Land Use Planning and Approvals Act

1993, certify the modified draft amendment. 4. pursuant to Section 43A of the Land Use Planning and Approvals Act 1993, approves

DA00517/2016 for vehicle parking - construction and use of 99 space off-street car park at 1-11 Lindsay Street, Invermay, 13 Lindsay Street, Invermay, 15 Lindsay Street, Invermay, 17 Lindsay Street, Invermay, 19-21 Lindsay Street, Invermay and 23-45 Lindsay Street, Invermay subject to the following conditions:

1. ENDORSED PLANS & DOCUMENTS The development must be carried out in accordance with the following endorsed plans and documents to the satisfaction of the Planning Authority except where modified by the Permit conditions below: a. Lindsay Street Car Park Development Application, prepared by Commercial Project

Delivery, dated October 2016. b. Lindsay Street - Esk Street to Irvine Street – Proposed Car Park – Consultation Plan,

prepared by City of Launceston, dated August 2016. c. Lindsay Street Proposed Car Park with Title Boundaries – (approximate location

only). d. Lindsay Street East – Street Tree Strategy, prepared by City of Launceston. e. Lindsay Street Carpark – Lighting Design (Drawing No 16120-S1-E01), dated 30

August 2016 prepared by EST Engineering Solutions f. Lindsay Street Northbank Car Park Development – Traffic Impact Assessment

Report, prepared by City of Launceston, dated 25 October 2016.

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g. ‘Burial of PAH Contaminated Soil Scottsdale Levee Report’ by Pitt & Sherry dated 2011 and associated email from David Finnigan of Pitt & Sherry dated 20 September 2016.

2. POTENTIALLY CONTAMINATED LAND CODE Prior to the commencement of any excavation works on site, the applicant must obtain one of the following: a. A certificate from the Director (as defined in the Environmental Management and

Pollution Control Act 1994), or a person approved by the Director for the purpose of the Potentially Contaminated Land Code, having regard to the objective stated in all applicable standards in the Potentially Contaminated Land Code, stating that there is insufficient increase in risk from contamination to warrant any specific remediation and protection measures;

b. An environmental site assessment that demonstrates that the level of contamination does not present a risk to human health or the environment; or

c. A plan to manage contamination and associated risk to human health and the environment (including an environmental site assessment, any required remediation and protection measures and a statement that the land is suitable for the intended development).

3. DRIVEWAY CONSTRUCTION Before the use commences, areas set aside for parking vehicles and access lanes as shown on the endorsed plans must: a. Be properly constructed to such levels that they can be used in accordance with the

plans, b. Be surfaced with an impervious all weather seal, c. Be adequately drained to prevent stormwater being discharged to neighbouring

property, d. Be line-marked or otherwise delineated to indicate each car space and access lanes. Parking areas and access lanes must be kept available for these purposes at all times. 4. ON-SITE DETENTION On-site detention storage must be provided to limit the peak rate of piped stormwater discharge and overland flows, from the site to that generated by the site to the current level of development (ie grassed surface) for the 1 in 5 year ARI, unless otherwise approved by the Drainage Authority. The on-site detention storage system is to be designed by a civil engineer eligible for membership of IE Aust or equivalent.

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Prior to the commencement of works, the plans and calculations must be submitted to the Director Infrastructure Services for approval. On completion, an “as constructed” plan complete with levels, must be submitted, complete with a certification that the storage and adjacent floor levels have been constructed in accordance with the approved design. 5. DAMAGE TO COUNCIL INFRASTRUCTURE The developer is liable for all costs associated with damage to Council infrastructure resulting from non-compliance with the conditions of the Planning Permit and any bylaw or legislation relevant to the development activity on the site. The developer will also be liable for all reasonable costs associated with the enforcement of compliance with the conditions, bylaws and legislation relevant to the development activity on the site. 6. WORKS WITHIN/OCCUPATION OF THE ROAD RESERVE All works in (or requiring the occupation of) the road reserve must be carried out in accordance with a detailed Traffic Management Plan prepared by a qualified person in accordance with the requirements of Australian Standard AS1742. A copy of such plan is to be maintained on site and available for inspection upon request by an Authorised Officer. The explicit permission of Technical Services is required prior to undertaking works where the works: a. require a road or lane closure; b. require occupation of the road reserve for more than one week at a particular

location; c. are in nominated high traffic locations; or d. involve opening or breaking trafficable surfaces. Where the work is associated with the installation, removal or modification of a driveway or a stormwater connection, the approval of a permit for such works shall form the explicit approval. 7. VEHICULAR CROSSINGS No new vehicular crossing shall be installed, or any existing crossing removed or altered (including but not limited to the alteration of the kerb and channel or the placement of additional concrete segments against the existing apron) without the prior approval of Technical Services. An application for such work must be lodged electronically via the Council's eServices web portal or on the approved hard copy form unless shown on an approved engineering drawing signed by the Director Infrastructure Services.

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All redundant crossovers and driveways must be removed as part of the development. All new works must be constructed to Council standards by a contractor authorised to perform such work. The work must include all necessary alterations to other services including lowering/raising pit levels, upgrading trenches non trafficable trenches to trafficable standard and and/or relocation of services. Permission to alter such services must be obtained from the relevant authority (eg TasWater, Telstra, and TasNetworks etc). The construction of the new crossover and driveway and removal of the unused crossover and driveway will be at the applicant’s expense. 8. SOIL AND WATER MANAGEMENT PLAN Prior to the commencement of the development works the applicant must install all necessary silt fences and cut-off drains to prevent the soil, gravel and other debris from escaping the site. Additional works may be required on complex sites. No material or debris is to be transported onto the road reserve (including the nature strip, footpath and road pavement). Any material that is deposited on the road reserve as a result of the development activity is to be removed by the applicant. The silt fencing, cut off drains and other works to minimise erosion are to be maintained on the site until such time as the site has revegetated sufficiently to mitigate erosion and sediment transport. 9. AMENITY - COMMERCIAL/INDUSTRIAL USE The construction phase and on-going use on this site must not adversely affect the amenity of the neighbouring properties and the general locality by reason of the processes carried on; the transportation of materials, goods or commodities to or from the subject land; the works or materials; the emission of noise, artificial light, vibration, odour, smoke, dust, waste water, waste products, oil or any other source of nuisance. 10. CONTAMINATED SOIL Comply with the Pitt & Sherry Report dated 2011 'Burial of PAH Contaminated Soil Report'. 11. NO BURNING OF WASTE No burning of any waste materials generated by the construction process, to be undertaken on-site. Any such waste materials to be removed to a licensed refuse disposal facility (e.g. Launceston Waste Centre). 12. CONTROL OF STORMWATER POLLUTION Prior to the commencement of development works, a Stormwater Management Plan must be provided to the approval of Council to minimise stormwater pollution from the carpark/s.

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13. SITE LANDSCAPING The landscaping must be: a. Installed in accordance with the endorsed plan; and b. Completed within three months of the use commencing; and c. The landscaping shown on the endorsed plans must be maintained to the satisfaction

of Council. 14. EXTERNAL LIGHTING Detailed external lighting specifications must be provided to the approval of Council’s Environmental Health Officer to demonstrate that the proposed external lighting will not cause unreasonable impact on the residential properties opposite the site through light spill. Notes A. General This permit was issued based on the proposal documents submitted for DA0462/2016. This permit takes effect after: a. The 14 day appeal period expires; or b. Any appeal to the Resource Management and Planning Appeal Tribunal is

abandoned or determined. This permit is valid for two years only from the date of approval and will thereafter lapse if the development is not substantially commenced. An extension may be granted subject to the provisions of the Land Use Planning and Approvals Act 1993 as amended, by a request to Council. B. Other Approvals This permit does not imply that any other approval required under any other by-law or legislation has been granted. C Appeal Provisions A planning appeal may be instituted by lodging a notice of appeal with the Registrar of the Resource Management and Planning Appeal Tribunal. A planning appeal may be instituted within 14 days of the date the Corporation serves notice of the decision on the applicant. For more information see the Resource Management and Planning Appeal Tribunal website www.rmpat.tas.gov.au <http://www.rmpat.tas.gov.au>

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Note: Aldermen are advised that under Schedule 6 - Savings and transitional provisions of the Land Use Planning and Approvals Amendment (Tasmanian Planning Scheme Act) 2015 - Parts 2A and 3 of the former provisions remain in force until a Local Planning Schedule comes into effect for the municipal area and this application assessment and recommendation has therefore been made under those transitional provisions.

REPORT:

PART A - APPLICATION FOR PLANNING SCHEME AMENDMENT 1.1 Introduction An application was lodged under Section 43A of the Land Use Planning and Approvals Act 1993 (the Act) for a combined site specific amendment and development application for a car park. Details of the proposed amendment are attached to this report. The application requests an amendment to the Launceston Interim Planning Scheme 2015 (the planning scheme) to insert a Vehicle Parking as a discretionary use in the Open Space Zone use table at 1-11 Lindsay Street, Invermay, 13 Lindsay Street, Invermay, 15 Lindsay Street, Invermay, 17 Lindsay Street, Invermay, 19-21 Lindsay Street, Invermay and 23-45 Lindsay Street, Invermay. An associated amendment is also required to Table 19.3 Application of use standards to use classes to include Vehicle Parking. In addition, a modification is proposed to the Zone Purpose to allow for uses, such as the proposed Vehicle Parking, compatible with the primary zone purpose which is to provide for use and development for open space purposes. The draft North Bank Masterplan identifies the subject site as forming part of the larger site for the planned recreation precinct. The application would enable the car park to be available when the North Bank recreation precinct becomes open to the public. In addition, the car parking will be available to commuters, and support large events at Inveresk and University of Tasmania Stadium in times of high parking demand. 1.2 Act Requirements The legislation allows for a combined application for a development permit and a planning scheme amendment to be considered jointly in accordance with Section 43A of the Land Use Planning and Approvals Act 1993. 43A. Application for a permit when amendment requested

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(1) A person who requests a planning authority to amend a planning scheme may also request the planning authority to consider, in accordance with this Division, an application for a permit which would not be allowed if the planning scheme were not amended as requested. (2) Where a planning authority has decided to initiate an amendment under section 33(3), it may consider the application for a permit referred to in subsection (1) concurrently with the preparation of the requested amendment to the planning scheme. (3) An application may be made for a permit under this section even if it could not be granted under the existing planning scheme. The amendment must be decided under Section 33(3) which reads: 33. Request for amendment of planning scheme (3) A planning authority must, within 42 days of the receipt of a request or such longer time as the Commission may allow, make a decision as to whether or not to initiate an amendment of the planning scheme and serve on the person who made the request notice of its decision within 7 days of making the decision. (3AA) If the planning authority decides under subsection (3) to initiate an amendment of a planning scheme after receipt of a request from a person under subsection (1), it must – (a) initiate the amendment under section 34; and (b) certify the draft amendment under section 35 – within 42 days of receiving the request or such longer time as the Commission allows. The matters which Council must consider when making a decision whether to reject or exhibit the application are listed in Section 32 and 43C of the Act and are set out in detail in section 5.1 of this report. Section 38 of the Act sets out that after making a decision on an application made under Section 43A it is to be publicly advertised for a period of 28 days: 38. Public exhibition of draft amendment (1) After giving to the Commission a copy of a draft amendment of a planning scheme and the instrument certifying that the amendment meets the requirements specified in section 32, the planning authority must – (a) cause a copy of the draft amendment to be placed on public exhibition for a period of 28 days or a longer period agreed to by the planning authority and the Commission; and (b) advertise, as prescribed, the exhibition of the draft amendment.

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(2) If the period referred to in subsection (1)(a) includes any days on which the office of the planning authority is closed during normal business hours in that part of the State where the planning scheme to be amended applies, that period is to be extended by the number of those days. 2. Site and surrounding area The proposed car park is located on the southern side of Lindsay Street between Invermay Road and Goderich Street in Invermay. The land is currently grassed with a new flood levee and the North Esk River and rivers edge to the south. Across Lindsay Street, to the north of the site, is land zoned Inner Residential and Commercial which supports a mix of commercial and residential development and uses.

Site Plan (source: Commercial, Project Delivery Report, Figure 1)

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Site Plan (source: Commercial, Project Delivery Report, Figure 2) 3. Existing conditions on the site 3.1 Heritage Values The subject land is not listed in local historic heritage code under the planning scheme or within a state listed property on the Tasmanian Heritage Register. The site is opposite a number of heritage listed properties on the northern side of Lindsay Street. The applicant has not undertaken an Aboriginal Heritage Register Search and submitted that as an urban area any values on the site would be degraded. The applicant will need to separately comply with any relevant requirements of the Aboriginal Relics Act 1975, such as an unanticipated discovery plan. 3.2 Scenic Values The subject land is not mapped as being within a scenic protection overlay.

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3.3 Land capability The subject land is within an urban area, and does not comprise agricultural land. There is no significant vegetation identified on the site. 3.4 Environmental Hazards The subject land is located the Invermay/Inveresk Flood Inundation Area on the planning scheme overlay maps. Part of the site is identified as a contaminated site (Site Management Notice 8655/1) the affected titles (CT 217953/1, CT 69159/3, CT 29363/9, CT 29363/10, CT 38764/1, CT 38764/2 and CT 252339/1) are located to the east of the section of the Holbrook Street road reserve which dissects the site. The subject land is not mapped or otherwise known to be subject to other environmental hazards such as landslip or bushfire. 3.5 Infrastructure The site is connected to reticulated sewerage, water and stormwater as well as electricity and telecommunications services. 4. Proposal The draft amendment is proposed to allow for the proposed car park development application comprising of a 99 space car park (93 regular vehicle spaces, two accessible spaces and four motor bike spaces) on public land on the southern side of Lindsay Street between Invermay Road and Goderich Street which is intended to provide for the parking demand created when the North Bank site is fully developed and open to the public. The draft North Bank Masterplan identifies the subject site as forming part of the larger site for the planned recreation precinct. Construction of the recreation precinct is expected to commence within the next one to two years. The application would enable the car park to be available when the North Bank recreation precinct becomes open to the public. The car park will be accessed from Lindsay Street at the eastern end of the site and vehicles will exit back onto Lindsay Street at the western side of the site (left-turn only), in line with the flow of traffic on the southern side of Lindsay Street. The car park will incorporate speed humps, regulatory traffic signage, landscaping and eight associated light poles. 4.1 Landowner Consent General Manager consent has been granted for the lodgement of the application, as it comprises Council land.

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4.2 Considerations for an Amendment 32. Requirements for preparation of amendments (1) A draft amendment of a planning scheme, and an amendment of a planning scheme, in the opinion of the relevant decision-maker within the meaning of section 20(2A)– (a) . . . . . . . . (b) .. . . . . . . (c) . . . . . . . . (d) . . . . . . . . (e) must, as far as practicable, avoid the potential for land use conflicts with use and development permissible under the planning scheme applying to the adjacent area; and (ea) must not conflict with the requirements of section 30O; and (f) must have regard to the impact that the use and development permissible under the amendment will have on the use and development of the region as an entity in environmental, economic and social terms. Response: The proposed amendment will allow for the construction of a car park. The site is located opposite commercial and residential uses and therefore has the potential for land use conflict through increased traffic generation and reduction of land available for permitted uses within the Open Space Zone. These types of issues were raised by representors (four) on the previous application for this site (DA0409/2016). The potential for traffic impacts are avoided, as far as practical, on the basis of the traffic impact assessment report and Council engineering advice. Any residential amenity impacts from lighting can be conditioned to ensure that such impacts are avoided, amenity conditions can also be placed on the permit for construction impacts. Also, the site has good passive surveillance and lighting so as to address crime prevention measures. In terms of use, the site is currently vacant and not identified for future open space needs. The proposed car park is consistent with and will not prejudice the attainment of the strategic vision for the area identified by the draft master plan as well as identified need for additional commuter parking within proximity to the City. The site is therefore considered to be an appropriate location for additional parking required both for users of recreational facilities within the vicinity of the site as well as commuters to the City. In regard to (ea), Section 30O is considered in detail below. 30O. Amendments under Divisions 2 and 2A of interim planning schemes (1) An amendment may only be made under Division 2 or 2A to a local provision of a planning scheme, or to insert a local provision into, or remove a local provision from, such

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a scheme, if the amendment is, as far as is, in the opinion of the relevant decision-maker within the meaning of section 20(2A), practicable, consistent with the regional land use strategy, if any, for the regional area in which is situated the land to which the scheme applies. (2) An amendment, of a planning scheme, that would amend a local provision of the scheme or insert a new provision into the scheme may only be made under Division 2 or 2A if – (a) the amendment is not such that the local provision as amended or inserted would be directly or indirectly inconsistent with the common provisions, except in accordance with section 30EA, or an overriding local provision; and (b) the amendment does not revoke or amend an overriding local provision; and (c) the amendment is not to the effect that a conflicting local provision would, after the amendment, be contained in the scheme. (3) Subject to section 30EA, an amendment may be made to a local provision if – (a) the amendment is to the effect that a common provision is not to apply to an area of land; and (b) a planning directive allows the planning scheme to specify that some or all of the common provisions are not to apply to such an area of land. (4) An amendment may not be made under Division 2 or 2A to a common provision of a planning scheme unless the common provision, as so amended, would not be inconsistent with a planning directive that requires or permits the provision to be contained in the planning scheme. (5) Subject to section 30EA, an amendment of a planning scheme may be made under Division 2 or 2A if the amendment consists of – (a) taking an optional common provision out of the scheme; or (b) taking the provision out of the scheme and replacing it with another optional common provision. The proposed amendment will allow for a car park on the development site to allow a currently prohibited use to be considered as discretionary. This will amend the use table which is a local provision of the scheme. The draft amendment is consistent with Northern Regional Land Use Strategy. The mandatory common provisions under the Planning Directive No.1 include the zone purpose statement which states “To provide for open space purposes including for passive recreation and natural or landscape amenity.” The proposed car park is in part for open space purposes as it will provide for car parking for users of the nearby walking trails. It will also provide for all-day commuter parking. The all-day commuter parking arguably is a commercial or utility purpose rather than open

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space. As such the proposed amendment could be seen as indirectly inconsistent with the zone purpose - a common provision contrary to the subclause (2)(a). It is recommended that the amendment be modified to insert an additional zone purpose or local area objective to provide for a car park at the development site. It is noted that this approach is consistent with the draft state planning provisions, which also provides for an additional zone purpose which provides for complementary use and development and also includes vehicle parking as a discretionary use under the use table. The suggested modified draft amendment is attached to this report. 43C. Applications referred to in section 43A (1) In determining an application referred to in section 43A, a planning authority, in its opinion – (a) must seek to further the objectives set out in Schedule 1; and (b) must take into consideration such of the prescribed matters as are relevant to the use or development subject of the application. Section 43C(1) (a) requires the objectives set out in Schedule 1 to be considered. Schedule 1, Part 1 - Objectives of the Resource Management and Planning System of Tasmania (a) to promote the sustainable development of natural and physical resources and the maintenance of ecological processes and genetic diversity Response: The amendment will allow for a car park on the development site. The proposed development does not impact on any significant vegetation. (b) to provide for the fair, orderly and sustainable use and development of air, land and water Response: The site is located near to the North Esk River. The associated development can be conditioned to ensure that it has an acceptable impact in terms of stormwater runoff associated with the car park. (c) to encourage public involvement in resource management and planning Response: The public will have the opportunity to comment on this proposal during the exhibition period which will run for three weeks, should the Council decide to exhibit the

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application. The public has the opportunity to lodge a written representation to the application during the public exhibition period. The Tasmanian Planning Commission may also decide to hold a public hearing to deal with the representations if any are received. (d) to facilitate economic development in accordance with the objectives set out in paragraphs (a), (b) and (c) Response: The proposed amendment will provide for car parking which will support activity within the Inveresk Precinct and CBD consistent with this objective. (e) to promote the sharing of responsibility for resource management and planning between the different spheres of Government, the community and industry in the State Response: This application was referred to TasWater. There are no other relevant agency referrals required. If initiated the amendment will also be advertised and assessed by the Tasmanian Planning Commission consistent with this objective. Schedule 1, Part 2 - Objectives of the planning process established by the Act The objectives of Part 2 must also be considered - (a) to require sound strategic planning and co-ordinated action by State and local government Response: The amendment is consistent with the objectives of the Launceston Interim Planning Scheme, draft master plan for the area and the Northern Regional Land Use Strategy. (b) to establish a system of planning instruments to be the principal way of setting objectives, policies and controls for the use, development and protection of land Response: An application made pursuant to Section 43A of the Act must be considered against the objectives of the Act and the planning system of Tasmania more broadly for compliance. The Council must then decide to initiate or reject the amendment on the basis of these considerations. (c) to ensure that the effects on the environment are considered and provide for explicit consideration of social and economic effects when decisions are made about the use and development of land

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Response: The proposed amendment will provide for a car park on an area not currently used for that purpose, and proposed for open space or recreational purposes. It will support an identified need for additional parking to support the recreational uses within the Inveresk Precinct and surrounding walking and cycling trails. It will also support an identified need for additional commuter parking. The impacts on adjoining land have been considered in terms of traffic impact, stormwater and other considerations such as lighting. (d) to require land use and development planning and policy to be easily integrated with environmental, social, economic, conservation and resource management policies at State, regional and municipal levels Response: The proposed amendment complies with the local, regional and state policies. (e) to provide for the consolidation of approvals for land use or development and related matters, and to co-ordinate planning approvals with related approvals Response: The application is made under former Section 43A of the Act and includes a site specific amendment to the planning scheme and associated change of use application. This process allows for the concurrent assessment of an application which would otherwise require two separate processes. (f) to promote the health and wellbeing of all Tasmanians and visitors to Tasmania by ensuring a pleasant, efficient and safe environment for working, living and recreation Response: The amendment would allow for car parking which would cater for commuter parking, enabling exercise for those working within the CBD. It also enables better access to the recreational activities within the Invermay area and Inveresk Precinct. (g) to conserve those buildings, areas or other places which are of scientific, aesthetic, architectural or historical interest, or otherwise of special cultural value Response: The subject site is not listed as a local heritage place by the Tasmanian Heritage Council or by the City of Launceston. (h) to protect public infrastructure and other assets and enable the orderly provision and co-ordination of public utilities and other facilities for the benefit of the community Response: The amendment will provide for a car park within a serviced area. The development can be conditioned to ensure that it does not adversely impact on the stormwater capacity within the combined infrastructure

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(i) to provide a planning framework which fully considers land capability. Response: Not relevant to this amendment as the site is within a developed urban area. 4.3 State Policies State policy on the Protection of Agricultural Land 2009 Addressed by parts of the interim scheme which are not be affected by the amendment. State Coastal Policy 1996 Addressed by parts of the interim scheme which are not be affected by the amendment. State Policy on Water Quality Management 1997 Addressed by parts of the interim scheme which are assessed to be met subject to conditions to ensure that any stormwater runoff is appropriately treated prior to disposal to the North Esk River. National Environment Protection Measures Section 12A of the State Policies and Projects Act 1993 states that a National Environment Protection Measure (NEPM) is taken to be a State Policy. The following, therefore, require consideration:

Ambient air quality 2002

Diesel vehicle emissions 2001

Assessment of site contamination 1999

Used packaging materials 1999

Movement of controlled waste between States and Territories 1998

National pollutant inventory 2000 Parts of the site are identified as potentially contaminated. The development application can be conditioned to ensure that any excavations on that part of the site considered to be potentially contaminated are disposed of in a manner consistent with the DEPM requirements. 5. Gas Pipelines Act 2000 A gas pipeline exists along Tamar Street and Invermay Road. The applicant has indicated that the development site will not impact on a gas pipeline. The application has not therefore been referred as no significant infrastructure is to be development and there will no storage of any hazardous materials.

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6. Planning Strategies Parking and Sustainable Transport Strategy The proposal is consistent with the parking and transportation objectives which encourage remote parking by offering benefits to commuters to encourage them to use alternatives to a car and promoting an active community by providing opportunities (by better accessibility) for cycling, walking and recreation. Northern Regional Land Use Strategy (NRLUS) The proposal is consistent with the policies and actions of the Strategy. In particular, it will improve the accessibility to active transport routes such as the existing walking and cycling trails adjacent to the site and therefore connectivity to the CBD and Inveresk Precinct. Greater Launceston Plan (GLP) The GLP seeks to provide for a revitalised and more diverse inner city and CBD through projects for continued improvement and investment in the riverfront areas adjoining North Bank. The proposal is consistent with the draft master plan for the area which provides for the strategic direction for this area consistent with this broader objective. Launceston Open Space Strategy 2007 Invermay/Inveresk is identified as providing an opportunity to improve linkages, especially in the western half of the locality. With the key linkages identified as City to Inveresk, and circular western trail around the levee banks, the proposal is consistent with these recommendations, and will provide for greater accessibility via additional off street parking from Invermay to the City. Draft North Bank Masterplan The site forms part of the study area for the Draft North Bank Masterplan. The Masterplan identified that the subject land was suitable for on-site parking including Lindsay Street aligned parking. The open space and recreational opportunities identified for the North Bank between Lindsay and Goderich Streets, focus on provision of walking/cycling trails along the top of the levee bank (existing and not proposed to be altered) and provision of landscaping along ‘meadow’ parkland along the southern side of the levee bank. The proposed amendment to enable the car park on the land on the northern side of the levee will not preclude the landscaping works from occurring nor the general use of the land between the levee and the North Esk River from being utilised as Open Space. Council’s Department of Parks and Recreation Department has confirmed that there are no current plans to develop and maintain the subject land for usable active or passive recreational opportunities.

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7. Referral Agencies The application was referred to TasWater under Section 17 of the Land Use Planning and Approvals Regulations 2004. TasWater has issued its Submission to Planning Authority Notice (TWDA 2016/01606-LCC) dated 31 October 2016 stating that it does not object to the application for amendment and development application and no conditions are imposed. PART B. DEVELOPMENT APPLICATION 8. Planning Scheme Requirements 19.0 Open Space Zone

19.1.1 Zone Purpose Statements 19.1.1.1 To provide land for open space purposes including for passive recreation and natural or landscape amenity. 19.1.1.2 To provide for use and development compatible with the use of land for open space purposes.

Consistent The car park will be a public car park that will provide for parking associated with the permissible uses within the Open Space Zone. It will also provide for commuter parking, which is currently prohibited. Subject to the proposed modified draft amendment to the Zone Purpose Statement which will allow for complementary uses, the proposed public car park purpose is also consistent.

Local Area Objectives - There are no local area objectives Desired Future Character Statements - There are no desired future character statements 19.3 Use Standards 19.3.1 Hours of operation

Objective: To ensure that uses do not cause unreasonable loss of amenity to nearby sensitive uses

Consistent. The nearest sensitive uses are the residential properties located on the opposite side of the street. The key amenity impacts relate to the noise and pollution generated by additional traffic (see assessment against P1) as well as potential light spill from the lighting (see assessment against Clause 19.3.3).

A1 Operating hours, except for office and administrative tasks must be between: (a) 8.00am and 10.00pm adjacent to the boundary of the General Residential, Inner

Residential, Low Density Residential, Urban Mixed Use and Village Zones; or (b) 6.00am to midnight otherwise.

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Does not comply. There are no restrictions on the car parking, it will be available 24 hours a day.

P1 Uses must not unreasonably impact on the amenity of nearby sensitive uses, having regard to: (a) the nature and intensity of the proposed use; (b) the characteristics and frequency of any emissions generated; (c) the extent and timing of traffic generation; (d) the hours of delivery and despatch of goods and materials; and (e) the existing levels of amenity.

Complies. The proposal will provide for up to 99 additional parking spaces. There will be an increase in traffic generated by the proposal. The traffic impact assessment finds that this traffic is capable of being accommodated within the existing road network. The intent is that the parking will predominately provide for commuter and event parking and will therefore reduce the demand on street parking in the vicinity of the nearby residential and commercial properties. It is also unrestricted and therefore intended for longer duration stays so that there will not be a high vehicle generation. The parking spaces are not of sufficient dimension to allow use by commercial or delivery vehicles. On this basis the impact on the existing level of amenity is not considered unreasonable.

19.3.2 Mechanical Plant and equipment Not applicable as no mechanical plant and equipment is proposed 19.3.3 Light Spill and illumination

Objective: To ensure that light spill and levels of illumination from external lighting does not cause unreasonable loss of amenity to sensitive uses

Consistent. The nearest sensitive uses are the residential properties located on the opposite side of the street. There are eight light poles proposed to illuminate the car park. This lighting can be conditioned to ensure that it does not impact on the amenity of the residents, while also providing an appropriate level of safety for users of the car park.

A1 The use must: (a) not include permanent, fixed floodlighting where the zone adjoins the boundary of the

General Residential, Inner Residential, Low Density Residential, Urban Mixed Use and Village Zones; and

(b) contain direct light from external light sources within the boundaries of the site.

Does not Comply. The site adjoins a residential zone and includes permanent external lighting.

P1 Floodlighting or other external lighting used on the site must not cause an unreasonable loss of amenity to nearby sensitive uses, having regard to: (a) the number of light sources and their intensity; (b) the proximity of the proposed light sources to nearby sensitive uses;

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(c) the topography of the site; (d) the landscaping of the site; (e) the degree of screening between the light source and the sensitive uses; and (f) existing light sources nearby

Complies. The proposal is for eight lights which are predominately directed to the car park, predominately along the Lindsay street frontage. The proposed lighting type appears to be directional and therefore it is not anticipated they will cause any unreasonable loss of amenity to nearby residents. It is noted that there is existing street lighting along Lindsay Street.

19.3.4 External storage of goods Not applicable 19.3.5 Commercial Vehicle Parking Not applicable 19.3.6 Open Space Character

Objective: To ensure that uses are of an appropriate scale for the zone.

Consistent. The proposed parking can be accommodated on the site and comply with the relevant use development standards.

A1 If for: (a) No permit required uses; or (b) a combined gross floor area not exceeding 250m2 over the site.

Does not Comply. The draft amendment is for car parking to be a discretionary use on the site. As no buildings proposed subclause b) is not applicable. The applicant submits that the proposal therefore complies, however, subclause a) still applies and we are not considering a ‘no permit use’.

P1 The use must be of a scale that is appropriate to the purpose of the zone, having regard to: (a) the impact of the natural landscape or open space values of the site; (b) the impact on the passive recreation values of the site; (c) the topography of the site; (d) impact on the character of the area; and (e) other uses on the site.

Complies. The site currently comprises a grassed bank. The proposal will replace this with car parking. It will not impact existing pathways and does not prejudice planned facilities under the master plan. As such the proposal complies with P1.

19.4 Development Standards 19.4.1 Building height, setback and siting

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Objective To ensure that building bulk and form, and siting: (a) accommodates sport and recreation uses; (b) protects the amenity of adjoining lots and surrounding uses; and (c) respects the natural and landscape values of the site.

Consistent The development does not include a building.

A1 Building height must be no greater than 5m.

Not applicable The application does not include a building.

A2 Setback from all boundaries must be no less than 10m.

Not applicable The application does not include a building.

19.4.2 Landscaping

Objective To ensure that development is landscaped to be compatible with the recreational uses of the site and the character of the surrounding area.

Consistent The development complies with the acceptable solution.

A1 If for no permit required uses

Does not Comply A car park is a discretionary use.

P1 Development must be landscaped to respect the natural values of the site and the broader landscape of the area, having regard to: (a) location and height of retaining walls; (b) the existing vegetation and its retention to where it is feasible to do so; (c) the location of any proposed buildings, driveways, car parking, storage areas,

signage and utility services; (d) proposed height and type of fencing; (e) the location of pedestrian movement routes; (f) maintenance of plantings, weed management and soil and water management; and (g) the character of the surrounding area as shown in a detailed landscaping plan.

Complies. A landscaping plan was submitted with the site and includes and avenue of street tree plantings plus native plantings consistent with the existing North Bank plantings. A condition is recommended to ensure that the planting is provided soon after the car park is completed and provides for appropriate maintenance of plantings, weed management and soil and water management.

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3.3 Overlays and Codes E2.0 Potentially Contaminated Land Code

A number of the titles forming part of the site are subject to a Site Management Notice (SMN) 8655/1 which was issued by the Director of the Environment Protection Authority because the land was considered to be a contaminated site. The affected titles (CT 217953/1, CT 69159/3, CT 29363/9, CT 29363/10, CT 38764/1, CT 38764/2 and CT 252339/1) are located to the east of the section of the Holbrook Street road reserve which dissects the site. The SMN relates to contaminated soil from the site which, with the approval of the EPA, was wrapped in a geosynthetic clay liner and buried in the existing levee during its construction. A report titled Burial of PAH Contaminated Soil – Scottsdale Levee, prepared by Pitt & Sherry, dated 10 June 2011 includes a levee maintenance program, including Inspection Rules in Section 4.9.2 of the report. The application assesses that it is exempt from the Code on the basis of a memo from Scott Miller, LCC and an email from Pitt and Sherry confirming that there is insufficient increase in risk from contamination to warrant specific remediation and protection measures. The Code provides an exemption where the Director, or a person approved by the Director, has issued a certificate stating there is insufficient risk from contamination to warrant any specific remediation and protection measures. The Director means the Director, Environment Protection Authority. The application does not include approval from the Director of the EPA, or a person approved by the Director, and as such assessment has been undertaken against the Code.

E2.6.2 Excavation

Objective To ensure that works involving excavation of potentially contaminated land does not adversely impact on human health or the environment.

A1 No acceptable solution.

P1 Excavation does not adversely impact on health and the environment, having regard to: (a) an environmental site assessment that demonstrates there is no evidence the land is

contaminated; or (b) an environmental site assessment that demonstrates that the level of contamination

does not present a risk to human health or the environment; or (c) a plan to manage contamination and associated risk to human health and the

environment that includes: (i) an environmental site assessment; (ii) any specific remediation and protection measures required to be implemented

before excavation commences; and (iii) a statement that the excavation does not adversely impact on human health or

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the environment.

Condition required Although the background information relevant to site contamination discussed above indicates that the proposed car park construction is highly unlikely to impact the contaminated soil which has been lined and buried within the site, appropriate conditions are recommended to ensure that relevant provisions of the Code are satisfied.

4.0 Road and Railway Assets Code

E4.1.1 The purpose of the provision is to: (a) protect the safety and efficiency of the road and railway networks; and (b) reduce conflicts between sensitive uses and major roads and the rail network.

Consistent As demonstrated below, the application has included sufficient information to demonstrate that the proposal will not have an unreasonable impact on the safety of the road network.

E4.5 Use Standards E4.5.1 Existing road access and junctions

Objective To ensure that the safety and efficiency of roads is not reduced by increased use of existing accesses and junctions.

Consistent

A3 The annual average daily traffic (AADT) of vehicle movements, to and from a site, using an existing access or junction, in an area subject to a speed limit of 60km/h or less, must not increase by more than 20% or 40 vehicle movements per day, whichever is the greater.

Does not Comply The traffic generation from use of the car park does not meet the acceptable solution.

P3 Any increase in vehicle traffic at an existing access or junction in an area subject to a speed limit of 60km/h or less, must be safe and not unreasonably impact on the efficiency of the road, having regard to: (a) the increase in traffic caused by the use; (b) the nature of the traffic generated by the use; (c) the nature and efficiency of the access or the junction; (d) the nature and category of the road; (e) the speed limit and traffic flow of the road; (f) any alternative access to a road; (g) the need for the use; (h) any traffic impact assessment; and (i) any written advice received from the road authority.

Complies The AADT will increase by more than 20% or 40 vehicles movements per day given that the site does not currently generate traffic in its own right. The proposed development

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includes new accesses, however ,will utilise existing junctions. An assessment of the performance criteria is required only to the extent that existing junctions will be utilised. The Traffic Impact Assessment (TIA) included with the application identifies existing traffic conditions at the intersections of Lindsay Street with Goderich Street and Invermay Road, and indicates that intersection of Lindsay Street and Goderich Streets is operating at reduced levels of service during peak hours. It makes a number of recommendations to ameliorate the impact on the traffic network. The assessment is undertaken on the premise that the car park will be used for all-day parking with the majority of vehicles entering and exiting during peak times.

E4.6 Development Standards E4.6.2 Road accesses and junctions

Objective To ensure that the safety and efficiency of roads is not reduced by the creation of new accesses and junctions.

Consistent The proposed development complies with the acceptable solution.

A1 N/A

A2 No more than one access providing both entry and exit, or two accesses providing separate entry and exit, to roads in an area subject to a speed limit of 60km/h or less.

Complies The proposal provides two accesses providing separate entry and exit to and from a road with a speed limit of 50km/h.

E4.6.4 Sight distance at accesses, junctions and level crossings

Objective To ensure that accesses, junctions and level crossings provide sufficient sight distance between vehicles and between vehicles and trains to enable safe movement of traffic.

Consistent The TIA has demonstrated that, subject to the removal of two on-street parking spaces (as reflected on the drawings submitted with the application), the proposal complies with the Austroads Guide to Road Design and sufficient sight distances will be achieved.

A1 Sight distances at: (a) an access or junction must comply with the Safe Intersection Sight Distance shown in

Table E4.6.4; and (b) rail level crossings must comply with AS1742.7 Manual of uniform traffic control

devices - Railway crossings, Standards Association of Australia. No more than one access providing both entry and exit, or two accesses providing separate entry and exit, to roads in an area subject to a speed limit of 60km/h or less.

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Does not Comply The access distances are not met and reliance is made on the performance criteria.

P1 The design, layout and location of an access, junction or rail level crossing must provide adequate sight distances to ensure the safe movement of vehicles, having regard to: (a) the nature and frequency of the traffic generated by the use; (b) the frequency of use of the road or rail network; (c) any alternative access; (d) the need for the access, junction or level crossing; (e) any traffic impact assessment; (f) any measures to improve or maintain sight distance; and (g) any written advice received from the road or rail authority.

Complies The Safe Intersection Sight Distance (SISD) required by Table E4.6.4 is 80m and an SISD of 75m at the entry and 65m at the exit is proposed. Assessment against the performance criterion is therefore required. The TIA calculates the SISD and Minimum Gap Sight Distance (MGSD) in accordance with the Austroads Guide to Road Design. The TIA has stated that the SISD requirement was recalculated under the Extended Design Domain (EDD), which is permitted for property accesses. The TIA shows that, subject to the removal of two on-street parking spaces to the east of the proposed exit, the proposed sight distances are compliant with the requirements of the Austroads Guide to Road Design. The recommendation is reflected on the drawings submitted with the application.

E6.0 Parking and Sustainable Transport Code

E6.1.1 The purpose of the provision is to: (a) ensure that an appropriate level of parking facilities is provided to service use and

development; (b) ensure that cycling, walking and public transport are supported as a means of

transport in urban areas; (c) ensure access for cars and cyclists and delivery of people and goods is safe and

adequate; (d) ensure that parking does not adversely impact on the amenity of a locality; (e) ensure that parking spaces and accesses meet appropriate standards; and (f) provide for the implementation of parking precinct plans.

Consistent The car park is proposed to provide parking for the users of the North Bank recreation precinct. A requirement for parking was foreshadowed within the draft North Bank Masterplan. The development of the parking area will support the use and development of the North Bank recreation precinct at the outset by increasing its accessibility and amenity.

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The parking area is located on a portion of land acquired for the existing levees and associated recreation trails which used to be comprised of a row of commercial buildings. The proposal includes a landscaped nature strip and an avenue of tree plantings along the Lindsay Street frontage as well as an avenue of tree plantings towards the newly constructed levee and is considered to improve the streetscape in the area. Conditions have been recommended to ensure that the development meets all appropriate standards.

E6.5 Use Standards E6.5.1 Car parking numbers

Objective To ensure that an appropriate level of car parking is provided to meet the needs of the use.

Consistent

A1 The number of car parking spaces must: (a) not be less than 90% of the requirements of Table E6.1 (except for dwellings in the

General Residential Zone); or (b) not be less than 100% of the requirements of Table E6.1 for dwellings in the General

Residential Zone; or (c) not exceed the requirements of Table E6.1 by more than two spaces or 5%

whichever is the greater, except for dwellings in the General Residential Zone; or (d) be in accordance with an acceptable solution contained within a parking precinct

plan.

Complies No requirement is set for a ‘Vehicle parking’ use at Table E6.1. The Table states that ‘no requirement set means no specific on-site parking requirement is set, and any application is at the discretion of the Planning Authority’. The proposal therefore complies with A1 (c) as a number is not specified in the Table, and it is not possible to exceed the requirement where no number is set. Assessment against the performance criterion is not required, however, as stated at Table E6.1, the number of parking spaces is at the discretion of the Planning Authority. In accordance with the provisions at 8.10.2 of the planning scheme, the purpose of the Code has been considered above. The proposal, including parking numbers, is considered to accord with the relevant provisions of the planning scheme.

A2 The number of accessible car parking spaces for use by persons with a disability for uses that require six or more parking spaces must be in accordance with Part D3 of the National Construction Code 2014, as amended from time to time.

P2 No performance criteria

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Not applicable The use does not require six or more parking spaces and therefore no accessible car parking spaces are required. The proposal does however provide two accessible parking spaces.

E6.6 Development Standards E6.6.1 Construction of parking areas

Objective To ensure that parking areas are constructed to an appropriate standard.

Consistent

A1 All parking, access ways, manoeuvring and circulation spaces must: (a) have a gradient of 10% or less; (b) be formed and paved; (c) be drained to the public stormwater system, or contain stormwater on the site; (d) except for a single dwelling, and all uses in the Rural Resource, Environmental

Management and Open Space zones, be provided with an impervious all weather seal; and

(e) except for a single dwelling, be line marked or provided with other clear physical means to delineate parking spaces.

Complies subject to conditions Subject to the recommended conditions, the proposal complies with the acceptable solution.

E6.6.2 Design and layout of parking areas

Objective To ensure that parking areas are designed and laid out to provide convenient, safe and efficient parking.

Consistent

A1.1 Car parking, access ways, manoeuvring and circulation spaces must: (a) provide for vehicles to enter and exit the site in a forward direction where providing for

more than four parking spaces; (b) have a width of vehicular access no less than the requirements in Table E6.2, and no

more than 10% greater than the requirements in Table E6.2; (c) have parking space dimensions in accordance with the requirements in Table E6.3; (d) have a combined access and manoeuvring width adjacent to parking spaces not less

than the requirements in Table E6.3 where there are three or more car parking spaces; and

(e) have a vertical clearance of not less than 2.1m above the parking surface level. A1.2 All accessible spaces for use by persons with a disability must be located closest to the main entry point to the building. A1.3 Accessible spaces for people with disability must be designated and signed as

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accessible spaces where there are six spaces or more. A1.4 Accessible car parking spaces for use by persons with disabilities must be designed and constructed in accordance with AS/NZ2890.6 – 2009 Parking facilities - Off-street parking for people with disabilities.

Complies The proposal complies with all acceptable solutions with the exception of A1.1 (c) which requires the dimensions of the parking space to be no less than 2.6m x 5.4m. The proposed spaces are in accordance with the provisions of AS2890.1 and are considered acceptable when measured against the performance criteria.

E6.6.3 Pedestrian access

Objective To ensure pedestrian access is provided in a safe and convenient manner.

Consistent

A1.1 Uses that require 10 or more parking spaces must: (a) have a 1m wide footpath that is separated from the access ways or parking aisles,

except where crossing access ways or parking aisles, by: (i) a horizontal distance of 2.5m between the edge of the footpath and the access

way or parking aisle; or (ii) protective devices such as bollards, guard rails or planters between the footpath

and the access way or parking aisle; and (b) be signed and line marked at points where pedestrians cross access ways or parking

aisles; and A1.2 In parking areas containing accessible car parking spaces for use by persons with a disability, a footpath having a minimum width of 1.5m and a gradient not exceeding 1 in 14 is required from those spaces to the main entry point to the building.

Complies A1 is not technically applicable as a ‘Vehicle parking’ use does not require 10 or more parking spaces; however, the proposal complies with the acceptable solution. A1.2 is also not technically applicable as no buildings are proposed, however, the accessible spaces do connect to the Lindsay Street footpath via a proposed pedestrian pathway.

E16.0 Invermay/Inveresk Flood Inundation Area Code

Complies The Code applies because the site is shown within the Invermay/Inveresk Flood Inundation Area on the planning scheme overlay maps. The application complies with the Code because ‘Vehicle parking’ is not an unacceptable use identified in Clause E16.6.1, and the proposed development does not involve intensification of residential development, buildings, habitable rooms or subdivision.

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E18.0 Signs Code E18.4 Signs that do not require a permit

E18.4.1 The following signs do not require a permit, provided they meet the following requirements: regulatory sign must not contain advertising material.

Exempt The application only proposes regulatory signage relevant to the car park and its access.

4. REFERRALS

REFERRAL COMMENTS

INTERNAL

Roads and Hydraulics All recommended conditions have been included in this report.

Environmental Health The recommended conditions have been included in this report. Additional site contamination and lighting conditions have also been included in this report to comply with the scheme standards.

Parks and Recreation N/A

Heritage/Urban Design N/A

Building and Plumbing N/A

EXTERNAL

TasWater No conditions have been recommended.

State Growth N/A

TasFire N/A

Tas Heritage Council N/A

Crown Land N/A

TasRail N/A

EPA N/A

Aurora N/A

ECONOMIC IMPACT:

Not considered relevant to this report.

ENVIRONMENTAL IMPACT:


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SOCIAL IMPACT:


STRATEGIC DOCUMENT REFERENCE:

Launceston Interim Planning Scheme 2015

BUDGET & FINANCIAL ASPECTS:


DISCLOSURE OF INTERESTS:

The officer has no conflict of interest in this item.

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9 ANNOUNCEMENTS BY THE MAYOR

9.1 Mayor's Announcements FILE NO: SF2375

Monday 24 October 2016

Attended the Cityprom Annual General Meeting at the Star Bar Tuesday 25 October 2016

Officiated at the 2016 Children's Week Awards Presentation at the Town Hall

Attended the Tasmanian Turf Club Annual General Meeting at the Luxbet Racing Centre, Mowbray

Wednesday 26 October 2016

Attended the Launceston Airport Networking Event in conjunction with Virgin Australia at the Launceston Airport

Thursday 27 October 2016

Officiated and attended the St Giles Annual General Meeting at the Town Hall

Attended the Kings Meadows High School Visual Arts Evening at the Princess Theatre

Friday 28 October 2016

Attended the Opening Night Performance and after show reception of Blackadder at the Earl Arts Centre

Saturday 29 October 2016

Attended the New Horizons Gala Dinner at the Grand Chancellor Monday 31 October 2016

Attended "Tapas and Technology", the Business Networking Event at Launceston College

Attended the Women's Work/Women's Word Exhibition for Yemaya Women's Support Service at Sawtooth Art Gallery

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9.1 Mayor's Announcements …(Cont’d)

Tuesday 1 November 2016

Attended the launch of Launceston Safer Communities Partnership in the Brisbane Street Mall

Wednesday 2 November 2016

Attended the NAPLAN Celebration Presentation Event 2016 at Brooks High School Friday 4 November 2016

Attended the launch of the Anti-Violence Banner at Ravenswood Child and Family Centre

Attended the opening of Dan Murphy's Saturday 5 November 2016

Attended the Federal Group Celebration of 60 Years at the Wrest Point Casino in Hobart

Attended the Community Achievement Awards Gala Presentation Dinner at the Hotel Grand Chancellor in Hobart

Tuesday 8 November 2016

Attended the launch of Tasdance 2017 Programme at Tasdance Wednesday 9 November 2016

Officiated at the IICA Technology Expo at the Country Club Casino

Attended the Launceston College Graduation and Awards Ceremony Official Party at the Albert Hall

Thursday 10 November 2016

Officiated at the International Cities Towns Centres and Communities Conference at the Grand Chancellor, Launceston

Attended the BOFA Opening Night at Mud, Seaport

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9.1 Mayor's Announcements …(Cont’d)

Friday 11 November 2016

Officiated at the 2016 Remembrance Day Service at the Cenotaph Launceston

Attended the Opening Night of "Midnight in Paris", recent work by Kate Piekutowski at Gallery Pejan, Launceston

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10 ALDERMEN'S REPORTS

(This item provides an opportunity for Aldermen to briefly report on the activities that have been undertaken in their capacity as a representative of the Council. It is not necessary to list social functions that have been attended.)

11 QUESTIONS BY ALDERMEN

11.1 Questions on Notice

Local Government (Meeting Procedures) Regulations 2015 - Regulation 30 (A councillor, at least seven days before an ordinary Council Meeting or a Council Committee Meeting, may give written notice to the General Manager of a question in respect of which the councillor seeks an answer at that Meeting. An answer to a Question on Notice will be in writing.)

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11.1.1 Aldermen's Questions on Notice - Council Meeting - 24 October 2016 FILE NO: SF2375 AUTHOR: Anthea Rooney (Committee Clerk) GENERAL MANAGER: Robert Dobrzynski (General Manager)

QUESTIONS and RESPONSES: Alderman D C Gibson asked the following questions and responses have been provided by Mr R Dobrzynski (General Manager) who states: I now provide answers to the questions which were posed of me at the last Council Meeting on Monday, 24 October 2016 concerning UTAS sponsorship. Prefacing his questions, Alderman D C Gibson stated: Noting the General Manager's opinion that entering into an agreement with UTAS is an operational matter, however, given the clear strategic context, I ask the following questions and respectfully request that those which are commercial-in-confidence, at least be provided in writing to the Members of the York Park Precinct Authority and Aldermen. 1. What is the University of Tasmania 5-year sponsorship deal worth?

Response: The answer to this question would disclose information that is confidential. The answer has been offered separately to Aldermen on the basis that it be kept confidential.

2. Is the sponsorship deal cash?

Response:

The answer to this question would disclose information that is confidential. The answer has been offered separately to Aldermen on the basis that it be kept confidential.

3. How does this compare with the Aurora deal?

Response:


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11.1.1 Aldermen's Questions on Notice - Council Meeting - 24 October 2016 …(Cont’d)

4. Did the Council engage with other potential sponsors to ensure we are getting the best

deal?

Response:


5. Given community expectations around transparency and good governance, why were

Aldermen not briefed on the operational outcomes of the new York Park sponsorship deal, before the media?

Response:

I answer this question by stating: i. I was operating under my authority contained in the Local Government Act 1993

(responsibilities and authority of the General Manager to manage the assets of the Council effectively and efficiently).

ii. I considered that the resolution of the securing of a sponsorship opportunity from

UTAS was part of my operational responsibilities reasonably envisaged in managing the Launceston City Council assets.

iii. It was necessary to bring forward an announcement of the sponsorship secured

from UTAS in order to align that announcement with the AFL announcement and confirmation of fixtures for the coming season.

iv. In the above circumstances, I considered it simply not practical to provide

information to Aldermen on the management of the organisation on an ongoing running basis nor did I consider that I had any obligation in light of the very clear distinction drawn by the Act between my responsibilities and authority to manage the organisation and the authority and responsibility of the Aldermen and Council.

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11.1.1 Aldermen's Questions on Notice - Council Meeting - 24 October 2016 …(Cont’d)

6. What was the rationale in not informing the community's elected representatives, other

than via e-mail, after interviews and photographs had been undertaken with The Examiner and The Mercury?

Response:

See my answer to Question 5. There was no specific rationale that dictated the timing of the email advice to Aldermen regarding the sponsorship and interviews and photographs with media.

7. Was this an oversight or a deliberate strategy?

Response:

There was neither oversight nor deliberate strategy associated with the timing of media announcements and information provided to Aldermen. Put simply, the commercial reality of the timing of the securing of the proposal in relation to the announcement by the AFL of its fixtures and the decision making associated with that process did not, in the end, allow for a sufficient timing for detailed briefing of Aldermen.

8. If Aldermen are not informed of important steps with the UTAS project, what message

does this send to the community around trust, pertaining to the project generally?

Response:

See my answer to question 5.

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11.2 Questions without Notice Local Government (Meeting Procedures) Regulations 2015 - Regulation 29 (Questions without Notice, and any answers to those questions, are not required to be recorded in the Minutes of the Meeting.)

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12 COMMITTEE REPORTS

12.1 Tender Review Committee - 24 October 2016 FILE NO: SF0100 AUTHOR: Louise Foster (Asset Management and Delivery Manager) DIRECTOR: Harry Galea (Director Infrastructure Services)

DECISION STATEMENT:

To receive and consider a report from the Tender Review Committee (a delegated authority Committee).

RECOMMENDATION:

That Council receives the report from the Tender Review Committee Meeting held on 24 October 2016.

REPORT:

The Tender Review Committee Meeting held on 24 October 2016 determined the following: Boardwalk Deck Replacement - Park Street to Home Point - CD.022/2016 The Tender Review Committee accepted the tender submitted by Darcon Constructions Pty Ltd for the construction of the Seaport Boardwalk Refurbishment Stages 3, 4 and 5, at a cost of $1,976,909.08 (excl. GST).

ECONOMIC IMPACT:




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12.1 Tender Review Committee - 24 October 2016 …(Cont’d)

SOCIAL IMPACT:



City of Launceston Strategic Plan 2014-2024 Priority Area 8 - A secure, accountable and responsive Organisation Ten-year goals - To ensure decisions are made in a transparent and accountable way and to continue to ensure the long-term sustainability of our Organisation Key Directions - 1. To develop and consistently use community engagement processes 2. To lead the implementation of the Greater Launceston Plan by collaborating on

relevant initiatives


This project is funded in accordance with the approved 2016/2017 Budget.



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13 COUNCIL WORKSHOPS

Council Workshops conducted on 8 November 2016 were:

Discussions with Aldermen

Events Sponsorship Policy

Swan City Council Presentation

Launceston City Heart Project - Presentation of Civic Square Design

Tasmanian Health Service Update

14 NOTICES OF MOTION

Local Government (Meeting Procedures) Regulations 2015 - Regulation 16(5) No Notices of Motion have been identified as part of this Agenda

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15 DEVELOPMENT SERVICES DIRECTORATE ITEMS

15.1 Petition - 14 Station Road, St Leonards - Proposed Tamar Valley Steiner

School FILE NO: DA0415/2016, SF0097 DIRECTOR: Leanne Hurst (Director Development Services)

DECISION STATEMENT:

To consider action to be taken in response to a petition submitted by Ms Suzanne Swierc and Mr Henry Swierc objecting to the proposed development of the Tamar Valley Steiner School at 4 Station Road, St Leonards.

PLANNING APPLICATION INFORMATION:

This petition relates to (withdrawn) Development Application DA0415/2016.


Council - 24 October 2016 - Agenda Item 5.1 - Petition - Proposed Steiner School

RECOMMENDATION:

That Council resolves not to take action in response to a petition submitted by Ms Suzanne Swierc and Mr Henry Swierc objecting to the proposed development of the Tamar Valley Steiner School at 4 Station Road, St Leonards, as it relates to a use that is permitted within the applicable zone under the Launceston Interim Planning Scheme 2015.

REPORT:

A petition, with 21 signatures, submitted by Ms Suzanne Swierc and Mr Henry Swierc, has been received by the Council (Attachment 1). The petition states: We reject the proposed Tamar Valley Steiner School on grounds of: 1. Extra vehicle activity and parking already causing stress on Station Road due to two

schools already active being St Leonard Primary and Larminier School. 2. Also extra noise pollution to surrounding properties. 3. Park land at rear lost to community.

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15.1 Petition - 14 Station Road, St Leonards - Proposed Tamar Valley Steiner School …(Cont’d)

Pursuant to Section 58(2) of the Local Government Act 1993, Council received the petition at its Meeting on 24 October, 2016. It is a requirement under Section 60(2)(b) of the Local Government Act 1993, that a report be brought back to Council within 42 days for Council to determine any action to be taken in respect of the petition. This petition relates to a development application (DA0415/2016) which was lodged for the change of use of the Soldier's Memorial Hall located at 14 Station Road, St Leonards to a primary school. The property is zoned Community Purpose in the Launceston Interim Planning Scheme 2015. A primary school is a permitted use within the zone. The submitted development application met the relevant acceptable solutions within the scheme with the exception of the Road and Railway Assets Code (Clause E4.5.1 A3), which regulates vehicle movements to and from a site. Accordingly, the application was considered to be discretionary and subsequently advertised. It was this advertising that attracted the representation, which was presented in the form of a petition. After considering the vehicular movements, the applicant provided supplementary information suggesting that the proposed use would comply with the vehicle movements required by the scheme. On receipt of the supplementary information an assessment of the proposal was undertaken which determined that the proposed change of use did in fact meet all the relevant acceptable solutions of the scheme and is therefore permitted with a Council permit which meant that the application did not need to be advertised. Subsequently the applicant formally withdrew the initial application (DA0415/2016) and lodged a new application for a permitted permit complete with the supplementary information. The representors were notified of the withdrawal of DA0415/2016 and the lodgement of the new application. Planning approval for DA0487/2016 was issued on 26 October 2016. Pursuant to Section 58(2) of the Local Government Act 1993, Council must still receive and consider the petition as a separate matter to the planning consideration. Given that the use of the property as a primary school is a permitted use within the applicable zone, and the second Development Application met all the acceptable solutions within the Launceston Interim Planning Scheme, the Council has no planning grounds upon which to reject the operation of a school at this address, and the planning permit has now been issued in accordance with the Land Use Planning and Approvals Act.

ECONOMIC IMPACT:


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SOCIAL IMPACT:



City of Launceston Strategic Plan 2014-2024 Priority Area 6 - A city building its future Ten-year goal - To drive appropriate development opportunities as well as infrastructure, land use planning and transport solutions Key Direction - 3. To ensure that the planning system at a local and regional level is effective and

efficient Priority Area 8 - A secure, accountable and responsive Organisation Ten-year goals - To communicate and engage consistently and effectively with our community and stakeholders and to ensure decisions are made in a transparent and accountable way and to continue to meet our statutory obligations and deliver quality services Key Direction - 3. To ensure decisions are made on the basis of accurate and relevant information





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ATTACHMENTS: 1. Petition submitted by Ms Suzanne Swierc and Mr Henry Swierc

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Attachment 1 - Petition submitted by Ms Suzanne Swierc and Mr Henry Swierc

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16 FACILITIES MANAGEMENT DIRECTORATE ITEMS


17 QUEEN VICTORIA MUSEUM AND ART GALLERY DIRECTORATE ITEMS


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18 INFRASTRUCTURE SERVICES DIRECTORATE ITEMS

18.1 Kings Park Commemorative Precinct Policy FILE NO: SF0859 DIRECTOR: Harry Galea (Director Infrastructure Services)

DECISION STATEMENT:

To consider a policy to centralise commemorative installations at Kings Park.


SPPC - 17 March 2014 - Presentation of master plan to regulate location of commemorative installations Council - 10 October 2016 - Council deferred consideration of proposed policy SPPC - 17 October 2016 - SPPC discussed proposed policy SPPC - 8 November 2016 - SPPC discussed proposed policy (amendments/inclusions sought to Policy 'Scope'; Clauses 4, 8 and 10).

RECOMMENDATION:

That Council adopts the Kings Park Commemorative Precinct Policy (26-Pl-016) as follows: 'Kings Park Commemorative Precinct' Policy

PURPOSE:

To advise Council’s approach to the management of requests for commemorative installations in the City of Launceston, avoiding duplication and sustainable maintenance by centralising of the monument facilities. To ensure:

that single commemorative installations do not interfere with the intended purposes of the park, gardens, open spaces, pathways, trails, users or other installations

the placement of commemorative installations are centralised to focus the community's attention when visiting

that commemorative installations do not impact negatively on the future maintenance expenditure of the Council, and

the placement of any commemorative installations does not present a safety risk.

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18.1 Kings Park Commemorative Precinct Policy …(Cont’d)

SCOPE:

Requests are occasionally received by the City of Launceston from organisations, groups and clubs for permission to place commemorative installations within Council's Parks and Reserves. Kings Park will be the focus of commemorative installation which could consist of a commemorative garden, planting, landscape element, structure or a combination of two or more of these. They are installed to commemorate an organisation, group or event that have had a positive impact in Launceston's history or of a military or peacetime nature to support the nearby cenotaph. They shall not be to commemorate an individual or notable person - these requests will be reported directly to Council. This Policy covers all commemorative installations in Council parks and reserves. Placement of other memorials such as plaques, commemorative trees, avenues and temporary road-side monuments on local government owned land are outside the scope of this policy.

OBJECTIVES:

1. To ensure that there is a clear and consistent method for assessing community requests for new commemorative installations in Kings Park.

2. To ensure that the installation and ongoing management of new and existing commemorative installations in Kings Park is undertaken in an agreed manner and agreed responsibilities.

POLICY:

1. Unless exceptional circumstances exist, all commemorative installation shall be centred at Kings Park.

2. Public open space areas are an important community resource and installations need to be carefully designed to ensure that they do not impact negatively on these spaces or park users.

3. It is recognised that Kings Park may become saturated with installations, and in

that case, it would be appropriate to consider strict limitations or a moratorium of future installations at that location or area. The number of available sites is indicated on the King Park Commemorative Precinct Plan.

4. Requests for commemorative installations to City of Launceston will be considered on a case-by-case basis by the Director Infrastructure Services. If intended to refuse an application, this will be workshopped with Aldermen before presenting a report to the Council for decision. Matters to be taken into account in the assessment include all matters listed in items 5 to 8 below.

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5. Applications must be made in writing, addressing the criteria outlined in section 8

below and should include proposed text or images, concept design drawings and any other pertinent information.

6. An application will not be approved unless accompanied by a letter from the peak organisation in Tasmania (and if does not exist) then Australia which provides unqualified support for the installation.

7. Applications should be addressed to: Manager Natural Environment City of Launceston PO Box 396 LAUNCESTON TAS 7250

8. Applications will be assessed against the following criteria: a. the degree the installation is aligned with the City of Launceston's

wayfinding, heritage interpretation, and public art policies and plans. b. the degree that the installation tells the history or story of Launceston.

Further comment - Installations commemorate an organisation, group, or event that has/had a positive impact on the Launceston Community or are of a military or peacetime nature and have significance to the region’s history and development.

No new installation will be considered which commemorates a person; or an event or occasion that is already the subject of a monument in the City of Launceston area unless there are exceptional circumstances.

c. the design elements of the installation are cognisant of the site.

Further comment - design and wording of commemorative installations must be approved by the Council, and its proposed location must be wholly contained within the nominated sites as indicated on the Kings Park Commemorative Precinct Plan. Sites 1-6 & M shall require consultation with the Launceston Flood Authority who may prohibit certain civil works if they are considered to impact the flood levee system.

d. the provision of practical public infrastructure such as water fountains,

seating, and/or public lighting

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e. Sufficient Capital and Maintenance funding is available

Further comment - the applicant must meet all the costs associated with design, manufacture, project management and installation of the monument. Applicants will be responsible for all Development Applications and building permits if applicable. Works must be undertaken in a timely manner. In some instances, a contribution toward maintenance may also be a condition of approval. Should the monument be lost, vandalised or wear and tear, repair and replacement costs would remain the responsibility of the donor. The installation will become the property of the City of Launceston and will be registered as such in Council Asset Management System

f. the recurrent cost obligation on the Council to maintain relevant parts of

the installation.

Further comment - the applicant shall ensure that the elements where the Council are responsible to maintain are not such a scale or elaborate where the costs are an undue burden on the Council resources to maintain.

g. providing a variety of installation styles/size to ensure diversity within the

precinct

Further comment - the applicant is expected to consider all existing elements and other commemorative installation in Kings Park in order to ensure that a variety of styles and sizes are maintained to ensure diversity within the precinct.

h. Appropriate consultation is undertaken

Further comment - applications should include evidence of community consultation on the installation's purpose and design, in the form of letters of support from relevant or affected interest groups and organisations. Installations that are likely to cause offense or that are of a political nature will not be considered.

9. Maintenance requirements

As it is recognised that some installations will have a limited lifespan, City of Launceston does not guarantee to retain an installation after a period of 15 years.

The City of Launceston may at any time temporarily remove the installation for works or maintenance of the park.

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The installation may be permanently removed if the use of the site changes significantly. Where possible, City of Launceston will consult with the original proponent.

In the event the monument is damaged or requires repair or maintenance and the original proponent is not able to be contacted, the monument may be repaired and if the damage, repairs or maintenance is extensive, as determined by the Director Infrastructure Services, it will be removed. City of Launceston will undertake maintenance of soft infrastructure such as grass care and pruning of plants and shrubs and will also be responsible for graffiti removal. The proponent will be responsible to all other maintenance.

No changes or modifications shall be made to the installation without prior approval from the Director Infrastructure Services. Following approval of an installation the applicant and the Council will enter into a MoU outlining maintenance responsibilities.

10. Public Information The community shall have access to information on the commemorative installations at Kings Park via the Council's website.

REPORT:

Over the years the Council has received an increasing number of requests for the installation of various commemorative gardens or interpretive elements in Kings Park and also at other public parks and reserves. Up until 2014 these were accommodated on a case by case basis without a clear vision for the entire park. With an increase in the number of requests there was a need to provide a more co-ordinated and considered approach to the facilitation and implementation of installations. Some of the requests have not been specifically for Kings Park but the site is considered to be the best location for these types of projects within the central parks network. A master plan was developed that proposed a Commemorative trail starting at Park Street circulating through Kings Park and returning along the park fronting Paterson Street. The plan identified 18 potential sites along this trail for the provision of commemorative installations. These sites had been arranged around the park to allow each installation to have its own space without impacting on each other or overly dominating the park. This plan was presented to Aldermen in 2014 and has been the document guiding development of commemorative installations in Kings Park.

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The park was the preferred location for these developments as it is a major pedestrian route linking the Cataract Gorge to the City and is used by a variety of recreational users along the River Edge Trail and passive lunch time visitors. The proposed sites have been organised into two broad styles:

1. Style one is for requests that are preconceived subject to minor alterations to suit the site.

2. Style two is for installations that are able to be designed to take advantage of the potential of its site.

The concept plan has been implemented with a number of operating conditions which are considered best tabulated as a formal Policy of the Council. The policy provides for:

Each request will need to be sponsored by a recognised peak body (i.e. RSL for war memorials).

Discussions will be had with the requester on whether it would be an appropriate installation in this precinct.

It is envisaged that the Council's role will be to facilitate the achievement of the installations through in kind support rather than direct funding.

The ongoing maintenance of each installation other than normal landscaping components will be the responsibility of the organising group.

The City of Launceston's Natural Environment Department will incorporate the maintenance of any soft landscaping into the ongoing Kings Park maintenance program.

Two new paths have been shown on the plan. These are designed to facilitate access into Kings Park from Paterson Street and those abutting businesses. Their alignment has been chosen to reflect existing desire lines and accessibility. These paths have been requested in the past by businesses along Paterson Street who believe that there should be better connections to the river edge path from Paterson Street. The plan also shows the inclusion of a new row of trees, and the completion of the existing memorial avenue along Paterson Street. It is recommended that the Council support the policy. A copy of the plan that forms part of the policy is enclosed as Attachment 1.

ECONOMIC IMPACT:

There will be no noticeable economic impact but the project is supportive of increased visitation in the area.

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There will be no environmental impact. Installations for the river edge sites will consider the impact of being inundated and flooded.

SOCIAL IMPACT:

This plan will have a positive social impact by providing a co-ordinated approach to the incorporation of remembrance places into the cities fabric. Its location adjacent to the existing war memorial will reinforce the function and significance of its role and provide a logical trail experience.


City of Launceston Strategic Plan 2014-2024 Priority Area 4 - A diverse and welcoming City of Launceston Ten-year goal - To offer access to services and spaces for all community members and to work in partnership with others to address the needs of vulnerable and diverse communities Key Directions - 1. To understand the needs and requirements of key community service providers and

stakeholders 2. To plan services and facilities that recognise the changing demographics of our

community


The additional maintenance required for soft landscaping of new installations will be absorbed as part of normal maintenance activities at Kings Park.



ATTACHMENTS: 1. Kings Park Commemorative Precinct Plan

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18.2 Ravenswood Neighbourhood House Lease FILE NO: SF0399 AUTHOR: Tricia De Leon-Hillier (Parks Lease Management Officer) DIRECTOR: Harry Galea (Director Infrastructure Services)

DECISION STATEMENT:

To consider a proposal from the Department of Health and Human Services on behalf of the Starting Point Neighbourhood House Inc. to lease the Community Centre at 6 Prossers Forest Road (part of Certificate of Title Vol 12932 Folio 1). This decision requires an absolute majority of the Council.

RECOMMENDATION:

That, in accordance with Section 178 of the Local Government Act 1993, Council resolves to seek public comment on its intention to lease public land situated at 6 Prossers Forest Road (part of Certificate of Title Vol 12932 Folio 1) to the Starting Point Neighbourhood House Inc. under the following terms:

the term shall be twenty (20) years commencing on 1 July 2017;

the lease amount shall be $1 per annum;

tenant to be responsible for: - energy costs; - volumetric and connection charges for water; and - other service charges (if any).

tenant shall continuously maintain: - building in good and reasonable order; and - public liability insurance of at least $10 million.

REPORT:

The Community Centre has been hired to the Ravenswood Neighbourhood House for over 16 years as an annual hire basis agreement. The Council's Customer Service Centre has been managing the bookings for the Community Centre over the years and has had at least two main user groups, the Ravenswood Christian Fellowship and Ravenswood Neighbourhood House.

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18.2 Ravenswood Neighbourhood House Lease …(Cont’d)

Ravenswood Neighbourhood House is an incorporated body, now known as Starting Point Neighbourhood House Inc, is a not for profit organisation that has operated in the community since 1979. They have on average approximately 400 people accessing the centre on a weekly basis and have considerable trust and respect from the community. The Starting Point Neighbourhood House Inc. currently operates from the Centre five days per week on normal operating hours between 8.30am to 5.00pm with the odd Friday night or Saturday morning use for community events. Over the past several years Starting Point Neighbourhood House Inc. has expanded their programmes, activities and opportunities in response to community needs and this has significantly changed their staffing levels (both paid and unpaid), participation rates and the use of the house. For the last three years a process has been undertaken to review the use and needs of the house as well as the local community. Part of this process included a functional analysis report completed by CBM in 2013 which analysed the current needs, trends and whether the house met their program delivery requirements. The key points and findings of this report were the following:

the need for community access to computer facilities;

the heating and cooling are not adequate in the centre;

the need for space for meeting and interview rooms;

outside under cover space for general purposes;

storage space;

upgrade of large meeting room previously used as a gym. The Department of Health and Human Services has as part of their Capital Investment Program, throughout the State been supporting the Starting Point Neighbourhood House Inc. in finalising the changes and upgrade to the Community Centre. To finalise a grant deed to the value of $204,753 to allow Capital improvement of the facility, part of the requirement was that a 20 year lease agreement be in place for the Starting Point Neighbourhood House Inc. Negotiations began about two years ago on the basis of a 20 year lease to secure the funding - this lease period has been a non-negotiable item for the Department of Health & Human Services across the State receiving funding from the Government Neighbourhood House Capital Investment Program. This lease period is inconsistent with the maximum five year lease period (plus 10 year extension for capital improvements greater than $100,000), but given the negotiations began before settlement of the proposed policy and the significant advantages to the Ravenswood community that improves the function of the facility, such a concession is considered acceptable.

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Section 178 of the Local Government Act 1993 requires that the leases of public land that exceed five years be advertised. After the advertised comment period has expired a report will be presented to the Council for consideration of comments received and if it determines to proceed with the leasing, lease terms will be considered at that time.

ECONOMIC IMPACT:

The proposal will have a positive economic impact on the local economy.



SOCIAL IMPACT:

There is no social impact with this proposal other than to allow successful tenants to continue to provide an important community service for Launceston.


City of Launceston Strategic Plan 2014-2024 Priority Area 1 - A creative and innovative city Ten-year goal - To foster creative and innovative people and industries Key Directions - 3. To optimise the use and usability of our assets for different types of activities 5. To promote the wide variety of learning opportunities within Launceston Priority Area 4 - A diverse and welcoming City of Launceston Ten-year goal - To offer access to services and spaces for all community members and to work in partnership with others to address the needs of vulnerable and diverse communities Key Directions - 2. To plan services and facilities that recognise the changing demographics of our

community 4. To work in partnership with community organisations and other levels of government

to maximise participation opportunities for vulnerable and diverse members of the community

5. To offer equitable access to services and facilities, including the design of public spaces that are accessible and suited to all abilities

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ATTACHMENTS: 1. Map of leased area and footprint of Community Centre 2. Letter of proposal from the Department of Health & Human Services (DHHS)

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18.3 Community Halls Review FILE NO: SF0376/SF0377/SF0379/SF0380/SF0382/SF0389/SF0394/SF0395/SF0383/ SF0386/SF0387/ SF0391/SF0400/SF0907/SF0397 AUTHOR: Barry Pickett (Natural Environment Manager) DIRECTOR: Harry Galea (Director Infrastructure Services)

DECISION STATEMENT:

To consider a report on the utilisation of 15 community halls and their future management.


Workshop - 6 September 2016 - Presentation on the community halls review and actions from previous Aldermen Workshop 7 December 2015 with the user group consultation report Workshop - 7 December 2015 - Presentation on the study into the utilisation and future sustainable existence of community halls in the municipality

RECOMMENDATION:

That Council, in respect to a review of Community Halls managed/owned by the City of Launceston, resolves to: 1. Commence a process for the potential sale of the Nunamara Hall and land (Title

Reference 140345 Folio 1); 2. Commence a project plan for the potential demolition of the St Leonards Memorial Hall

and upgrade of the Soldiers Memorial Hall to accommodate the Tamar Bridge Club; and

3. Commences a lease agreement with the Starting Point Neighbourhood House enabling the Ravenswood Men's Shed to operate from the Ravenswood Memorial Hall.

REPORT:

Infrastructure Services Natural Environment Department has undertaken a study into the utilisation and future sustainable use of community halls across the municipality.

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18.3 Community Halls Review …(Cont’d)

Community halls serve a wide range of functions and in rural areas they have frequently operated as a central gathering point for the local community. Their uses have included activities such as indoor sports, plays, community celebrations, meetings, private functions and dances. In more recent years sporting suitability standards have worked against indoor sports being carried out in halls and there is a much greater choice available for residents with purpose built facilities catering for a range of activities. The usage of halls in most areas has declined over time as people travel more readily to pursue alternative recreational activities, a greater choice of facilities and in many cases the local hall is no longer central to the community's activities. Over the past 10 years a considerable amount of capital funding has been allocated to upgrading Council's halls to keep them functioning but a lot of work remains to be completed. In order to meet current building code standards many halls require further expenditure to improve accessibility, provide accessible toilets and kitchen upgrades to meet current user expectations. The removal of asbestos is another major financial driver as the Council moves from managing asbestos towards removal as a permanent solution to the hazard. In order to prioritise expenditure and maximise the use of these important Council assets a holistic review is required to consider both current and future service provision of halls for the City. This review does not consider the availability of alternative venues such as school halls, other privately owned halls except where they are material to the future of a specific hall. The Albert Hall is excluded from this review as it serves a range of other purposes and its use and management is dissimilar from the 15 other Council halls. The Ravenswood Community Centre has been included as it is Council owned and has some similarities in its operation with the Council halls. This report considers the location of halls in relation to each other, their service area to the extent known, current utilisation levels, current and future liabilities in terms of asset condition and required upgrades, impact on potential emergency evacuation centres and capacity to cater for desired uses. Each hall has had an independent building condition assessment (Attachment 1) which includes the works required in the short, medium and longer term to maintain the facility and to meet current standards and user requirements. Hall location and service areas The spatial arrangement of the halls covered by the review and their likely service zones has been mapped (Attachment 2). The plan highlights that a number of hall service areas overlap slightly which is not a concern as the boundaries are somewhat speculative. Blessington Hall clearly services an isolated area not serviced by any other Council buildings and has no real alternative public or private venues in the service area. Similarly Rocherlea, Karoola, Lebrina could be considered in a similar vein.

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Lilydale has two Council halls (one with limited capacity) and a range of alternative venues from a school hall, to a Senior Citizens building and other buildings on Council owned land. Nunamara is approximately 13 kilometres from Myrtle Park and the two sites could be viewed as in competition with each other. The service zones of the urban halls are more indistinct and usage determined by a combination of the facilities available, leasing arrangements and the close proximity of alternative venues. The spatial review suggested a closer look at hall provision in the urban area, Lilydale and the Myrtle Park/Nunamara area. Hall Utilisation The Hall Utilisation table (Attachment 3) highlights the huge variation in both the number of hiring events and total hours of use across the halls. Where hall committees or lease holders have been unable to provide usage data, the assumption is that utilisation is minimal except for the Ravenswood Community Centre where the usage is known to be very high during the week. St Catherine's Hall and Windmill Hill Hall are the most heavily used Council halls, due in part to their central location and suitability for dance groups and other community events. The Windmill Hall has a significant amount of commercial use in terms of dance classes which elevates its use to the highest level. The Utilisation Table indicates that Lilydale is being over serviced with little use of either halls and Nunamara and Myrtle Park combined has little use. St Leonards Memorial Hall has little use given its size and location and the Ravenswood Memorial Hall has no usage as the hall is currently not available for hire due to its condition and lack of services. Current and future liabilities - Asset Management The table below summaries the estimated expenditure required over the next ten years to keep the halls operational and to address the removal of asbestos and upgrades required to meet accessibility compliance. From the summary, nearly $1million is required over the next three years with a further $617,700 over the following seven years. The table indicates further consideration is required into funding both Myrtle Park and Nunamara, given their common service areas and that both facilities require similar expenditure over the 10 year period. Ravenswood Memorial Hall currently requires a major investment to make the facility available for use and the St Leonards Memorial Hall has a major longer term financial liability.

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Hall Liabilities Next 3 Years

Longer term liabilities Years 3 to 10

Dilston Memorial Hall $68,650 $72,000

Karoola hall $131,600 $48,100

Lebrina Memorial Hall $102,500 $48,500

Lilydale Memorial Hall $46,800 $49,000

Lilydale Recreation Ground Hall $6,900 $58,000

Myrtle Park Hall $67,200 $17,200

North Esk Memorial Hall Blessington $99,700 $20,500

Nunamara Hall $72,700 $11,000

Ravenswood Community Centre $0 $40,000

Ravenswood Memorial Hall $145,200 $70,000

Rocherlea Memorial Hall (leased) $69,601* $30,700

Soldiers Memorial Hall $59,700 $3,200

St Catherines Hall $38,075 $29,500

St Leonards Memorial Hall (leased) $31,600 $120,000

Windmill Hill Hall - War Memorial $47,000 $0

Total $987,226 $617,700

* Some of this work is currently being undertaken Memorial Hall Status Nine of the Council Halls included in this review are Memorial Halls with their individual honour boards and cultural significance. They are thought to be all post World War I in age and at least in the case of rural halls, include the names of locals from the immediate area who served/died in the first/second World War. Council staff contacted the President of the local Sub Branch of the Launceston Returned Service League seeking advice on relocating honour boards, decommissioning and rededicating Memorial halls as part of a hall rationalisation process. The advice received is that the honour boards are best offered to a museum such as the recently upgraded RSL Museum at Scottsdale rather than seeking to relocate to another memorial site. Emergency Response Suitability All 15 halls covered by this report were assessed by a team, including the Council's Community Safety and Development Officer, against a range of emergency management criteria (Attachment 4). The key results of the assessment are that the St Leonards Memorial Hall is not required for emergency management purposes due to the close proximity of the St Leonards Sports' Centre. The sport precinct facility (also owned by Council) is of a better standard, provides more space, amenities, accessibility and services.

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The Nunamara Hall is not required for emergency management purposes due to the proximity of Myrtle Park Hall. Myrtle Park also has more potential as a venue to provide emergency shelter. The Ravenswood Memorial Hall is both unsuitable and redundant as an emergency shelter. Conclusion Dilston Hall is part of a larger parcel of land that includes a men's shed; it is also a Memorial Hall and has good passive surveillance. It does require significant investment in both the short and long term. The recommendation is to retain the hall given its geographical location and use by the Men's shed which requires the hall's toilet facilities. The usage of the hall by the childcare group is low and unlikely to increase significantly. The Men's shed on the other hand is growing rapidly and is already planning an expansion. Karoola Hall is part of a larger parcel that includes a decommissioned sports ground and an equestrian area. The hall and its facilities are required to support a range of other activities at the ground. A significant investment is required in the short term to remove asbestos however the facility has a medium level of use and its use is expected to increase through a greater use of the site for equestrian events. It is therefore recommended to be retained. The long term future of the entire site is considered to be as an equestrian facility with other facilities, including the hall, as supporting infrastructure. The Lilydale Pony Club has agreed to a five year lease of the facility which allows further development as an Equestrian facility. Lebrina Hall has low use and does require substantial investment to remove asbestos in the short term. Its isolated location and the absence of other facilities in the area support the retention of the hall. The hall also features as a servicing site for public toilets as part of the North East Rail Trail project. It is recommended to retain this facility. Lilydale Memorial Hall and the Lilydale Sports Ground Hall combined have little use due to the wide range of alternative facilities available in the town, including additional facilities owned by the Council. The required investment in the two halls is relatively low over the ten year period. The Sports Ground Hall is part of a much larger site that includes the oval and the hall provides important change facilities for the Sportsground. It is therefore recommended to retain both halls. The Lilydale Village market and the recent upgrade of the Memorial Hall kitchen have increased overall usage of the Memorial Hall.

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Myrtle Park Hall has relatively low use but is located within a larger parcel of important public open space. The hall is in relatively good condition and has a new kitchen. Apart from asbestos removal and replacement materials, the predicted expenditure in the short and longer term is consistent with maintaining a timber structure. The recommendation is to retain the hall which has the potential to serve the entire Myrtle Park, Nunamara and Patersonia area. North Esk Memorial Hall at Blessington has relatively low use and is located within a large parcel of public open space. It is the only venue for public gatherings in the area and it is also a Memorial Hall. Apart from asbestos removal and replacement materials, the predicted expenditure in the short and longer term is consistent with maintaining a timber structure of this age. It is recommended to retain the hall. Nunamara Hall is located within a parcel of public open space which includes a tennis court and is a very low usage hall. Apart from asbestos removal and replacement materials the predicted expenditure in the short and longer term is consistent with maintaining a timber structure of this age. As the area can be serviced by the Myrtle Park Hall which has greater capacity and better facilities and is located 13 kilometres away, it is recommended to commence public consultation with the local residents of the area prior to commencing the process for the sale of land on the public register. Public consultation with the local Nunamara community is unlikely to support the disposal of the hall however there are compelling reasons for its disposal. The committee has recently advised that they cannot meet their future financial commitment. A recommendation from the Aldermen Workshop 5 September to offer ownership to a local community incorporated body was presented to the community for consideration however it was not accepted. The recommendation is to sell the Nunamara Hall on an 'as is' condition basis. Ravenswood Community Centre (part leased) usage is not included in the usage table because it is used primarily by lease holders but we are aware that it is heavily used during weekdays and its total hours of use would be more than 1500 hours per year or similar to St Catherine's Hall. There is no maintenance works planned for the next few years however the State Government is planning to spend a substantial amount of money under its Neighbourhood House program in the immediate future. The recommendation is to retain the facility but seek to lease the entire building to the Neighbourhood House as our ability to hire out the meeting rooms on the odd occasion (three or four times a year) is impractical. Ravenswood Memorial Hall has not been available for hire due to concerns about asbestos and the internal lining of the facility. The recommendation was that the hall and land be sold subject to the process for sale of land on the Public Land Register. During the public consultation process and discussions with Starting Point Neighbourhood House it was discovered that a group of community members in conjunction with Neighbourhood House were interested in establishing a community Men's Shed.

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The Starting Point Neighbourhood House put forward a proposal to lease the building on behalf of the Men's Shed Group taking on all maintenance responsibilities. As part of this agreement the removal of asbestos and rectification of internal linings was completed by the City of Launceston. The recommendation is to lease the Ravenswood Memorial Hall to the Starting Point Neighbourhood House, allowing for the Ravenswood Men's Shed to operate. Rocherlea Memorial Hall (leased) usage is relatively high and is continuing to increase as the Rocherlea Neighbourhood House continues to expand their community development programs. Recently a Men's shed set up next to the hall, which although temporary, will further increase utilisation in the short to medium term. Plans have been submitted for Development Approval to redevelop the toilets and make them accessible. This is required both for the hall and also to provide public toilets to support the use of the football ground and Little Athletics facilities. The kitchen has recently been upgraded however there is asbestos to remove and a range of other works associated with maintaining structure of this age. Given its location in the northern suburbs and within a large parcel of Public Open Space, the recommendation is to retain the structure and to continue the current program to upgrade and restore the building. Soldiers Memorial Hall usage is very low for an urban hall and it is only certified for a maximum of 50 people (in comparison with St Catherine's hall of 200). It requires approximately $30,000 in asbestos removal and reinstatement. After that it will be in relatively good condition with only minor works over the next ten years consistent with a timber building of this age. Its future can be considered in partnership with the future of the St Leonards Memorial Hall. Both halls are memorial halls and both have low usage for urban halls. The St Leonards Memorial Hall is leased to a Bridge Club for essentially a single purpose activity, whereas the Soldiers Memorial Hall is booked through Council's Customer Service Centre as a multi-use hall. The halls are located less than 1 kilometre apart and could be viewed as potentially competing with each other if they were both managed as multi-use public halls. The cost of removing asbestos and reinstatement with the St Leonards Memorial Hall is high at more than $120,000. Clearly spending this amount of money for such a low level single use activity is unsustainable. Selling the St Leonards Memorial Hall is not an option as the land is part of a much larger Sports Complex. The choice would appear to be either recovering the Hall for use as a multi-use public hall, investing approximately $151,600 in fixing it up, or spending approximately $67,000 in demolition cost. The hall has a replacement asset value of $234,861 which would be an operational expense within the year of the demolition. The valuation is a replacement valuation and this will need to be reviewed to accommodate the asbestos liability.

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The land occupied by the hall could be converted to additional parking which is at a premium within the site during periods of high use. The hall also acts as a bottle neck at the entrance of the facility and removing the hall will enable an improved entrance to the complex. Selling Soldiers Memorial hall and land is an option subject to the process for selling land on the Public Land Register. The future of the two halls does not have to be considered together and a case could be argued for disposal of Soldiers Memorial Hall as an alternative (the hall could make a great residential property). Continuing to invest a substantial amount of money in two low usage halls in the same catchment area is considered unsustainable going forward. A recent consultation process was undertaken with the Tamar Bridge Club with in principal support given towards relocating to Soldiers Memorial Hall. The relocation would require a redevelopment of the Soldiers Memorial Hall by adding a community room to the existing building to cater for the Tamar Bridge Club and continue to maintain the existing space for community hirers. The project delivery is expected to be within a two - three year period allowing for planning and lobbying for external funding to complete the building works. It is therefore recommended, that the St Leonards Memorial Hall be demolished and the Tamar Bridge Club be relocated to the Soldiers Memorial Hall within the next two - three years. St Catherine's Hall and Windmill Hill Hall - The two halls are the Council's highest usage halls and it is therefore recommended to continue to maintain and upgrade the halls as required in the future. St Catherine's Hall requires some asbestos removal and reinstatement (approximately $30,000) but otherwise requires normal levels of maintenance funding into the future. Windmill Hill Hall, although a substantial structure, requires some funding in the short term (approximately $30,000) to address cracking and painting; otherwise it requires virtually no funding in the medium to long term.

ECONOMIC IMPACT:

The recommendations will have a positive financial impact by reducing future liabilities associated with maintaining and providing a range of community halls to meet current and future user expectations.


There is likely to be a positive environmental impact through the commitment towards the long term removal of asbestos from community halls.

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SOCIAL IMPACT:

There will be some negative impacts through a reduced range of halls being available and the loss of some cultural associations going back through the years. This will ultimately be moderated by the remaining facilities being improved and upgraded to meet current user expectations.


City of Launceston Strategic Plan 2014-2024 Priority Area 1 - A creative and innovative city Ten-year goal - To foster creative and innovative people and industries Key Directions - 3. To optimise the use and usability of our assets for different types of activities Priority Area 2 - A city where people choose to live Ten-year goal - To promote Launceston as a unique place to live, work, study and play Key Directions - 1. To continue to offer and attractive network of parks, open spaces and facilities

throughout Launceston 6. To promote active and healthy lifestyles Priority Area 4 - A diverse and welcoming City of Launceston Ten-year goal - To offer access to services and spaces for all community members and to work in partnership with others to address the needs of vulnerable and diverse communities Key Directions - 5. To offer equitable access to services and facilities, including the design of public

spaces that are accessible and suited to all abilities


As presented in report by facility.

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ATTACHMENTS: 1. Individual Hall Condition Reports (distributed electronically) 2. Hall Service Zone Map 3. Hall Utilisation table 4. City of Launceston Hall Audit - Emergency Function Report

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18.4 Greater Launceston Metropolitan Passenger Transport Plan FILE NO: SF2376 AUTHOR: Nigel Coates (Engineering Officer, Traffic) DIRECTOR: Harry Galea (Director Infrastructure Services)

DECISION STATEMENT:

To consider endorsing the Greater Launceston Metropolitan Passenger Transport Plan. PREVIOUS COUNCIL CONSIDERATIONS: Workshop - 17 October 2016 Officer presentation of Greater Launceston Metropolitan Passenger Transport Plan Workshop - 5 September 2016 Department of State Growth officers presented the Greater Launceston Metropolitan Passenger Transport Plan.

RECOMMENDATION:

That Council endorses the Greater Launceston Metropolitan Passenger Transport Plan (ECM document 3894783) and notes the priority actions where the City of Launceston is the lead organisation as listed in Attachment 2.

REPORT:

The Minister for Infrastructure, Rene Hidding MP, has recently sent the City of Launceston the final Greater Launceston Metropolitan Passenger Transport Plan (The Plan). A copy is provided as Attachment 1. The Minister is seeking endorsement of The Plan from the three Councils (Meander Valley, West Tamar and the City of Launceston) and from Metro Tasmania. The Plan was developed through a series of workshops involving stakeholders from the three Councils and from Metro and other transport user groups. City of Launceston officers were involved in this process. The Council's Access Committee and Pedestrian and Bike Committee were also consulted during the development of The Plan. A final draft was released for public comment in 2015 and changes made to the final version of The Plan. A public response report has also been published.

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18.4 Greater Launceston Metropolitan Passenger Transport Plan …(Cont’d)

The Plan contains a number of actions aimed at creating a better passenger transport system for the region and these will require cooperation between State, Councils and transport providers. Endorsing The Plan will commit the City of Launceston to progressing these actions however as most are also contained in the Council's own transport strategies this will not require significant extra resources. The State Government intend to make budgetary provision to enable The Plan actions to be progressed. The Plan has four sections. The objectives, actions and strategies from these are presented in Attachment 2. Some of these actions are in association with other stakeholders. Those actions that are directly related to the Council are listed separately for ease of identification. Aldermen at the 5 September SPPC considered a presentation by the Department of State Growth on the proposed Greater Launceston Metropolitan Transport Plan. In the discussion following, Aldermen asked how the report might address the possibility of the abandonment of the Launceston Transit Centre and the future of the Howick Street Metro Bus depot. DSG has considered the request and amended the Plan to add in an action regarding the transit centre. In relation to the future of the Metro Tasmania Launceston Depot, State Growth believes that this issue should not be addressed as an action within the Plan as it is a site specific urban redevelopment issue rather than a public transport issue. It was suggested that Council hold their own discussions with Metro (who are the owners of the site) on the future of this site independently from the Plan. A copy of DSG's letter is enclosed as Attachment 3. It is recommended that the Council endorse the amended Greater Launceston Metropolitan Transport Plan.

ECONOMIC IMPACT:

An efficient and accessible passenger transport system ensures that residents of the greater Launceston area can access employment and services resulting in a more vibrant economy.


The strategies in this plan will have a positive environmental impact by controlling the impact of traffic and on improving the local street environment.

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SOCIAL IMPACT:

Adequate and affordable passenger transport is of particular benefit to those, for a number of reasons, do not have access to independent mobility.


City of Launceston Strategic Plan 2014-2024 Priority Area 3 - A city in touch with its region Ten-year goal - To ensure Launceston is accessible and connected through efficient transport and digital networks Key Directions - 1. To engage with neighbouring Councils, as well as infrastructure and transport

providers, to improve access to greater Launceston for all modes of transport through planning and advocacy

2. To improve and maintain accessibility within the City of Launceston area, including its rural areas

Priority Area 6 - A city building its future Ten-year goal - To drive appropriate development opportunities as well as infrastructure, land use planning and transport solutions Key Directions - 1. To advocate and collaborate to address regionally significant infrastructure and

transport solutions


The Greater Launceston Metropolitan Passenger Transport Plan has no financial or budget implications at this stage.



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ATTACHMENTS: 1. Greater Launceston Metropolitan Passenger Transport Plan (distributed electronically) 2. Greater Launceston Metropolitan Passenger Transport Plan - Summary of Sections 3. Department of State Growth letter - 29 September 2016

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Attachment 2 - Greater Launceston Metropolitan Passenger Transport Plan - Summary of Sections

GREATER LAUNCESTON METROPOLITAN PASSENGER TRANSPORT PLAN

1. Bus Network

A more efficient, reliable and accessible public transport network

Objectives Strategies

Increase bus patronage across the network and increase mode share for bus travel, particularly during peak times.

Improve travel time, frequency and reliability of buses on the network, particularly on key corridors.

Optimise efficiency and effectiveness, and reduce redundancy in the network.

Develop new service standards for public transport provision to guide the development of public transport networks.

Create direct, simple and efficient route patterns that connect activity centres.

Improve co-ordination and integration of services.

Develop bus stops that provide passenger amenity and are accessible, and support wider network improvements such as bus transfers and efficient route design.

Ensure the design and management of our roads supports efficient and reliable bus services.

Improve the provision of consistent, reliable and accessible service information to bus passengers through the use of technology.

Work towards providing consistent branding and marketing of public transport information, services and infrastructure.

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High priority actions where City of Launceston is the lead organisation

Action Comments

Investigate the Launceston CBD interchange (St John Street) to determine the most effective location and design in terms of passenger convenience, amenity and bus operational improvements including the efficiency of bus movements through the CBD.

A significant element of the Launceston City Heart Project involves ensuring that bus stops are in appropriate convenient locations in consultation with State Growth and Metro.

Medium priority actions where City of Launceston is the lead organisation

Action Comments

(With bus operators) Develop a program of bus stop infrastructure upgrades focusing on priority areas and ensure stops are accessible (DDA compliant)

The City of Launceston will be upgrading CBD bus stops and associated streetscapes as part of the Launceston City Heart Project. Outside the CBD the City of Launceston is responsible for kerb and paving upgrades and Metro do the bus stop signage, shelters and tactile markings.

Improve pedestrian connectivity to high priority bus stops (high patronage bus stops within activity centres and serving key trip attractors eg schools).

Within the CBD this will be included in the Launceston City Heart upgrades. Outside the CBD projects will be identified and included in capital and operational programs.

(With bus operators) Identify the location and cause of travel time delays for buses, focusing on high frequency corridors.

The City of Launceston will seek to respond to issues identified by bus operators within its priorities and resources.

Identify solutions for improving travel time reliability for buses, focusing on bus priority measures

The City of Launceston will seek to respond to issues identified by bus operators within its priorities and resources.

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2. Active Travel

A walking and cycling network which is safe and convenient


Provide high-quality, safe, and accessible transport-oriented walking and cycling links to services, education, employment and public transport.

Improve access to public transport, services, education and employment for mobility-impaired residents.

Facilitate more residents to use active travel for a range of daily travel needs.

Create safer and more convenient walking and cycling routes to school to support greater active travel by students.

Develop street design guidelines for planners and engineers to assist the development of walking and cycling infrastructure.

Build efficient, useable and well-connected walking and cycling links into new developments to enhance connectivity and permeability.

Retrofit improved walking and cycling links into existing roads and streets.

Create pedestrian-friendly urban centres and retail streets.

Improve crossing opportunities at intersections for pedestrians and cyclists.

Continue to implement existing cycling and walking infrastructure plans and proposed projects.

Develop consistent signage and way-finding systems to improve pedestrian and cycling connectivity.

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Action Comments

(With Department of State Growth) Implement the State Growth Cycleway Directional Signage Resource Manual.

The City of Launceston has already signed its bike routes.


Action Comments

(With schools) Identify key walking and cycling routes to schools and undertake an assessment of the needs to create a safer environment, including infrastructure changes and safer speeds. Develop a program of infrastructure upgrades which can be considered in future budget processes.

A pilot Active Paths Project has been launched by the Bicycle Network at Youngtown Primary School. Infrastructure upgrades will be included in the operational program.

(With Department of State Growth and LGAT) Develop street design guidelines for the provision of walking and cycling infrastructure in both new and existing development focusing on:

Ensuring the layout of development maximises connectivity and identifies the type of links required.

Technical guidance on infrastructure, including lane widths, separation from traffic and treatment at intersections and crossing points.

Provision of end of trip facilities for major trip attractors.

The City of Launceston will work with other agencies to develop appropriate guidelines but recommends that these are a revision of existing LGAT standard drawings and guidelines rather than being developed independent of this.

(With Department of State Growth and LGAT) Ensure street design guidelines are incorporated into the planning and approval process for new developments.

The draft Tasmanian Planning Scheme contains some basic consideration of connectivity, transport networks and public transport. These are not prescriptive standards, rather general considerations to consider when exercising discretion.

(With Department of State Growth) When road upgrades are planned, incorporate the needs of cyclists, utilising the Department of State Growth’s Positive Provision for Cycling Infrastructure as a guideline.

The City of Launceston's Bike Strategy ensures that the needs of cyclists are considered in all road upgrades.

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Identify local streets where opportunities exist to improve conditions for walking and cycling, including missing links. Develop a program of infrastructure upgrades which can be considered in future budget processes.

The City of Launceston's Pedestrian and Bike Strategies identify walking and cycling networks and program works needed to upgrade these networks.

Identify high-priority pedestrian areas and improve conditions for pedestrians, including: reallocation of road space; giving pedestrians priority; and creating a safer street environment (including lower speed limits).

This is being progressed in central Launceston through the Launceston City Heart Project. The redevelopment of the city centre streetscape as part of Stage 2 of the masterplan will address this objective.

Identify intersections and crossing points that are unsafe for pedestrians and cyclists. Focus initially on areas with higher demand, such as activity centres and between major trip attractors or vulnerable users (schools, hospitals and aged-care facilities).

The City of Launceston's Pedestrian and Bike Strategies identify walking and cycling networks and program works needed to upgrade these networks.

Determine improvements with a focus on solutions that can be replicated elsewhere (e.g. pedestrian signal phasing, footpaths crossing commercial driveways).

The City of Launceston will seek innovative solutions, where necessary, to overcome constraints and conflict points.

(With Department of State Growth) Implement the Principal Urban Cycling Network, the Greater Launceston Arterial Bike Network and local Government bicycle strategies and determine route adjustments or additions as required.

The City of Launceston's Bike Strategy identifies a cycling network and programs works needed to upgrade this network.

Identify high volume pedestrian areas to develop and implement way-finding systems

A Wayfinding and Connectivity Strategy was completed and endorsed by Council in December 2015. Work is now underway to design and implement wayfinding treatments in early 2017.

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3. Land Use Planning

More liveable and well connected communities


A greater level of strategic integration between land use and passenger transport planning.

Development that better supports effective and efficient provision of public transport services.

Greater urban consolidation to increase the number of residents living within walking and cycling distance of activity centres and higher frequency bus routes.

Investigate planning and regulatory mechanisms to provide a stronger link between land use planning and passenger transport.

Provide a bus network plan that is tailored for land use planning purposes to facilitate better integration of land use and transport planning.

Ensure fit for purpose walking and cycling links are incorporated in the design of new developments prior to planning approval.


Action Comments

(With Department of State Growth and bus operators). Develop a bus network plan as part of the Bus Services Review which identifies existing and logical extensions to service new development on the urban fringe, or infill development within established areas.

The City of Launceston will work with State Growth and bus operators to develop a bus network plan.


Action Comments

(With Department of State Growth) Investigate planning mechanisms within the Resource Management and Planning System and regulatory mechanisms within the road and open space authorities to ensure that, through its location, design and density that development supports public transport, walking and cycling.

The acceptable minimum lot size in the Inner Residential Zones at 200m2, allows greater density, but generally speaking this zone is placed over existing developed areas rather than new developments. Ultimately the choices regarding form of development are taken by the developer in response to the market and while density may be supported on transport grounds it also has to be marketable and profitable for the development industry.

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(With Department of State Growth and Tasmanian Planning Commission) Through promotion and information, ensure developers are aware of the requirements of the street design guidelines, and relevant planning provisions.

The City of Launceston would participate in a project with these aims.

4. Transport Culture

An improved understanding of the wider benefits of walking, cycling and public transport


Work with local Government to develop and implement agreed priorities to support walking, cycling and public transport.

Improve information about public transport, walking and cycling options and ensure it is easily accessible.

Understand passenger travel demand and needs.

Develop quality information for the public to support the wider utilisation of public transport, and uptake of walking and cycling for transport.

Support the development of targeted travel plans and programs to encourage behaviour change toward more sustainable modes, including the development of school-based travel plans.


Action Comments

(With bus operators) Review existing passenger transport information and develop new information which is simple and easy to understand and targets the user.

The City of Launceston will work with bus operators and assist as appropriate.

(With Department of State Growth and Department of Education) Develop a generic framework for the development of school travel plans, based on programs in other jurisdictions.

A pilot Active Paths Project has been launched by the Bicycle Network at Youngtown Primary School. The City of Launceston does not have the resources to progress this itself but will support other agencies wishing to do so.

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(With Department of State Growth and Department of Education) Identify and work with schools to participate in a pilot travel plan program.

A pilot Active Paths Project has been launched by the Bicycle Network at Youngtown Primary School. The City of Launceston does not have the resources to progress this itself but will support other agencies wishing to do so.

Low priority actions where City of Launceston is the lead organisation

Action Comments

(With Department of State Growth) Determine passenger transport needs by reviewing existing data, identifying gaps and determining requirements for new data collection

The City of Launceston will work with Department of State Growth and assist as appropriate.

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19 CORPORATE SERVICES DIRECTORATE ITEMS

19.1 Audit Panel Meeting - 15 September 2016 FILE NO: SF3611 AUTHOR: Paul Gimpl (Manager Finance) DIRECTOR: Michael Tidey (Director Corporate Services)

DECISION STATEMENT:

To receive and consider a report from the Audit Panel following the Meeting on 15 September 2016.

RECOMMENDATION:

That Council receives the report from the Audit Panel Meeting held on 15 September 2016.

REPORT:

The following is a precis of the substantive Agenda Items dealt with at the Meeting. 6.2 Internal Audit Details Issues raised by the Internal Auditors (Crowe Horwath) were discussed, issues

resolved agreed on and progress on issues not yet resolved discussed.

The audit review covered since previous report:

QVMAG Collection Review Action Director QVMAG to attend next Meeting of Panel to discuss report. 7.2 External Audit Details The Audit Report was discussed with the Tasmanian Audit Office noting there

were no significant matters. Action The Panel noted the repots. 9.1 - 9.2 Budget Funding Overview and Budget Amendments Details The Panel received the report detailing the projects that need to be reclassified

from Operations to Capital, Capital to Operations, recognition of external funds received and the reallocation of Waste Reserve funds to Capital.

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19.1 Audit Panel Meeting - 15 September 2016 …(Cont’d)

Action The Panel recommended to Council that the changes be made (these have

previously been presented to Council). 9.3 Budget Reallocations Details The Panel received the report on transfers within the budget that do not require a

change to the total budget. Action The Panel noted the reallocations and transfers. 9.5 Annual Write Off of Infringement Debts Details The write of unrecoverable MPES debts was noted by the Panel. Action A further report to the Panel to overview the outcome of the MPES process was

requested. 13.1 - 3 Corporate Risk Register, Fraud Prevention and Privacy Management Details A progress report on the review and update of the Corporate Risk Register,

Fraud and Privacy Management was presented. Action The reporting process to continue with a continuation of the retirement of the

register and the focus on areas of the greatest risk. Next Meeting - 10 November 2016

ECONOMIC IMPACT:




SOCIAL IMPACT:


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19.1 Audit Panel Meeting - 15 September 2016 …(Cont’d)


City of Launceston Strategic Plan 2014-2024 Priority Area 8 - A secure, accountable and responsive Organisation Ten Year Goals - To continue to ensure the long-term sustainability of our Organisation Key Direction - 6. To maintain a financially sustainable organisation





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20 GENERAL MANAGER'S DIRECTORATE ITEMS


21 URGENT BUSINESS

Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015, states that a council, by absolute majority at an ordinary council meeting, may decide to deal with a matter that is not on the Agenda.

No Urgent Items have been identified as part of this Agenda

22 CLOSED COUNCIL

Local Government (Meeting Procedures) Regulations 2015 - Regulation 15(2)

No Closed Items have been identified as part of this Agenda

23 MEETING CLOSURE

council agenda - home - city of launceston...2016/11/14 · city of launceston council agenda...

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