council agenda package - waikato · 10/23/2019 · 2. that pursuant to clause 25 (4) of schedule 7...

Waikato Regional Council Inaugural Council Agenda

2019 - 2022 Triennium

Date:Time:Location:

Members:

Wednesday, 23 October, 2019

10:30 am

Council Chamber

Waikato Regional Council

401 Grey Street, Hamilton East

Cr K HodgeCr S HusbandCr S KneeboneCr F LichtwarkCr A MacPhersonCr T MahutaCr J NickelCr B QuayleCr R RimmingtonCr P StoreyCr A StrangeCr D TeggCr VercoeCr K White

Notice of Meeting:I hereby give notice that an Inaugural Meeting of the Council will be held as detailed above.

VRJ PayneChief Executive Officer

Pages

1. Apologies

2. Confirmation of Agenda

3. Disclosures of Interest

4. Leave of Absence

5. Declaration by elected members 3

6. Election of Chairperson 8

7. Election of Deputy Chairperson 13

8. Summary of relevant legislation affecting members 15

9. Adoption of schedule of meetings November and December 2019 19

Doc # 15165050

Report to Council Triennial Meeting

Date: 1 October 2019

Author: Jennie Cox, Team Leader, Democracy Services

Authoriser: Neville Williams – Director - Community and Services Vaughan Payne – Chief Executive

Subject: Declaration by elected members

Purpose 1. To enable the declaration by elected members in accordance with clause 14, Schedule 7, of the Local

Government Act 2002 (LGA).

Background 2. A person elected to council may not act as a member of the council until they have made the necessary

declaration at the triennial meeting. The declaration can be made in English or Te Reo.

Process 3. Each elected member will be called by the Chief Executive to make the declaration.

Conclusion 4. A person elected to council may not act as a member of the council until they have made the necessary

declaration at the triennial meeting. Each elected member will be called by the Chief Executive to makethe declaration.

Attachments Relevant legislation Copy of Declaration

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Local Government Act 2002 Schedule 7 Local authorities, local boards, community boards, and their members

14 Declaration by member

(1) A person may not act as a member of a local authority until—

(a) that person has, at a meeting of the local authority following the election of that person, made an oral declaration in the form set out in subclause (3); and

(b) a written version of the declaration has been attested as provided under subclause (2)

(2) The written declaration must be signed by the member and witnessed by— (a) the chairperson; or (b) the mayor; or (c) a member of the local authority; or (d) the chief executive of the local authority; or (e) in the absence of the chief executive, some other officer appointed by the chief executive.

(3) The form of the declaration must consist of the following elements:

Declaration by mayor or chairperson or member

“I, AB, declare that I will faithfully and impartially, and according to the best of my skill and judgment, execute and perform, in the best interests of [region or district], the powers, authorities, and duties vested in, or imposed upon, me as [mayor or chairperson or member] of the [local authority] by virtue of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, or any other Act

Dated at: [place, date] Signature:

Signed in the presence of:

CD, [mayor or chairperson or member or chief executive of local authority]”.

21 First meeting of local authority following triennial general election of members

(1) The first meeting of a local authority following a triennial general election of

members must be called by the chief executive as soon as practicable after the

results of the election are known.

(2) The chief executive must give the persons elected to the local authority not less

than 7 days’ notice of the meeting.

(3) Despite subclause (2), if an emergency exists, the chief executive may give notice of

the meeting as soon as practicable.

(4) The chief executive (or, in the absence of the chief executive, a nominee of that

officer) must chair the meeting until the mayor or chairperson has made and

attested the declaration required under clause 14.

(5) The business that must be conducted at the meeting must include—

(a) the making and attesting of the declarations required of the mayor (if any) and

members under clause 14; and

(b) the election of the chairperson (if any) and the making and attesting of the

declaration required of the chairperson under clause 14; and

(c) a general explanation, given or arranged by the chief executive, of—

(i) the Local Government Official Information and Meetings Act 1987; and

(ii) other laws affecting members, including—

(A) the appropriate provisions of the Local Authorities (Members’ Interests) Act 1968; and

(B) sections 99, 105, and 105A of the Crimes Act 1961; and

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(C) the Secret Commissions Act 1910; and

(D) the Financial Markets Conduct Act 2013; and

(d) the fixing of the date and time of the first meeting of the local authority, or the

adoption of a schedule of meetings; and

(e) the election of the deputy mayor or deputy chairperson in accordance with clause 17.

Click or tap here to enter text.

Doc # 15165050 Page 4

(Pursuant to Schedule 7, Clause 14 of the Local Government Act 2002)

I, ....................................................., declare that I will faithfully and impartially, and according to the best of my skill and judgement, execute and perform, in the best interests of the Waikato region, the powers, authorities, and duties vested in, or imposed upon, me as a member of the Waikato Regional Council by virtue of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, or any other Act.

Dated at Hamilton this 23rd day of October 2019

Signature ………………………………………………………

Signed in the presence of:

……………………………………………………………………

Vaughan Raymond John Payne

Chief Executive Officer

DECLARATION BY MEMBER

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(Pursuant to Schedule 7, Clause 14 of the Local Government Act 2002)

Ko au tēnei, ko ………………………, e whakapuaki atu nei i taku oati i roto i te pono me te tika, e ai ki ōku pūkenga me ōku whakaaro, kia whakatutukingia, kia hāpaitia hoki, hei painga mō te rohe o Waikato, ngā mana kaunihera me ngā mahi, kei roto tonu, ka utaina rānei ki runga i a au e tū nei hei mema o te Kaunihera ā-Rohe o Waikato i raro i te maru o te Ture Kāwanatanga ā-Rohe 2002, me te Ture Kāwanatanga ā-Rohe mō te Pārongo Ōkawa me ngā Hui 1987, i raro rānei i tētehi atu ture. E tohua nei ki Kirikiriroa, ki tēnei rā, te rua tekau ma toru o Whiringa ā-nuku, i te tau, rua mano tekau mā iwa.

Waitohu…………………………………………………………

He mea waitohu ki mua i te aroaro o:

……………………………………………………………………

Vaughan Raymond John Payne Pouhere

DECLARATION BY MEMBER

Doc # 15160548




Authoriser: Neville Williams, Director - Community and Services Vaughan Payne, Chief Executive

Subject: Election of Chairperson

Purpose 1. To enable the election of the Chairperson of Council.

Executive Summary 2. Council must elect a Chairperson from one of the members. For this vote to be undertaken, council must

first determine the system of voting, and what to do in the event of a tie.

Staff Recommendation: 1. That the report “Election of Chairperson” (Council Triennial Meeting 23 October 2019) be received, and 2. That pursuant to Clause 25 (4) of Schedule 7 of the Local Government Act 2002, Waikato Regional

Council adopts System (Insert A OR B) as the voting procedure for the election of the Chairperson and Deputy Chairperson of Council, and

3. That in the event of a tie, the selection shall be by way of (insert the toss of a coin OR random selection of names from a hat).

4. That Councillor _______ be elected the Chairperson of Council.

Background 3. Council must elect one of its members to be its Chairperson. The Chief Executive must chair the meeting

until the election of the Chairperson and the making and attesting of the declaration required of the Chairperson under clause 14, Schedule 7, of the Local Government Act 2002 (LGA) is complete.

4. The Chief Executive will call for nominations for the election to the office of the Chairperson as outlined in clause 21 of Schedule 7 of the LGA.

5. If a vote is required the Chief Executive must follow the provisions of clause 25 of Schedule 7 of the Local

Government Act 2002, which requires council to determine by resolution that the Chairperson and Deputy Chairperson of Council be appointed under one of two systems (A of B) of voting.

Options and analysis 6. System A allows for a progressive vote requiring election by a majority of voters present and voting, with

the person receiving the lowest votes being excluded under further rounds until that majority outcome is reached. A tied vote is resolved by lot.1

7. A person is elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee present and voting, and has the following characteristics:

There is a first round of voting for all candidates; and

If no candidate is successful in that round, there is a second round of voting from which the candidate with the fewest votes in the first round is excluded; and

1 Two options are available for resolving by lot: a) a toss of a coin b) random selection of names from a hat.

Doc # 15160548 Page 2

If no candidate is successful in the second round there is a third, and if necessary subsequent, round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded, and

In any round of voting, if two (2) or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot.

8. System B provides for election of the person receiving the highest votes in one round only. A tie is

resolved by lot. A person is elected or appointed if he or she receives more votes than any other candidate; and has the following characteristics:

There is only one (1) round of voting; and

If two (2) or more candidates tie for the most votes, the tie is resolved by lot.

Process 9. Council must first determine the voting procedure to be adopted and the procedure in the event of a tie. 10. A nomination for Chairperson requires a mover and a seconder and can be any elected member. Should

more than one nomination be received for Chairperson or Deputy Chairperson, voting in accordance with the agreed system will be undertaken. In the case of an equality of votes, voting will be resolved by way of agreed procedure.

11. Once a result is reached, the Chairperson is declared elected, makes a declaration as Chairperson and assumes the chair.

Assessment of Significance 12. Having regard to the decision-making provisions in the Local Government Act 2002 and council’s

Significance Policy, a decision in accordance with the recommendations is not considered to have a high degree of significance.

Policy Considerations 13. To the best of the writer’s knowledge, this decision is not significantly inconsistent with nor is anticipated

to have consequences that will be significantly inconsistent with any policy adopted by this local authority or any plan required by the Local Government Act 2002 or any other enactment.

Conclusion 14. Council must elect one of its members to be its Chairperson. The required process is outlined to enable

this to occur.

Attachment Relevant legislation

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Local Government Act 2002

Schedule 7 Local authorities, local boards, community boards, and

their members 25 Voting systems for certain appointments

(1) This clause applies to—

(a) the election or appointment of the chairperson and deputy chairperson of a regional council; and

(b) the election or appointment of the deputy mayor; and

(c) the election or appointment of the chairperson and deputy chairperson of a committee; and

(d) the election or appointment of a representative of a local authority.

(2) If this clause applies, a local authority or a committee (if the local authority has so directed) must

determine by resolution that a person be elected or appointed by using one of the following

systems of voting:

(a) the voting system in subclause (3) (system A):

(b) the voting system in subclause (4) (system B).

(3) System A—

(a) requires that a person is elected or appointed if he or she receives the votes

of a majority of the members of the local authority or committee present

and voting; and

(b) has the following characteristics:

(i) there is a first round of voting for all candidates; and

(ii) if no candidate is successful in that round there is a second round

of voting from which the candidate with the fewest votes in the

first round is excluded; and

(iii) if no candidate is successful in the second round there is a third,

and if necessary subsequent, round of voting from which, each

time, the candidate with the fewest votes in the previous round is

excluded; and

(iv) in any round of voting, if 2 or more candidates tie for the lowest

number of votes, the person excluded from the next round is

resolved by lot.

(4) System B—

(a) requires that a person is elected or appointed if he or she receives more

votes than any other candidate; and

(b) has the following characteristics:

(i) there is only 1 round of voting; and (ii) if 2 or more candidates tie for the most votes, the tie is resolved by lot.

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(Pursuant to Schedule 7, Clause 14 of the Local Government Act 2002) I,……………………………………………………………, declare that I will faithfully and impartially, and according to the best of my skill and judgement, execute and perform, in the best interests of the Waikato region, the powers, authorities, and duties vested in, or imposed upon, me as Chairperson of the Waikato Regional Council by virtue of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, or any other Act. Dated at Hamilton this 23rd day of October 2019 Signature ……………………………………………………… Signed in the presence of: …………………………………………………………………… Vaughan Raymond John Payne Chief Executive Officer

DECLARATION BY CHAIRPERSON

Doc # 15160548 Page 5

DECLARATION BY CHAIRPERSON

(Pursuant to Schedule 7, Clause 14 of the Local Government Act 2002) Ko au tēnei, ko………………….., e whakapuaki atu nei i taku oati i roto i te pono me te tika, e ai ki ōku pūkenga me ōku whakaaro, kia whakatutukingia, kia hāpaitia hoki, hei painga mō te rohe o Waikato, ngā mana kaunihera me ngā mahi, kei roto tonu, ka utaina rānei ki runga i a au e tū nei hei Tiatangata o te Kaunihera ā-Rohe o Waikato i raro i te maru o te Ture Kāwanatanga ā-Rohe 2002, me te Ture Kāwanatanga ā-Rohe mō te Pārongo Ōkawa me ngā Hui 1987, i raro rānei i tētehi atu ture. E tohua nei ki Kirikiriroa, ki tēnei rā, te rua tekau ma toru o Whiringa ā-nuku, i te tau, rua mano tekau mā iwa. Waitohu………………………………………………………… He mea waitohu ki mua i te aroaro o: …………………………………………………………………… Vaughan Raymond John Payne Pouhere

Doc # 15159866




Authoriser: Neville Williams, Director Community and Services Vaughan Payne, Chief Executive

Subject: Election of Deputy Chairperson

Purpose 1. To enable the election of the Deputy Chairperson of council.

Executive Summary 2. Council must elect a Deputy Chairperson from one of the members. Council will use the voting system

chosen for the election of the Chairperson.

Staff Recommendation: 1. That the report “Election of Deputy Chairperson” (Council Triennial Meeting 23 October 2019) be

received, and 2. That Councillor _______ be elected the Deputy Chairperson of Council.

Background 3. Council must elect one of its members to be its Deputy Chairperson as outlined in clause 21 of Schedule

7 of the LGA.

Process 3. The Chairperson will call for nominations for the election to the office of the Deputy Chairperson. A

nomination for Deputy Chairperson requires a mover and a seconder and can be any elected member.

4. Should more than one nomination be received for Deputy Chairperson, voting in accordance with the agreed system (A or B) will be undertaken in the case of an equality of votes, voting will be resolved by way of the agreed procedure.

5. Once a result is reached the Deputy Chairperson is declared elected.

Assessment of Significance 6. Having regard to the decision-making provisions in the LGA 2002 and council’s Significance Policy, a

decision in accordance with the recommendations is not considered to have a high degree of significance.



Conclusion 8. Council must elect one of its members to be its Deputy Chairperson. The required process is outlined

to enable this to occur.

Attachment Relevant legislation

Doc # 15159866 Page 2

Local Government Act 2002

Schedule 7 Local authorities, local boards, community boards, and their members

17 Election of deputy mayor or deputy chairperson

(1) A territorial authority must elect 1 of its members to be its deputy mayor in accordance with clause 25.

(2) A regional council must elect 1 of its members to be its deputy chairperson in

accordance with clause 25.

(3) The deputy mayor or deputy chairperson must perform all the responsibilities and

duties, and may exercise all the powers, of the mayor or chairperson —

(a) with the consent of the mayor or chairperson, at any time during the temporary

absence of the mayor or chairperson:

(b) without that consent, at any time while the mayor or chairperson is prevented by

illness or other cause from performing the responsibilities and duties, or exercising the

powers, of his or her office:

(c) while there is a vacancy in the office of the mayor or chairperson.

(4) In the absence of proof to the contrary, a deputy mayor or deputy chairperson

acting as mayor or chairperson is presumed to have the authority to do so.

(5) A deputy mayor or deputy chairperson continues to hold his or her office as deputy

mayor or deputy chairperson, so long as he or she continues to be a member of the

territorial authority or regional council, until the election of his or her successor.

Doc # 15221152

Report to Council – Triennial Meeting


Author: J Cox, Team Leader Democracy Services

Authoriser: N Williams, Director Community and Services V Payne, Chief Executive

Subject: Summary of relevant legislation affecting members

Purpose 1. To provide information on relevant legislation as required at the first meeting of a local authority following

a triennial general election.

Executive Summary 2. Schedule 7 of the Local Government Act 2002 requires that an explanation of the legislation affecting

members is provided to members at the first meeting following a general election. The report provides that summary of key Acts.

Staff Recommendation: That the report “Summary of relevant legislation affecting members” (Council Triennial Meeting 23 October 2019) be received.

Background 3. Section 21(5)(c), of Schedule 7 of the Local Government Act 2002 requires that the Triennial meeting of

Council must include a general explanation of:

the Local Government Official Information and Meetings Act 1987 (LGOIMA),

and of other laws affecting members, including:

the appropriate provisions of the Local Authorities (Members’ Interests) Act 1968 the Crimes Act 1961 (sections 99, 105 and 105A)

the Secret Commissions Act 1910

the Financial Markets Conduct Act 2013.

4. A summary of the relevant legislation follows, and full copies of the legislation are provided as background information in the Councillors Kāinga web page.

Summary of relevant legislation 5. Local Government Official Information and Meetings Act 1987 (LGOIMA) The purposes of LGOIMA are to:

a) Progressively increase the availability to the public of official information held by local authorities, and to promote the open and public transaction of business at meetings of local authorities, in order to: i) enable more effective participation by the public in the actions and decisions of local

authorities; and ii) promote the accountability of local authority members and officials, and thereby to enhance

respect for the law and to promote good local government in New Zealand:

Doc # 15221152 Page 2

b) to provide for proper access by each person to official information relating to that person:

c) to protect official information and the deliberations of local authorities to the

extent consistent with the public interest and the preservation of personal privacy.

6. Availability of information

The overriding principle of LGOIMA is that information is to be made available unless there is a

good reason to withhold it. In this regard, the act specifies:

a) conclusive reasons for withholding information, if its availability would be likely to prejudice the maintenance of the law or endanger the safety of any person; and

b) other good reasons for withholding information, which are to: i) protect personal privacy;

ii) avoid disclosing a trade secret or unreasonable prejudice to a commercial position;

iii) avoid serious offence to tikanga Māori, or to avoid disclosure of the location of waahi tapu

(relates to information under the Resource Management Act 1991);

iv) protect an obligation of confidence (qualified by the act in some detail);

v) avoid prejudice to public health or safety;

vi) avoid prejudice to measures to mitigate material public loss;

vii) maintain free and frank expression of opinions by, or between members, officers and

others;

viii) protect members and officers from improper pressure or harassment;

ix) maintain legal professional privilege;

x) avoid prejudice or disadvantage to the authority’s commercial activities or negotiations;

and

xi) prevent the use of official information for improper gain or advantage.

Additional to its right to withhold information for the stated reasons, the authority may, for the same reasons “neither confirm nor deny” the existence of the information requested.

7. Meeting procedures LGOIMA also contains a list of meetings procedures and requirements that apply to local authorities and local and community boards. These are additional to those contained in Schedule 7 of the Local Government Act 2002 and include the requirement to publicly notify meetings and provide agendas, reports and minutes, and the provision for the admission of the public to meetings and the right to exclude the public from meetings.

Of particular importance for the roles and conduct of elected members is the fact that the Chairperson has the responsibility to maintain order at meetings, but all elected members should accept a personal responsibility to maintain acceptable standards of address and debate. No elected member should:

create a disturbance or a distraction while another elected member is speaking,

be disrespectful when they refer to each other or other people, or use offensive language about the council, other elected members, any employee of the council or any

member of the public.

More detail is contained in the Standing Orders (Councillors Kāinga web page).

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8. Local Authorities (Members’ Interest) Act 1968

The Local Authorities (Members’ Interests) Act 1968 (LAMIA) provides rules about members discussing and voting on matters in which they have a pecuniary interest and about contracts between members and the council. LAMIA has two main rules:

1. The contracting rule prevents an elected member from having interests in contracts with the local authority that are worth more than $25,000 in a year, unless the Auditor‐General approves the contracts. Breach of the rule results in automatic disqualification from office (s.3 LAMIA).

2. The participation rule prevents an elected member from participating in a decision in which they have a financial interest, other than an interest in common with the public. The Auditor‐General can approve participation in limited circumstances. Breach of the rule is a criminal offence and conviction results in automatic disqualification from office (s.6 LAMIA).

More guidance can be found in the Elected Members Handbook, the Elected Members’ Conflict of Interest

Guidelines and Office of the Controller and Auditor‐General publications: “Guidance for members local

authorities about the Local Authorities (Members’ Interests) Act 1968” [2010] and “Managing conflict of

interest: Guidance for Public entities” [2007]. Copies of all of these documents have been placed on the

Councillors Kāinga web page.

9. Crimes Act 1961

Under this Act it is unlawful for an elected member to:

Accept or obtain or agree or offer to accept or attempt to obtain, any bribe for himself or herself or any other person in respect of any act done or omitted, or to be done or omitted, in their official capacity. The definition of bribe includes any money, valuable consideration, office, or employment, or any benefit, whether direct or indirect.

Corruptly use or disclose any information acquired in their official capacity, to obtain, directly or indirectly, an advantage or a pecuniary gain for himself or herself or any other person.

These offences are punishable by a term not exceeding 7 years. Elected members convicted of these offences will also be automatically ousted from office.

10. Secret Commissions Act 1910

The Secret Commissions Act 1910 sets out corruption type offences associated with either giving or receiving gifts or other consideration by elected members (deemed agents of the council) to act in a certain way in relation to council business.

The definition of “agent” includes the agent’s family and partners or employees. The scope of the act also extends to a child of a spouse or a civil union partner or a de facto partner of an elected member.

“Consideration” means valuable consideration of any kind. The nature of the consideration not only includes discounts, commissions, payment of money but also postponing or refraining from demanding the repayment of any money or valuable thing owed.

The act also addresses the duty of elected members to disclose any pecuniary interest which the council may have in the making of a contract. Such disclosure must be at the time of making the contract or as soon as possible thereafter.

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Under this Act it is unlawful for an elected member (or officer) to advise anyone to enter into a contract with a third person and receive a gift or reward from that third person as a result, or to present false receipts to council. If convicted of any offence under this Act a person can be imprisoned for a term not exceeding seven years. Elected members convicted of these offences will also be automatically ousted from office. 11. Financial Markets Conduct Act 2013

The Financial Markets Conduct Act 2013 imposes on Members the same responsibilities as company directors whenever Council offers securities (debt or equity) to the public. Members may be personally liable if investment documents such as a disclosure statement contain untrue statements and may be liable for criminal prosecution if the requirements of the Act are not met.

The Act also prohibits any Member who has information about a listed company that is not generally available to the market, from trading in that company’s shares or from disclosing that information.

The penalties for certain offences under this Act (false or misleading statements in disclosure documents – 10 years; or insider trading – 5 years) are such that if a Member were convicted, that conviction would result in ouster from office.

12. Trustee Act 1956

Schedule 7 of the Local Government Act does not include reference to the Trustee Act 1956, however the Act is relevant to elected members in their role as trustees of council’s investment fund.

The main focus of trustee responsibility and liability under this Act is in regard to prudent standards of care and the requirement that trustees be able to assess the suitability of investments, investment managers and investment strategies. Trustees are required to have a basic understanding of investment risk and the way in which risk and return interact to provide income. They are also obliged to:

understand enough of the fundamentals of investment management to be able to choose between the capabilities and investment styles of different investment managers; and

monitor performance of investment managers over time to ensure manager remain well positioned to provide adequate performance.

Conclusion 13. A general explanation of the relevant legislation affecting members must be given at the Triennial meeting

of Council. A summary of the relevant provisions of these Acts is provided.

Doc # 15164083




Authoriser: Neville Williams, Director - Community and Services Vaughan Payne, Chief Executive

Subject: Adoption of schedule of meetings November and December 2019

Purpose 1. To provide council with a schedule of publicly notified meeting dates for November to December 2019.

Executive Summary 2. Council must set a date for the first ordinary meeting and a proposed schedule of meetings for the

months following the triennial election. The schedule of meetings for 2020 will be presented at the December ordinary meeting once the committee structure has been confirmed.

Staff Recommendation: 1. That the report “Adoption of Schedule of meetings November and December 2019” (Council Triennial

Meeting 23 October 2019) be received, and 2. That the schedule of meetings for the period November to December 2019 be adopted.

Background 3. The Local Government Act 2002, Schedule 7, Clause 21 (5) contains general provisions for the business

that must be conducted at the first meeting of a local authority following a triennial general election. In particular, there is provision [Clause 21 (5) (d) for the local authority to fix the date and time of the first meeting of the local authority, or the adoption of a schedule of meetings.

4. The meeting schedule below covers the period November to December 2019 and includes only those meetings that are publicly notified.

Thursday 21 November 2019 10.30am Council – ordinary meeting (Council Chambers, Waikato Regional Council, 401 Grey Street, Hamilton East)

Thursday 12 December 2019 10.30am Council – ordinary meeting (Council Chambers, Waikato Regional Council, 401 Grey Street, Hamilton East)

Process 5. Once the committee structure is confirmed, the meeting calendar for January to December 2020 will be

configured and presented for adoption. It is anticipated that this will occur at the council meeting scheduled 12 December 2019.

6. Councillors’ diaries will be updated electronically on a regular basis and will include engagements that are not required to be publicly notified.

Assessment of Significance 7. Having regard to the decision-making provisions in the LGA 2002 and council’s Significance Policy, a

decision in accordance with the recommendations is not considered to have a high degree of significance.

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Conclusion 9. At the triennial council meeting, council must fix the date and time of its first ordinary meeting or adopt

a schedule of meetings. It is recommended that the schedule of meetings for the period November to December 2019 be adopted noting that a meeting calendar for January to December 2020, will be presented once the committee structure is confirmed.

council agenda package - waikato · 10/23/2019 · 2. that pursuant to clause 25 (4) of schedule 7...

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