council correspondence april 15 - 21, 2016 document library... · 2019. 11. 15. · for the week of...

COUNCIL CORRESPONDENCE April 15 - 21, 2016

CORRESPONDENCE RECEIVED

1. Email dated April 17, 2016 from Robin, Davis Bay Parkway Society, regarding Davis Bay Wharf Crabbing

April 17, 2016 Pg 2 - 3

2. Email dated April 19, 2016 from Michael Spatharakis, Manager, Local Government Customers, BC Assessment, regarding UBCM 2016 Convention meeting Invitation

April 19, 2016 Pg 4

3. Letter dated April 14, 2016 from Stephanie Smith, President, BCGEU, regarding Alcohol Beverage Retailers

April 20, 2016 Pg 5 - 6

4. Letter dated April 18, 2016 from Anton Boegman, Deputy Chief Electoral Officer, Elections BC, regarding the 2017 General Election

April 20, 2016 Pg 7

5. Email dated April 20, 2016 from Werner Hofstatter regarding the Additional Information for SSC Properties Discussion

April 20, 2016 Pg 8 - 12

6. Letter dated April 12, 2016 from Aaron Sutherland, Director of Government Relations, Insurance Bureau of Canada, regarding the ShakeZone Program

April 21, 2016 Pg 13 - 15

7. Letter dated April 21, 2016 from Ann Watson, Archivist, Sechelt Community Archives

April 21, 2016 Pg 16 - 21

From: DAVIS BAY PARKWAY SOCIETY [mailto:[email protected]]

Sent: Sunday, April 17, 2016 8:21 PM To: Darren Inkster

Cc: Perry Schmitt; John Devison; Council Subject: Davis Bay wharf

Darren

Please see attached letter regarding the use of Davis Bay Wharf

Thanks Robin -- The Davis Bay Parkway Society (Unincorporated)

District of Sechelt Council Correspondence

For the Week of April 15 - 21, 2016 Page 2

mailto:[email protected]

Davis Bay Parkway Society [email protected]

___________________________________________________________________________ April 17, 2016 Darren Inkster Chair Public Works, Parks and Environment Committee Dear Darren As we approach the busy summer season with tourists and locals there will be increased use of the Davis Bay wharf for a number of reasons. Many come to enjoy a picnic lunch while enjoying the ocean view, some want to swim, some fish and others come to use it for crabbing, or both. Over time we have had complaints from our members regarding crabbing and use of the whole wharf. We’ve noticed that signs have now been put up to limit the side for crabbing and fishing but we continue to see them not observed. It has been mentioned that many crab traps are left out on the wharf overnight and at any given time there are usually at least 5 or 6 traps tied to the railing. Cleanup is often neglected leading to an unsightly wharf area. Fishermen and Crabbers are often observed using the picnic tables as work areas or storage for equipment, This leaves no clean area or space for visitors to enjoy a picnic or even a cup of coffee. Our group is for the preservation, beautification, and enhancement of the Davis Bay Parkway. It is our desire that the Parkway and Wharf be shared amicably by everyone. Anything that can be done to improve the situation on the wharf would be greatly appreciated by the regular users and visitors. Maybe more specific signs are in order as well as better enforcement. Sincerely,

Robin Merriott Chair Davis Bay Parkway Society [email protected]



mailto:[email protected]:[email protected]

From: BCA Local Government, BCA:EX [mailto:[email protected]]

Sent: Tuesday, April 19, 2016 3:21 PM Subject: UBCM 2016 Convention – Meeting Invitation

Toll Free: 1-866-valueBC (825-8322) Fax: 1-855-995-6209 Click “Contact us” at bcassessment.ca

April 19, 2016

RE: UBCM 2016 Convention – Meeting Invitation BC Assessment is a proud supporter of the Union of British Columbia Municipalities. We are looking forward to once again participating in the annual UBCM Convention Trade Show, and hope you will stop by our exhibitor booth. As part of our focus to continually improve our communications and collaboration with local governments, this year, in addition to connecting with delegates and responding to questions at our booth, we would like to offer you the opportunity to engage in a more in-depth and personalized discussion with us. If you would like to discuss a specific assessment topic, we would be happy to schedule a one-on-one meeting at the 2016 UBCM Convention. Please contact BCA Communications by Friday, May 27, 2016 or call Stephanie Pound at 1-866-valueBC (825-8322) ext 00223 to reserve a meeting. Closer to the UBCM Convention date, we will confirm the meeting time and location. We look forward to connecting with you in September.

Sincerely,

Michael Spatharakis BA, AACI, P.App Manager, Local Government Customers [email protected] T 1-866-valueBC (825-8322) x 00498 | C 250-208-3508 400 – 3450 Uptown Blvd. | Victoria, BC V8Z 0B9 | bcassessment.ca



mailto:[email protected]:[email protected]:[email protected]:[email protected]://www.bcassessment.ca/https://www.bcassessment.ca/http://www.youtube.com/user/BCAssessmentVideoshttp://www.linkedin.com/company/bc-assessmenthttps://twitter.com/bcassessmenthttps://www.facebook.com/pages/BC-Assessment/168042796561277

c4 hfb(1 i I IJ1B.C. Government and Service Employees’ Un on

A component of NUPGE (CLC) APR 20 2016

STRICT OF SECHPJ

April 14, 2016

Mayor Bruce MilneDistrict of SecheltBox 129Sechelt, BC VON 3A0

Dear Mayor Milne

As president of the B.C. Government and Service Employees’ Union (BCGEU), I am writing to share myconcerns about the sale of wine in grocery stores in your city. At a minimum, I urge you to implement a1 kilometer distance rule bylaw for all alcohol beverage retailers as other municipalities, such asKamloops, have done. This ensures there is no proliferation of liquor outlets. In addition, I urge you toconsider implementing a six month moratorium on grocery store sales of wine. This will allow forthoughtful consideration of the following:

• Increasing the number and density of liquor retail locations could have unforeseen health and publicsafety consequences for our communities. The Centre for Addictions Research of BC has alreadyidentified 655 more alcohol-related hospitalizations and 31 more alcohol related deaths due to theprovincial government’s reform of B.C. liquor laws in 2014, which increased access to alcohol. Withadditional liquor access — in grocery stores — these numbers will only go up.

• Unlike private and government liquor stores, wine on grocery store shelves is not subject to theregulation requiring at least 1 km distance between alcohol retailers. This regulatory omission willlead to a proliferation of alcohol retailers in our communities, which has social implications as wellas negative impacts on small businesses.

• Grocery store employees will not receive the same level of training as BC Liquor store employees.They will not be as knowledgeable on the rules and regulations around identification, nor asexperienced in spotting false identification. As a result, it may be easier for minors to purchasealcohol at grocery stores than at BC Liquor stores.

• It will be easier for people to shoplift alcohol from grocery stores than from BC Liquor stores; BCLiquor stores are small, with attention paid to ensuring staff have good sightlines to all areas of thestore. Grocery stores are larger with tall shelving thatblocks sightllnes.

• Proponents of wine in grocery stores haven’t addressed the issue of staff who are minors. Allowingwine in grocery stores will mean that either minors will be stocking liquor and handling liquor sales,or, if they are restricted from handling alcohol, young people may lose access to grocery store jobs.

• Grocery store sales of alcohol will not always be limited to B.C. wine, cider and sake. The “B.C. only”model is likely to violate our international trade obligations and leave us vulnerable to a trade

49U Canada Way, Burnaby, BC, V5G 3W3 wwwbcqeacaTel.: 604-291-9611 Toll Free: 1-800-663-1674 Fax: 604-291-6030 Toll Free Fax: 1-800-946-0244



(ccomponent of NUPGE (CLC) Page 2

challenge. The government of Ontario recently acknowledged this risk. A successful trade challengewould negatively impact our local B.C. wineries, thus impacting many important small, localbusinesses.

• A successful trade challenge could also lead to the sale of a full range of alcohol products on grocerystore shelves, as once the limit to BC VQA wine is struck down, this could open the door to makingall alcohol available in grocery stores.

The BCGEU’s membership includes approximately 3,800 employees of the Liquor Distribution Branch(LDB), who work in communities throughout the province. Our members at the LDB take socialresponsibility very seriously — they understand the importance of keeping alcohol out of the hands ofminors, and are trained to watch for appropriate l.D. and over-serving.

Our union cares about the communities in which our members live and work. We care about goodfamily-supporting jobs for our members. We care about health, safety and keeping alcohol out of thehands of minors. We care about supporting small businesses and our B.C. wine industry. We stronglyurge you to implement a six month moratorium on the expansion on grocery store sales of wine, toallow time to properly assess the potential social and economic ramifications of these sales. We alsourge you to implement a 1 kilometer distance rule at the municipal level for all alcohol retailers toensure there is no proliferation of liquor outlets in our communities.

if you would like further information, or would like to discuss further, please contact Campaigns OfficerEarl Moloney at (604) 291-9611 or [email protected].

Thank you very much for your time and attention to this matter,

Stephanie SmithPresidentBCGEU

cc: Kimberlee MacGregor, Vice President Component 5

SS/EM/p/Mo,UP



.ELECTIONSA non-partisan Office of the Legislature

April 18, 2016

Bruce MimeMayor of Sechelt5797 Cowrie Street, 2nd FloorSechelt, BC VON 3A0

Mailing Address:P0 Box 9275 Stn Prov GovtVictoria BC V8W 9J6

Phone: 250-387-5305Toll-free: 1-800-661-8683/ TTY 1-888-456-5448Fax: 250-387-3578Toll-free Fax: 1-866-466-0665

Email: [email protected]: www.elections.bc.ca

I1 JiJ—’

20 20162co/

Dear Mayor:

I am writing to request your support as Elections BC begins preparations for the 41st provincialgeneral election on May 9, 2017.

Later this year, District Electoral Officers in each of the province’s 87 electoral districts willbegin contacting community halls, recreation centres, fire halls, public libraries and othermunicipal facilities to confirm their availability for use as voting places. Once availability hasbeen confirmed, District Electoral Officers will work with the managers of these facilities toensure that appropriate security and logistics controls are planned.

Voting days for the 2017 provincial election include advance voting on April 29-30 and May 3-6, as well as general voting on May 9. The hours for each day of voting are 8:00 a.m. to 8:00p.m.

If you require more information, please do not hesitate to contact Nancy Southcott, Manager,Electoral Operations, at 250-356-8884 or by email at [email protected].

I hope you will make note of the dates mentioned above and that you will share this informationwith the appropriate representatives for the facilities in your community. I appreciate yourassistance in making the voting process accessible to British Columbians.

Sincerely,

Anton BoegmanDeputy Chief Electoral Officer (Electoral Operations)British Columbia



From: Werner Hofstatter [mailto:[email protected]]

Sent: Wednesday, April 20, 2016 2:22 PM To: Council; CAO

Cc: Mike Vance; Angela Letman; Clark Hamilton; Mark Sager Subject: Additional Information regarding Resolutions from April 6th SSC Properties 1st reading - PART

1

Dear Mayor and Council, Here is important additional information you may wish to consider regarding the SSC

Properties discussions. Due to the number of supporting documents, it is sent in two parts. This is PART 1.

Kindest regards,

Werner Hofstätter General Manager

Email: [email protected] Skype: Werner.Hofstatter Web: www.SSCProperties.com Twitter: @SSCProperties Facebook: SSCProperties



mailto:[email protected]:[email protected]://www.sscproperties.com/

www.SSCProperties.com

7311 Beau Road, Sechelt, BC V0N 3A8

20 April, 2016

Dear Mayor and Council,

We are sending this letter to provide Council with additional information supporting the

SSC Community Development Plan proposal. Further to our ongoing discussions with

staff we would like to provide some key information regarding recommendations and

issues that were raised at Council on April 6, 2016 and our in letter dated April 19, 2016.

Background

At the April 6th Council meeting, staff outlined a preliminary list of proposed

development requirements and community amenities. This was based on a list

originally tabled at the February 24, 2016 Planning and Development Committee

meeting [Attachment 1], before additional clarifications were provided and further

negotiations were undertaken.

You directed staff to require an additional traffic management study and a landslide

assessment review prior to our public hearing. You then gave 1st reading of the zoning

bylaw and referred the matter to a Public Hearing.

Major Issues

As a result of continuing discussions, we provided Planning Staff with the following

proposed updates to the development requirements and community amenities, including

the corresponding attachments. We have prefaced each item with the corresponding

Resolution Number pertaining to the February 6, 2016 draft minutes:

1. Res. No. 149-04/2016 - To be consistent with the zoning bylaw amendment, total dedication for seven (7) parks and multi-use paths will be 42 hectares of land,

including 12 hectares of riparian exclusion zones [update to items 4a and 4i3) of

Attachment 1].

2. Res. No. 149-04/2016 - 28 hectares of land will be reserved for agriculture including 3 hectares for community gardens [update to item 4i8) of Attachment 1].

3. Discussed but not in the resolutions. In response to the concerns of some

Councillors, the affordable housing has been reallocated to a minimum of 35 dwelling

units in the Foxwood Community Living Zone, 30 dwelling units in Ocean Walk Quay

2 Zone and 7 dwelling units in Age-In-Place “A” Zone [Attachment 2 – Updated draft

Zoning Bylaw 25-271 2016].

4. Res. No. 144-04/2016 - As a result of extensive negotiations with Staff since the February 24, 2016 Planning and Community Development Committee meeting, the

requirement #44 “Other amenity and/or sustainability features identified by the

Council of the District of Sechelt” is no longer necessary [update to item 4i44 of

Attachment 1].

5. Res. No. 150-04/2016 - In reference to the comments made by Council on April 6th regarding the traffic management study, we would like to offer the following

additional information to inform the discussion:

Two complete traffic analyses have been undertaken for previously proposed

projects at this site. One was undertaken by Bunt & Associates Engineering Ltd. in District of Sechelt Council Correspondence




December 2005 [Attachment 3], and another by R.F. Binnie & Associates Ltd. in May

2007 [Attachment 4]. In discussions with the proponent and DOS staff, Binnie

indicated that the 15% reduction In the total number of dwelling units combined

with replacing the golf course’s intense weekend traffic peaks with an agricultural

area, artisan live/work zone and school, reduces many of the potential traffic issues.

Furthermore, Binnie have confirmed [Attachment 5] that:

“Based on the recent discussions among SSC, the District and Binnie, the District

will be retaining Binnie to prepare a traffic impact study for the proposed SSC

development. Binnie will prepare this traffic impact study based upon the

District’s Terms of Reference. The Terms of Reference will outline the study area,

study horizons, analysis assumptions, traffic growth rates, and the traffic

performance thresholds. SSC will pay for the cost to prepare this traffic impact

study, and Binnie will complete it prior to the rezoning approval to ensure all

traffic-related issues can be addressed to the satisfaction of the District.”

As a result, we hope Council appreciates that updating the current traffic

management study is not required before the Public Hearing. Rather, having such a

study undertaken prior to adoption of the bylaw will ensure that the study

contemplates the various phases of the development, which will be addressed during

the Development Permit phase. It will also ensure that the process being required

for this project is consistent with that for other, concurrent project approvals.

6. Res. No. 149-04/2016 - In reference to the comments made by Council on April 6th regarding a geotechnical landslide assessment, Council may find the following

useful:

Schedules D2 and E2 of the Official Community Plan show no active landslide or erosion areas exist on the site.

DPA-1 of the Official Community Plan states: “Any redevelopment in previous gravel pit areas requires geotechnical assessment to ensure lands can be safely

used for residential or other purposes”, and

Intensive geotechnical assessments were provided by Hamilton & Assoc. in 1994 [Attachment 6] and by AMEC in 2009 [Attachment 7]. The

configurations of roads and structures in the DPA-1 area at the time of

both studies is very similar to the design of the Vineyard Ranch

Estates/Inlet Heights Zone.

The 2009 Geotechnical Assessment by AMEC consisted of the following components:

Site Stability Analysis - Seismic Refraction Survey: This analysis consisted of series of 6 explosive shots on a line of sensors spanning the site to

assess stability and landslide risk;

Composition Analysis - Penetration Testing: 29 bore holes were drilled at strategic locations on the site to determine the resilience and composition

of the substructure;

Ground Condition Analysis – 33 test pits were dug in key locations to determine the soil conditions and moisture content; and

Geological Hazard Assessment. District of Sechelt

Council Correspondence For the Week of April 15 - 21, 2016

Page 10



The AMEC assessment concluded that: “the site is suitable for development as a

residential subdivision”, and that, “once the layout has been developed AND the

structures sited, the plan should be reviewed”.

Based on the advice of these independent professionals, we ask Council to

consider that a final geotechnical analysis be deferred until the time of

subdivision, prior to Final Approval of the zoning amendment bylaw.

Council may also be interested to know that, to address concerns as a result of the erosion and ground loss in West Porpoise Bay in the Seawatch subdivision, a

special geotechnical assessment was requested from AMEC-Foster Wheeler

[Attachment 8]. On January 8, 2016. they compared the two sites and

concluded that the SSC Properties site “conditions are much more favourable”

because:

“[it is] underlain by different ground conditions and depositional environments”,

“much of it is relatively flat”,

“areas of steep natural terrain…will be left in their existing state”, and

“the area of high groundwater…will be lightly developed for agricultural purposes”.

Given the above information, we encourage Council to recognize that sufficient geotechnical assessments have been completed, and that a final assessment

can be deferred until the sub-division phase. This also will ensure that the

process being required for this project is consistent with that for other,

concurrent project approvals.

SUMMARY

The rezoning application that we have submitted to Council is a significant improvement

when compared to the existing zoning for the property. It is the result of a tremendous

amount of deliberation with Planning Staff and, as a result, has received an extremely

high and positive rating in terms of sustainability. It will create a significant number of

jobs and create opportunities and amenities that will benefit all of Sechelt and the

Sunshine Coast. We would appreciate Council’s support in conducting a Public Hearing

on our project as soon as possible, so that we can assess the Community’s reaction to

our plans.

Sincerely,

Werner Hofstätter General Manager, SSC Properties Ltd.

CC: Tim Palmer

Mike Vance

Angela Letman

Clark Hamilton

Mark Sager

District of Sechelt

Council Correspondence For the Week of April 15 - 21, 2016

Page 11



ATTACHMENTS:

ATTACHMENT 1. Staff Report to Planning and Community Development Committee (Feb. 24, 2016)

ATTACHMENT 2. Updated draft Zoning Bylaw 25-271 2016 ATTACHMENT 3. Traffic Study - Bunt & Associates Engineering Ltd. (Dec.

2005)

ATTACHMENT 4. Traffic Study – R.F. Binnie and Associates (May 2007). ATTACHMENT 5. Traffic Study Letter - R.F. Binnie and Associates (Nov.

2015)

ATTACHMENT 6. Geotechnical Assessment - Hamilton & Associates (Aug. 1994)

ATTACHMENT 7. Geotechnical Assessment - AMEC (Jan. 2009) ATTACHMENT 8. Geotechnical Opinion Letter – Comparison of SSC

Properties and Seawatch - AMEC-Foster Wheeler (Jan. 2016)



IBC BAC Bureau d’assurance du CanadaI Insurance Bureau of Canada

April 12, 2016

Mayor Bruce MimeCity HallP0 Box 129Sechelt, BC VON 3A0

510 Burrard Street, Suite 901, Vancouver, BC V6C 3A8

604-684-3635 fax: 604-684-6235

—

AY ‘)LU

O2-2-) /-IOEcHELT

Dear Mayor Milne:

Insurance Bureau of Canada (IBC) is working to build a more resilient Canada that will withstand thedevastating effects of a major earthquake. To help your local residents better understand and preparefor such an event, IBC in partnership with Sechelt will bring the Shake Zone program to your communityon June 7th.

The IBC Shake Zone features a mobile earthquake simulator operated by Quake CottageTM that safelyallows people to experience what a significant quake might feel like. It is our hope that you will join us atthis event to help build public awareness of earthquake risk.

South western British Columbia is at significant risk from earthquake, with a 30% chance that a majorearthquake will strike the area in the next 50 years. This is why IBC, the national industry associationrepresenting Canada’s private home, auto and business insurers, has made earthquake preparedness astrategic priority for Canada’s insurance industry. We are calling for Canada to follow the lead of the U.K.and other 67 countries and establish a national disaster program that would reduce the number of liveslost and minimize the destruction of our communities and the economy as a whole. More informationon the risk we face is enclosed with this letter.

Our ability to disaster-proof Canada calls for strong collaboration and partnership among business,individuals, and government. That’s why we hope to see you at the Shake Zone event where, together,we will foster a culture of earthquake awareness, personal preparedness, and disaster resilience in yourcommunity.

Aaron SutherlandDirector, Government RelationsWestern & Pacific

Representing the companies that insure your home, your car, your businessReprésentant les sociétés qui assurent votre habitation, votre automobile, votre entreprisewww.ibcca



IMPACT OF EARTHQUAKES AROUND THE WORLD

New Zealand earthquake

185 lives lost7,000 homes destroyeddue to unstable landNZ$40 billion economic costequivalentto 20% of GDP

Japan earthquake and tsunami

16,000 lives lost

l3O,OOO buildings destroyed$275 billion economic costequivalent to 5% of GDP

Le.

• •••••••••••••••q•.• .••••.••••.•••••••• ••••••••••.••••••• ••••••••••e••e.••• • •••••.••••.•••• ••.••••••..••••• •••••••••,•••••

• •••••••••.••

I. •I ) •ø

.•

I •.

Canada is not prepared for a major earthquake — despite its high risk

It’s nota question of if but when...

• Southwestern British Columbia is overdue for a large earthquake

• Such a major disaster would cost lives and destroy communities, infrastructure, and supply lines.

• It would have a huge impact on individual British Columbian’s and on Canada’s economicperformance as a whole.

9.0 magnitude quake inBritish Columbia will result in

$75 billion in losses

Over 3 million British Columbians live in this area

tft+M++t+++‘t+++t+tOnly 45% of British Columbians have earthquake insurance

30% chance majorearthquake will hit BC

in next 50 years



Canada’s National Disaster Mitigation Strategyacknowledges that preparation is crucial toreducing the financial impact of this majordisaster. However:

• Canada is not well prepared from a financialresilience perspective.

• Canadians are increasingly concerned about this issue.

The Canadian insurance industry faces itsown risk related to earthquake.

• While the industry is well capitalized for a1-in-500-year earthquake in accordance withOffice of the Superintendent of Financial Institutionsrequirements, in the event of a rare and catastrophicevent such as the huge quake and tsunami thathit Japan in 2011, Canadian insurers would facesystemic insolvency and mortgage insurers wouldbe exposed to significant financial risk.

Risk contagion within the Canadian financial sectorwould have a damaging ripple effect throughout theentire Canadian economy at a time when it couldleast afford it.

Here in BC:• IBC is working with Canada’s federal government to develop a public-private risk sharing agreement that

reduces overall disaster costs and prevents systemic insolvency in the event of a catastrophic earthquake.

• BC’s support for improving Canada’s financial resiliency to an earthquake is critical to ensuring it remains apriority going forward.

For further information:. IBC BAC

Craig Stewart, Bill Adams,Vice-President, Federal Affairs Vice-President, Western and [email protected] I 613-883-0461 [email protected] I 604-684-3635

© 2016 Insurance Bureau of Canada. All rights reserved.This document and the related materials are for information purposes only and are intended solely for use in thedevelopment of public policy. The material contained in this document and the related materials are subject tocopyright and may not be reproduced or distributed in any form for any purpose without the express written consentof Insurance Bureau of Canada.

IBC’s Natural Catastrophe ActionPlan would address the nationalearthquake risk in two ways.

A The property and casualty insuranceindustry would promote greaterinsurance take-up through consumereducation and new earthquakeinsurance products that offerCanadians more choice and flexibility.This market-based approach transfersrisk away from federal and provincialgovernments.

A The action plan provides for a public!private partnership that wouldimprove financial resiliency in the caseof a rare catastrophic earthquake. Theplan addresses the financial contagionrisk to the Canadian economy.



1 L

A 21 2O1

-ODISTRICT OF SECHELT

SECHELT COMMUNITY AlCHIVES

To: Mayor Milne and bistrict of Sechelt Council April 21, 2016

From: Archivist, Ann Watson, MA, bip.Ed. Dip.P.H.

Plans for changes in the Sechelt Public library are progressing and we in the Sechelt CommunityArchives would like to know if Mayor and Council have come to any decision about a futurelocation for the Archives. Located in the Sechelt Community Archives are comprehensive andvaluable histories which need to be preserved and made available to the public.

For nineteen years the Archives have been located in a small room in the Sechelt Public Library;they have outgrown this space. In 1997 the Archives consisted of the Helen bawe Collection,twenty eight metres of documents, photographs, maps and charts, complete newspapersand newspaper clippings, art works, videos, Cbs and more than a hundred artifacts collected byHelen bawe. Over the years the Archives have grown to eighty five metres of recordsreceived from a hundred and twenty individual donors and twenty five organizations. TheArchives are the guardians of these records and have a responsibility to the donors to maintainand safeguard the materials in perpetuity. I have organized and accessioried these records andprepared Finding Aids for the public’s use.

To date one thousand one hundred and thirty eight researchers have used the Archivesfor a total of one thousand and forty six hours. They have come in person, phoned, writtenor e-mailed for information and in most cases the searches have been successful.

From 2000 to the present I have been fortunate in having three very dedicated volunteers, eaand Val Swanson and Janet Ansell who, between them, have spent two thousand hours (2,000) inthe Archives, sorting, culling, re-filing, researching and digitizing documents, photographs andoral histories etc. Their help and local knowledge has been invaluable.

Without the support and interest of the Sechelt Public Library’s librarians and staff theSechelt Community Archives could not have functioned as well as they have.



-2-

Over the past nineteen years the following archival projects have been undertaken by theArchives staff and volunteers;

• Displays in the library every year for Heritage and Archives Weeks and other events• An Archives brochure placed in the Visitors Centre and in the library• Numerous heritage plaques installed in Sechelt and Davis Bay• A self-guided walking tour map in conjunction with the District of Sechelt and the

Downtown Business Association• A number of talks about Sechelt and the Sunshine Coast’s histories to various organizations

over the years• Displays for the past several years at the Festival of the PerformingArts• Displays with the Sunshine Coast Museum and Archives at its annual Antiques Road Shows,

and at Canada Days and Gibsn’s Sea Cavalcades• With a grant from the District of Sechelt, an Inventory was prepared of Sechelt and

District’s historically and architecturally significant buildings• Three grants from the Irvin K. Barber Learning Centre at UBC allowed us to digitize over

four thousand historic photographs, over a hundred letters between Helen bawe and BettyYoungsori and twenty one oral histories

• I have written histories of Sechelt’s streets - Cowrie, Mermaid, Inlet, The Boulevard and (inprogress) Wharf Road

• Other histories have been compiled of Redrooffs Road, Wilson Creek, Davis Bay and SelmaPark; the last three for the Davis Bay, Selma Park, Wilson Creek Community AssociatiOn andhistories of Sandy Hook, Tuwanek and of Jack Mayne, first Notary Public in Sechelt for Dr.Culhane

• Since 2007 forty seven students have used the Archives for information for their annualLen van Egmond scholarship essays

Although working only one day a week we feel we have contributed much to keeping Secheltand District and the Sunshine Coast’s histories alive and available to the public. We would like tocontinue this work in suitable premises.

Submitted by

1

Archivist, Ann Watson, MA DipEd. Dip.P.H.

End.



May 24, 1990

TO WHOM IT MAY CONCERN:

At the regular monthly meeting of the Board of theSehhelt Pubthic Library Association held at the ShorncliffeBoard Room on Tuesday, May 22, 1990, the members of theBoard were approached with a proposal that thejielen DaweCollection of documents, c1ipptns, papers, letters, andphotographs dealing with the beginnings of theMunicipa1ityof Secheit be placed in its care.

Assuming that is the wish of the present custodian Mrs.Billie Steele, the Board expressed itself as being pleasedand honored to be asked to perform this ub1c dd inaddition to the Public Library function.

Upon receiving confirmation of the request, the Board willset uo an Archives Committee and proceed with care to readyitself for the task, The Board is not in a position tofund this undertakinq from its limited resources, but willexplore possibilities of grant monies being available forthe necessary 6ataloguing and ultimate public acces4bility.

Yours very truly,

Frances L. Fleming, Chairman of the Board,Sechelt Pub1c Library Association



J.i

fljc (corporation of tije 1ttritt at ‘cje1t“Heart of the Sunshine Coast’

June 11th, 1990

SECHELT PUBLIC LIBR1RY ASSOCIATION,P.O. Box 2104,Sechelt, B.C.VON 3A0

Attention: Mrs. Frances Fleming

Dear Mrs. Fleming:

Re: Helen Dawe Collection

Thank you for your letter of May 24th, 1990, indicating the Board’swillingness to accept the custodianship of the Helen DaweCollection.

Your letter was considered at the Regular Meeting of Council heldon June 6th, 1990, and at that time was referred to the Block 7Building Committee for review.

Yours truly,

DISTRICT OF SECHELT

mJ4M.A. S anks, C.M.C.dminstrator

JMAS\aj

P.O. Box 129, 5545 INLET AVENUE, SECHELT, B.C. VON 3A0 Telephone: (604) 885-1986 Fax: (604) 885-7591



November 5, 1996

MR. SAM WELLERDISTRICT OF SECHELTPOBox 129Sechelt, BCVON 3A0

Dear Mr. Weller:

Please find enclosed a cheque in the amount of $25,000.00 which I would like to donate to theelie -ibraryin memory of my grandparents, Mr. & Mrs. Thomas John and Sarah Belle Cook.

Lid4ike-to-spet14lt—apftion of the funds be used to purchase the necessary hardware andsoftware to catalogue the data in the Helen Dawe Archives. The remaining funds are to be usedto hire a qualified, person for a period to do the cataloging and set up the archives so that they areaccessible by the public. I would appreciate being included in the selection process àf thisindividual.

Should there be any difficulty in allocating the funds for these purposes, please contact me.

Thank you in advance for your assistance in ensuring that the funds are utilized as I haverequested.

Yours truly,

I /,

D. W. (Billie) Steele

cc: Mr. Robert Allen

f’.concorcNbrm\bilhie.doc



Mrs. Billie SteeleP.O. Box 624Sechelt, B.C. VON 3A0

Dear Mrs. Steele:

RE: Donation to District of Sechelt

Thank you very much for your generous cash donation of $25,000 (Twenty-five ThousandDollars) to cover the cost of cataloguing the Helen Dawe Archives, which we received onNovember 7, 1996.

This letter will serve as a tax receipt for income tax purposes, as requested by your Accountant.Ifyou or they need any further documentation, please do not hesitate to call me.

I will be contacting you in the near future to discuss how we are going to spend the money andwhether you would like a more public expression of our gratitude.

Yours truly,

DISTRICT OF SECHELT

Sam WellerDirector of Finance

SW/smp

District of Sechelt“Heart of the Sunshine Coast”

.

March25, 1997

UVWG

177O2O,//qFile No.:

1:\finance\generaPsteele.doc2nd. Floor. 5797 Cowrie Street, P.O. Box 129, Sechelt, British Columbia, Canada VON 3A0 Tel: (604) 885-4986 Fax: (604) 885-7591



Council Correspondence April 15 - 21, 201601. 04-17, Email, Davis Bay Parkway Society, Davis Bay Wharf Crabbing02. 04-19, Email, Michael Spatharakis, Manager, Local Government Customers, BC Assessment, UBCM 2016 Convention meeting Invitation03. 04-14, Letter, Stephanie Smith, President, BCGEU, Alcohol Beverage Retailers04. 04-18, Letter, Anton Boegman, Deputy Chief Electoral Officer, Elections BC, 2017 General Election05. 04-20, Email, Werner Hofstatter, Additional Information for SSC Properties Discussion06. 04-12, Letter, Aaron Sutherland, Director, Government Relations, Insurance Bureau of Canada, ShakeZone Program07. 04-21, Letter, Ann Watson, Archivist, Sechelt Community Archives

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