council coversheet -done

Columbia, Tennessee

B U D G E T

2014 – 2015

CITY OF COLUMBIA 700 N. GARDEN STREET

COLUMBIA, TENNESSEE 38401 www.columbiatn.com

CITY COUNCIL

Mayor Dean Dickey

Vice Mayor Wayne Kennedy

Council Member Carl McCullenWard 1

Council Member Debbie MatthewsWard 2

Council Member Christa S. Martin, Ed. D.Ward 3

Council Member Mike GreeneWard 4

Council Member Mark A. KingWard 5

CITY MANAGEMENT TEAM

ANTHONY R. MASSEYCITY MANAGER

Patti Amorello Connie EtzkinFinance Director Personnel Director

Mark Williams Rick HarrisonWastewater Director Management Information Systems Director

Lee Bergeron Betty ModrallFire Chief City Recorder

Mark Blackwood Jennifer MoodyEmergency Management Director Assistant City Manager

Brian Borden Tim PottsParks and Recreation Director Police Chief

Ken Donaldson Paul KeltnerPublic Works Director Director of Development Services

6/30/14

BOARDS AND COMMISSIONS

06/30/14

ARCHITECTURAL REVIEWTEAMRandy McBroomGlenn HarperKara HuckabyGeorge NuberMicah Wood

ARTS COUNCILDr. Bob ThompsonEd MooreNorbert PutnamJo Ann McClellanSusan ManningEddie LancasterLucy KuykendallMary BallJoe Kilgore

BEER BOARDRay MessickJohnny ButlerDemetrius DooleyNancy RichardsonJoan Jackson

BOARD OF PUBLIC UTILITIESDaniel MurphyRobert W. MartinMarvin SandrellTeresa BeckMike GreeneJohn Collier, Jr.

BOARD OF ZONING APPEALSStephen WalkerJimmy CampbellJimmy DuggerKristi MartinGeorge Vrailas

CIVIL SERVICE BOARDTommy LogueKen YorkShauna BryantMurenda FriersonWalter C. Mitchell

COLUMBIA HISTORIC ZONINGCOMMISSIONDot SowellTerry HendricksonJoe KilgoreGeorge NuberPat SelleSteven G. JohnsonHarvey Church

COLUMBIA HOUSING &REDEVELOPMENTCORPORATIONPamela HuckabyDanny KingWillie MorganJane Eve RayburnJaDonna Secrest

COLUMBIA HOUSING BOARDOF ADJUSTMENTS/APPEALSAngela SlackKevin WhiteheadMike FordDanny MoserTim Sandrell

COLUMBIA REGIONALPLANNING COMMISSIONWes BryantSteven G. JohnsonDean DickeyCharles GarnerRay PaceRose Ogilive McClainDebbie Matthews

CONSTRUCTION BOARD OFADJUSTMENTS/APPEALSBilley FitzgeraldRandy McBroomGeorge NuberPhillip RogersTim SandrellEddie Vaughn

HEALTH, EDUCATION &HOUSING FACILITY BOARDDarlene BaxterEric CoxBill MarbetBob MorganTim DoddHarvey ChurchRandy Wilmore

INDUSTRIAL DEVELOPMENTBOARDRandy WilmoreHarvey ChurchBob MorganBill MarbetTim DoddDarlene BaxterEric Cox

PARKS & RECREATIONCOMMISSIONEric IveyGale MooreNathan MillerGreg BuieManual YoungSheryl Yvette SweeneyMilton HayEdward DelkBuford MossGarry Hannah

PRIVATE ALARM SYSTEMSKenny BradyPaul CorvinPaulette TorrettoTommy HemphillLarry Yeager

STORMWATER ADVISORYCOMMITTEEGarland BrownJohn AllenThomas HannenGerald Vick

WASTEWATER APPEALSBOARDRick HamiltonAlan B. PedigoBarry Wood

TABLE OF CONTENTS

I. Budget MessageFinal Budget Message……………………………………….. 2Preliminary Budget Message………………………………... 5

II. Budget Issues ........................................................................ 131) Compensation Plan .......................................................... 142) Capital Improvements Program (CIP)............................... 153) Capital Equipment Replacement Program (CERP)........... 174) Management Information System (MIS)........................... 18

III. Budget Format and Overview............................................. 20

IV. Revenues – All Funds........................................................... 23

V. General Fund ExpendituresCity Council ........................................................................... 34Legal Services........................................................................ 36City Manager ......................................................................... 38Management Information Systems ........................................ 42Office of Emergency Management ........................................ 45Finance................................................................................... 51City Recorder ......................................................................... 53Personnel................................................................................ 56Police...................................................................................... 59Fire ......................................................................................... 66Public Works – Streets…....................................................... 74Development Services ........................................................... 78Parks & Recreation ................................................................ 81General Government.............................................................. 86

VI. Special Revenue Fund ExpendituresState Street Aid Fund ............................................................. 91Narcotics & Vice Fund .......................................................... 93Street & Transportation Fund ................................................ 94Drug Fund .............................................................................. 95Public Works - Sanitation Fund............................................. 97

VII. Debt Service Fund ExpendituresDebt Service Fund.................................................................. 102General Debt Service Requirements...................................... 104

VIII. Capital Projects Fund Expenditures .................................. 107

IX. Enterprise Fund ExpendituresWastewater Fund ................................................................... 110Enterprise Fund Debt Service Requirements………………...116

X. Capital Improvements Program (CIP) .............................. 119

XI. Capital Equipment Replacement Program (CERP)CERP Summary..................................................................... 124Management Information System..……………………..….. 125Police...................................................................................... 126Fire ......................................................................................... 130Public Works -Streets ............................................................ 131Development Services ........................................................... 133Parks & Recreation ................................................................ 134State Street Aid Fund ............................................................. 135Public Works - Sanitation Department .................................. 136Wastewater Department......................................................... 137

XII. Management Information System Schedule (MIS) .......... 139

XIII. AppendixesAppendix A: Personnel Summary/Schedule.......................... 147Appendix B: Glossary............................................................ 154Appendix C: City Organization Chart ................................... 159Appendix D: Budget Ordinance – Proposed.......................... 162Appendix E: Budget Summary – Proposed .......................... 173

BUDGET MESSAGE

Intentionally Left Blank

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June 23, 2014 2014-2015 FINAL BUDGET MESSAGE________________________________________________________________________

TO: Mayor and Members of the City Council

I am pleased to transmit the final 2014-15 Annual Budget for the City of Columbia. Incompliance with the City Charter and State law, the budget is balanced for all funds. Anoverview of issues for the coming year was provided in the preliminary budget message datedApril 10, 2014.

A work session was held on April 21st to begin preliminary review of the proposed budget withthe City Council prior to formal consideration of the Appropriation and Tax Rate Ordinances.The ordinances were passed on first and second considerations on May 8 and June 12, 2014.Additional dialogue surrounding the budget and property tax rate took place at first and secondconsiderations and the budget was adopted without amendment.

Public Hearings for the tax rate and budget ordinances were held on June 12th. In conjunctionwith the 4-year reappraisal process, a reduction in overall assessed values resulted in a $1.46certified tax rate. After dialogue throughout the budget process, the recommended and adoptedtax rate remained at the previous $1.44 level.

2014-15 OPERATING BUDGET

The 2014-15 Operating Budget totals $51,502,247 (a summary of the adopted budget is providedin Appendix E). Of this total, the General Fund, which provides the majority of the day-to-dayservices for the community, is approximately $28.6 million.

The General Fund budget reflects a 6.7% increase ($1,783,189) over the adopted FY 2013-14budget. Salaries and benefits make up 76% of the General Fund budget. Salaries and benefitsincreased approximately $456,000 as a result of:

A 3.26% increase in retirement funding for employees in the City of ColumbiaEmployees’ Retirement Plan and Post Employment Health Benefits Trust (nearly$260,000),

A 2% pay adjustment for City employees (approximately $360,000), and A 6% increase in health insurance funding. Those increases were offset by reductions in budgeted staff. Several vacant positions

which had been frozen were removed from the FY 2014-15 budget (approximately$200,000), offsetting a portion of the increases referenced above.

Capital outlay expenditures are budgeted at $831,800, a $459,400 increase from the previousyear. The capital budget includes $224,500 for replacement of computer system hardware itemsand software support. Capital equipment funding was also incorporated within the budget for 12replacement Police vehicles ($237,000), a backhoe for Public Works ($98,000), and 3 mowers, atractor and a field machine for Parks & Recreation ($87,300). Additionally, $50,000 has beenincluded within Public Works-Streets for a paver for a skid steer with Columbia Works funding.

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June 23, 2014 2014-2015 FINAL BUDGET MESSAGE________________________________________________________________________

The services and supplies budget has increased approximately $400,000. Within the PublicWorks-Streets budget, $290,000 has been allocated to for public infrastructure improvements inconjunction with the “Columbia Works – Public Infrastructure Improvements Program”. Thisprogram will continue street, drainage/stormwater, curb and sidewalk projects in all wardsthroughout the City. Street work, sidewalk repair, and stormwater remediation have beenidentified as a high priority by City Council during the strategic planning process.

Transfers have increased over $400,000 as a result of additional debt service payments ashighlighted in the preliminary budget message.

In order to ensure that General Fund revenues adequately align with budgeted expenditures,purchase of three of the replacement Police vehicles will be deferred to the first quarter of 2015.Supplemental salary/benefit savings will also be realized throughout the year as additionalpositions become vacant.

The balance of the City’s budget incorporates expenditures for special revenue funds, enterprisefunds, capital projects and debt service. Debt payments include $1,262,288 for generalobligation debt service and $1,939,228 for debt related to Wastewater system improvements.

ONGOING PROJECTS

The City is in the midst of several multi-year projects as highlighted in the Preliminary Budgetmessage. Detail regarding the City’s capital projects may be found in the Capital ImprovementSchedule within this document.

A contract for nearly $1.65 million for renovations to the former City Hall building at 707 NorthMain Street was awarded at the Council meeting on May 8th. The building will be renovated sothat the Police Department may be relocated from their Westover Drive/Pillow Drive locationsback to the downtown area.

Within the Wastewater Fund, nearly $2 million has been incorporated for infrastructurerehabilitation in the Royal Oaks, Stevens Bottom and West 1st Basins ($1,218,500) and otherinfrastructure improvements ($750,000).

BUDGET COVER

The cover page of the budget document depicts several recent accomplishments of the City ofColumbia. Depicted at the top of the page, Columbia’s first annual “Mid-State Classic” was heldon March 18, 2014, at Ridley Park Athletic Complex. Over 3,000 people attended the sold-outsoftball game between the UT’s Lady Vols and MTSU’s Lady Blue Raiders. Depicted along themiddle, right side of the page are the most recent public safety related capital purchases,including the City’s first black and white patrol cars for the Columbia Police Department and anew Fire Rescue 1 rapid response vehicle for Columbia Fire Station No. 1. Depicted along themiddle, left side of the page, Columbia has added a recycling truck to the City fleet. With the

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June 23, 2014 2014-2015 FINAL BUDGET MESSAGE________________________________________________________________________purchase of this truck, Public Works now offers curbside recycling collection to Columbia’sresidents. The program has been successful with more than 10% of households now recycling.Residents can request this new service at no additional charge; financial support for the truck andrecycling carts is provided by grant funding from the Tennessee Department of Environment andConservation, Solid Waste Division, “Hub and Spoke” and “Recycling Equipment” grantprograms. At the bottom, left of the page, a photo of Columbia Public Works employeesreplacing sidewalks along E. 11th Street demonstrates the City’s commitment of capital fundingfor a multi-year, public infrastructure program known as the “Columbia Works” program.

RECOGNITION AND THANKS

I wish to thank the Mayor and City Council for working to identify the items that they felt werepriorities for funding to move our City forward. Staff is excited about the capital projects thatwill be initiated during the coming months.

Special thanks to the personnel of the Finance Department led by Patti Amorello and LizBermudez in the City Manager’s Office for the extra time and effort expended to compile andassemble the many documents used during the budget process and this document.

Finally, we express appreciation to the Citizens of Columbia who work as our partners in makingColumbia a better place to live.

Respectfully submitted,

Tony MasseyCity Manager

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April 10, 2014 BUDGET MESSAGE________________________________________________________________________

TO: Honorable Mayor and Members of City Council

FROM: Anthony R. Massey, City Manager

INTRODUCTION

City staff herein presents the proposed operating and capital budget for the fiscal yearbeginning July 1, 2014, and ending June 30, 2015, for your review and consideration.This budget has been developed in accordance with the City Charter, applicable cityordinances, state and federal laws, and city policies and procedures.

The proposed budget plans for the next year by linking anticipated expenditures for Cityservices and programs to projected revenues.

OVERVIEW

General FundThis document is a proposed comprehensive budget including both operating and capitalbudgets. The General Fund is the largest operating budget of the City. The major pointsrelated to the proposed FY 2014-15 General Fund budget include the following items:

Revenues: Budgeted property tax collections have been increased by $300,000 (3.1%). The

amount budgeted for collections for FY 2013-14 was reduced $198,000 (2.3%)from FY 2012-13 due to a decrease in assessed value related to losses experiencedby a large commercial entity. The reduction associated with that one-time losshas been restored and a slight increase of $100,000 has been programmed foranticipated overall growth.

The property tax rate has been maintained at the current rate of $1.44. Sales tax collections are budgeted with an increase of $300,000 from FY 2013-14

estimates. Budgeted local sales tax has been increased $250,000 (3.4%) and theState sales tax allocation has been increased by $50,000 (2%).

Overall, other General Fund revenue line items have remained constant with FY2013-14.

Expenditures:Salaries & Benefits:

No filled positions have been eliminated from the budget. A 2% pay adjustment has been programmed for City employees (equates to

approximately $360,000 within the General Fund). Health insurance has been budgeted with a 6% increase, and Increases of 2.44% for the Employees’ Retirement Plan and .82% for the Post-

Employment Health Insurance Trust have been incorporated within the proposedbudget as recommended by the Trustees of the Retirement Plan.

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Services & Supplies: Departmental operating budgets have been maintained at previous levels with the

exception of the following items: $12,000 in one-time funding for the MIS Department was provided for

training on new Microsoft operating systems ($7,000) and a system-widesecurity audit ($5,000),

$25,230 in funding for recurring items for the Police Department forMobile Pak software maintenance ($15,500), the Ecom dispatchingcontract ($5,604) and radio system maintenance agreement ($4,126),

$5,199 in funding for recurring items for the Fire Department for 911dispatching ($2,033) and radio system maintenance ($3,166),

$9,000 in one-time funding for Fire Department improvements to the landat Station #2 ($4,000) and the driveway at Station #5 ($5,000), and

$16,000 in Public Works-Streets for additional citywide road striping. The General Government-Reserves budget has been increased by $75,000

from FY 2013-14. $50,000 of that increase is related to a pending CDBGgrant application for which matching funds will be required.

Transfers:A transfer to the Debt Service Fund in the amount of $1,211,053 (compared with$778,860 for FY 2013-14) is included within the General Fund for principal andinterest payments on General Obligation debt. The amount of required transferfor FY 2013-14 ($978,860) was offset by $200,000 that remained in the DebtService Fund from prior years. New debt service payments have been included fora capital outlay note for Public Safety Improvements/Public Safety Equipment forthe Police Department renovation/relocation and narrow-banding radio system.

Capital Outlay: $513,300 in capital equipment replacement funding has been included in the

proposed budget. The equipment scheduled for purchase includes a new fieldmachine for Parks & Recreation-Ridley Park ($20,000) and replacement capitalequipment (12 police vehicles, a backhoe for Public Works-Streets, 3 mowers and1 tractor for Parks & Recreation).

Note: Prior year budgets provided for replacement equipment funding as follows:

$50,000 has been included for a paving machine for Columbia Works projects via“Columbia Works” funding,

$44,000 has been added to the Fire Department’s capital budget for drivewayimprovements at Station #1 on South Garden Street.

Funding in the amount of $224,500 has been budgeted for replacement ofcomputer hardware and software. The Management Information Systems

Fiscal year Replacement equipment budgeted:2013-14 Police vehicles (9) and rescue truck for the Fire Department (1)2012-13 None2011-12 Police vehicles (5)

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schedule has been transitioned from a 5-year replacement schedule to a 4-yearprogram to align the schedule with available equipment warranties.

Other: Several vacant positions have been frozen for FY 2014-15 ($191,966) to aid in

offsetting increases in other areas. $1,926,295 of fund balance was used to balance the General Fund budget. Of that

amount, $563,300 is associated with capital equipment purchases and $130,000 is“carry forward” money from FY 2013-14 Columbia Works programing.

Several departments within the General Fund provide administrative and other supportfunctions to the Wastewater and Sanitation Funds. In FY 2013-14, the City beganallocating a portion of those costs to Wastewater and Sanitation based on their pro ratashare of those items (Personnel, Finance, MIS, City Manager, Council and Legal). Theindirect cost is anticipated to be $205,000 for Wastewater and $95,000 for Sanitation,with formulas and calculations reviewed each year in conjunction with the budgetprocess. The combined total of transfers to the General Fund for these items is $300,000.

Personnel costs make up the majority of Columbia’s General Fund expenditures. For FY2014-15, 76% ($21.6 million) of the proposed General Fund budget ($28.6 million) islinked to employee salaries and benefits, with the remainder covering other operatingexpenses, transfers and capital outlay items (primarily replacement of existingequipment). Previous General Fund salary/benefit totals are $21.1 million (FY 2013-14),$20.3 million (FY 2012-13), $19 million (FY 2011-12) and $18.3 million (FY 2010-11).

Budgeted General Fund expenses for services and supplies ($4,895,834) have increasedapproximately $435,000 when compared to the adopted FY 2013-14 budget, primarily asa result of the inclusion of $290,000 within the Public Works-Streets Department for“Columbia Works” project funding (including the $80,000 of the estimated $130,000balance from FY 2013-14) and $142,000 in additional items as outlined above. Staff willcontinue to develop a list of projects for the year for the “Columbia Works” program andwill identify items for priority action.

The authorized number of employees within all departments remains the same as the FY2013-14. Funds for 7 vacant positions (included on the Personnel appendix) have notbeen budgeted and additional savings will be recouped from vacancies that occurthroughout the year. (Additionally, one of the vacant positions within DevelopmentServices has been budgeted for only 6 months.)

State Street Aid FundThe City will once again use State Street Aid funds for the monthly utility/street lightinvestment bill for street lighting ($505,000). That amount will be combined with a$70,000 allocation in the Streets & Transportation Fund for a total street lighting budgetof $575,000. The FY 2014-15 State Street Aid budget also includes a $600,000 allocationfor resurfacing, $300,000 of which is being carried forward from FY 2013-14. Funds arealso budgeted within State Street Aid for striping, sign supplies, signal parts and system-wide improvements to traffic signals and $146,000 has been incorporated as the balance

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of matching funds for Surface Transportation Program projects.

Sanitation FundThe FY 2014-15 budget provides for continuation of current operations including theresidential recycling program implemented in FY 2013-14. Replacement equipmentfunding in the amount of $1,070,000 has been budgeted for 4 replacement residentialcollection vehicles ($1,000,000) to be funded with the proceeds of a capital outlay noteand 3 replacement pickup trucks ($70,000). The Sanitation Fund provides $49,235 for atransfer to the Debt Service Fund for payment of principal and interest on an existingcapital outlay note. As noted above, it is anticipated that the Sanitation Fund will transfer$95,000 to the General Fund for indirect costs during the fiscal year.

Debt Service FundResources for the Debt Service Fund are provided via transfers from the funds that issuedthe respective debt (typically the General Fund and Sanitation Fund). The debt service(principal and interest payments) for General Obligation bonds and notes has beenincluded within the proposed FY 2014-15 budget. Details of general debt servicepayments are included behind the “Debt Service Fund Expenditures” tab in this book. Itis anticipated that a capital outlay note will be issued before June 30, 2014, to providefunding for the previously-purchased radio system ($400,000) and forrepairs/improvements to the vacant City Hall building for the Police Departmentrelocation/consolidation (estimated amount $1,500,000).

Capital Projects FundDuring FY 2013-14, the following projects were completed or are anticipated to becompleted: The Duck River Riverwalk project, coordinated by the City in conjunction with other

governmental and private entities, has been completed. “SAFETEA-LU” fundingfrom the Federal Transportation Act provided approximately $5.7 million fortransportation enhancements administered by the Tennessee Department ofTransportation which was matched with $1.4 million City funds between FY 2006-07and FY 2010-11. Enhancements include walkways, streetscapes, utility relocationsand bridge improvements. Utility relocation agreements total approximately $725,000and construction costs (bid award made to Civil Constructors, Inc. on August 5, 2010)are $4.9 million. Engineering, design and construction oversight services make upapproximately $1 million of the project cost. No budget allocation has been includedwithin the FY 2014-15 budget for this project.

Finalization of the narrow-banding radio system (total cost approximately $412,000). $1.2 million for property acquisition and demolition with Hazard Mitigation Grant

funds from the Federal Emergency Management Agency.

Capital projects that will be continued during the year include: $1.6 million in Surface Transportation Program projects, $91,500 for Roadscape Improvements on Highway 31 in the Neapolis area, $1.5 million for the renovation of the former City Hall location at 707 North Main

Street for consolidation and relocation of the Police Department

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Wastewater FundSewer rates were raised in April 2011 to enable the Wastewater system to operate “in theblack” and to provide funding for debt service for a bond issue to address GreenlickBasin infrastructure issues (replacing the pump station and addressing inflow andinfiltration issues). The rate for FY 2014-15 has been maintained at the same level as thepast two years.

As noted above, it is anticipated that the Wastewater Fund will transfer $205,000 to theGeneral Fund for indirect costs during the fiscal year. The Wastewater Fund also supportsdebt service for bond issues and other financing that is established to provide forimprovements to the wastewater system.

Capital improvement items included in the preliminary Wastewater budget include:

Infrastructure Rehab – Royal Oaks, Stevens Bottom, West 1st Basin $1,218,500Other Infrastructure Rehabilitation 750,000Pump Station telemetry upgrade 342,256Treatment Plant SCADA upgrade 300,000

Total $2,610,756

Additional detail related to expenditures for the fund including Wastewater system-related debt is included behind the “Enterprise Fund Expenditures” tab in this book.

TAX LEVIES

No property tax increase is proposed for the FY 2014-15 budget. Levies for prior fiscalyears are as follows:

Fiscal Year City of Columbia Maury County Total2013-14 1.44 2.597 4.0372012-13 1.31 2.597 3.9072011-12 1.31 2.597 3.9072010-11 (reappraisal) 1.31 2.597 3.9072009-10 1.38 2.65 4.03

BALANCING THE BUDGET

As outlined above, the proposed budget continues basic operations for the City’sresidents without providing any new services.

The City Council’s Strategic Planning process will continue to include discussion relatedto the development of/enhancement to potential available revenue streams.

Revenues:

Current indicators show General Fund revenues for the City of Columbia in FY 2014-15

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increasing slightly when compared with the current fiscal year. Additional discussionsurrounding revenue items will take place during our budget meetings. Within theGeneral Fund, approximately $1.9 million of fund balance is being used to balance thebudget, with the assumption that a portion of those funds will be available from“revenues over budgeted amounts” and “expenditures under budgeted amounts” withinthe current fiscal year.

Expenditures:

The proposed budget maintains service and supply funding at previous rates. Nosupplemental funds for fuel, utilities, operating supplies, construction materials, etc. areincorporated within the budget with the exception of the items listed on the second page.

After balancing the General Fund budget with the use of prior year revenues, the City’sfund balance should remain above the minimum recommended level of 25% of thebudget ($7.1 million), or 3 months of operating expenditures, depending on final revenueand expenditure figures for FY 2013-14. Revenues within the General Fund peak duringOctober-December each year as a result of property tax collections.

BUDGET ISSUES

During the presentation of the proposed budget, staff identifies a series of budget issuesthat require focus and attention. The time of the City Council is spent more effectivelyon significant policy matters and less to line item review of the budget document. Thisallows the City Council to ask questions about individual expense items during budgetreview sessions when City staff is represented and available for questions.

The budget issues for fiscal year 2014-15 are abbreviated below with specificcommentary and supplemental information provided following this budget message.

1. Compensation2. Capital Improvements Program (CIP)3. Capital Equipment Replacement Program (CERP)4. Management Information System (MIS) Schedule

Readers of this budget message are invited to review the budget issues, appendixes andother schedules incorporated in this document to gain an insight into some of the issuespending before the City Council throughout this particular budget adoption process.

2014-2015 PROGNOSIS

Sales tax collections appear to be trending upward incrementally. Revenues from LocalSales Tax for the current fiscal year are projected to be $7.38 million (collections were$7.3 million for FY 2012-13) and FY 2014-15 includes a budget of $7.45 million forthose collections. Maury County continues to have a higher unemployment rate thanmany counties to the north (7.8% for December 2013 as compared with 8.8% duringDecember 2012).

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RECOGNITION AND THANKS

The development of the proposed budget requires significant resources from eachdepartment. The Management Team works within the budget parameters established atthe outset of the process to prepare and present this proposed budget document.

Special thanks to Finance Director Patti Amorello and Liz Bermudez in the CityManager’s Office for the extra time and effort expended to compile and assemble thisdocument.

We look forward to working through the adoption of the budget as a team.

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BUDGET ISSUES


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BUDGET ISSUES

1) Compensation

2) Capital Improvements Program (CIP)

3) Capital Equipment Replacement Program (CERP)

4) Management Information Systems (MIS) Schedule

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BUDGET ISSUES________________________________________________________________________ISSUE NO. 1COMPENSATION

BACKGROUND: Each year, the City Council considers general wage adjustmentsfor City employees based on the established Compensation Plan. Salaries and benefitscontinue to comprise the largest percentage of the overall budget.

Following is a breakdown of salary adjustments provided over the past 10 years:

FY 14/15 2% pay adjustment. An additional 2.44% is being funded for theCity of Columbia Employees’ Retirement Plan and .82% for thePost-Employment Health Insurance Trust. Health insurance hasbeen budgeted with a 6% increase.

FY 13/14 Pay adjustments (varying amounts) for many employees toimplement recommendations from the Austin PetersCompensation Study. Revised entry levels funded, as well as aportion of the compression issue. An additional 3.99% was fundedfor the City of Columbia Employees’ Retirement Plan. Reductionin City health insurance funding based upon plan changes adoptedby City Council.

FY 12/13 Adjustment to bring entry level Police pay to market average, 4%COLA for all other employees except for those earning $75,000 ormore, who received 2%. An additional 34% was funded foremployee health insurance, including the majority of the increasein cost for family coverage.

FY 11/12 2% COLA on July 1st, an additional 2.57% was funded for theretirement plan and an additional 13% was funded for employeehealth insurance.

FY 10/11 0% pay adjustment. An additional 15% was funded for employeehealth insurance.

FY 09/10 0% adjustment on anniversary date. An additional 1.06% wasfunded for the retirement plan and a .6% increase was funded forpost-employment health insurance.

FY 08/09 2% COLA on July 1st, 3% adjustment on anniversary date. Anadditional 3.53% was funded for retirement and post-employmenthealth insurance.

FY 07/08 1.5% COLA on July 1st, 3% adjustment on anniversary date.

FY 06/07 1.5% COLA on July 1st, 3% adjustment on anniversary date. Top-out pay rate for each grade was increased by 6%.

FY 05/06 3% adjustment on anniversary date.

RECOMMENDATION: Funds have been budgeted for a 2% pay increase and toincrease retirement funding.

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BUDGET ISSUES

ISSUE NO. 2CAPITAL IMPROVEMENTS PROGRAM (CIP) - $5,034,056

BACKGROUND: The purpose of the Capital Improvements Program (CIP) is toorganize and schedule the repair, replacement and refurbishment of public improvementsas well as to propose new capital projects. A summary of CIP expenditures by majorcategory is detailed below with suggested review of the entire CIP program as included inthe budget document.

PROJECT

CATEGORY

2013-14

Estimated

2014-15

Estimated

2015-16

Estimated

2016-17

Estimated

2017-18

Estimated

2018-19

Estimated

Municipal Buildings* $ 0 $ 1,500,000 $ 0 $ 0 $ 0 $ 0

Transportation System 829,355 2,576,241 525,000 525,000 525,000 525,000

Parks and Recreation 375,593 0 145,000 4,225,000 75,000 0

Stormwater Utility 0 0 0 0 0 0

Other 1,173,142 0 0 0 0 0

Wastewater System 696,641 2,610,756 1,000,000 1,000,000 1,000,000 1,000,000

GRAND TOTAL $ 2,944,731 $ 6,686,997 $ 1,670,000 $ 5,750,000 $ 1,600,000 $ 1,525,000

The Capital Improvements Program (CIP) is intended to be a public document. To thiseffect, it is organized and presented by functional area to give the public anunderstanding of the various proposed municipal projects and relevant cost information.The cost information is presented in current day estimates and provides for all anticipatedcosts, including design, construction, project management, and contingency. Many of theitems in the CIP are actually funded through other agencies: Tennessee Department ofTransportation (TDOT), Safe, Accountable, Flexible, Efficient Transportation Equity Act(SAFETEA-Lu) and Surface Transportation Program (STP) funds. As a result, amountsrepresented above may not appear as budgeted City funds.

Many projects shown in the FY 2013-14 column are multi-year projects and several ofthose projects currently in process will have outstanding balances at June 30, 2014.Unexpended project balances at June 30, 2014 will be appropriated into the 2014-15fiscal year budget via an appropriation amendment.

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ISSUE NO. 2CAPITAL IMPROVEMENTS PROGRAM (CIP) - CONTINUED

Funds have been included in the FY 2014-15 Annual Budget as follows:

Breakdown by Category:

Municipal Buildings $1,500,000 Police Department relocation$1,500,000 Total Municipal Buildings

Transportation System $ 290,000 “Columbia Works”- General Fund600,000 Street Resurfacing– State Street Aid Fund

18,300 City match-Roadscapes grant-Capital Projects Fund15,000 Traffic Control – State Street Aid Fund

$ 923,300 Total Transportation System

Wastewater System $1,218,500 Royal Oaks/Stevens/West 1st sewer rehabilitation750,000 Rehabilitation Activities342,256 Pump Station telemetry upgrade300,000 SCADA System upgrade

$2,610,756 Total Wastewater Fund

Breakdown by Fund:General Fund $1,790,000State Street Aid Fund 615,000Capital Projects Fund 18,300Wastewater Fund 2,610,756

$5,034,056 Total City budgeted funds FY 2014-15

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BUDGET ISSUES_______________________________________________________________________ISSUE NO. 3CAPITAL EQUIPMENT AND REPLACEMENT PROGRAM (CERP) - $1,803,300

BACKGROUND: The purpose of the Capital Equipment Replacement Program (CERP) is to provide for thescheduled replacement of motor vehicles and other major pieces of equipment for all City departments. Asummary of the CERP schedule for FY 2013-14 by department is detailed below. The entire CERP program isincluded within this budget document and should be reviewed in detail.

2013-14 2014-15 2014-15 2015-16 2016-17 2017-18 2018-19

General Fund: Budgeted Requested Proposed Estimated Estimated Estimated Estimated

Mgt. Information Systems $ 0 $ 25,000 $ 0 $ 25,000 $ 0 $ 0 $ 0

Police 237,000 846,761 328,000 744,262 267,827 356,664 399,661

Fire 33,500 66,500 0 168,000 600,000 0 0

Public Works-Streets 0 156,000 98,000 298,000 218,000 265,000 196,000

Development Services 0 20,000 0 20,000 0 0 0

Parks & Recreation 0 171,950 87,300 94,600 108,900 63,450 21,800

Total General Fund $ 270,500 $ 1,286,211 $ 513,300 $ 1,349,862 $ 1,194,727 $ 685,114 $ 617,461

2013-14 2014-15 2014-15 2015-16 2016-17 2017-18 2018-19

Special Revenue Funds: Budgeted Requested Proposed Estimated Estimated Estimated Estimated

State Street Aid $ 30,000 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

Drug 20,000 25,000 25,000 25,000 25,000 25,000 25,000

Public Works-Sanitation* 0 1,070,000 1,070,000 250,000 40,000 130,000 130,000

Total Special Rev Funds $ 50,000 $ 1,095,000 $ 1,095,000 $ 275,000 $ 65,000 $155,000 $ 155,000

2013-14 2014-15 2014-15 2015-16 2016-17 2017-18 2018-19

Enterprise Fund: Budgeted Requested Proposed Estimated Estimated Estimated Estimated

Wastewater $ 200,000 $ 195,000 $ 195,000 $ 200,000 $ 295,000 $ 185,000 $ 200,000

Total Enterprise Fund $ 200,000 $ 195,000 $ 195,000 $ 200,000 $ 295,000 $ 185,000 $ 200,000

Total CERP Expenses $520,500 $2,576,211 $1,803,300 $1,824,862 $1,554,727 $1,025,114 $ 972,461

ACTION: Within the General Fund, $513,300 has been included within the proposed budget for replacementequipment. Within Special Revenue Funds, $1,095,000 has been incorporated within the proposed FY 2014-15budget and $195,000 has been budgeted within the Wastewater Enterprise Fund for FY 2014-15 per the aboveschedule.

*Financing for $1 million of Sanitation vehicle replacement to come from issuance of a capital outlay note.

17

BUDGET ISSUES_______________________________________________________________________ISSUE NO. 4MANAGEMENT INFORMATION SYSTEMS (MIS) SCHEDULE - $224,500

BACKGROUND: The Management Information System (MIS) Schedule is an ongoingprojection of computer acquisition and replacement needs involving all hardware andsoftware components throughout the entire municipal organization. The MIS schedule iscompiled for easy access and comprehension by the public of the total computerinfrastructure investment by the municipality. The reinvestment in MIS technologies, asshown in the MIS schedule, also highlights the use of modern computer equipment toimprove municipal operations and services.

For FY 2011-12, the schedule was transitioned from a 5-year replacement schedule to a3-year replacement schedule. For FY 2013-14, the schedule was transitioned back to a 5-year schedule due to funding considerations. For FY 2014-15, the schedule is beingchanged to a 4-year replacement schedule due to warranty and other support issues.

* The amount reflected above for General Government includes a pool of $30,000 peryear for software acquisition. Software maintenance is budgeted as a line item within the“Services” budget.

The corresponding MIS schedule will be evaluated and updated annually within thebudget process.

RECOMMENDATION: Funds are budgeted in the amount of $212,500 within theGeneral Fund (Management Information Systems Department) and $12,000 within theWastewater Fund as detailed above.

DEPARTMENTBudgeted2013-14

Estimated2014-15

Estimated2015-16

Estimated2016-17

Estimated2017-18

Estimated2018-19

City Council $ 0 $ 0 $ 0 $ 2,000 $ 0 $ 0MIS 0 15,000 3,000 0 0 15,000City Manager 0 3,000 3,000 3,000 0 3,000

Finance 0 7,500 2,500 2,500 0 7,500City Recorder 0 12,000 4,500 5,100 0 12,000Personnel 0 7,500 0 0 0 7,500

General Government* 77,400 79,000 95,000 132,050 73,900 85,500Police 25,000 48,000 25,000 86,500 39,000 48,000Fire 0 12,000 12,000 16,500 2,000 12,000

Public Works 0 13,500 1,500 10,500 0 13,500Development Services 0 13,500 7,000 10,500 0 13,500Parks and Recreation 0 1,500 13,500 3,000 0 1,500

SUBTOTAL $102,400 $212,500 $167,000 $271,650 $114,900 $219,000

Wastewater $ 2,000 $ 12,000 $ 7,500 $26,750 $ 2,000 $12,000

SUBTOTAL $ 2,000 $12,000 $ 7,500 $26,750 $ 2,000 $12,000

GRAND TOTAL $104,400 $224,500 $174,500 $298,400 $116,900 $231,000

18

BUDGET FORMAT

AND OVERVIEW


19

BUDGET FORMAT

BUDGET ORGANIZATION

The budget document is organized to provide a summary of the total budget within the schedulepages, showing revenues and expenditures for each fund.

The major portion of the budget consists of detail pages providing a description of funds andactivities within each function. This document provides historical, present and futurecomparisons of revenues and expenditures; allocations of resources; and descriptions of eachdepartment, accomplishments and objectives for the coming year.

Also included are schedules detailing Capital Improvements, Capital Equipment Replacementand Management Information Systems. Appendixes at the end of the document include aPersonnel Schedule, a Glossary, an Organization Chart and a copy of the proposed budgetordinance and summary. After the budget is finalized, a Schedule of Budget Modifications willalso be incorporated

FINANCIAL STRUCTURE

Accounts of the City of Columbia are organized by fund and account group, each of which isconsidered a separate accounting entity. The operations of each fund are accounted for with aseparate set of self-balancing accounts composed of its assets, liabilities, fund equity, revenuesand expenditures or expenses. Government resources are allocated to and accounted for inindividual funds based upon the purposes for which they are to be spent. The various funds aregrouped into five basic fund types and two broad fund categories as follows:

Governmental Funds

GENERAL FUND

The General Fund is the City’s principal fund and is used to account for all activities of the Citynot included in other specified funds. The General Fund accounts for the normal recurringactivities of the City (police and fire protection, parks and recreation, public works, generalgovernment etc.).

SPECIAL REVENUE FUNDS

Special revenue funds including the State Street Aid Fund, Narcotics & Vice Fund, Street andTransportation Fund, Drug Fund and Sanitation Fund are used to account for the proceeds ofspecific revenue sources legally restricted to expenditures for specified purposes.

DEBT SERVICE FUND

The Debt Service Fund is used to account for the payment of principal and interest on long-termgeneral obligation debt. This debt obligation is serviced entirely through operating transfers fromthe General and Sanitation Funds and interest earnings.

20

CAPITAL PROJECTS FUND

The Capital Projects Fund is used to account for financial resources segregated for theacquisition of or construction of major capital facilities other than those financed by enterpriseoperations. Funding sources include operating transfers from the General Fund and grantsreceived by the City.

Proprietary Funds

ENTERPRISE FUND

The City’s Wastewater Fund is used to account for operations that are financed and operated in amanner similar to private business enterprises where the intent of the governing body and/or therequirements under state law are that the costs of providing goods or services to the generalpublic be financed or recovered primarily through user charges.

BASIS FOR BUDGETING

Budgets for the General Fund, special revenue funds, Debt Service Fund, Capital Projects Fundand Wastewater Fund are adopted on a basis consistent with generally accepted accountingprinciples (GAAP). Budgeted amounts and actual comparisons are as originally adopted or asamended by the City Council.

The City Manager is authorized to transfer budgeted amounts within departments; however,transfers between departments or revisions that alter the total expenditures of any fund must beapproved by the City Council. Expenditures may not exceed appropriations at the fund level.Appropriations not expended lapse at year-end (unless rebudgeting is approved by the budgetamendment process).

BASIS OF ACCOUNTING

All governmental fund types are accounted for using the modified accrual basis of accounting.Revenues are recognized when they become measurable and available as net current assets. Allintergovernmental revenues are recorded as revenue when received. Property tax revenues arerecognized in the fiscal year for which they were levied. Licenses and permits, charges forservices, fines and forfeitures, and other revenues are recorded as revenue when received.

Expenditures are generally recognized under the modified accrual basis of accounting when therelated liability is incurred. However, an exception to this rule would included principal andinterest on general long-term debt which is recognized when due.

The City’s Wastewater Fund is accounted for using the accrual basis of accounting. Revenuesare recognized when earned, and expenses are recognized when incurred.

21

REVENUES


22

GENERAL FUND

(110)

REVENUES

Actual Budgeted Estimated Budgeted % Adj.

Account Revenues Revenues Revenues Revenues from

Number Account Name 2012-2013 2013-2014 2013-2014 2014-2015 Prior FY

31100 Property Taxes - Current 8,854,649 9,540,941 9,651,256 9,841,000 1.97 %

31200 Property Taxes - Delinquent 717,997 450,000 525,000 500,000 -4.76 %

31300 Penalty & Interest on Delinquent 104,696 75,000 80,000 80,000 0.00 %

31511 Tax Equivalent - Electrical 1,166,200 1,166,199 1,183,048 1,183,048 0.00 %

31512 Tax Equivalent - Water System 138,102 138,101 165,825 180,488 8.84 %

31513 Tax Equivalent - Wastewater System 460,784 483,585 483,585 531,714 9.95 %

31514 Atmos Gas 404,171 340,000 418,238 420,000 0.42 %

31520 Tax Equivalent - Industrial Park 25,651 25,000 30,510 25,000 -18.06 %

31610 Local Sales Tax 7,313,719 7,200,000 7,375,000 7,450,000 1.02 %

31611 Telecommunication Sales Tax 3,053 2,000 3,175 3,000 -5.51 %

31710 Beer Tax Local 892,635 820,000 878,000 890,000 1.37 %

31720 Retailers Alcoholic Beverage 228,614 220,000 220,000 220,000 0.00 %

31730 Mixed Drink Tax 44,847 44,000 44,000 44,000 0.00 %

31820 Gross Receipts Tax 661,521 530,000 675,000 680,000 0.74 %

31912 Cable TV Franchise 484,681 470,000 475,000 475,000 0.00 %

31930 Excise Tax 4,624 5,000 4,600 4,600 0.00 %

32210 Application Fee - Beer Permit 8,100 6,500 6,500 6,500 0.00 %

32220 Liquor Privilege Tax 16,085 15,000 12,540 12,540 0.00 %

32230 Beer Privilege Tax 13,134 10,000 13,108 13,000 -0.82 %

32400 Fireworks Permit 22,500 20,000 20,000 20,000 0.00 %

32410 Animal Registration 1,828 1,400 1,600 1,500 -6.25 %

32600 Building & Inspection Permits 135,901 120,000 123,000 120,000 -2.44 %

32600-2 Street Cut Fees 300 100 200 100 -50.00 %

32602 Called Letters of Credit 0 15,500 15,500 0 -100.00 %

32611 Gas & Mechanical Code Permits 8,957 7,000 5,700 6,000 5.26 %

32612 Subdivision , Construction & Grading 0 0 0 0 0.00 %

32612-1 Stormwater Management Fees 6,791 5,000 4,000 5,000 25.00 %

32660 Zoning Permits & Fees 16,325 16,000 16,525 16,000 -3.18 %

32720 Alarm Permits 36,061 30,000 32,000 32,000 0.00 %

33200 Bullet Proof Vest Grant 8,463 0 0 0 0.00 %

33202 2013 Justice Assistance Grant 0 22,551 0 0 0.00 %

33203 2012 Byrne/Justice Asst Grant 25,550 0 0 0 0.00 %

33204 Federal Equitable Sharing Agreemt 1,785 0 41,767 0 -100.00 %

33209 Arra-Cops Hiring Recovery 108,012 50,000 36,229 0 -100.00 %

33213 Hud Community Challenge Grant 2,162 0 0 0 0.00 %

33214 TEMA Grant 4,303 0 0 0 0.00 %

32215 2011 Justice Assistance Grant 47,618 0 0 0 0.00 %

32217 Targeted Comm Crime Red Gra 240,288 540,833 0 0 0.00 %

33218 LPRF Grant 50 15,000 0 0 0.00 %

33290 OCDETF Overtime Reimb Pro 0 0 0 0 0.00 %

33291 OT Reimb-Safe Streets Task Force 13,319 0 7,347 0 -100.00 %

33293 DEA Task Force 7,090 0 3,535 0 -100.00 %

33310 Tax Equivalent - Public Housing 10,154 0 0 0 0.00 %

33320 TVA Replacement Tax 401,400 401,000 389,602 389,000 -0.15 %

33510 Sales Tax Allocation - State 2,382,466 2,400,000 2,400,500 2,450,000 2.06 %

33520 Income Tax Allocation - State 242,853 200,000 242,853 200,000 -17.65 %

23

GENERAL FUND

(110)

REVENUES



33530 Beer Tax Allocation - State 17,146 17,000 17,000 17,000 0.00 %

34112 Sales of GIS Data 0 10 0 0 0.00 %

34120 Collecting Fee - Gross Receipts 13,243 9,000 10,650 10,000 -6.10 %

34190 Received Grass Cutting/Demolition 24,019 20,000 11,000 11,000 0.00 %

34231 Fingerprinting Revenue 667 600 600 600 0.00 %

34232 Sexual Offender Registry 4,800 3,000 3,000 3,000 0.00 %

34722 Fairview Swimming Pool 5,812 3,600 4,500 4,500 0.00 %

34725 Fairview Concession Stand 1,713 1,300 1,500 1,500 0.00 %

34742 Basketball Fees-Parks & Recreation 9,077 8,500 9,711 10,000 2.98 %

34743 Membership Fitness Fee-Parks & Rec. 12,917 11,000 9,000 10,000 11.11 %

34744 Recreation Programs 27,211 21,000 25,000 25,000 0.00 %

34745 Playground Equipment Fund 2,500 0 0 0 0.00 %

34746 Ridley Park 19,688 18,000 18,500 19,000 2.70 %

34747 Ridley Park Concessions 11,318 8,000 10,315 10,500 1.79 %

35110 Police Court 335,736 300,000 325,000 300,000 -7.69 %

35116 Littering Fine 50 0 0 0 0.00 %

35120 Non-Moving Traffic Fines 19,180 15,000 16,000 15,000 -6.25 %

36100 Miscellaneous Interest Earned 56,856 35,000 44,000 35,000 -20.45 %

36213 Parking Garage Rental 9,180 9,000 9,200 9,000 -2.17 %

36300 Sales & Recovery of Loss of Property 31,127 10,000 12,834 10,000 -22.08 %

36301 Sale of Seized Weapons 37,667 0 842 0 -100.00 %

36320 Sale-Animal Shelter Bldg 128,079 0 0 0 0.00 %

36700 Downtown Parking Lot 3,532 3,200 3,000 3,000 0.00 %

36710 Donations For Rec. Dept. 50 0 0 0 0.00 %

36715 Grant match - Rec'd frm Others 15,000 14,900 0 0 0.00 %

36720 Donations 6,452 7,000 5,000 0 -100.00 %

36770 Public Fire Ed. Program 389 1,000 1,000 0 -100.00 %

36900 Miscellaneous Revenues 60,565 30,000 40,000 30,000 -25.00 %

36900-1 Copies - Police Reports 4,745 500 500 400 -20.00 %

36900-2 Sale -Aherns Fox Print 0 0 50 0 -100.00 %

36901 Insurance proceeds 200,868 25,313 29,780 0 -100.00 %

36902 Petty Cash Over/Short 0 0 0 0 0.00 %

36908 Capital Outlay Note-Streets/Fire 0 1,800,000 0 0 0.00 %

37110 Prior Years Revenue 1,906,893 1,441,880 1,441,880 1,926,295 33.60 %

37919 Donations 5,000 0 0 0 0.00 %

37943 Transfer From Cap Proj Fund 0 0 0 0 0.00 %

37944 Transfer fm Wastewater - Admin Fee 0 205,000 205,000 205,000 0.00 %

37945 Transfer fm Sanitation - Admin Fee 0 95,000 95,000 95,000 0.00 %

Fund Total 28,238,915 29,499,513 27,934,605 28,550,285 2.20 %

24

STATE STREET AID FUND

(121)

REVENUES




33550 State Collected Gas Tax 704,295 675,000 706,000 710,000 0.57 %

33551 Additional 3-cent Gasoline 182,688 175,000 178,000 180,000 1.12 %

34331 Special Assessments - Street Paving 0 0 0 0 0.00 %

36100 Miscellaneous Interest Earned 3,528 3,000 3,800 3,900 2.63 %

36150 Interest on Special Assessments 0 0 0 0 0.00 %

36900 Miscellaneous Revenues 0 0 0 0 0.00 %

37110 Prior Years Revenue 415,187 702,479 702,479 634,958 -9.61 %

Fund Total 1,305,698 1,555,479 1,590,279 1,528,858 -3.86 %

25

N & V CHIEF'S FUND

(122)

REVENUES




35110 Fines 0 0 0.00 %

36300 Settlements 16,099 20,000 35,000 20,000 -42.86 %

36900 Miscellaneous Revenue 42 0 0 0 0.00 %

36911 Receipts from Drug Fund 30,000 40,000 10,000 40,000 300.00 %

Fund Total 46,141 60,000 45,000 60,000 33.33 %

26

STREET AND TRANSPORTATION FUND

(123)

REVENUES




33560 State Allocated Revenue 71,044 70,000 70,998 70,000 -1.41 %

36100 Miscellaneous Interest Earned 111 60 62 60 -3.23 %

37110 Prior Years Revenue 4,925 4,940 4,940 - -100.00 %

Fund Total 76,080 75,000 76,000 70,060 -7.82

27

DRUG FUND

(125)

REVENUES




35110 Police Court 13,961 11,000 11,000 12,000 9.09 %

36100 Miscellaneous Interest Earned 860 700 700 725 3.57 %

36300 Sale & Recovery Loss Property 16,215 0 3,126 0 -100.00 %

36900 Miscellaneous Revenues 0 0 0 0 0.00 %

36908 Receipts MC Drug Task Force 0 0 898 0 -100.00 %

36909 Receipts Columbia Task Force 30,303 25,000 12,000 12,000 0.00 %

37110 Prior Years Revenue 77,848 84,233 84,233 101,208 20.15 %

Fund Total 139,188 120,933 111,957 125,933 12.48 %

28

SANITATION FUND

(127)

REVENUES




31325 Penalty on User Fee 38,053 35,000 35,500 35,000 -1.41 %

33200 TDEC Recycling Grant 171,654

34430 Residential User Fee 2,157,940 2,150,000 2,160,000 2,170,000 0.46 %

34431 Commercial User Fee Class 1 201,478 200,000 200,000 200,000 0.00 %

34432 Commercial User Fee Class 2 602,643 580,000 602,000 580,000 -3.65 %

36100 Interest Income 5,209 3,000 4,200 3,000 -28.57 %

36300 Sales & Recovery of Loss 46,741 0 0 0 0.00 %

36900 Miscellaneous 6,006 1,000 2,000 1,000 -50.00 %

36901 Sanitation Equipment Loan 0 0 0 1,000,000 0.00 %

37110 Prior Years Revenue 494,443 666,791 666,791 619,023 -7.16 %

Fund Total 3,552,513 3,807,445 3,670,491 4,608,023 25.54 %

29

DEBT SERVICE FUND

(211)

REVENUES





37110 Prior Years Revenue 9,550 200,000 200,000 0 -100.00 %

37940 Transfer From General Fund 987,534 778,860 778,860 1,211,053 55.49 %

37941 Transfer From Sanitation 207,840 217,390 217,390 49,235 -77.35 %

Fund Total 1,208,651 1,199,250 1,199,250 1,262,288 5.26 %

30

CAPITAL PROJECTS FUND

(311)

REVENUES




33120 Safetea-Lu Funds - Riverwalk* 417,670 284,921 284,921 0 -100.00 %

33431 Fema Hazard Mitigation Grant 7,500 1,276,574 988,513 0

33432 TDEC Grant - Youth Emp Center 263,732 0 0 0 0.00 %

33436 THDA-Neighborhood Stabliz Grant 455,104 0 0 0 0.00 %

33438 TDOT-Surface Transp Funds 121,921 1,813,965 303,929 1,579,741 419.77 %

33439 TDOT-Roadscapes Grant 0 73,200 0 73,200 0.00 %

33441 FEMA HMGP-State Funding 1,250 212,762 164,752 0 -100.00 %

35100 NSP Program Income 286,698 286,698 0 -100.00 %


36102 Interest-2008 GO Bond proceeds 259 0 0 0 0.00 %

36907 Recd From Others-Grant Matching 22,218 0 0 0 0.00 %

36908 Debt Proceeds 0 1,500,000 1,500,000 0 -100.00 %

37110 Prior Years Revenue 367,587 228,357 228,357 1,521,300 566.19 %

37111 Restricted PY Revenue (NSP Income) 0 0 0 286,698 0.00

37940 Transfer From General Fund*** 36,234 0 0 0 0.00 %

37941 Tsf fm Other Funds (SSA-STP match) 34,196 146,737 426 146,311

Fund Total 1,731,655 5,825,214 3,760,096 3,609,250 -4.01 %

31

WASTEWATER FUND

(412)

REVENUES




32600 Sewer Permits 6,300 4,500 5,000 5,000 0.00 %

32601 Inspection Fee Sewer Main Exten 0 0 1,093 0 -100.00 %

33198 TEMA Grant 820 0 0 0 0.00 %

36133 Interest-2008 Sewer Rev B 16,081 0 705 0 -100.00 %

36300 Sale & Recovery of Loss Property 15,707 0 575 0 -100.00 %

36900 Miscellaneous 34,212 0 925 0 -100.00 %

37110 Prior Years Revenue 9,170,595 3,581,985 3,581,985 2,580,039 -27.97 %

37110-2 Sewer Imp Fee #2 Prior Year 32,511 32,511 32,511 32,511 0.00 %

37110-6 Prior Year - Expansion Saturn 214,000 214,000 214,000 214,000 0.00 %

37210 Sewer Charge 7,909,990 7,735,000 7,850,000 7,860,000 0.13 %

37211 Saturn Sewer Service Charge 744,765 600,000 850,000 750,000 -11.76 %

37221 Sewer Installation Charge 13,590 10,000 7,000 10,000 42.86 %

37231 Industrial User Fees 82,977 60,000 45,000 50,000 11.11 %

37293 Contributed Sewer Line 0 0 0 0 0.00 %

37294 Sewer Tap Fee 225,000 175,000 138,500 145,000 4.69 %

37910 Interest 43,378 40,000 40,200 40,000 -0.50 %

37916 Int Sewer Imp #2 12 10 0 0 0.00 %

37918 Interest - Expansion Saturn 1,076 1,000 950 1,000 5.26 %

Fund Total 18,511,014 12,454,006 12,768,444 11,687,550 -8.47 %

32

GENERAL FUND

EXPENDITURES


33

GENERAL FUNDDEPARTMENT: CITY COUNCIL

FINANCIAL SUMMARY

Category Budget Actual Budget Estimated BudgetFY 2013 FY 2013 FY 2014 FY 2014 FY 2015

Personnel Services $ 76,658 $ 76,021 $ 75,411 $ 74,928 $ 76,862Services & Supplies 267,790 255,284 269,550 257,042 269,550

TOTAL $344,448 $331,305 $344,961 $331,970 $346,412

DEPARTMENT DESCRIPTION

The City Council is the governing body of the City of Columbia and has the power to make andenforce all laws and regulations with respect to municipal affairs, subject only to the limitationsand restrictions of the City Charter and the State Constitution. The Council has the power, in thename of the City, to do whatever is appropriate for the municipal corporation and the generalwelfare of the City’s inhabitants, unless the State Constitution specifically forbids it.

The elected officers of the City are the Mayor, Vice Mayor and five Council Members. TheMayor, Vice Mayor and all Council Members serve a four-year term with terms staggeredbetween the Mayor and Vice Mayor’s terms and the Council Members’ terms. Terms areestablished to provide for elections to be held the first Tuesday following the first Monday inNovember of even-numbered years.

The City Council appoints the City Manager, City Attorney, Special City Attorney, City Judge,City Prosecutor, and members of all advisory boards, commissions and committees, all of whomserve at the Council’s pleasure.

BUDGET HIGHLIGHTS

The FY 2014-15 budget includes the following special appropriations and contractualobligations. Special Appropriation items were funded at the same level as FY 2014-15. WithinContractual Obligations, the amount allocated for the Maury County Chamber has been reduced$18,000 from previous years to offset the City’s agreement with The Retail Coach, Kelly Cofer.

Special Appropriations: $ 23,500

James K Polk Memorial Assn $ 3,000 Family Center $ 5,000Crimestoppers of Maury County $ 2,500 Columbia Cares $ 3,000Boys & Girls Club of Maury County $ 5,000 Hope House $ 5,000

Contractual Agreements: $ 174,000

Maury County Chamber $ 82,000 Maury County Senior Citizens $ 37,000Maury Regional Airport $ 10,000 Keep Maury Beautiful $ 8,000Columbia Main Street $ 20,000 Tennessee Rehabilitation Center $ 17,000

34

GENERAL FUNDDEPARTMENT: CITY COUNCIL

BUDGET HIGHLIGHTS (continued)

To continue with the Strategic Planning process, $18,000 has been programmed withinProfessional Services. Additionally, $18,000 has been incorporated for The Retail Coach perprevious Council action.

Dues for the Tennessee Municipal League, National League of Cities and South CentralTennessee Development District are included within the “Other Services and Charges” category.

DEPARTMENTAL BUDGET SUMMARY

OBJ TITLE ACTUAL BUDGETED ESTIMATED BUDGETEDCODE 2012-2013 2013-2014 2013-2014 2014-2015

PERSONNEL SERVICES110 Salaries $46,200 $46,200 $46,200 $46,200141 FICA 3,158 3,535 3,408 3,534142 Group Insurance 25,961 24,596 24,618 26,048145 Dental Insurance 702 1,080 702 1,080

Total Personnel: $76,021 $75,411 $74,928 $76,862

SERVICES AND SUPPLIES211 Office Services $ 484 $ 100 $ 150 $ 200245 Telephones 56 150 70 100250 Professional Services 15,007 18,000 8,250 36,000280 Travel 2,318 7,000 7,065 7,350290 Other Services 20,493 26,500 25,493 26,000310 Office Supplies 99 400 464 700320 Operating Supplies 262 400 50 200720 Special Appropriations 23,500 23,500 23,500 23,500721 Contractual Agreements 192,000 192,000 192,000 174,000733 Awards 1,065 1,500 0 1,500

Total Services & Supplies: $255,284 $269,550 $257,042 $269,550

GRAND TOTAL $331,305 $344,961 $331,970 $346,412

35

GENERAL FUNDDEPARTMENT: LEGAL SERVICES

FINANCIAL SUMMARY


Personnel Services $ 54,959 $ 54,869 $ 54,732 $ 55,028 $ 55,099Services & Supplies 237,263 222,453 235,600 231,040 226,600

TOTAL $ 292,222 $ 277,322 $290,332 $286,068 $281,699


The City Attorney provides the City and its representative agencies and officers the necessaryand proper legal services to ensure that activities of the City are conducted in accordance withthe requirements of the law, that the City is properly represented in civil litigation, and thatviolations of City laws are prosecuted through appropriate representation. The City Attorney isappointed by, is responsible to, and serves at the pleasure of the City Council.

The Office of City Attorney represents and appears for the City, the City Council and advisoryboards, in all actions and proceedings in which they are concerned or are a party. This officealso appears for a City officer or employee in all actions or proceedings in which theseindividuals are party defendants due to performance. Additionally, the City Attorney furnishesservices at all meetings of the Council, and prepares ordinances, resolutions, contracts and otherlegal documents. The City Attorney performs other legal duties as required. The City Attorneyis responsible for the supervision and coordination of all outside counsel engaged to providelegal services on various matters. Further, the City Attorney reviews all significant claims madeagainst the City and makes appropriate recommendations.

In addition to legal services through the City Attorney, the City of Columbia also participates asa member of the TML Risk Management Pool and receives supporting legal services for generalliability and workers compensation claims. The City also contracts arrangements with otherfirms as the need for specialized legal services arises.

36

GENERAL FUNDDEPARTMENT: LEGAL SERVICES



PERSONNEL SERVICES110 Salaries $ 43,082 $44,644 $44,043 $44,644119 Miscellaneous 1,563 0 962 0141 FICA 3,210 3,416 3,329 3,415142 Group Insurance 6,583 6,240 6,262 6,608145 Dental Insurance 431 432 432 432

Total Personnel: $ 54,869 $54,732 $55,028 $55,099

SERVICES AND SUPPLIES250 Professional Services $222,003 $232,600 $229,830 $223,600280 Travel 363 500 495 500290 Other Services 87 2,500 715 2,500


GRAND TOTAL $277,322 $290,332 $286,068 $281,699

37

GENERAL FUNDDEPARTMENT: CITY MANAGER’S OFFICE

FINANCIAL SUMMARY


Personnel Services $346,781 $312,784 $337,392 $334,847 $349,222Services & Supplies 75,020 60,631 65,020 55,232 65,020

TOTAL $421,801 $373,415 $402,412 $390,079 $414,242


The City Manager is appointed by the City Council to direct the delivery of municipal services.The City Manager’s Office is responsible for providing information to support City Councildecision-making and for carrying out the policies and priorities set by Council. This involvesadministrative decision-making and the provision of support, leadership and oversight for allCity departments, programs and projects. The City Manager’s Office ensures the coordination ofCity operations and is responsible for the day-to-day management of the city government.

The City Manager’s office also coordinates citywide risk management activities, as the CityManager serves as the city representative to the TML Risk Management Pool. Further, this officecoordinates media relations and represents the City at official meetings and conferences, whileworking with other governmental agencies, including the Tennessee Municipal League, othercities, state and county governments.

As chief administrative officer of the City, the City Manager is responsible for recommendingsuch measures for adoption by the City Council, which are deemed necessary for the welfare ofthe citizens and the efficient administration of the City organization. The City Manager preparesrecommendations to the Council related to specific legislative issues, financial programs, capitalexpenditures and improvements, as well as other administrative matters.

Additional support is provided by the Assistant City Manager position. The primary job dutiesof the Assistant City Manager include development and facilitation of a proactive city-widecommunication strategy. The position also provides policy research and development support tothe City Manager and functions as the City’s grant coordinator. The effective use andcoordination of grant funds has many positive impacts including: helping to limit pressure toincrease the tax rate; funding capital projects and purchases that would not be possible otherwise;and building the capacity to garner future grants.

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GENERAL FUNDDEPARTMENT: CITY MANAGER’S OFFICE

FY 2013-14 ACCOMPLISHMENTS

Began offering free curbside recycling service to Columbia residents; the program wassuccessfully awarded a $150,000 grant from the Tennessee Department of Environmentand Conservation to support the purchase of 3,000 additional recycling carts.

Hired Attorney Dennis Huffer as the City’s Administrative Hearing Officer to assist inaccomplishing anti-litter and community beautification goals.

Hosted the first annual Mid-State Classic softball game between UT Lady Vols andMTSU Lady Raiders on March 18, 2014, with a state-record-setting, sold-out crowd.

Successfully implemented changes as a result of adopting a new City Charter, includingmoving to one Council Meeting per month and changing dates for city elections.

Implemented a strategy for paperless City Council meetings by purchasing iPads for CityCouncil members and purchasing an agenda management software program.

Supported the Columbia Action Team’s recommendation to begin an EmployeeOrientation Program for all new hires.

Supported downtown neighborhood revitalization in East Columbia with ongoingredevelopment projects, including demolitions, new homebuyer education programs, andnew construction of single-family homes, funded under the Neighborhood StabilizationProgram.

Created three new city boards: an 1) Industrial Development Board and 2) Health,Education and Housing Facility Board, each with 7-members, as part of the City’seconomic development strategy; and 3) the Columbia Arts Council to support andpromote the growing arts and music community in the City of Columbia.

Adopted a city-wide Social Media Policy to guide employee use of social media tools.

Completed construction and dedication of a new playground at Ridley Park; the projectwas a successful public-private partnership with the City’s contribution matched withprivate funds donated by the Columbia Breakfast Rotary Club.

Construction of downtown improvements related to the Duck Riverwalk project iscomplete, but final payments, reimbursements and close out remain to be completed.

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GENERAL FUNDDEPARTMENT: CITY MANAGER'S OFFICE

ONGOING PROJECTS (CONTINUED)

Continued expansion and improvements to Columbia’s Riverwalk Park and the ColumbiaFarmers Fresh Market Pavilion.

Initiated discussions with elected officials in an effort to garner support for a proposedbill authorizing a Hotel/Motel Tax for the City of Columbia.

As a result of moving City Hall to 700 N. Garden Street, the City will strategicallyrelocate Police Headquarters into the former City Hall at 707 N. Main Street indowntown Columbia. The City Manager’s Office continues to work with PoliceDepartment staff to prepare the building to successfully operate as a Police Headquarters.

Coordination of federal and state agency support for revitalization of James CampbellBoulevard, as identified in the Boulevard 2050 Plan, in an effort to build partnerships andattract future funding and resources for implementation of the Plan’s recommendations.

Coordination of the City’s buyout program for flood-related properties in the City ofColumbia, with funding available through FEMA’s Hazard Mitigation Grant Program.

Promotion and marketing of the City’s curbside recycling program.

Continue efforts led by the Personnel Director to study options towards a performanceevaluation system.

Coordination of the Neighborhood Stabilization Program in partnership with ColumbiaHousing and Redevelopment Corporation on revitalization projects in East Columbia.

Participation in Maury Alliance’s Economic Development Council.

Continue to work with downtown businesses and Columbia Main Street regardingdowntown improvements.

Support an Employee Wellness Committee and Wellness Program to encourage healthierbehaviors within the employee population.

Support organization culture change by facilitating a voluntary employee committee, the“Columbia Action Team,” whose mission is to “advocate, communicate, and monitor theprogress of new initiatives from the cultural view of enhancing the effectiveness of theCity of Columbia.”

Ongoing participation in professional development and training programs.

Development of administrative policies and procedures continues as needed.

40

GENERAL FUNDDEPARTMENT: CITY MANAGER'S OFFICE


OBJ TITLE ACTUAL BUDGETED ESTIMATEDBUDGETEDCODE 2012-2013 2013-2014 2013-2014 2014-2015

PERSONNEL SERVICES110 Salaries $215,273 $254,601 $248,796 $259,598112 Overtime 45 0 0 0113 Salary Adjustment 0 0 0 0114 Vacation Pay 17,166 0 3,147 0115 Sick Pay 452 0 566 0116 Holiday Pay 1,056 0 1,465 0118 Longevity Pay 850 700 700 800119 Miscellaneous 8,547 8,112 8,112 8,112141 FICA 16,728 20,150 19,164 20,541142 Group Insurance 17,064 20,012 19,521 21,806143 Retirement 22,470 25,669 25,228 30,067145 Dental Insurance 522 648 648 648149 Other Pensions 12,611 7,500 7,500 7,650

Total Personnel: $312,784 $337,392 $334,847 $349,222

SERVICES AND SUPPLIES211 Office Services $ 104 $ 100 $ 80 $ 100245 Telephones 1,738 900 1,549 1,700250 Professional Services 33,526 33,600 33,600 35,616269 Maintenance & Repair-Other 0 0 0 0280 Travel 6,930 13,500 8,574 13,500290 Other Services 15,773 16,500 10,971 12,904310 Office Supplies 236 250 118 500320 Operating Supplies 2,324 170 340 500326 Wearing Apparel 0 0 0 200

Total Services & Supplies: $ 60,631 $ 65,020 $ 55,232 $ 65,020

GRAND TOTAL $373,415 $402,412 $390,079 $414,242

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GENERAL FUNDDEPARTMENT: MANAGEMENT INFORMATION SYSTEMS

FINANCIAL SUMMARY

Category Budget Actual Budget Estimated BudgetFY 2013 FY 2013 FY 2014 2014 FY 2015

Personnel Services $336,145 $333,938 $346,472 $345,838 $367,720Services & Supplies 55,000 125,150 80,000 77,185 92,000Capital Outlay 389,600 318,350 217,400 217,400 224,500

TOTAL $780,745 $777,438 $643,872 $640,423 $684,220


The Management Information Systems department was created as part of the FY 2005-06 budgetprocess. This department provides overall supervision and support for City’s ManagementInformation System and other technical / technological systems, including phone and dataservices, the City web site and general network administration. The department also coordinatesGraphical Information Systems (GIS) functions for the City.


Paperless Agenda Solution for City Council (iCompass) – To reduce paperwork and facilitatethe process of creating, updating, and distributing agendas and supporting documentation, aniPad-oriented cloud-based solution was selected and installed. As of April 2014, we are inthe late stages of implementation and using the product.

VMware Upgrade to 5.1 - Improved features, staying current in the industry with softwareversions and trends.

Software Upgrades – Took advantage of new features and remained current with varioussoftware tools. Upgraded various applications including Adobe Flash Player (ActiveX andPlugins), Adobe Reader, Adobe ShockWave Player, AVL (Automatic Vehicle Location),BackupExec, CAD, eAgent, EdgeWave, Google Chrome (Internet browser), Java, MDIS,McAfee VirusScan & ePolicy Orchestrator , Microsoft Office (various versions), MozillaFirefox (Internet browser), NextGen (general ledger), OpenOffice, Southern Software RMS(formerly known as PolicePak), TightVNC (remote management), TITAN (police), and VLCMedia Player, among others.

Other major updates include ArcGIS, Firehouse, Internet Explorer (version 8 for PC’srunning Windows XP, version 11 for all other Windows operating systems), IpTTY (Allowsthe hearing-impaired to communicate via computer instead of phone), Kenexa (testingsoftware), Pictometry (GIS), Rogers Learning System, and VitalChek (credit/debit cardprocessing).

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FY 2013-14 ACCOMPLISHMENTS (continued) Domain Controller Upgrade – A new Primary Domain Controller (TITANIUM) and

associated systems (DFS, DHCP, DNS, Windows Server 2008) were installed to replace theexisting controller. This also involved adjusting settings on Spam filter, Web filter, firewall,KBOX, and other servers. This accomplishes one of our goals from the Strategic Plan.

Acquisition of a SAN (Storage Area Network) – Bids have been opened for a SAN system toaccommodate storage needs for online data and backups. A recommendation will besubmitted to City Council for consideration and approval in FY 2013-14.

MIS Replacement Program - Ensures that City personnel have up-to-date computerequipment and Operating System software.

Worked with the Police and Development Services departments, CPWS, and the architectconcerning the renovation of the former City Hall, to reestablish data and phone service thereand plan for the necessary equipment and systems to serve the Police Department.

Time Clock Upgrades – We have completed upgrading the “firmware” in existing timeclocks in order to maintain compatibility with the newest version of the clocks used byUnitime.

Firewall Upgrade – A new Operating System was installed on the firewall to provide greatersecurity to the City’s network and also to permit Windows 8 computers to connect throughthe VPN (Virtual Private Network.)

Web Site – MIS currently maintains and updates the public web site. The department isworking with the City Manager’s office to select a vendor to redesign and host the site, andprovide access to City departments to post their own updates.

ONGOING PROJECTS

MIS Replacement Schedule - FY2014 workstations, laptops, and server equipment wereapproved by Council and ordered. The workstations and laptops are installed; One serverand remaining items on the replacement schedule will be ordered prior to the end of the fiscalyear.

Remodeling and transition of the Police Department into the old City Hall - MIS isresponsible for the communications portion of the move: phones, data services, and wiringspecifications.

Wireless System –Planning for the replacement and expansion of the City’s Wi-Fi system.The new system will provide greater speeds, simpler access, and the possibility of a “guestnetwork”.

Windows 8, 8.1, and Beyond – Integration of new Windows-based operating systems intonetwork and upgrading the necessary existing systems to support this initiative.

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PERSONNEL SERVICES110 Salaries $240,747 $243,514 $239,174 $251,727112 Overtime Pay 0 0 0 0114 Vacation Pay 0 0 1,003 0115 Sick Pay 0 0 201 0118 Longevity Pay 3,000 3,250 3,250 3,650119 Miscellaneous 0 0 2,354 0141 FICA 18,570 18,858 18,688 19,537142 Group Insurance 27,499 26,139 26,686 27,919143 Retirement 43,258 53,847 53,618 64,023145 Dental Insurance 864 864 864 864

Total Personnel: $333,938 $346,472 $345,838 $367,720

SERVICES AND SUPPLIES211 Office Services $ 250 $ 250 $ 250 $ 250245 Telephones 6,000 6,000 5,997 6,000250 Professional Services 4,000 0 0 0255 Software Maint. & Support 50,000 55,000 54,755 55,000261 Maintenance & Repair-Auto 0 1,000 500 1,000269 Maintenance & Repair-Other 1,500 1,500 0 1,500280 Travel 900 3,000 3,000 10,000290 Other Services 2,500 2,500 2,408 7,500310 Office Supplies 1,000 1,000 914 1,000320 Operating Supplies 9,000 9,000 8,961 9,000321 Controllable Assets 50,000 0 0 0331 Fuel 0 750 400 750332 Automotive Supplies 0 0 0 0341 Small Tools 0 0 0 0


CAPITAL OUTLAY941 Equipment $ 0 $ 0 $ 0 $ 0945 Communication Equipment 0 0 0 0948 Computer Equipment 318,350 217,400 217,400 224,500

Total Capital Outlay: $318,350 $217,400 $217,400 $224,500

GRAND TOTAL $777,438 $643,872 $640,423 $684,220

44

GENERAL FUNDDEPARTMENT: OFFICE OF EMERGENCY MANAGEMENT

FINANCIAL SUMMARY


Personnel Services $97,513 $ 97,434 $103,985 $103,985 $108,660Services & Supplies 19,700 12,610 20,000 20,000 20,000

Total $117,213 $110,044 $123,985 $123,985 $128,660


On April 21, 2005, the City of Columbia approved an Interlocal Agreement with Maury Countyto form an official partnership and to provide a permanent director for emergency management.The City created a Department of Emergency Management in July 2005 (funded within the FY2005-06 budget) to provide funds for salary and benefit expenses for the EmergencyManagement Director. On December 17, 2007, the agreement was updated to include anEmergency Management Assistant position to be funded by Maury County. An additional part-time position was added within the 2013/2014 budget to be funded by Maury County. Otherexpenses for this department (office space, vehicles, telephones, etc.) are included within MauryCounty’s operating budget. Expenses for this department are allocated between the City ofColumbia and Maury County.

The Office of Emergency Management’s primary functions are to coordinate, plan, prepare,recover, and promote disaster mitigation and homeland security issues. These functions areaccomplished by developing and implementing a system for the Seven Phases of HomelandSecurity and Emergency Management. These seven phases are:

1. Mitigation- reducing or lessening the effects of disasters2. Response – implementation of plans, warning systems, and activation of personnel3. Recovery – process for dealing with aftermath of disasters4. Detection – all measures available to recognize threats5. Prevention- deterrence of man-made or intentional acts6. Preparedness - planning and preparation in anticipation of a disaster7. Protection- the ability to respond quickly and effectively when threats materialize

These Seven Phases are designed to reduce the vulnerability of citizens and communities of theentire county to damages, injuries, and loss of life and property from natural or manmadedisasters or catastrophic events.

Operations: The response capability of the Office of Emergency Management is provided bythe Maury Hazardous Operations Team. This team is currently responsible for preventing,responding to, and mitigating chemical, biological, radiological, nuclear, and explosive(CBRNE) incidents on a regional level. The team is also responsible for responding to andmitigating other types of highly-technical and specialized incidents and rescues. This is an on-going effort and the team will continue to improve and expand the services it provides in aneffort to protect our communities from all types of manmade and natural disasters or catastrophicevents.

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Numerous steps have been accomplished for the construction of an EmergencyOperation/Safe Space Facility. They include: Securing over 1.5 million dollars of federal/state grant funding Site clearing and prep have been completed Roadway, parking lots, and building pad have been completed to sub-grade Sewer line installation and connection to sewer system has been completed Water main installation has been completed A contract has been signed for building construction

Currently, Maury County/Columbia does not have an adequate emergency operationscenter, which severely hampers the ability to coordinate rescue and recovery effortsfollowing any major emergency or disaster. Maury County/Columbia does not have anyrecognized short-term shelters for citizens to seek refuge in during times of severeweather or other forms of crisis. Public and responder safety are continuallycompromised due to the lack of adequate facilities, technology, and work space. Thisone facility will address these deficiencies and increase the safety of citizens andresponders with no direct impact to the City of Columbia Budget.

All state and federally-mandated emergency management/homeland security reports havebeen completed and submitted. Timely and accurate submittal of reports andparticipation in mandated programs is required to continue to receive grant funding.

The Office of Emergency Management continues to remain in the Federal EmergencyManagement Agency/Tennessee Emergency Management Agency EmergencyManagement Performance Grant Program. The Program provides funding to a limitednumber of emergency management agencies across the nation that are able to meet andmaintain stringent performance standards. The funding is used to enhance currentobjectives and programs.

The City of Columbia and Maury County, Mt. Pleasant, and Spring Hill continue toremain as designated StormReady Communities by the National Weather Service.Earning StormReady recognition indicates that communities have done everythingpossible to improve emergency first responder and citizen preparedness in the event of anatural disaster. These improvements continue to be coordinated by EmergencyManagement and involve all four entities working together and supporting the project.StormReady communities are better prepared to save lives from the onslaught of severeweather through advanced planning, education, and awareness.

Implementation of an early warning/notification system. Previously, MauryCounty/Columbia did not have any type of early warning/mass notification system.Disasters and major emergencies cause avoidable and unnecessary death and propertydamage that may be significantly reduced with effective early warnings. This systemdrastically enhances public safety with no impact to the City of Columbia Budget.

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FY 2013-2014 ACCOMPLISHMENTS (continued)

Receipt of grant funds totaling $69,208. These funds will be utilized primarily to expandand enhance existing hazardous operations teams’ response capabilities both locally anddistrict-wide through: Chemical, biological, radiological, and nuclear, (CBRN) response equipment and

supplies Improvised explosive device (IED) response equipment and supplies Training materials, supplies and equipment for Community Emergency Response

Teams (CERT)

Hazardous Operations Teams provide specialized rescue and response services to thecitizens and visitors of our local communities and also our Homeland Security District,thereby increasing public safety. The safety of City personnel is also vastly increasedbecause of the specialized equipment and training that these teams possess and utilizewith no direct impact to the City of Columbia Budget.

Application for grant funds totaling over $47,475. These funds will be utilized toenhance the services and capabilities of the Maury County/City of Columbia Office ofEmergency Management.

Recovery of costs for responses to hazardous operations incidents. Over $53,000 wasbilled and recovered during calendar year 2013. Additionally, over $57,000 is still in thecollection process. Once recovered, funds are used to reimburse all Hazardous OperationsTeam (Haz-Ops Team) partner agencies for their labor and material costs. These fundsare also utilized to sustain and enhance the Haz-Ops Team. No line item currently existswithin the City of Columbia Budget for direct support of the Haz-Ops Team. Recoveringthese costs allows the Haz-Ops Team to continue to provide specialized services to localcommunities with no direct impact to the City of Columbia Budget.

Hosted and conducted numerous exercises including monthly communications exercises,4 table-top exercises, and 2 multi-agency full-scale exercises. Since disasters and majoremergencies cannot be prevented, planning is one of the most important ways to limittheir effects. Plans must be exercised to ensure their applicability and adequacy.Exercising plans improves the safety of our citizens and the safety of responders. Theseexercises were conducted with no impact to the budget.

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Increased disaster awareness and preparedness training and education. Since disasterscannot be prevented, awareness and preparedness training and education are required toreduce their effects and save lives. Emergency Management has implemented numerousprograms to disseminate preparedness information. These include Quarterly dissemination of written preparedness information to local households and

businesses Routine visits and presentations to schools, businesses, and civic groups Routine media releases Development and maintenance of web-site Development of written handout materials for local, district, and state-wide

dissemination Annual Preparedness FairIt is estimated that over 35,000 people are contacted annually with some form of publiceducational material with no direct impact to the City of Columbia Budget.

Continual enhancement of the safety of citizens, visitors, and employees of MauryCounty/City of Columbia by: Enhancing all Maury Hazardous Operations Team’s (to include)

o Enhancing the CBRNE/Haz-Mat Teamo Enhancing the Hazardous Devices Unito Enhancing the Communications Unito Enhancing the Command Post Unito Enhancing the Disaster Animal Response Teamo Enhancing the Medical Teamo Enhancing the Swift Water Rescue Teamo Enhancing the Dive/Recovery Teamo Enhancing the Rope/High Angle Rescue Teamo Enhancing the Search and Rescue Teamo Enhancing the Trench Rescue Teamo Enhancing the Fire Investigation Teamo Enhancing the Public Educational Team

Updating of Basic Emergency Operations Plan. Enhancing public education and disaster preparedness Continual implementation of the Mass Gatherings Permitting Process

These processes are ongoing and involve the purchasing and maintaining of highly specializedequipment and supplies for technical responses. To date, over four million dollars in grantfunding has been applied for, managed, and expended by Emergency Management for thesepurposes. Also required is the conducting and coordinating of ongoing specialized trainingfor personnel, the development of plans, and the coordination and conducting of exercises.

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ONGOING PROJECTS

Enhancing the Office of Emergency Management by: Actively researching, applying for, and managing available grants Continual education and training On-going efforts to enhance partnerships Continual efforts to educate local citizens and elected officials on the roles and

responsibilities of Emergency Management

Enhancing public education and disaster preparedness by: Providing on-going training and seminars to local businesses, health care facilities,

school staff and students, and faith- based and other community groups Enhancement of web-site containing disaster preparedness and training information Preparation for annual Disaster Preparedness Fair (one-day event that displays

necessary supplies, equipment, methods, and techniques needed to “Be Prepared”). Providing assessments/walkthroughs and plan reviews for local facilities.

Management of federal/state projects, programs, and grants. Proper reports,documentation, equipment audits, financial reviews, and training are all constantlyrequired for continuation in federal/state grant programs and projects. Also, improperdocumentation or audit findings could result in a local entity having to reimburse fundingfor previous grants.

Response to major or highly-technical emergencies. Emergency management respondsto a vast array of incidents and provides technical expertise, assistance, resources, and/oron-scene management.

Continual National Incident Management System (NIMS) training and documentation toensure continued compliance. NIMS compliance is mandatory to continue to receivefederal grant funding.

Continual review, revision, and training of Basic Emergency Operations and other localsafety plans to ensure continued federal and state compliance. Compliance helps toenhance safety and to ensure the maximum amount of federal reimbursement after adisaster.

Training and exercising in the proper use of plans, equipment, and emergencymanagement and homeland security programs with local, district, state, and federalentities and agencies.

Ensuring that mass or large gathering events are conducted as safely as possible. Thisrequires the coordination, development, and implementation of safety plans with all localagencies.

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ONGOING PROJECTS (continued)

Continual review and training of state and federal plans, projects and programs such as: Communicable Disease Planning State-Wide Mutual Aid Planning CHEMPACK Planning Incident Management Team Planning Animals in Disasters Planning



PERSONNEL SERVICES110 Salaries $70,310 $73,540 $73,465 $74,770118 Longevity Pay 1,500 1,500 1,500 1,500119 Miscellaneous 0 0 115 0141 FICA 5,506 5,741 5,704 5,835142 Group Insurance 7,132 6,622 6,622 7,218143 Retirement 12,770 16,366 16,363 19,121145 Dental Insurance 216 216 216 216

Total Personnel: $97,434 $103,985 $103,985 $108,660

OTHER761 Transfer to Maury County $12,610 $20,000 $20,000 $20,000

Total Other: $12,610 $20,000 $20,000 $20,000

GRAND TOTAL $110,044 $123,985 $123,985 $128,660

50

GENERAL FUNDDEPARTMENT: FINANCE DEPARTMENT

FINANCIAL SUMMARY


Personnel Services $361,403 $ 348,519 $ 372,675 $ 362,644 $ 388,817Services & Supplies 10,512 7,154 12,700 10,309 12,700

TOTAL $ 371,915 $ 355,673 $ 385,375 $ 372,953 $ 401,517


The Finance Department exercises general supervision over the fiscal affairs of the City andgeneral accounting supervision over City property and assets. The Finance Director has a seatand a voice, but no vote in the meetings of the Council.

This Department is responsible for payroll processing, disbursement of funds (vendor payments,bank wires, debt repayment, etc.), administration of the Purchasing Card program, accounting onall fixed assets and financial compliance with various local, State and Federal agencies. TheDepartment handles monthly reconciliation of City bank accounts and the preparation of monthlyrevenue and expense reports for departmental budget monitoring purposes.

The Finance Department provides other support to City departments in accounting and generalbusiness functions and preparation of grant financial reports. The Assistant Finance Directorserves as the Purchasing Agent for the City and coordinates most bid processes. The FinanceDepartment also assists with coordinating the City’s annual audit, investment of City funds, theissuance of long-term debt, and serves a primary role in the preparation of the annual budget.


Grant billings were prepared and submitted for the Riverwalk project, SurfaceTransportation Program, Justice Assistance Grants, Bulletproof Vest, COPS HiringRecovery Program and several other grants.

Worked with the Police Department and a local vendor to sell seized weapons onGovDeals, reducing the number of seized weapons held by the Police Department andgenerating additional revenue for the City.

The City received the Certificate of Achievement for Excellence in Financial Reportingfrom the Government Finance Officers Association for the 14th consecutive year.

Coordinated the annual audit and received an unqualified audit opinion.

Worked with City departments on physical inventory of equipment/assets.

51

GENERAL FUNDDEPARTMENT: FINANCE DEPARTMENT

ONGOING PROJECTS

Developing additional Financial Policies for review and adoption by the City Council.



PERSONNEL SERVICES110 Salaries $ 238,548 $ 265,426 $ 250,406 $ 270,387114 Vacation Pay 6,918 0 3,354 0115 Sick Pay 3,693 0 550 0116 Holiday Pay 3,166 0 1,814 0118 Longevity Pay 4,250 4,850 4,450 4,550119 Miscellaneous 0 0 25 0141 FICA 18,986 20,676 19,755 21,033142 Group Insurance 27,768 26,160 26,726 27,950143 Retirement 44,326 54,699 54,699 64,033145 Dental Insurance 864 864 865 864

Total Personnel: $ 348,519 $ 372,675 $ 362,644 $ 388,817

SERVICES AND SUPPLIES211 Office Services $ 0 $ 500 $ 0 $ 500245 Telephones 2,247 2,000 1,992 2,000250 Professional Services 0 0 0 0255 Software Maintenance 784 900 784 900269 Maintenance & Repair-Other 145 300 95 200280 Travel 1,460 2,500 4,110 3,500290 Other Services 965 2,500 1,145 2,500310 Office Supplies 1,104 2,000 1,110 1,600320 Operating Supplies 449 2,000 1,073 1,500


GRAND TOTAL $ 355,673 $ 385,375 $ 372,953 $ 401,517

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GENERAL FUNDDEPARTMENT: CITY RECORDER

FINANCIAL SUMMARY


Personnel Services $504,835 $467,486 $501,458 $452,608 $464,408Services & Supplies 14,100 20,011 22,838 21,631 22,838

TOTAL $518,935 $487,497 $524,296 $474,239 $487,246


The City Recorder’s Office is responsible to receive, receipt and account for all City revenues.The Recorder’s Office is responsible for depositing City funds and requiring adequate securitybefore deposits are made. The office invests in certificates of deposit by obtaining bids fromlocal banks, purchases and redeems CD’s at maturity dates.

The City Recorder is to be present at all meetings of the City Council and record the motion andvote of Council Members. A primary responsibility of the City Recorder’s Office is to provideservice and information to the public. Other responsibilities include serving as Clerk of the CityCourt, processing City tax bills, serving as Trustee and Secretary of the City of ColumbiaEmployees’ Retirement Plan, keeper of City Retirement Plan records, maintains City Court andovertime parking records, keeper of the City seal, Ordinance, Resolution and minute books,titles, contracts, bonds, deeds, letters of credit and other City records. The Recorder’s Office isresponsible for additional billing of accounts receivable when the initial billing is not paidtimely.

The City Recorder’s Office is responsible for preparing revenue reports for auditors, assistingauditors, answering bankruptcy claims, mailing renewal notices regarding City revenue accounts,preparing applicable Federal and State reports, preparing reports for the Retirement Plan actuarialconsultant and submitting required City Ordinances and other notices to be published in the localnewspaper. The City Recorder certifies copies of City documents, attests all instruments signedin the name of the City and all official acts of the Mayor by signature and City seal andadministers the oaths of office to City personnel and boards when requested.

The City Recorder assists the City Manager in the budget process and forecasting City revenues.

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2013-2014 ACCOMPLISHMENTS

Implemented debit and credit card payments over the phone for miscellaneous charges tothe City.

Added two new credit card machines to the front counter for more convenient payments.

Every 6 months, unpaid citations are turned over to Solutia for collections.

ONGOING PROJECTS

Receipting and accounting for all City revenue. Continuous City Court Clerk functions to include maintaining court records. Administer the State of Tennessee Property Tax Relief Program and the City of Columbia

Property Tax Relief Program for City property owners who qualify. Maintaining the records for the City of Columbia Employees Retirement Plan Trust fund

and the City of Columbia Retirement Health Insurance Post-Employment Benefit. Collection of 2013 City taxes. Processing Garbage Fee relief for eligible citizens. Mailing applications to animal owners who purchased permits for their animals in 2013,

as the permits expire during the year. Maintain records to prepare and mail 2015 Alarm System applications to alarm system

owners who purchased a permit in 2014. Prepare Delinquent Tax Ordinances and listing of delinquent tax information for the City

Attorney to present to the Clerk & Master for delinquent tax collection or sale ofproperty.

Preparing for acceptance of on-line payments for other City revenues. Answer inquires and provide information to the citizens of Columbia. Perform other duties listed in the City Charter, Municipal Code Book and City Manager

direction.

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PERSONNEL SERVICES110 Salaries $334,892 $350,422 $312,031 $318,559112 Overtime Pay 0 0 0 0113 Salary Adjustment 0 0 0 0114 Vacation Pay 0 0 0 0115 Sick Pay 0 0 0 0116 Holiday Pay 0 0 0 0118 Longevity Pay 3,750 6,800 6,800 5,500119 Miscellaneous 0 0 0 0141 FICA 24,800 27,251 23,686 24,790142 Group Insurance 47,507 54,024 45,469 47,764143 Retirement 55,025 61,233 63,110 66,283145 Dental Insurance 1,512 1,728 1,512 1,512146 Worker’s Comp 0 0 0 0148 Vision Insurance 0 0 0 0

Total Personnel: $467,486 $501,458 $452,608 $464,408

SERVICES AND SUPPLIES211 Office Services $ 14,511 15,538 $ 15,494 $ 15,538245 Telephones 1,042 120 816 1,050250 Professional Services 290 150 0 150255 Data Proc. Support Scanner 304 325 304 325269 Maintenance & Repair-Other 0 0 0 0280 Travel 1,012 2,431 1,965 2,000290 Other Services 490 625 460 575310 Office Supplies 1,343 2,369 1,598 2,095320 Operating Supplies 1,019 1,280 994 1,105321 Controllable Assets 0 0 0 0510 Insurance & Bonds 0 0 0 0


GRAND TOTAL $487,497 $524,296 $474,239 $487,246

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GENERAL FUNDDEPARTMENT: PERSONNEL

FINANCIAL SUMMARY

Category Budget Actual Budget Estimated Budget

FY 2013 FY 2013 FY 2014 FY 2014 FY 2015Personnel Services $221,076 $215,581 $232,244 $232,191 $243,265Services & Supplies 38,146 32,018 19,500 16,034 19,500

TOTAL $259,222 $247,599 $251,744 $248,224 $262,765


The Personnel Department must parallel the needs of the City’s changing organization. While thedepartment is responsible for employee benefits administration and compensation which aretraditional roles, it is also responsible for the following functions:

Recruiting, the selection process, hiring and on-boarding

Training and career development

Organizational development and communication

Performance management and coaching

Policy recommendation

Employee relations and team building

The Personnel objectives are established to support the attainment of the overall Strategic Planand objectives. This strategic partnership impacts Personnel services such as the design of workpositions; hiring; reward, recognition and strategic pay; performance development and appraisalsystems; career and succession planning; and employee development. The Personnel functionimplements the City’s human resource requirements effectively, taking into account federal, stateand city laws, regulations and ordinances, using ethical practices in a manner that maximizesemployee motivation, commitment and productivity.


Finalized Fire Department job descriptions.

Work with Sherrill Morgan regarding the City’s group medical plan, monitoring claims,working on plan design changes, renewal rates and other options.

Received grants from TML the Pool for workforce safety and also the Drivers Grant.

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FY 2013-14 ACCOMPLISHMENTS (Continued)

Received a $5,000 grant for Wellness Programming from Blue Cross/Blue Shield ofTennessee.

Performed safety inspections of the various department facilities within the City and issuedwritten reports of the findings to the Safety Committee and Management Team. Aninspection is conducted each month with each facility being inspected on an annual basis.

Completed review of handbook revisions, forwarded handbook to the Action Team for input.

Recruited the following positions:

Police Department 7 Police Officers, 1 Administrative Assistant Fire Department 4 Firefighters Public Works 1 Admin Assistant, 1 Mechanic, 2 Sanitation Operators Development Services 1 City Planner Wastewater 6 Equipment Operators, 1 Operation Worker

ONGOING PROJECTS

Researching valid testing for Public Works, Wastewater and Parks department positions.

Wellness program (including enhancements) for the upcoming year.

Began working with a committee to establish a performance management process.

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OBJ. TITLE ACTUAL BUDGETED ESTIMATED BUDGETEDCODE 2012-2013 2013-2014 2013-2014 2014-2015

PERSONNEL SERVICES110 Salaries $ 159,036 $ 162,259 $ 163,204 $ 165,374114 Vacation Pay 3,075 0 3,116 0

115 Sick Pay 744 0 930 0116 Holiday Pay 1,822 0 1,505 0118 Longevity Pay 1350 1,600 1,600 1,750119 Miscellaneous 0 0 3,413 0141 FICA 12,406 12,534 13,225 12,785142 Group Insurance 7,766 19,465 7,644 20,810143 Retirement 28,896 35,738 37,122 41,898145 Dental Insurance 486 648 432 648

Total Personnel: $ 215,581 $ 232,244 $ 232,191 $ 243,265

SERVICES AND SUPPLIES211 Office Services $ 75 $ 100 $ 114 $ 0245 Telephones 1,704 1,600 1,388 1,400250 Professional Services 27,101 10,500 10,277 10,500255 Software Maintenance 484 500 484 500269 Maintenance & Repair Services 119 0 0 0280 Travel 1,217 2,500 2,500 2,500290 Other Services & Charges 0 1,700 1,115 1,800310 Office Supplies 486 300 155 500320 Operating Supplies 832 2,300 0 2,300


GRAND TOTAL $ 247,599 $ 251,744 $ 248,224 $ 262,765

58

GENERAL FUNDDEPARTMENT: POLICE DEPARTMENT

FINANCIAL SUMMARY


Personnel Services $6,356,447 $6,000,296 $6,628,883 $6,198,137 $6,739,971Services & Supplies 1,846,699 1,309,577 1,795,274 1,180,350 1,197,300Capital Outlay 63,200 31,522 277,309 275,631 328,000

TOTAL $8,266,346 $7,341,395 $8,701,466 $7,654,118 $8,265,271


The purpose of the Columbia Police Department is to protect life and property, prevent crime,preserve the peace and enforce all laws and ordinances within the confines of its jurisdiction.The Columbia Police Department is a full service department that utilizes a Community OrientedPolicing philosophy. The department recognizes that working with citizens, community leadersand businesses is the key to reducing crime. It is our goal to provide the very best service to thecommunity we serve. We will endeavor to protect, serve and educate the entire community inthe prevention of crime and the apprehension of those who commit crime in our community.

The Police Department is comprised of three major divisions: Patrol, Criminal Investigations,and Support Services. The Assistant Chief of Police supervises the three division commandersand oversees the day-to-day operations for the department.

Patrol Division: The Patrol Division is responsible for handling the daily calls for service withinthe city. This division’s core responsibility includes handling all emergencies, daily service callsand ensuring around the clock services. The patrol division is the primary component thatdelivers our enforcement and community policing efforts. The officers assigned to the PatrolDivision are focused towards working in partnership with members of the community toanticipate, prevent and deter crime and disorder to improve the quality of life for Columbia’sresidents and visitors. This division is commanded by a captain.

The Patrol Division consists of three shifts supervised by a lieutenant, one Special ResponseTeam, (SRT), and a Community Oriented Policing unit (COP).

The SRT Unit is designed to respond to prevention and proactive-oriented efforts, specificallythose situations based on intelligence, crime data and strategies developed by the shiftcommanders and their team of officers. The SRT Unit is a proactive unit and does not primarilyhandle general service calls unless they are needed due to an overload of calls.

The (COPS) Unit embraces our community policing philosophy. Every officer is trained incommunity policing concepts and is primarily responsible for maintaining ties with our business,faith and neighborhood groups. Each officer assigned helps implement crime preventionprograms to address community problems and concerns. The COPS Unit is responsible for the

59


DEPARTMENT DESCRIPTION (continued)

growth and development of community watch groups. COPS officers attend communitymeetings and conduct foot, segway, and vehicle patrols during investigations. Buildingcommunity partnerships by participating in community outreach efforts is a major objective ofthis unit. COPS officers are assisting with stronger prosecution in the court system by providingfull criminal histories to prevent lighter sentencing on repeat offenders.

Criminal Investigations Division: This is the investigative arm of the Department. TheCriminal Investigations Division (CID) consists of criminal investigations, criminal intelligenceand narcotics investigations units. The CID consists of two sections: Criminal Investigations andCriminal Vice. The formation of these two units was developed to maximize the coverage andavailability of on-duty investigators on a daily basis. This division is commanded by a captain.

The Criminal Investigations section consists of two units the Criminal Investigators and theSpecial Victims Investigators, which is supervised by a lieutenant and oversee both units. Theyare responsible for follow-up investigations of specific criminal cases generated by the patroldivision to include all criminal, juvenile investigations and special victims.

Criminal Investigation’s Unit primary function is to review and investigate reports of felony andmisdemeanor criminal acts, identify suspects and prepare cases for prosecution. These cases areusually the more serious incidents reported to the police department such as homicides,robberies, sexual assaults, physical assaults, child abuse and neglect cases and any other felonycases that demand specialized investigative knowledge and time. This unit is supervised by twosergeants.

The Special Victim’s Unit investigates domestic violence and sexual assault crimes. The unitreaches out to victims, assisting with orders of protection, prosecution, and providing them withall assistance possible. The unit works closely with domestic violence advocates and also theDistrict Attorney’s Office to ensure successful prosecution, especially with those who are repeatoffenders. This unit is supervised by one sergeant.

The Criminal Vice section consists of the Criminal Intelligence/Gang Unit and a Narcotics Unit,which is supervised by a police lieutenant who oversees the following units: Intelligence/Gangand Narcotics. Each unit is supervised by a sergeant.

Intelligence/Gang Unit is responsible for the intelligence gathering, processing and disseminationof potential and actual gang members and their organizations. Information sharing is also a keycomponent that is critical to the effectiveness of the Department’s overall objectives.

The Narcotics Unit is responsible for investigating the illegal sale and distribution of controlledsubstances and other vice associated criminal activity in the City of Columbia. The NarcoticsUnit utilizes intelligence resources to rid the community of illicit drugs and prostitution.

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Support Services Division: The Support Services Division (SSD) is responsible for most non-operational activities that allow the Columbia Police Department to remain focused on providinglaw enforcement services to the community. This division ensures that our officers have thenecessary equipment and support to provide quality law enforcement services to the citizens ofColumbia. Also, this division (SSD) is responsible for the Plans, Standards and Research Unit.

The Plans, Standards and Research Unit is managed by the Accreditation Manager who reports tothe Support Services Captain and is responsible for the process of maintaining all requirementsfor the successful completion of the Accreditation process and update departmental policies andprocedures.

An administrative Lieutenant oversees the training function and assists the Division Commanderwith the overall operation of the division. The following functions fall under this division:equipment issuance (Quartermaster), parking enforcement, vehicle maintenance, buildingmaintenance, animal control, and school patrol. Other functions and services such as the recordssection, property and evidence, Reserve Officers, and Police Explorers are also part of the SSD.

Additionally, the Division Commander oversees the operations of SWAT and the Bomb Unit.The SWAT Team is responsible for providing highly trained, specially equipped personnel to dealwith high risk police situations. The SWAT Team is comprised of certified police officervolunteers from a variety of divisions within the Police Department. Officers are speciallytrained in SWAT and hostage negotiations procedures, use of special weapons and equipment.

The Bomb Unit investigates all bomb threats, actual devices, and all calls relating to explosivedevices. The Bomb Unit is also assigned to the County Wide HazMat Team. This unit isresponsible for calls and services which the Patrol Division is not equipped to deal with. Thisunit also responds to all Homeland Security District 8 bomb related calls.

FY 2013-2014 ACCOMPLISHMENTS The Columbia Police Department has completed its sixth consecutive year of crime

reduction. The official report is expected in April 2014, by the Tennessee Bureau ofInvestigation.

Replaced all radio equipment with new units to meet the FCC mandate of narrow-bandcapability. The radio system has been upgraded to digital technology beginning in lateJanuary 2014.

CPD is still participating in TCCR grant accepted in March 2012, from the State of TNOffice of Justice Programs that provided funding for a three-prong approach to crimereduction: prevention, and enforcement and offender intervention. CPD has contractedwith the Boys and Girls Club of Maury County, TN Dept. of Corrections, and GoodwillIndustries to implement this project. The collaborative efforts are expected to reducedrug and violent crime in the targeted areas which are patrol zones 1, 2 and 5.

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FY 2013-2014 ACCOMPLISHMENTS (continued) Intelligence-led crime fighting strategies continue to produce successful results. The

collective efforts of all departmental components, collectively focusing on ouridentified problem people, areas, and events has let to noticeable decreased in nonfamily incidents of crime violence which has resulted in a reduction of the violent crimerate. Partnerships with federal agencies by assigning two officers to federal task forces(DEA and FBI) have produced favorable results. Utilizing these federal resources havelessened the impact on our budget and the collaboration has aided our efforts inpromoting increased federal prosecution of our worst violators. The shared intelligenceand resources have greatly enhanced our ability to identify, target, and prosecute ourworst offenders thus leading to a safer community.

Creation of Special Victims Unit “SVU” within the Investigations Division.Statistically, Columbia has been at the top of the list leading the state in domesticviolence. This unit investigates domestic violence and sexual assault crimes, and worksto ensure successful prosecution, especially towards repeat offenders.

In September 2013 CPD created Social Media/Facebook Page. CPD has postedcommunity safety messages, active investigation information and traffic situationinformation its Facebook page. Some of these posts have reached more than 15,000people. Multiple investigations have been solved through information received throughthe page and we are excited about future possibilities of this collaboration.

Completed installation of the Mobile Data Information System (MDIS) in the laptopcomputers utilized by patrol Officers in their patrol cars. This system allows “IN REALTIME” Officers to view in-coming calls for service, any calls “holding” and thelocation of all units connected to the system through GPS tracking of the on-duty fleet.Officers and supervisors can use this system to map the locations of calls for service,run searches and inquiries from their patrol cars and communicate essential informationwith each other at any time. The system also allows communication between officersand supervisors thru a “chat” version that doesn’t bog down radio space. We continueto expand on the potential of this system as we are now collaborating with dispatch sothat we will very soon use this system to initiate true computer aided dispatch.

The Columbia Police Department has had an active Reserve Police Officer Program inplace since 1995 to augment the Patrol Division. In November 2013, The ColumbiaPolice Department hosted another Reserve Police Officer Academy. From the academy,CPD was able to add 10 new Reserve Police Officers, giving us a total of 13. Some ofthe duties and responsibilities of a Reserve Police Officer is providing backup toofficers, vehicle patrol, funeral and other escorts, and working foot patrol at specialevents. The Reserve Officer Program has become a vital part in helping CPD achieve itsgoals and objectives towards the mission of the Columbia Police Department.

The Columbia Police Department and the Columbia Fire Department have beenworking on converting a 1999 Freightliner mobile dental truck into a Mobile CommandUnit. The unit is fully self-contained with air conditioning and a bathroom. The MobileCommand Unit has already been utilized on a few scenes and was a tremendous asset.The vehicle was acquired through the DRMO program with no cost to the City ofColumbia.

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OBLIGATED ACTIVITIES 2013

Calls for Service: The Department responded to 38,105 calls for service.

Vehicle Crashes: The department investigated 1,721 vehicle crashes which includedproperty and personal injury.

Fatalities Resulting from Vehicle Crashes: The department investigated 6 fatalities.

Alarm Calls: The department responded to 1,909 alarms calls.

Escorts: The department provided 5,467 escorts for funerals, banks & other businesses.

Traffic Stops: The department initiated 10,045 traffic stops.

Events Worked:

Mule Day Spring Carnival Christmas Parade

Martin Luther King Parade Haunting in the District Veterans Day Parade

Fall Festival - 2 days Night Out Against Crime Back to School Bash

National Day of Prayer Chili Cook Off Cruising the Square

Family Fall Fun Festival Highland Park Family 5K Small Town Jam

Prescription Drug TakeBack with DEA

Emergency PreparednessFair

Chalk Art and Music Festival

Christmas Tree LightingCeremony

ADDITIONAL 2014-15 BUDGET HIGHLIGHTS

Replacement of 12 Police vehicles $328,000 Mobile Pak Software Maintenance $ 15,500 Ecom Dispatching Contract increase (est @ 3%) $ 5,604 Radio System Maintenance Agreement $ 4,126 Allocation for items related to relocation of Police

Department to 707 North Main Street $136,850

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ACTIVITY BREAKDOWNAdministration $ 714,557Detectives 1,028,468Patrol 4,279,357Animal Control 94,566Support Services 1,390,036Narcotics & Vice 758,287

Total $8,265,271



PERSONNEL SERVICES110 Salaries $3,644,549 $4,101,818 $3,897,224 $4,166,998112 Overtime Pay 174,119 440,592 111,772 389,429114 Vacation Pay 187,733 0 109,793 0115 Sick Pay 96,175 0 53,241 0116 Holiday Pay 151,570 0 81,716 0118 Longevity Pay 31,750 51,050 42,700 51,050119 Miscellaneous 58,589 41,600 66,629 40,000141 FICA 323,767 354,537 329,083 355,533142 Group Insurance 574,063 651,487 584,461 670,578143 Retirement 736,637 965,767 900,245 1,044,999145 Dental Insurance 18,720 22,032 20,304 21,384146 Worker's Comp. 2,624 0 969 0

Total Personnel: $6,000,296 $6,628,883 $6,198,137 $6,739,971(continued on next page)

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SERVICES AND SUPPLIES211 Office Services $ 7,681 $ 8,500 $ 3,358 $ 8,500240 Utilities 37,009 36,180 35,769 36,180245 Telephones 52,393 43,400 44,124 43,400250 Professional Services 20,283 104,700 90,063 8,525255 Software Maintenance 121,880 51,524 51,520 64,624261 Maintenance & Repair-Auto 24,171 35,092 34,263 35,092269 Maintenance & Repair-Other 26,956 54,726 20,336 56,241280 Travel 60,108 74,122 58,861 77,411290 Other Services 20,254 20,037 13,766 24,567297 Supplement to E-911 181,370 182,527 186,812 192,415310 Office Supplies 10,726 12,343 8,710 12,343320 Operating Supplies 85,874 117,558 81,705 61,025321 Operating Supplies – Controllable 45,235 9,300 7,826 13,200322 Chemical & Cleaning Supplies 4,637 4,595 3,880 4,254324 Sexual Offender Registry 2,761 6,573 5,791 0326 Wearing Apparel 61,092 71,035 53,684 62,481329 Cleaning Uniforms 9,536 11,100 8,612 11,100331 Fuel 266,558 267,950 241,986 267,950332 Maint. & Repair Supplies-Auto 65,855 63,244 58,645 59,157340 Maint. & Repair Supplies-Other 1,513 2,650 1,108 2,650341 Small Tools 1,528 4,365 3,479 3,865510 Insurance & Bonds 0 0 0 0530 Rentals 13,273 13,584 13,026 13,470721 Contractual Obligations 154,526 428,610 143,162 0733 Awards 1,841 2,000 589 2,000761 Transfer to Maury County 32,517 9,275 9,275 0800 Reserves 0 160,284 0 136,850

Total Services & Supplies: $ 1,309,577 $ 1,795,274 $ 1,180,350 $ 1,197,300

CAPITAL OUTLAY920 Building/Structure $ 0 $ 0 $ 0 $ 0930 Other Improvements 0 0 0 0941 Machinery/Auto Equip 31,522 277,309 275,631 328,000947 Communications Equip 0 0 0 0948 Computer Equipment 0 0 0 0

Total Capital Outlay: $ 31,522 $ 277,309 $ 275,631 $ 328,000

GRAND TOTAL $7,341,395 $8,701,466 $7,654,118 $8,265,271

65

GENERAL FUNDDEPARTMENT: FIRE DEPARTMENT

FINANCIAL SUMMARY


Personnel Services $6,222,992 $5,944,814 $6,586,628 $6,273,422 $6,741,141Services & Supplies 519,870 486,613 486,372 447,848 500,071Capital Outlay 112,857 112,704 33,500 33,500 44,000

Total $6,855,719 $6,544,131 $7,106,500 $6,754,770 $7,285,212


Organization: The Columbia Fire Department, since its inception in 1868, has provided thehighest possible level of services to the citizens and visitors of the City of Columbia. Thedepartment’s mission is to protect, to promote and to improve the health of all persons living,working, or visiting the City of Columbia, Tennessee.

The Columbia Fire Department is a comprehensive, all-hazards department. The men andwomen of the department respond to emergent events involving the following: fire suppressionemergencies, technical rescues (water, confined spaces, extrications and industrial accidents),medical emergencies, hazardous materials, natural disasters and potential terrorism events. TheCity currently holds an Insurance Service Organization (ISO) public protection class rating of3/9. Only a small percentage of fire departments across the nation have achieved this high ISOrating.

The Fire Department consists of four divisions:

Administrative Division: The Administrative Division of the Columbia Fire Department islocated at 1000 South Garden Street and is responsible for the overall leadership andmanagement of the Fire Department. The Administrative Division consists of three members-Fire Chief, Assistant Fire Chief, Administrative Assistant.

Prevention Division: The Prevention Division is located at 700 North Garden Street and isresponsible for fire and life safety codes enforcement and fire/arson investigation. This divisionalso reviews plans for new construction and does periodic inspections of existing buildings. ThePrevention Division consists of two members—Fire Marshal and Assistant Fire Marshal.

Training Division: The Training Division is located at 1000 South Garden Street and isresponsible for the development and delivery of quality training classes to prepare firefighters tomeet the needs of the citizens. Training is at the core of our organization. FY 2013, Firepersonnel participated in excess of 320 hours per month of training annually. All fire departmentpersonnel participate in the Tennessee Firefighting Commission certification programs. TheTraining Division consists of one member—Assistant Chief - Training.

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DEPARTMENT DESCRIPTION (Continued)

Suppression Division: The Suppression Division operates out of five fire stations strategicallylocated throughout the City of Columbia. The Suppression Division consists of 84 members-3Assistant Chiefs - Suppression, 18 Captains, 18 Drivers and 45 Firefighters who staff fireapparatus/stations 24 hours a day, 365 days a year to provide emergency and support services tothe City’s citizens and visitors.

Columbia Fire Station Locations are as follows:

Station 1: 1000 South Garden Street Station 4: 5040 Trotwood AvenueStation 2: 711 Lion Parkway Station 5: 2633 Nashville HighwayStation 3: 1306 Nashville Highway

Emergency Services and Educational Opportunities Provided by the Columbia FireDepartment

Incident Response to: Fire-Related Emergencies Emergency Medical Incidents Heavy Rescue and Vehicle Extrication Technical Rescue Incidents (Water, High/Low angle, Confined Spaces) Trapped Animal Incidents

Services/Educational Opportunities Provided: Public Education Programs/Events Fire Cause/Origin Determination and Arson Investigation Fire and Life Safety Codes Enforcement Plan Review for new construction Hazardous Materials Response providing a home base for the Maury Hazardous

Materials Team and providing 18 technical members of the team Biological Samplings and Identification (Hazardous Materials Team)

Other Services Provided

Preplans and inspections Participate in community charities such as: Relay for Life, Muscular Dystrophy

Association, Camp Hope (Burn Survivors), United Way, Celebrity Waiters, AmericanRed Cross “Battle of the Badges” blood drive, Boys and Girls Club (Christmas parade)

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DEPARTMENT DESCRIPTION (Continued)

Other Services Provided (Continued)

Maintain two public education trailers, one boat and one service trailer(s) and oneconfined space SCBA training prop

Smoke alarm installation/testing program

Public Education Classes: The Columbia Fire Department offers a wide variety of trainingopportunities to the public and strives to educate more than 10,000 citizens annually in lifesavingand accident/fire prevention techniques. The following is not an exhaustive list of trainingopportunities:

Career Day at schools Fire, Weather Emergency and Fire Sprinkler Education Safety Trailer Look Up For Safety (Fire Sprinkler Training) Play-Safe-Be-Safe Fire Extinguisher Training Risk Watch (safety program for children) Puppets Risk Watch – Injury Prevention/Natural disasters Remembering When/Fall Prevention for Seniors Fire Prevention Poster Contest Community C.P.R. and the use of Automatic External Defibrillator (AED) classes CFD (Columbia Fire Department) 101 Surviving a Home Fire Health and Safety Fair at Public Schools


Maintained program managers within the department to allow ownership in ongoingprojects that affect the department and its employees and improve efficiency.

Continued Department Technology upgrade: Purchased 10 laptop/tablet computers,Mobile Data Information System (MDIS) to complement Computer Aided Dispatch andAutomatic Vehicle Location (AVL) systems. This technology upgrade will bring theCAD, AVL navigation, pre-incident plans and records management system tofirefighters’ fingertips in their fire apparatus. Continued training for these systems.

Placed over 98 smoke alarms in residential homes and purchased/installed several smokealarms for the hearing-impaired.

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Restructured Command Staff to include (5) five Assistant Chiefs:o Assistant Chief – Administrationo Assistant Chief – Trainingo Assistant Chief – Suppression (3) A, B & C Shifts

Personnel attended Fire Officer, Aerial Driver and Apparatus Driver Operator, FirstResponder, and Basic Chaplains classes at the Tennessee Fire Service and CodesEnforcement Academy, as well as other training opportunities for Rope, Swift Water,EMS and Child Safety Seat Installation with various agencies.

Partnered with Columbia Police Department to design and remodel a government surplustruck to be used as a Mobile Incident Command Center for large multi-agencyemergencies and/or large planned events.

Participated in communications classes and radio familiarization of new equipment.

Developed and implemented a Wellness/Fitness initiative to reduce the risk of cardiacrelated illnesses and death to firefighters, as heart attacks are the number one cause offirefighter deaths and injuries. A peer fitness group was developed to initiate and overseemandated fitness programs for each shift in an effort to reduce accidents and injuries toemployees and to reduce costs associated with worker’s compensation claims. Overall,health and fitness of departmental personnel has improved.

New roof and interior remodeling of Station 3 (result of storm/rain damage) werecompleted. Roof repairs to Station 1, 2 and 5 were also completed.

Completed a comprehensive training and competency manual for the department tooutline training and performance competencies relevant to members of the suppressiondivision.

Participated in a Homeland Security District 8 multi-agency and multi-jurisdictional drillfor bomb threats, public health and terrorism.

Hosted Maury Alliance Youth Leadership Maury County Day and Leadership MauryCounty Day.

Participated in an Autism awareness class for Emergency Responders.

Participated in “MASH” program sponsored by Maury Regional Medical Center/EMS todemonstrate an extrication and educational day for area high school students.

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Conducted Public Education events, reaching 8,738 adults and 8,018 children during2013.

Received training in Child Safety Seat Installation.

Delivery of Rescue One vehicle for which $33,000 was allocated within FY2013-14budget.

FY 2013-2014 OBLIGATED ACTIVITIES:Total calls for service: 3,909 Service calls: 237Fires: 132 Good intent calls: 202Vehicle Accidents: 323 False alarms: 322Water rescue: 1 Severe weather: 5EMS calls: 2,500 Special incidents: 5CPR events: 53 Overheating: 9Hazard Conditions: 120

FY 2013-2014 OTHER EVENTS:Southern Fried Festival Back-To-School ActivitiesHaunting in the District Emergency Preparedness FairMule Day Night Out Against CrimeMid-State Classic Fallen Officer MemorialColumbia Christmas Parade Maury County Fair

ONGOING PROJECTS

Improved training and equipment in preparation for Insurance Standard Organization(I.S.O.) audit in an attempt to maintain or improve current I.S.O. 3/9 ratings, which willresult in savings on insurance premiums for citizens, business owners and the city.

Participation in the Tennessee Commission on Firefighting certification program.

Front line supervisor training (professional development).

CBRNE for the Maury Hazardous Operations Team as follows: Columbia Fire Department has completed training of all Haz-Mat team members

to the technician level. Working to maintain new member and on-going training requirements.

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ONGOING PROJECTS – (continued)

Columbia Fire Department SOG’s (Standard Operating Guidelines)/Best PracticesManual. Administrative Assistant Chief is currently leading an SOG Committee forupdating and improvement.

Hazardous Operations Team - Work closely with the Maury County/City of ColumbiaEmergency Management Director to:

Recruit partner agency participation in Haz-ops team Assist the team in obtaining State of Tennessee CBRNE accreditation Work with Methamphetamine Task force for response to meth labs Prepare to respond to Hazardous and Chemical Materials, Biological,

Radiological, Nuclear, Explosives (C.B.R.N.E.)

Knox Box Program/Private Alarm Ordinance.

Continue education to ensure that the department meets Federal Communicationsmandates and provides accurate and clear communications during emergency operations

Communications Group continues to work with other agencies in the community oninteroperability, narrow banding and to improve working relationships within thedepartment and other agencies.

Continue building relationships and seeking training opportunities with other emergencyresponse agencies in the region.

Public education regarding the need for and purpose of residential fire sprinkler systems.

FY 2014-2015 BUDGET HIGHLIGHTS

911 Dispatch funding increase $2,033 budget allocation Radio system maintenance agreement $3,166 budget allocation Station 2 improvements $4,000 budget allocation Station 1 driveway improvements - $44,000 budget allocation Station 5 driveway improvements - $5,000 allocation

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ACTIVITY BREAKDOWN

Administration $302,176Suppression 6,685,719Investigation 194,410Training 102,907

Total $7,285,212


OBJ TITLE ACTUALBUDGETED ESTIMATEDBUDGETEDCODE 2012-2013 2013-2014 2013-2014 2014-2015

PERSONNEL SERVICES110 Salaries $3,586,077 $4,158,606 $3,871,640 $4,161,642112 Overtime Pay 73,316 215,422 98,791 221,971114 Vacation Pay 284,472 0 150,303 0115 Sick Pay 126,319 0 69,777 0116 Holiday Pay 175,763 178,960 178,217 179,920118 Longevity Pay 63,350 72,000 64,350 70,150119 Miscellaneous 4,966 0 35,456 0141 FICA 321,436 353,811 329,609 353,712142 Group Insurance 530,810 585,197 532,181 614,788143 Retirement 757,587 1,002,976 923,478 1,119,518145 Dental Insurance 18,306 19,656 18,972 19,440146 Worker’s Comp 2,412 0 648 0

Total Personnel: $5,944,814 $6,586,628 $6,273,422 $6,741,141

SERVICES AND SUPPLIES211 Office Services $ 219 $ 800 $ 750 $ 800240 Utilities 68,960 66,000 55,046 66,000245 Telephones 9,561 13,349 13,122 13,330250 Professional Services 53,630 52,368 52,387 52,387255 Software Maintenance 22,552 13,300 13,299 11,000261 Maintenance & Repair-Auto 5,672 10,200 14,967 10,700269 Maintenance & Repair-Other 24,874 23,300 14,452 31,466280 Travel 9,372 15,833 13,565 15,833290 Other Services 19,378 10,250 7,820 10,250291 Education Expense 4,988 3,900 3,900 3,900293 Towel Service 2,498 2,390 2,507 2,400297 E911 Dispatch 65,701 67,777 67,777 69,703310 Office Supplies 3,416 3,400 3,443 3,400

(continued on next page)

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DEPARTMENTAL BUDGET SUMMARY (CONTINUED)

OBJ TITLE ACTUALBUDGETED ESTIMATEDBUDGETEDCODE 2012-2013 2013-2014 2013-2014 2014-2015

SERVICES AND SUPPLIES (continued)320 Operating Supplies 20,044 22,892 21,224 22,892321 Operating Supplies Controllable 20,566 6,412 6,748 6,412322 Chemicals & Cleaning Supplies 13,701 16,000 16,000 16,700326 Wearing Apparel 39,070 66,500 57,372 66,500327 Breathing Air 250 1,000 1,000 1,000329 Cleaning Uniforms 362 4,300 1,653 2,433331 Fuel 48,691 48,295 47,538 48,295332 Main. & Repair Supplies-Auto 18,750 23,265 26,929 26,815340 Maint. & Repair Supplies-Other 4,607 5,000 2,750 5,000341 Small Tools 9,715 7,371 2,097 6,385450 Construction Supplies 0 0 0 4,000510 Insurance & Bonds 70 0 0 0530 Rentals 19,966 2,470 1,494 2,470773 Awards 0 0 8 0


CAPITAL OUTLAY920 Building Improvements 97,906 $ 0 $ 0 $ 0930 Improve Other Than Buildings 785 0 0 44,000941 Machinery/Auto Equipment 14,013 33,500 33,500 0945 Communications Equipment 0 0 0 0


GRAND TOTAL $6,544,131 $7,106,500 $6,754,770 $7,285,212

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GENERAL FUNDDEPARTMENT: PUBLIC WORKS – STREETS & MAINTENANCE

FINANCIAL SUMMARY


Personnel Services $1,958,047 $1,828,135 $2,137,857 $2,016,228 $2,181,908

Services & Supplies 348,555 272,155 2,133,555 366,128 639,555Capital Outlay 0 0 0 27,000 148,000

TOTAL $2,306,602 $2,100,290 $4,271,412 $2,409,356 $2,969,463


Vision: The City of Columbia’s Public Works Department will be one of the top Public Worksorganizations in the State of Tennessee. Public Works projects and maintenance activities willplay a vital role to help maintain the quality of life for the citizens of Columbia.

Mission: Provide the citizens of Columbia with safe and accessible infrastructure andtransportation systems by performing a variety of routine and special maintenance projects.

The Street Division is organized into four major service activities:

1. Public Works Administration. Organizes, leads, delegates, and evaluates all service areasof the Department. This group prepares the budget, develops priorities and overallplanning.

2. Street Maintenance Division. Performs routine to complex maintenance servicesinvolving pavement maintenance, snow and ice removal, sidewalk and curb replacement,street sweeping, right of way maintenance, and other infrastructure maintenance andrepairs.

3. Traffic Control Division. Provides and maintains traffic control devices and markings forthe safe and orderly movement of vehicles on Columbia city streets. Traffic controlactivities involve the installation, or maintenance of traffic signs, signals, striping andmarkings.

4. Fleet Division. Maintains and repairs all City vehicles and equipment, and coordinatesthe use of contract services for fleet maintenance and repairs. This activity may involveminor to major equipment and vehicle repairs.

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Special Projects:

Malibu Canyon – drainage project

6th Street and Main Street – fountain on round-about

River Walk – install electrical outlets

810 South Main Street – closure for building collapse

Lasea Road and Bear Creek Pike – box culvert clean out in conjunction with TDOT

project

136 West 1st Street – assisted Wastewater

Park & Cord Drive – assisted Parks and Recreation with water line repair

Ridley Park – assisted Parks and Recreation with parking lot expansion

“Columbia Works”:

Richmond Drive - storm drain improvements

Hiwassee Drive and Shawnee Drive – storm drain improvements

Williamson Drive and Rutherford Lane – flood control project

Penny Avenue and Dyer Street – storm sewer upgrade

11th Street and Bridge to Graham Street – sidewalk replacement

South Main Street and Cemetery Avenue – sidewalk replacement

Traffic Projects:

Upgraded LED’s citywide- Finished the Federal Highway Administration mandate which

requires all signs to meet new standards of retro-reflectivity

Participated in the following events: Mule Day (Parade & 5K Race) Christmas Parade Southern Fried Festival Cruisin’ the Square Chalk Art Festival National Day of Prayer Martin Luther King, Jr. events Haunting the Square Veteran’s Day

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Additional striping – citywide $16,000

Paver for skid steer (Columbia Works funding $50,000

Backhoe $98,000

ACTIVITY BREAKDOWN

Administration $ 257,755Street Maintenance 1,578,062Vehicle Maintenance 614,101Columbia Works (Special Projects) 340,000Traffic Control 179,545

Total $2,969,463



PERSONNEL SERVICES110 Salaries $1,047,740 $1,362,916 $1,221,318 $1,366,195112 Overtime Pay 43,054 74,637 61,845 78,667113 Salary Adjustment 0 0 0 0114 Vacation Pay 70,486 0 44,774 0115 Sick Pay 44,161 0 19,482 0116 Holiday Pay 51,755 0 22,924 0118 Longevity Pay 17,950 22,250 22,250 23,525119 Miscellaneous 34 0 7,786 0141 FICA 93,716 111,675 102,316 112,332142 Group Insurance 228,928 250,969 213,843 259,309143 Retirement 222,794 306,867 292,057 333,553145 Dental Insurance 7,517 8,543 7,633 8,327146 Worker's Compensation 0 0 0 0

Total Personnel: $1,828,135 $2,137,857 $2,016,228 $2,181,908(continued on next page)

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SERVICES AND SUPPLIES211 Office Services $ 499 $ 0 $ 169 $ 0240 Utilities 26,408 24,840 21,662 24,840245 Telephones 6,319 6,000 6,298 6,600250 Professional Services 557 500 336 500255 Software Maintenance 1,650 2,000 1,650 2,000261 Maintenance & Repair-Auto 5,895 4,000 2,602 4,000269 Maintenance & Repair-Other 6,146 10,470 6,037 6,320280 Travel 2,116 6,200 5,297 6,200290 Other Services 5,714 6,700 5,504 21,800310 Office Services 2,670 2,750 2,794 2,750320 Operating Supplies 19,256 23,500 22,044 28,270322 Chemicals & Cleaning Supplies 10,171 44,300 37,128 45,600326 Wearing Apparel 4,436 5,000 4,097 5,000329 Cleaning Uniforms 7,820 11,000 8,510 9,000331 Fuel 105,092 96,045 92,664 98,945332 Maint. & Repair Supplies-Auto 38,998 31,830 43,728 31,880340 Maint. & Repair Supplies-Other 2,495 13,600 8,760 12,700341 Small Tools 3,043 6,900 9,525 6,900410 Concrete Supplies 8,300 8,000 30,659 8,000420 Metal Products 2,199 7,770 2,697 3,000450 Construction Materials 3,562 8,000 30,054 11,100470 Asphalt 6,925 12,000 22,336 12,000530 Rentals 1,884 2,150 1,577 2,150800 Reserves 0 1,800,000 0 290,000

Total Services & Supplies: $272,155 $2,133,555 $366,128 $639,555

CAPITAL OUTLAY941 Machinery/Auto Equip $ 0 $ 0 $ 27,000 $ 148,000

Total Capital Outlay: $ 0 $ 0 $ 27,000 $ 148,000

Grand Total: $2,100,290 $4,271,412 $2,409,356 $2,969,463

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GENERAL FUNDDEPARTMENT: DEVELOPMENT SERVICES

FINANCIAL SUMMARY


Personnel Services $1,141,920 $998,713 1,063,650 $966,748 $1,070,043

Services & Supplies 174,383 138,292 118,493 117,095 118,493

Capital Outlay 0 0 0 0 0

TOTAL $1,316,303 $1,137,005 $1,182,143 $1,083,843 $1,188,536

DEPARTMENT DESCRIPTIONThe Department of Development Services was created with the FY 2012-13 budget andconsolidates the former departments of Grants & Planning, Engineering and CodeAdministration. The department was created to facilitate cohesive decision-making and toimprove services to the development community and citizens at large. The Department ofDevelopment Services is comprised of three divisions:

Planning DivisionThe Planning Division is responsible for reviewing and coordinating staff recommendations tothe City Council on rezoning requests, Ordinance amendments, annexation proposals, land useplanning issues and special assignments. In addition, the staff coordinates the monthly PlanningCommission agendas regarding subdivision plats, site plan reviews, zoning issues andannexation proposals. This involves coordinating reviews and recommendations from Citydepartments and public agencies. This endeavor extends to three additional boards: the Board ofZoning Appeals (regarding variances, conditional use activities and administrative appeals), theColumbia Historic Zoning Commission (regarding urban design and historic preservation), andthe Architectural Review Team (regarding urban design). Additional responsibilities includereviewing building permits, review and recommendation of amendments to developmentregulations (zoning, subdivision regulations and standards, transportation, utilities and publicfacilities) and the creation of community plans at a range of scopes. A significant amount ofstaff time is spent answering citizen and general public inquiries on land use matters, floodzone/insurance information and Municipal Code regulations.

Engineering DivisionThe Engineering Division works closely with departmental staff, the Columbia RegionalPlanning Commission, developers and contractors to assure quality in Columbia’s newcommercial and residential developments. The division also keeps up with the Letters of Creditfor these projects to ensure completion of the developments. The Engineering Division is alsoresponsible for planning, designing and supervising various public works projects and for thesupervision of construction inspections, which includes working with the Public WorksDepartment to coordinate public improvements. The division prepares the specifications, mapsand paving list and oversees the street resurfacing program and ensures City compliance with itsMunicipal Separate Storm Sewer System (MS4) Permit to discharge into waters of the State ofTennessee. Compliance with this permit includes enforcement of the Aquatic Buffer andStormwater Management Ordinances, which specifies requirements of land disturbance permits,erosion control, and general stormwater regulations.

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Code Administration DivisionThe Code Administration Division issues permits for construction of new homes, additions,remodels, swimming pools, commercial buildings, accessory structures and demolitions. Permitsare also required for plumbing, mechanical, and gas system installations. Inspections areperformed during various aspects of construction to verify code compliance.

The maintenance of existing buildings and properties is regulated through the PropertyMaintenance Code and City Charter. Violations are enforced by the City’s property maintenanceinspector. The division also maintains abandoned properties the City has acquired throughdelinquent tax sales. Building Maintenance falls under the Code Administration Division and isresponsible for cleaning and making minor repairs to City Hall and the parking garage.

FY 2013-14 ACCOMPLISHMENTS Completed the project management phase of the Riverwalk project Expanded code enforcement to a four-person team between all three divisions Hired new City Planner Maintained the City’s MS4 permit and held over 25 hours of public information meetings

with the community Delivered final design plans and began construction for STP-funded projects at James

Campbell Boulevard/Trotwood and Highway 31. Developed Litter Cleanup Program Assisted Public Works in first year’s implementation of the Columbia Works program Established new process for Administrative Hearing Officer Managed renovation of Fire Hall #3

ONGOING PROJECTS 2012 Building Code Adoption Project management for the Police Department (former City Hall) renovation Design and Project Assistance with Columbia Works

S. High and Highland Intersection 17th Street Engineering Bear Creek Pike “Y” Intersections Depot Street Engineering 9th and Main Drainage Improvements

Malibu Canyon letter of credit enforcement Stormwater BMP inventory FEMA detention designs Renewal and resolution of outstanding letters of credit Downtown Parking Plan TDOT Roadscape grant

Garden Street Streetscape Plan

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ACTIVITY BREAKDOWNPlanning/Engineering Division $ 819,258Code Admin/Building Maintenance Division 369,278

Total $ 1,188,536



PERSONNEL SERVICES110 Salaries $689,004 $749,717 $666,759 $ 742,474112 Overtime Pay 79 0 0114 Vacation Pay 17,389 0 12,204 0115 Sick Pay 6,530 0 2,938 0116 Holiday Pay 13,934 0 5,626 0118 Longevity Pay 6,450 7,600 7,600 8,200141 FICA 54,740 57,934 52,735 57,427142 Group Insurance 86,736 96,780 72,856 99,679143 Retirement 120,530 148,379 143,024 159,131145 Dental Insurance 3,132 3,240 3,006 3,132146 Worker’s Comp. 189 0 0 0

Total Personnel: $ 998,713 $1,063,650 $966,748 $1,070,043

SERVICES AND SUPPLIES211 Office Services $ 1,063 $ 1,000 $ 995 $ 1,000245 Telephones 8,064 5,000 5,452 5,000250 Professional Services 122 4,550 4,350 5,300255 Software Maintenance 13,253 2,000 2,013 2,000261 Maintenance & Repair-Auto 16 2,000 500 1,200269 Maintenance & Repair-Other 47,985 20,002 20,002 19,902280 Travel 7,757 11,000 10,975 11,000290 Other Services 41,368 47,911 47,904 45,000310 Office Supplies 2,959 2,800 2,798 1,800320 Operating Supplies 4,070 6,000 6,056 7,741322 Chemical & Cleaning Supp. 3,390 4,250 4,223 4,250326 Wearing Apparel 207 650 522 600329 Cleaning Uniforms 174 300 300 300331 Fuel 3,798 6,000 5,948 8,500332 Maint. & Repair Supplies-Auto 2,426 800 797 800340 Maint. & Repair Supplies-Other 1,593 4,100 4,100 4,100341 Small Tools 47 50 60 0510 Insurance & Bonds 0 80 100 0


GRAND TOTAL $1,137,005 $1,182,143 $1,083,843 $1,188,536

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GENERAL FUNDDEPARTMENT: PARKS & RECREATION

FINANCIAL SUMMARY

Category Budget Actual Budget Estimated Budget

FY 2013 FY 2013 FY 2014 FY 2014 FY 2015

Personnel Services $1,552,286 $1,233,035 $1,383,214 $1,255,215 $1,421,749

Services & Supplies 465,353 396,446 480,287 479,766 478,637

Capital Outlay 30,000 0 29,900 0 87,300

TOTAL $2,047,639 $1,629,481 $1,893,401 $1,734,981 $1,987,686


The City of Columbia Parks and Recreation Department manages more than twenty (20) parksand facilities totaling approximately 360 acres. These sites range in size from smallneighborhood parks to sports field complexes and community parks. Facilities have beendesigned to allow for both passive and active recreation. The City parks and facilities can beclassified by size and type.

Regional Parks – Special Use Neighborhood ParksColumbia Dam Betty Lee Park

Frierson-Johnson ParkCommunity Parks Old Hickory ParkFairview Park West Haven ParkPioneer Park (undeveloped) Circle ParkWoodland ParkRiverwalk Park Historic Sites

Greenwood CemeteryCommunity Parks – Special Use Pop Geers MonumentCook Soccer ParkEva Gilbert Park Miscellaneous SitesOakland Parkway (Babe Ruth) Baseball Complex Administrative Offices (Rainey House)Riverwalk Park Maintenance Shop (Nashville Highway)Rutherford Lane Practice FieldsBuck Davis FieldRidley Park Public PoolFairview Park Baseball Fields Fairview Park Pool

Recreation CentersFairview Park Community CenterMacedonia Community CenterArmory Recreation & Fitness Center

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Recreation Division: To serve the community, a broad variety of passive and active leisure timeexperiences are provided annually via the recreation facilities (interior and exterior), communityrelated / specialty program implementations, Non-Exclusive Use Agreements, facility rentals andPartnerships. The quality and quality of programs are increasing annually, although theoperational budget has shown little increase over the past few years.

Athletic Support -Leagues, Organization and Schools Columbia Soccer Association Columbia Girls Fast Pitch Softball League Columbia Youth Athlete Association (Football) Middle Tennessee Youth Football League Columbia Babe Ruth Baseball League Maury County Cal Ripken League Columbia Central High School – Tennis Programs Maury County Boys & Girls Club- Various Activities Spring Hill High School - Tennis Program Whitthorne Middle School Baseball and Softball Columbia Men’s Church Softball League Maury County Men’s Softball League Maury County Adult Co-ed Softball League Mule Town Baseball League Zion Christian Academy Boys and Girls Tennis Columbia Farmers Fresh Market at Riverwalk Park

Center Programs, Events, Offerings

City League Basketball Summerfest Playgrounds & Game Rooms Family Hayride Annual Easter Egg Hunts Swimming Lessons Pre-School Soccer Facility Rentals Swimming Movies In The Park Fit 4 Lunch Fitness Program Line Dancing Class Community Kite Fly Mini Youth Fitness at

Macedonia

Playground Program (Summer) Fun with Santa and Candyland Sports Tournaments Fitness Circuit Training Class 50th Anniversary Celebration-Fairview Center Community Volleyball Bike Rodeo Adult Co-ed Fall and Spring Kickball League Family Mardi Gras Party Preschool Basketball (ages 5 & 6) Fitness Memberships, Classes and Challenges Concerts in the Park Jazz and Blues Concert – Black History

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Center Programs, Events, Offerings (continued)• Tennis Clinic • Back to School Bash• Group Tennis Lessons •Walk for the Health of It• Total Body Workout • Walk for A Purpose• UT Shapes Up Cooking Class • School Break Programs

Collaborations, Partnerships, Community Support: The Parks and Recreation Departmentis always eager to work with and support like-minded individuals, groups, andorganizations with projects and special events that benefit the citizens of Columbia.Toward this goal, the following groups and projects are highlighted: Ambassadors Golf Club – Annual Christmas Dinner for Seniors YMCA – Annual Mule Day 5K Race University of Tennessee Extension Office Senior Cooking Class Maury County Boys & Girls Club – Mule Town Baseball League Breakfast Rotary Club-Playground at Ridley Park (LPRF) Completion of the Fallen Heroes Shelter Hosted 1st Annual Mid-State Classic between TN Lady Vols and MTSU Lady

Raiders

Maintenance Division: The delivery of clean, safe, well maintained parks and facilities is apriority expectation of City park users. Beyond attending to routine maintenance needs, theDepartment continues to strive to upgrade and improve our existing facilities. Examples includebut are not limited to those listed below.

Installed new Riverwalk Park signs. Repaired stone wall at EG Park Painted/Repaired Restrooms at Woodland Park Painted shelters in Woodland & EG Parks Painted all shelter picnic tables Painted Fairview restrooms and activity room Painted the basketball court lines at Riverwalk Park Removed several trees at Woodland Park Replaced field lights at EG Football and Softball Fields Replaced lights at Woodland Tennis Courts and installed new bulletin board Pressure washed all shelters at Fairview, EG and Woodland Parks Painted parking spaces at Armory and Macedonia Recreation Centers Cleared underbrush near railroad bridge in Woodland Park Spread new mulch in all of the playgrounds Built and installed benches and shelves at Macedonia Recreation Center

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Ridley Park: Ridley Park hosted over 1,000 tournament and league games during the second year of

operations. Hosted 1st Annual Mid-State Classic

ACTIVITY BREAKDOWNAdministrative Services $ 186,565Maintenance Services 954,558Recreation Programs 464,738Fairview Park PoolRidley Park

42,781339,044

Total $1,987,686



PERSONNEL SERVICES110 Salaries $785,772 $961,482 $852,376 $973,098112 Overtime Pay 3,699 18,994 2,347 19,587114 Vacation Pay 40,716 0 17,438 0115 Sick Pay 27,025 0 10,931 0116 Holiday Pay 26,147 0 10,433 0118 Longevity Pay 10,500 10,600 10,600 10,600119 Miscellaneous 13 0 3,170 0141 FICA 66,910 75,817 62,504 76,750142 Group Insurance 132,621 139,782 125,226 141,523143 Retirement 134,972 171,787 155,763 195,655145 Dental Insurance 4,482 4,752 4,428 4,536146 Worker’s Comp. 178 0 0 0

Total Personnel: $1,233,035 $1,383,214 $1,255,216 $1,421,749

SERVICES AND SUPPLIES211 Office Services $ 2,119 $4,250 $ 4,190 $ 3,250240 Utilities 170,800 196,680 194,942 196,680245 Telephones 4,852 7,550 4,028 4,600250 Professional Services 967 2,150 2,945 2,400261 Maintenance & Repair-Auto 1,453 2,500 2,427 1,500269 Maintenance & Repair-Other 12,030 16,650 16,442 16,650280 Travel 2,063 3,100 3,709 3,950290 Other Services 39,295 50,950 47,482 50,100


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SERVICES & SUPPLIES(CONTINUED)

310 Office Supplies 4,899 7,000 6,839 5,000320 Operating Supplies 50,323 56,000 55,252 56,000321 Operating Supplies Controllable 4,611 2,000 6,140 9,600322 Chemical & Cleaning Supplies 19,531 28,050 27,459 25,750325 Concession Supplies 1,127 1,000 976 1,000326 Wearing Apparel 2,826 2,250 3,392 3,050329 Cleaning Uniforms 6,860 5,800 5,891 7,000331 Fuel 40,106 50,000 49,088 50,000332 Maint. & Repair Supplies-Auto 5,726 8,057 7,872 7,057340 Maint. & Repair Supplies-Other 16,095 23,000 25,170 20,500341 Small Tools 2,930 4,500 4,410 3,500410 Concrete Supplies 587 1,500 1,480 1,250450 Construction Materials 51 0 405 0470 Asphalt 0 0 252 0530 Rentals 6,482 6,500 7,852 9,000733 Awards 710 800 864 800790 Refunds 0 0 260 0


CAPITAL OUTLAY930 Other Improvements $ 0 $ 0 $ 0 $ 0941 Machinery/Auto Equipment __0 29,900 29,900 87,300

Total Capital Outlay: $ 0 $ 29,900 $ 29,900 $ 87,300

GRAND TOTAL $1,629,478 $1,893,401 $1,764,883 $1,987,686

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GENERAL FUNDDEPARTMENT: GENERAL GOVERNMENT

FINANCIAL SUMMARY


Personnel Services $ 1,468,487 $ 1,277,623 $ 1,402,733 $ 1,161,744 $ 1,402,733Services & Supplies 1,082,244 970,511 1,193,391 1,083,699 1,233,570Transfers 1,023,768 1,023,768 778,860 778,860 1,211,053Capital Outlay 97,768 95,030 0 5,053 0

TOTAL $3,672,267 $ 3,366,932 $ 3,374,984 $ 3,029,356 $ 3,847,356


This activity provides for the centralization of funding for several activities within the Cityincluding:

City’s share of family health insurance coverage for all departments within theGeneral Fund,

Unemployment claims, Wellness Program and Employee Assistance Program forGeneral Fund employees,

Utilities and telephone service for City Hall, Postage for all departments, General Fund portion of the City’s annual audit, An operating transfer to the Debt Service Fund, An operating budget allocation to address citywide safety issues as they arise

throughout the year, A budget allocation for payment of election expenses in applicable years, and Funding to Maury County for the City’s share of Animal Services Facility operations. The City participates in the Tennessee Municipal League Risk Management Pool. As

such, the City is self-insured up to specific limits for different types of claims.Workers Compensation, Liability, Property Insurance premiums and self-insuredretention for claims for all departments within the General Fund are paid from thisactivity.

Beginning in FY 2009-10, the City began providing Senior Property Tax Relief toqualified individuals. Those payments are included within this budget.

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PERSONNEL SERVICES110 Salaries $ 13,158 $ 13,500 $ 13,500 $ 13,500141 FICA 1,006 1,033 1,033 1,033142 Group Insurance 1,100,117 1,028,200 988,336 1,088,200146 Worker's Compensation 155,571 350,000 151,572 290,000147 Unemployment Insurance 7,771 10,000 7,303 10,000

Total Personnel: $1,277,623 $1,402,733 $1,161,744 $1,402,733

SERVICES AND SUPPLIES211 Office Services $ 36,112 $ 50,000 $ 39,295 $ 48,000240 Utilities 102,595 110,000 104,840 110,000245 Telephones 25,272 16,500 24,881 25,000250 Professional Services 10,591 27,000 14,215 27,000253 Auditing Services 28,450 32,000 29,200 32,000254 Workers' Comp Administration 975 0 1,000 0255 Software Maintenance 7,371 18,000 11,000 10,000269 Maintenance & Repair-Other 548 20,000 10,838 20,000280 Meetings, Travel 8,815 4,500 3,050 4,500290 Other Services 133,021 164,070 161,443 122,570297 Animal Serv Facility Operation 186,758 200,000 189,746 200,000298 Election Expenses 0 0 0 5,000310 Office Supplies 7,886 10,000 8,499 10,000320 Operating Supplies 13,610 31,700 30,183 20,000321 Operating Supp-Controllable 1,899 1,800 9,216 0326 Wearing Apparel 0 500 245 500340 Maint & Repair Supplies-Other 735 1,000 3,289 1,000341 Small Tools 0 0 22 0410 Concrete & Clay Products 2,257 16,300 16,300 0420 Metal Products 1,081 200 192 0450 Construction Materials 2,144 1,000 986 0510 Insurance & Bonds 331,839 350,000 356,907 360,000511 Liability & Other Ins. Claims 17,205 35,000 17,671 35,000530 Rentals 7,010 8,000 4,956 8,000591 Senior Property Tax Relief 36,211 40,000 39,962 40,000733 Awards 780 2,000 1,677 2,000790 Refunds 7,346 3,000 4,086 3,000800 Reserves 0 50,821 0 150,000

Total Services & Supplies: $ 970,511 $1,193,391 $1,083,699 $1,233,570(continued on next page)

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TRANSFERS:763 Transfer to Debt Service Fund $ 987,534 $ 778,860 $ 778,860 $1,211,053766 Transfer to Cap Projects Fund 36,234 0 0 0

Total Transfers: $1,023,768 $ 778,860 $ 778,860 $1,211,053

CAPITAL OUTLAY911 Land & Easements $ 0 $ 0 $ 0 $ 0920 Buildings & Structures 95,030 0 5,053 0930 Other Improvements 0 0 0 0941 Machinery, Equip & Automotive 0 0 0 0

948 Computer Equipment 0 0 0 0Total Capital Outlay: $ 95,030 $ 0 $ 5,053 $ 0

GRAND TOTAL$ 3,366,932 $ 3,374,984 $ 3,029,356 $ 3,847,356

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89

SPECIAL REVENUE

FUND

EXPENDITURES


90

STATE STREET AID FUND - 121

FINANCIAL SUMMARY


Personnel Services $ 129,687 $ 129,604 $ 135,742 $ 134,947 $ 135,547Services & Supplies 970,500 532,008 1,258,000 879,036 1,232,000Transfers 160,000 34,196 146,737 426 146,311Capital Outlay 15,000 6,063 15,000 52,413 15,000

Total $ 1,275,187 $ 701,871 $1,555,479 $ 1,066,822 $1,528,858

FUND DESCRIPTION

This activity accounts for revenue and expenditures from the City’s share of State gasoline taxes.The State distributes the taxes to municipalities based on per capita population. Tennessee lawrequires that these receipts be kept in a separate fund and used for construction and maintenanceof City streets and certain related street expenditures. Streets are defined as streets, highways,avenues, boulevards, public owned right-of-ways, bridges, tunnels, public parking areas, andother public ways dedicated to public use and maintained for general public travel lying within amunicipality’s corporate boundaries. Related street expenditures include construction,reconstruction, improvements, and maintenance of streets, including paving, repaving, gradingand drainage, repairs, cleaning, acquisition and maintenance of rights-of-way, and extension andwidening of existing streets. Other allowable expenses include acquisition or lease orlease/purchase of trucks and other equipment necessary in the construction and maintenance ofstreets. This includes the purchase, construction or leasing of facilities to store such equipment,street lighting, signage and other traffic control devices as well as administrative and othernecessary expenses in connection with such street improvements. Resurfacing including millingand rebasing existing streets is included in Services & Supplies (not a Capital Outlay item).

BUDGET HIGHLIGHTS:

Provides funding for street resurfacing program $ 600,000(includes carry-forward of $300,000 anticipated balance at June 30, 2014)

Provides funding for street light utility bills $ 505,000

Includes a “Transfer to Capital Project Fund” line item forCity matching funds for Surface Transportation Program (STP) Projects $ 146,737

Includes capital outlay expenditures as follows:Traffic Signal Upgrade $ 15,000

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STATE STREET AID FUND – 121

BUDGET SUMMARY


PERSONNEL SERVICES110 Salaries $ 89,778 $ 92,378 $ 91,746 $ 91,770141 FICA 6,868 7,066 7,019 7,020142 Group Insurance 16,430 15,621 15,732 16,526143 Retirement 15,998 20,148 20,010 19,702145 Dental Insurance 530 529 440 529

Total Personnel: $ 129,604 $ 135,742 $ 134,947 $ 135,547

SERVICES AND SUPPLIES240 Utilities $ 475,194 $ 505,000 $ 500,321 $ 505,000250 Professional Services 19,255 35,000 35,000 35,000255 Software Maintenance 4,918 5,000 6,418 7,000261 Maint. & Repair Supplies-Auto 800 0 0 0268 Resurfacing 0 600,000 300,000 600,000269 Maintenance & Repair-Other 2,765 0 1,386 0290 Other Services & Charges 12,698 30,000 29,618 40,000320 Operating Supplies 10,416 30,000 0 30,000321 Operating Supplies Controllable 0 5,000 5,000 5,000340 Maint. & Repair Supplies-Other 2,544 3,000 0 0410 Concrete & Clay Supplies 2,802 30,000 1,293 0420 Metal Products 616 0 0 0450 Construction Materials 0 5,000 0 0470 Asphalt 0 0 0 0761 Transfer to Capital Projects Fund 34,196 146,737 426 146,311800 Reserves 0 10,000 0 10,000

Total Services & Supplies: $ 566,204 $1,404,737 $ 879,462 $1,378,311

CAPITAL OUTLAY930 Other Improvements $ 0 $ 15,000 $ 0 $ 0932 Bridge Improvements 0 0 0 0941 Machinery/Auto Equipment 0 0 52,413 15,000948 Computer Equipment 6,063 0 0 0


GRAND TOTAL $ 701,871 $1,555,479 $1,066,822 $1,528,858

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NARCOTICS & VICE FUND - 122

FINANCIAL SUMMARY


Services & Supplies $ 60,000 $ 40,261 $ 60,000 $ 45,000 $ 60,000Total $ 60,000 $ 40,261 $ 60,000 $ 45,000 $ 60,000

FUND DESCRIPTION

The Narcotics & Vice Fund was established in FY 1998-99 in accordance with recommendationsfrom the City’s auditors. The Fund is a special revenue fund used to account for confidentialoperational expenses and payments to the Columbia Drug Task Force and provides access tofunds for undercover activities.

Proceeds are received through an operating transfer from the Drug Fund, fines and proceedsfrom settled cases. Fund expenditures are managed directly by the Police Chief, who is alsoresponsible for quarterly reporting of Fund activities to the Finance Director.

BUDGET BREAKDOWN


SERVICES AND SUPPLIES290 Other Services $ 28,020 $ 40,000 $ 30,000 $ 40,000320 Operating Supplies 12,241 20,000 15,000 20,000


GRAND TOTAL $ 40,261 $ 60,000 $ 45,000 $ 60,000

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STREET AND TRANSPORTATION FUND - 123

FINANCIAL SUMMARY


Services & Supplies $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 70,060Total $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 70,060

FUND DESCRIPTION

Per State law, this special revenue fund has been used to pay a portion of the utility bills for Citystreet lights to satisfy the provisions of specific past legislation. The remainder of street lightingexpenses are programmed in the State Street Aid Fund.

BUDGET BREAKDOWN


SERVICES AND SUPPLIES240 Utilities $ 75,000 $ 75,000 $ 75,000 $ 70,060


GRAND TOTAL $ 75,000 $ 75,000 $ 75,000 $ 70,060

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DRUG FUND - 125

FINANCIAL SUMMARY


Services & Supplies $ 60,933 $ 46,862 $ 60,933 $ 39,524 $ 60,933Transfers 40,000 30,000 40,000 10,000 40,000Capital Outlay 26,615 26,255 20,000 20,000 25,000

Total $ 127,548 $ 103,117 $ 120,933 $ 69,524 $ 125,933

FUND DESCRIPTION

The Drug Fund is a special revenue fund established in accordance with State law to account forfunds received directly from the enforcement of laws associated with illegal drug activity.Proceeds are received through fines, forfeitures and the disposal of seized goods resulting fromthe City’s drug enforcement efforts. Under State law, the funds are to be used only for theenforcement of drug laws, for local drug education programs and for nonrecurring general lawenforcement expenditures.

Capital Outlay Items budgeted:

Replacement vehicle $ 25,000

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DRUG FUND - 125

BUDGET BREAKDOWN


SERVICES AND SUPPLIES211 Office Services $ 141 $ 0 $ 0 $ 0240 Utilities 3,097 1,800 2,423 1,800245 Telephones 9,753 12,060 5,989 12,060250 Professional Services 634 1,240 769 1,240255 Software Maintenance 650 650 650 650261 Maint. & Repair Auto 1,297 1,500 500 1,500269 Maint. & Repair Other 35 3,000 500 3,000280 Travel/School 5,463 9,000 8,982 12,700290 Other Services 3,531 3,543 2,548 3,543320 Operating Supplies 2,532 7,440 1,485 3,740321 Operating Supplies Controllable 7,748 6,500 4,000 6,500322 Chemical & Cleaning Supplies 518 300 150 300326 Wearing Apparel 79 0 0 0331 Fuel 0 0 0 0332 Maint. & Repair Supplies-Auto 1,484 1,500 628 1,500340 Maint. & Repair Supplies-Other 0 2,000 500 2,000341 Small Tools 0 500 500 500530 Rentals 9,900 9,900 9,900 9,900


TRANSFERS764 Transfer to N & V Fund $ 30,000 $ 40,000 $ 10,000 $ 40,000

Total Transfers: $ 30,000 $ 40,000 $ 10,000 $ 40,000

CAPITAL OUTLAY941 Machinery/Auto Equip $ 26,255 $ 20,000 $ 20,000 $ 25,000


GRAND TOTAL $ 103,117 $ 120,933 $ 69,524 $ 125,933

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PUBLIC WORKS -SANITATION FUND - 127

FINANCIAL SUMMARY


Personnel Services $1,881,040 $1,740,828 $1,863,862 $1,697,053 $1,882,938Services & Supplies 1,340,063 1,145,320 1,518,540 1,405,421 1,605,850Transfers 207,840 207,840 217,390 217,390 49,235Capital Outlay 276,000 8,200 207,654 205,433 1,070,000TOTAL $3,704,943 $3,102,188 $3,807,446 $3,525,297 $4,608,023


The Sanitation Division of Public Works collects residential and commercial refuse and othernon-hazardous waste throughout the City.

Collection services include:

Residential collections-Automatic Cart system Bulky item collection Brush and leaf collection Special collections Dumpster collection Recycling

Note: Within the Public Works Department, salary and benefit expense for the Public WorksDirector, Assistant Director and office support staff is allocated evenly between the Street andSanitation Divisions.


Participated in/assisted with the following events: Downtown Christmas Wreaths/Garlands Cruisin’ the Square Mule Day Activities (Parade & 5K Run) Chalk Art Festival Martin Luther King, Jr. Events National Day of Prayer Southern Fried Festival Haunting the Square Veteran’s Day

Assisted with the following projects: Neighborhood cleanups –

East End Street Macedonia Bradford Place: A strong storm with straight-line winds felled trees throughout

the subdivision, sparing very few homes. Public Works crews concentrated theirefforts and removed the majority of trees in one week.

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PUBLIC WORKS -SANITATION FUND - 127

FY 2013-14 ACCOMPLISHMENTS (CONTINUED)

Curbside Recycling Implementation

The Tennessee Department of Environment and Conservation (TDEC) awarded Hub & SpokeRecycling Grants to the City of Columbia during 2013 and 2014. Recycling Hub & Spoke Grantsare for the development and expansion of regional facilities to collect, transport and processrecyclable material for multiple counties and municipalities.

The 2013 TDEC Hub & Spoke Grant was in the amount of $225,000. A sidearm garbagetruck was purchased with grant funds and the City’s curbside recycling program wasinitiated in October 2013.

In 2014, an additional grant of $150,000 has been awarded to purchase additionalcollection carts.

Participation to-date is approximately 10% of households in Columbia


Replace 4 residential side-loading sanitation trucks (est. $250,000 each) $1,000,000 Replace residential brush pickup truck 20,000 Replace 2 residential sanitation pickup trucks 50,000

Total $1,070,000

Note: Funds for residential side loaders will come from issuance of capital outlay note.

98

PUBLIC WORKS -SANITATION FUND – 127

ACTIVITY BREAKDOWN

General $1,654,666Brush & Trash 568,400Commercial 350,069Residential 1,829,596Recycling 205,292

Total $4,608,023



PERSONNEL SERVICES110 Salaries $ 861,202 $1,066,179 $941,292 $1,056,066112 Overtime Pay 22,644 64,861 40,581 65,042113 Salary Adjustment 0 0 0 0114 Vacation Pay 48,520 0 22,564 0115 Sick Pay 33,423 0 20,258 0116 Holiday Pay 34,399 0 15,580 0118 Longevity Pay 16,050 20,550 20,550 19,525119 Miscellaneous 467 0 473 0141 FICA 74,486 88,096 77,118 87,258142 Group Insurance 296,350 303,861 277,814 338,184143 Retirement 177,930 240,187 221,358 256,735145 Dental Insurance 6,444 7,128 6,399 7,128146 Worker's Compensation 168,913 70,000 50,066 50,000147 Unemployment Claims 0 3,000 3,000 3,000

Total Personnel: $1,740,828 $1,863,862 $1,697,053 $1,882,938

SERVICES AND SUPPLIES211 Office Services $ 3,372 $ 7,500 $ 4,119 $ 5,000240 Utilities 21,256 22,300 23,557 22,300245 Telephones 1,961 3,000 2,004 3,000250 Professional Services 1,984 5,000 7,226 5,000253 Auditing Services 3,000 3,000 2,440 3,000254 Worker's Comp. Administration 0 0 0 0255 Software Maintenance 0 0 450 450259 Administrative Fee 0 95,000 95,000 95,000261 Maintenance & Repair-Auto 17,040 21,350 45,059 25,200269 Maintenance & Repair-Other 280 4,000 2,500 4,000280 Travel 1,017 5,000 3,476 5,000290 Other Services 164,336 215,195 181,657 215,000


99

PUBLIC WORKS - SANITATION FUND - 127


SERVICES AND SUPPLIES(CONTINUED)

295 Landfill Charges 561,815 600,000 554,465 600,000310 Office Supplies 2,568 2,250 2,189 2,250320 Operating Supplies $ 13,524 $80,832 $96,023 $198,550321 Operating Supplies, Controllable 0 0 0 0322 Chemical & Cleaning Supplies 6,670 6,500 6,546 6,500326 Wearing Apparel 3,905 4,000 2,762 4,000329 Cleaning Uniforms 5,563 7,000 6,971 7,000331 Fuel 179,189 215,013 196,229 205,500332 Maint & Repair Supplies-Auto 93,874 94,000 76,712 96,500340 Maint & Repair Supplies-Other 1,776 3,000 3,000 3,000341 Small Tools 725 600 753 600410 Concrete Supplies 0 0 9 0420 Metal Products 2,733 5,000 0 5,000450 Construction Materials 9,089 10,000 10,000 10,000470 Asphalt 0 0 0 0510 Insurance & Bonds 38,179 42,000 41,774 42,000511 Liability and Other Insurance 11,438 15,000 15,000 15,000530 Rental Equipment 0 0 0 0761 Transfer to Debt Service 207,840 217,390 217,390 49,235762 Transfer to General Fund 0 0 0 0790 Refunds 26 2,000 500 2,000800 Reserves 0 50,000 25,000 25,000

Total Services & Supplies: $1,353,160 $1,735,930 $1,622,811 $1,655,085

CAPITAL OUTLAY941 Machinery/Auto Equip $8,200 $207,654 $205,433 $1,070,000945 Communications Equip 0 0 0 0

Total Capital Outlay: $ 8,200 $207,654 $205,433 $1,070,000

GRAND TOTAL $3,102,188 $3,807,446 $3,525,297 $4,608,023

100

DEBT SERVICE FUND

EXPENDITURES


101

DEBT SERVICE FUND - 211

FINANCIAL SUMMARYBudget Actual Budget Estimated BudgetFY 2013 FY 2013 FY 2014 FY 2014 FY 2015

Principal $ 1,075,890 $ 786,698 $ 811,954 $ 812,028 $ 822,491Interest 154,575 410,716 386,786 386,788 438,297Administrative Fees 500 500 500 500 500Other 0 0 0 0 0Reserves 10 0 110 0 1 ,000

Total $ 1,230,975 $ 1,207,914 $ 1,199,350 $ 1,199,316 $ 1,262,288

FUND DESCRIPTION

The Debt Service Fund accounts for the accumulation of resources necessary for paying theGeneral Obligation debt of the City.

Highlights of previous borrowings are as follows:

FY 2008-09 - $2.3 million 2008 General Obligation Bond issue to construct areplacement Fire Hall for Station #2.

FY 2009-10: $633,804 - Sanitation Capital Outlay Notes (4-year) to replace four residential

collection trucks. $8,760,000 - 2010 General Obligation Refunding & Improvement Bond Issue to:

purchase and renovate building for relocation of City Hall and refund FY 2005-06 and FY 2007-08 Tennessee Municipal Bond Fund

loans for construction of recreation facilities and a replacement fire truck.

FY 2010-11: $1,700,000 20-year Capital Outlay Note to purchase a ladder truck and pumper

for the Fire Department and an excavator for Public Works. $188,490 4-year Capital Outlay Note to purchase a replacement commercial

collection vehicle for Sanitation.

FY 2013-14: Anticipated $1,900,000 10-year Capital Outlay Note for improvements to the

former City Hall location for relocation of the Police Department and forreimbursement for the narrow-banding radio system.

102

DEBT SERVICE FUND - 211

The current year budget provides for payment of:

$100,000 principal and $70,750 interest for the 2008 General Obligation Bond issue, $355,000 principal and $249,094 interest for the 2010 General Obligation Refunding &

Improvement Bond issue, $48,517 principal and $718 interest for the 2011 Sanitation Vehicle Capital Outlay Notes, $160,721 principal and $41,735 interest for the 2011 Equipment Capital Outlay Notes, and

$158,253 principal and $76,000 interest for the 2014 Public Safety Improvement/PublicSafety Equipment Capital Outlay Note.

Note: It is also anticipated that $1,000,000 in Sanitation Equipment Capital Outlay Notes will beissued during FY 2014-15 with payments commencing in FY 2015-16.

BUDGET BREAKDOWN


DEBT SERVICE610 2010 GO Refunding & Imp Prin. $ 340,000 $ 345,000 $ 345,000 $ 355,000612 2009 Sanitation Note Principal 159,953 164,063 164,137 0613 2011 Equipment Note Principal 150,093 155,316 155,316 160,721615 2011 Sanitation Note Principal 46,652 47,575 47,575 48,517618 2008 GO Bond Principal 100,000 100,000 100,000 100,000621 2014 Public Safety Note 0 0 0 158,253630 2010 GO Refunding & Imp Interest 269,869 259,594 259,594 249,094633 2011 Equipment Note Interest 52,362 47,140 47,140 41,735634 2009 Sanitation Note Interest 8,202 4,092 4,094 0635 2011 Sanitation Note Interest 2,583 1,660 1,660 718638 2008 GO Bond Interest 77,700 74,300 74,300 70,750641 2014 Public Safety Note Interest 0 0 0 76,000690 2010 GO Ref & Imp Admin. Fee 250 250 250 250693 2008 GO Bond Admin. Fee 250 250 250 250800 Reserves 0 110 0 1,000

Total Debt Service: $ 1,207,914 $ 1,199,350 $ 1,199,316 $ 1,262,288

ACTIVITY GRAND TOTAL: $ 1,207,914 $1,199,350 $ 1,199,316 $1,262,288

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105

CAPITAL PROJECTS

FUND

EXPENDITURES


106

CAPITAL PROJECTS FUND – 311

FINANCIAL SUMMARY


Other $ 858,699 $ 816,870 $ 291,698 $ 0 $ 438,009Capital Outlay 6,299,887 1,078,489 5,533,516 1,942,815 3,171,241

TOTAL $ 7,158,586 $ 1,895,359 $ 5,825,214 $ 1,942,815 $ 3,609,250

FUND DESCRIPTION

This fund is used to consolidate the acquisition, design and construction of the major capitalimprovements of the City other than improvements financed by special revenue or enterprisefunds. The projects are funded through operating transfers from the General Fund and otherrevenue sources, such as grant proceeds and bond proceeds. Projects listed below are includedwithin the first year of the five-year Capital Improvements Program and, in many cases, maytake more than one fiscal year to be completed.

BUDGETED PROJECTS

The FY 2014-2015 budget anticipates the following projects will be continued or completedduring the fiscal year.

AmountProject Title – Capital projects BudgetedPolice Department renovation project $ 1,500,000

Surface Transportation Program projects 1,579,741 James Campbell/Trotwood Intersection Traffic signal-Hwy 31 & Spring Meade

TDOT Roadscapes grant 91,500Total $ 3,171,241

Budgets for the projects listed above will be adjusted as needed based upon final expenditures atJune 30, 2014.

Project Title - Other projects BudgetedNSP Program Income Expenditures $ 286,698Surface Transportation Program matching allocation 146,311

Total $ 433,009

107

CAPITAL PROJECTS FUND – 311

BUDGET SUMMARY


OTHER41900-721 Youth Empowerment Center $ 385,950 $ 0 $ 0 $ 041850-800 Reserves 0 5,000 0 5,00043100-800 Reserves-STP Matching Funds 0 0 0 146,31143610-272 Neighborhood Stabilization Grant 430,920 0 0 043610-721 NSP Program Income Agreement 0 286,698 0 286,698

Total Other $ 816,870 $ 291,698 $ 0 $ 438,009

CAPITAL OUTLAY41850-922 Riverwalk project $ 523,967 $ 375,593 $ 375,593 $ 041850-924 FEMA Hazard Mitigation Grant 10,000 1,515,570 1,173,142 041850-927 Fire Building Improvements 69,955 0 0 041850-932 TDOT Roadscapes Grant 0 91,500 0 91,50041850-945 Communications Equipment 322,166 89,725 89,725 042110-920 Police Dept Bldg Improvements 0 1,500,000 0 1,500,00043100-930 Surface Transportation Program 152,401 1,961,128 304,355 1,579,741

Total Capital Outlay $1,078,489 $ 5,533,516 $1,942,815 $ 3,171,241

GRAND TOTAL $ 1,895,359 $ 5,825,214 $1,942,815 $ 3,609,250

108

ENTERPRISE FUND

EXPENDITURES


109

WASTEWATER SYSTEM REVENUE FUND

FINANCIAL SUMMARY


Personnel Services $ 3,034,892 $ 2,471,506 $ 2,983,834 $ 2,558,078 $ 3,034,777Services & Supplies 3,409,145 2,593,293 3,626,420 3,350,351 3,625,439Capital Outlay 8,452,931 5,094,598 3,081,106 981,536 3,088,106Debt Service 2,908,653 2,932,415 1,935,956 1,936,675 1,939,228

TOTAL $17,805,621 $13,091,812 $11,627,316 $8,826,641 $11,687,550


The Columbia Wastewater System consists of collection facilities and treatment facilitiesdesigned to transport and remove pollutants from the wastewater generated by users within theservice area of the Columbia Wastewater System.

The Columbia Wastewater Collection Facilities include over 300 miles of sewer line and over6,700 manhole structures. The lines range in age from new to over seventy-five years. Theconstruction materials for collection lines include clay, concrete, metal, and PVC. The collectionfacilities are divided into basins and sub-basins. These basin boundaries are typically defined bythe natural topography of the land. Pump stations are used only when wastewater must betransported to another basin. The major stations together with all recently installed stations areequipped with telemetry connections to a centralized supervisory control and data acquisition(SCADA) system. The SCADA system allows quicker response to malfunctions of equipmentthereby reducing possible environmental and health concerns.

The Columbia Wastewater System operates a conventional activated sludge treatment facility.The wastewater treatment facility has a design capacity of 14 million gallons per day and has apermitted discharge of 10 million gallons per day. The facility is staffed 24 hours per day.Operating employees must have State of Tennessee certification and licenses based on theconditions of our National Pollutant Discharge Elimination System (NPDES) permit and State ofTennessee regulations. Laboratory analysis must be performed daily for self-monitoring reportsand for process control. The system is continually adapting to new rules and regulations issuedfrom the State and the Federal Governments.

The Wastewater System is a government enterprise fund supported from charges and feesassociated with the services provided from the department functions. All improvements,equipment, salaries, benefits, repairs, etc are funded from revenues generated by the system. TheWastewater System will pay $531,714 in lieu of taxes to the general government during FY2014-15, as well as $205,000 in administrative fees.

Funds to operate the Wastewater System are generated by service fees charged to customers ofthe Columbia Wastewater System. City property taxes do not fund the wastewater system.Wastewater bills in Columbia are calculated by adding a “volume fee” and a “user fee”.

110



The adopted user fee is $14.99 per month and the sewer volume fee is $4.90 per thousandgallons of water used each month. (Billing for 5,000 gallons is $39.49)

No changes are proposed to the current rate structure for FY 2014-15.

BUDGET HIGHLIGHTS - CAPITAL OUTLAY ITEMS

The FY 2014-15 Wastewater budget includes capital outlay expenditures as follows:

Capital Equipment Replacement (CERP)Utility Truck Replacement (2 units) $ 80,000Dump Truck Replacement 80,000Pickup Truck Replacement 35,000

Total CERP $ 195,000

Other EquipmentReplacement Pump Assembly $ 40,000Ultraviolet Disinfection System Replacement Parts 22,350Zero-Turn Mower Replacement 15,000Computer Replacements 16,500Replacement Air Release Valves 7,500GIS Support and Advancement 45,000Laboratory Equipment 6,000

Total Other Equipment $ 152,350

Capital Improvements/ProjectsRoyal Oaks, W. 1st, Stevens Bottom Rehabilitation $1,218,500Collection System Improvement (SSO Reduction) 750,000Pump Station Telemetry Upgrade 342,256Treatment Plant SCADA Upgrade 300,000Treatment Plant Equipment for Phosphorus Removal 100,000Various Project Easements 30,000

Total Capital Improvements/Projects $2,740,756

TOTAL CAPITAL OUTLAY $ 3,088,106

111


FY 2013-14 ACCOMPLISHMENTS.

Construction of the new Greenlick Basin sewer pumping station was completed. The projectupgraded equipment, upsized capacity, and relocated the station to an area that is less proneto flood events.

The Force Main sewer to service the relocated Greenlick Basin sewer pumping station wascompleted. The project replaced the old undersized force main which was incapable ofservicing the new station.

A project to rebuild the dewatered sludge conveyor system at the wastewater treatment plantwas completed. The various components necessary to rebuild the unique ribbon conveyor andupdate all the wear surfaces have been installed and are operational.

Rehabilitation of a sub-basin within the overall Greenlick Basin (Greenlick RehabilitationPhase One) was completed. Follow-up flow monitoring for Phase One has also beencompleted to verify the effectiveness of the repairs.

. The Duck River pumping station wetwell rehabilitation project was completed. The project

included repair of hydrogen sulfide (H2S) corrosion and deterioration in the concrete wetwellstructure.

ONGOING PROJECTS

Rehabilitation efforts to reduce or eliminate system overflows in the Royal Oaks and StevensBottom sub-basins, and to the West 1st Street area sewer are currently in progress. Theengineering design for rehabilitation is near completion, and implementation of the work isanticipated to be complete in FY 2014-15. Inflow and Infiltration (I & I) of groundwater arecontributors to this situation, as well as reduction in capacity created by intrusion of roots andpossible partial collapses of sewer mains.

Improvement and rehabilitation of the Duck River Inverted Siphon and the RiversideUpstream Inverted Siphon structures is currently in progress. These structures haveexperienced deterioration and problems which are inherent with larger interceptor sewermains and inverted siphon river crossings. Restoration of structural integrity is beingundertaken for dependable operation in the future.

Upgrade to the treatment plant’s SCADA system was placed on hold due to inadequate fundsto accomplish the desired results. The money allocated during the FY 2013-14 budget isproposed to be carried forward, and additional funds appropriated for advancement of theproject during the FY 2014-15 budget cycle.

Assessment of the wastewater collection system to identify and quantify sources of inflowand infiltration (I & I) is a critical activity that must be performed in a continuous andongoing manner. Improvement of the sewer infrastructure requires development of relevantwork plans and reports, as well as implementation of remediation measures in areas found tobe prone to excessive I & I. Striving to eliminate sanitary sewer overflows is of paramountimportance.

112


ACTIVITY BREAKDOWN

Sewer Line Maintenance $ 371,601Pumping Station 1,384,958Treatment Plant 4,661,263Industrial Pretreatment 104,172Sewer Rehabilitation 2,745,855Sewer Debt Service 1,939,228Sewer Construction 480,473

Total $11,687,550



PERSONNEL SERVICES110 Salaries $1,442,195 $1,772,343 $1,528,245 $1,795,528112 Overtime Pay 9,065 105,238 53,587 113,464114 Vacation Pay 81,807 0 34,326115 Sick Pay 40,523 0 16,258116 Holiday Pay 46,701 0 21,036118 Longevity Pay 18,200 29,450 29,500 27,950119 Miscellaneous 5,122 0 11,230141 FICA 121,487 145,888 122,995 148,176142 Group Insurance 398,199 475,352 326,358 470,855143 Retirement 279,449 382,196 339,383 412,436145 Dental Insurance 8,280 10,368 9,216 10,368146 Worker's Compensation 12,819 60,000 61,367 50,000147 Unemployment Insurance 7,658 3,000 4,577 6,000

Total Personnel Services: $2,471,506 $2,983,834 $2,558,078 $3,034,777

SERVICES AND SUPPLIES211 Office Services $ 510 $ 2,100 $ 2,035 $ 2,000240 Utilities 944,188 1,084,500 970,316 1,005,000245 Telephones 84,086 73,985 90,862 97,500250 Consulting Services 23,895 56,500 40,997 45,500253 Auditing Services 11,100 12,000 12,020 12,000254 Workers Comp Admin 0 4,800 4,800 4,800255 Software Support & Maint 14,015 12,500 12,523 12,500259 Administrative Fees 0 205,000 205,000 205,000261 Maintenance & Repair Auto 12,323 17,000 14,687 15,750269 Maintenance & Repair Other 71,123 142,675 124,999 128,175


113


DEPARTMENTAL BUDGET SUMMARY (continued)


SERVICES AND SUPPLIES280 Travel / Schooling 3,897 13,950 10,610 11,800290 Other Services 29,922 51,000 41,895 45,000293 Billing and Collection 169,695 200,000 173,077 200,000295 Landfill Charges 226,509 263,900 203,812 192,500310 Office Supplies 3,356 3,225 2,794 3,175320 Operation Supplies 17,113 23,125 20,820 21,875321 Operation Supplies - Controllable 5,683 4,500 8,142 13,000322 Chemical & Cleaning Supplies 104,375 110,000 120,532 119,500326 Wearing Apparel 4,440 10,800 8,028 8,900329 Cleaning Uniforms 7,929 14,425 9,894 12,000331 Fuel 66,407 76,450 66,645 75,750332 Maintenance & Repair Auto 17,697 20,100 20,493 20,500340 Maintenance & Repair Other 132,584 165,550 157,563 163,350341 Small Tools 7,781 7,000 6,767 7,650410 Concrete Supplies 9,852 20,100 15,032 17,100420 Metal Products 6,960 12,450 9,200 12,450450 Construction Materials 32,076 42,450 39,058 41,950470 Asphalt 8,882 32,600 19,920 31,600510 Insurance & Bonds 85,800 90,000 89,093 100,000511 Liability & Other Insurance 14,778 20,000 19,984 20,000530 Rental Equipment 1,193 7,650 4,168 4,900592 In Lieu of Taxes 460,784 483,585 483,585 531,714790 Refunds 14,341 7,500 6,000 7,500800 Reserves 0 100,000 100,000 200,000801 Reserves, Sewer Improve 0 200,000 200,000 200,000803 Reserves, Sewer Impact Fee 0 35,000 35,000 35,000

Total Services & Supplies $2,593,293 $3,626,420 $3,350,351 $3,625,439

CAPITAL OUTLAY

911 Land & Easements $ 0 $ 30,000 $ 0 $ 30,000930 Improve Other Than Building 247,879 2,021,256 351,104 2,455,756931 East Bigby Interceptor 32,000 32,000 0936 Greenlick Creek Project 4,618,023 500,000 341,721 0941 Machinery/ Auto Equipment 208,978 298,350 250,850 285,850947 Office Equipment 0 8,000 5,862 0948 Computer Equipment 19,718 191,500 0 316,500

Total Capital Outlay: $5,094,598 $3,081,106 $981,536 $3,088,106(continued on next page)

114


DEPARTMENTAL BUDGET SUMMARY (continued)


SEWER DEBT SERVICE611 1997 TMBF Principal $942,000 $ 0 $ 0 $ 0614 2005 SRTB Principal 655,000 675,000 675,000 700,000616 2008 Bond Principal 225,000 235,000 235,000 240,000617 2011 Bond Principal 260,000 265,000 265,000 275,000634 Amortization Expense 49,168 0 0 0640 1997 TMBF Interest 6,961 0 0 0644 2005 SRTB Interest 350,656 329,573 329,753 305,848646 2008 Bond Interest 219,425 213,283 213,823 205,680647 2011 Bond Interest 221,328 216,850 216,850 211,450686 2008 Bond Admin Fee 250 250 250 250687 2011 Bond Admin Fee 250 250 250 250690 2005 SRTB Admin Fee 750 750 750 750698 1997 TMBF Admin Fee 1,626 0 0 0

Total Debt Service: $2,932,415 $1,935,956 $1,936,675 $1,939,228

GRAND TOTAL $13,091,812 $11,627,316 $8,826,641 $11,687,550

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AM

126

SE

RV

ICE

VIN

Yea

rM

ak

eM

od

elM

ilea

ge

LIF

E Y

RS

Ass

ign

men

t2013-2

014

2014-2

015

2015-2

016

2016-2

017

2017-2

018

2018-2

019

2F

AF

P71V

78X

144656

2008

Ford

Cro

wn V

ic65,1

44

5-7

PT

L

28,9

78.3

6

2F

AF

P71V

88X

145105

2008

Ford

Cro

wn V

ic63,3

42

5-7

PT

L

28,9

78.3

6

1F

ME

U63818U

A72288

2008

Ford

Explo

rer

61,3

50

5-7

SU

PP

OR

T28,9

78.3

6

2G

1W

D5E

M7B

1124063

2010

Chev

yIm

pal

a57,7

49

5-7

PT

L

28,9

78.3

6

1F

ME

U63E

79U

A23541

2009

Ford

EX

PL

57,0

71

5-7

AD

MIN

28,9

78.3

6

2G

1W

D5E

M6B

1124717

2010

Chev

yIm

pal

a55,2

22

5-7

PT

L

28,9

78.3

6

2G

1W

D5E

M5B

1124076

2010

Chev

yIm

pal

a51,7

50

5-7

PT

L

28,9

78.3

6

1B

3C

C4F

D8A

N145671

2010

Dodge

Aven

ger

49,3

64

5-7

Gan

g/I

nte

l28,9

78.3

6

2G

1W

D5E

M2B

1124097

2010

Chev

yIm

pal

a43,6

71

5-7

PT

L

29,8

47.7

1

2G

1W

D5E

M2B

1124942

2010

Chev

yIm

pal

a43,5

64

5-7

PT

L

29,8

47.7

1

2G

1W

D5E

M2B

1124973

2010

Chev

yIm

pal

a41,7

00

5-7

PT

L

29,8

47.7

1

3F

AH

PO

HG

9A

R284669

2010

Ford

Fusi

on

41,5

10

5-7

Gan

g/I

nte

l29,8

47.7

1

2G

1W

S55R

979243095

2007

Chev

yIm

pal

a40,7

49

5-7

SU

PP

OR

T29,8

47.7

1

3F

AH

P0H

G1B

R268743

2011

Ford

Fusi

on

38,4

58

5-7

DE

T

29,8

47.7

1

2G

1W

S57M

291276569

2009

Chev

yIm

pal

a38,2

12

5-7

PT

L

29,8

47.7

1

2G

1W

D5E

30C

1185201

2012

Chev

yIm

pal

a37,4

61

5-7

PT

L29,8

47.7

1

2G

1W

S57M

191277065

2009

Chev

yIm

pal

a36,0

00

5-7

SR

T29,8

47.7

1

2G

1W

D5E

M2B

1122172

2010

Chev

yIm

pal

a34,9

29

5-7

PT

L

29,8

47.7

1

2G

1W

D5E

M8B

1123567

2010

Chev

yIm

pal

a33,7

37

5-7

PT

L

29,8

47.7

1

2G

1W

D5E

M5B

1123123

2010

Chev

yIm

pal

a27,4

30

5-7

PT

L

30,7

43.1

4

2G

1W

D5E

37C

1180626

2012

Chev

yIm

pal

a27,2

88

5-7

PT

L

30,7

43.1

4

1F

AH

P2D

W5A

G141718

2010

Ford

Tau

rus

27,0

81

5-7

AD

MIN

30,7

43.1

4

1B

3B

D4F

G7B

N528389

2011

Dodge

Aven

ger

26,4

20

5-7

N/V

30,7

43.1

4

1F

AH

P2D

W1B

G154161

2011

Ford

Tau

rus

26,1

67

5-7

AD

MIN

30,7

43.1

4

2G

1W

D5E

XC

1184430

2012

Chev

yIm

pal

a26,1

43

5-7

PT

L

30,7

43.1

4

3F

AH

P0H

G3B

R268744

2011

Ford

Fusi

on

24,2

88

5-7

DE

T

30,7

43.1

4

3F

AH

P0H

G5B

R268745

2011

Ford

Fusi

on

22,3

28

5-7

DE

T

30,7

43.1

4

2G

1W

D5E

32C

1184888

2012

Chev

yIm

pal

a22,0

20

5-7

PT

L30,7

43.1

4

2G

1W

D5E

37C

1183168

2012

Chev

yIm

pal

a21,5

43

5-7

PT

L

30,7

43.1

4

3F

AH

P0H

G9B

R268747

2011

Ford

Fusi

on

21,0

21

5-7

DE

T

30,7

43.1

4

3F

AH

P0H

G7B

R268746

2011

Ford

Fusi

on

20,6

83

5-7

DE

T

30,7

43.1

4

2G

1W

D5E

M8B

1125044

2010

Chev

yIm

pal

a19,2

37

5-7

PT

L

30,7

43.1

4

1N

4B

L2A

P3B

C149386

2011

Nis

san

Alt

ima

12,5

14

5-7

DE

T

1F

AH

P2D

WX

BG

154160

2011

Ford

Tau

rus

12,3

72

5-7

AD

MIN

1F

M5K

8B

81E

GA

91999

2014

Ford

Explo

rer

73

5-7

AD

MIN

NE

W C

AR

FR

OM

TH

E 2

013-2

014 B

UD

GE

T Y

EA

R-N

OT

AR

RIV

ED

YE

T

NE

W C

AR

FR

OM

TH

E 2

013-2

014 B

UD

GE

T Y

EA

R-N

OT

AR

RIV

ED

YE

T

NE

W C

AR

FR

OM

TH

E 2

013-2

014 B

UD

GE

T Y

EA

R-N

OT

AR

RIV

ED

YE

T

NE

W C

AR

FR

OM

TH

E 2

013-2

014 B

UD

GE

T Y

EA

R-N

OT

AR

RIV

ED

YE

T

NE

W C

AR

FR

OM

TH

E 2

013-2

014 B

UD

GE

T Y

EA

R-N

OT

AR

RIV

ED

YE

T

NE

W C

AR

FR

OM

TH

E 2

013-2

014 B

UD

GE

T Y

EA

R-N

OT

AR

RIV

ED

YE

T

NE

W C

AR

FR

OM

TH

E 2

013-2

014 B

UD

GE

T Y

EA

R-N

OT

AR

RIV

ED

YE

T

NE

W C

AR

FR

OM

TH

E 2

013-2

014 B

UD

GE

T Y

EA

R-N

OT

AR

RIV

ED

YE

T

NE

W C

AR

FR

OM

TH

E 2

013-2

014 B

UD

GE

T Y

EA

R-N

OT

AR

RIV

ED

YE

T

Ital

iciz

ed i

tem

s w

ere

shif

ted f

orw

ard f

rom

the

pre

vio

us

yea

r.

PO

LIC

E D

EP

AR

TM

EN

T F

LE

ET

CA

PIT

AL

EQ

UIP

ME

NT

RE

PL

AC

EM

EN

T P

RO

GR

AM

127

SE

RV

ICE

VIN

Yea

rM

ak

eM

od

elM

ilea

ge

LIF

E Y

RS

Ass

ign

men

t2013-2

014

2014-2

015

2015-2

016

2016-2

017

2017-2

018

2018-2

019

Moto

rcy

cles

(50,0

00 M

ile

Sch

edu

le)

1H

D1F

MM

179Y

646050

2009

Har

ley

MC

10,4

32

3-4

PT

L18,0

00.0

0

1H

D1F

MM

129Y

646439

2009

Har

ley

MC

13,0

18

3-4

PT

L18,0

00.0

0

VE

HIC

LE

S T

O B

E S

UR

PL

US

ED

1G

TE

G25K

XJ7

530816

1988

GM

CV

an103,9

95

SW

AT

Equip

men

t V

an

2G

1W

F55K

23913084

2003

Chev

yIm

pal

a138,3

69

5-7

PT

L

2F

AF

P71W

X1X

143497

2001

Ford

Cro

wn V

ic163,1

05

Dec

oy P

atro

l C

ar

2G

1W

F55K

959388092

2005

Chev

yIm

pal

a147,2

97

5-7

PT

L

2G

1W

F55K

039303637

2003

Chev

yIm

pal

a134,1

81

5-7

PT

L

2F

AF

P71W

13X

125120

2003

Ford

Cro

wn V

ic144,1

66

5-7

PT

L

2F

AF

P71W

53X

125122

2003

Ford

Cro

wn V

ic139,4

14

5-7

PT

L

2F

AF

P71W

21X

143509

2001

Ford

Cro

wn V

ic95,7

67

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ool

Car

#3, G

ray

VE

HIC

LE

S T

RA

NS

FE

RR

ED

TO

AN

OT

HE

R D

EP

AR

TM

EN

T O

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NG

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O1314

1974

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F250 3

/4 T

on

162,4

86

SW

AT

Gen

erat

or

Tru

ck

1G

FG

35K

6J7

520089

1988

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CV

an114,2

00

Juven

ile

Pro

gra

m V

an

An

imal

Con

trol

Tru

cks

(150,0

00 m

ile

sch

edu

le)

1F

TR

X12W

18F

A79052

2008

Ford

F150

70,6

10

5-7

AN

IMA

L C

TL

28,3

39.0

0

1G

TE

C19V

76E

216487

2006

GM

CP

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14

5-7

AN

IMA

L C

TL

28,3

39.0

0

237,0

00

$

328,0

00

$

744,2

62

$

267,8

27

$

356,6

64

$

399,6

61

$

TO

TA

LS

PO

LIC

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EP

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NT

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128

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rM

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LIF

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RS

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ign

men

t2013-2

014

2014-2

015

2015-2

016

2016-2

017

2017-2

018

2018-2

019

1F

TR

W12W

89F

B18692

2009

Ford

F-1

50

43,9

83

5-7

N/V

25,0

00

1F

ME

U63E

99U

A39403

2009

Ford

Explo

rer

39,1

55

5-7

N/V

25,0

00

3F

AH

P0H

G7A

R284668

2010

Ford

Fusi

on

44,6

77

5-7

N/V

25,0

00

1B

3C

C4F

D6A

N145670

2010

Dodge

Aven

ger

51,4

34

5-7

N/V

25,0

00

1F

TS

X21R

78E

A57887

2008

Ford

F-2

50

129,7

62

5-7

D.E

.A.

1F

TR

X17L

92N

B18532

2002

Ford

F-1

50

150,5

32

5-7

Spar

e

2G

NA

LB

EK

5D

6238142

2013

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Equin

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$25,0

00

Note

s:

Sp

ecia

l U

se V

ehic

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/ S

up

port

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vic

es V

ehic

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AP

C1983

GM

AC

AP

C10

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ore

d P

erso

nnel

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rier

1F

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65224

1993

Ford

E37

172,3

05

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ile

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gra

m B

us

2G

CE

C19V

4X

1110792

1999

Chev

1500

120,7

56

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, P

ewte

r

1F

TR

W07L

62K

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2002

Ford

F-1

50

113,2

75

Bom

b S

quad

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kup

2F

AG

P71W

2R

X201424

1994

Ford

Cro

wn V

ic64,1

91

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ool

Car

#1 W

hit

e

2F

AF

P71W

X1X

143502

2001

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Cro

wn V

ic132,0

94

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ool

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#2, W

hit

e

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1W

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X39303921

2003

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yIm

pal

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hit

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2001

Ford

E-3

50

36,7

74

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me

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ruck

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1986

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CT

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d H

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27950

1987

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vee

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N

144962

1983

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GH

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1F

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HJA

A48H

A4661

1999

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eF

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man

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144

LISTING OF APPENDIXES

APPENDIX A Personnel Summary/Schedule

APPENDIX B Glossary

APPENDIX C City Organization Chart

APPENDIX D Budget Ordinance

APPENDIX E Budget Summary


145

APPENDIX A


146

Budget Budget Budget

FY 2012-13 FY 2013-14 FY 2014-15

41320 City Manager

City Manager 1 1 1

Assistant City Manager 1 1 1

Executive Secretary 1 1 1

PT Administrative Secretary 1 1 1

Total 4 4 4

41300 Management Information Systems

MIS Director 1 1 1

Computer Services Specialist 3 0 0

Computer Services Specialist I 0 1 0

Computer Services Specialist II 0 2 3

Total 4 4 4

41400 Emergency Management

Emergency Management Director 1 1 1

Total 1 1 1

41500 Finance

Finance Director 1 1 1

Assistant Finance Director 1 1 1

Senior Accounting Clerk 2 0 0

Accounting Technician III 0 1 1

Accounting Technician II 0 1 1

PT Senior Accounting Clerk 1 1 1

Total 5 5 5

41510 City Recorder

City Recorder 1 1 1

Assistant City Recorder 1 1 1

Deputy Court Clerk 1 1 1

Business License/Bankruptcy Clerk 1 0 0

Senior Accounting Clerk 4 0 0

Accounting Technician II* 0 5 5

Senior Accounting Clerk - PT 1 1 1

Total 9 9 9

* 1 not budgeted

APPENDIX A

CITY OF COLUMBIA, TENNESSEE

PERSONNEL SCHEDULE

AUTHORIZED POSITIONS

Title changes reflected starting FY 2013-14 as a result of compensation study

147


FY 2012-13 FY 2013-14 FY 2014-15

41650 Personnel (Human Resources)

Personnel Director 1 0 0

Human Resource Director 0 1 1


Human Resources Technician 0 1 1

Benefits and Safety Administrator 1 1 1

Total 3 3 3

42100 Police Department

Police Chief 1 1 1

Assistant Police Chief 1 1 1

Captain 3 3 3

Lieutenant 6 6 6

Sergeant 15 15 15

Detective 0 0 0

Juvenile Administrator 0 0 0

Police Officer 62 62 62


Administrative Secretary 2 0 0

Administrative Assistant 0 4 4

Animal Control Officer 2 2 2

Police Records Senior Clerk 1 0 0

Records Supervisor 0 1 1

Police Records Clerk 3 2 2

Police Evidence Clerk 1 0 0

Evidence Technician 0 1 1

Patrol Division Assistant 1 0 0

Fleet Equipment Coordinator 0 1 1

PT Building Custodian 2 2 2

PT Parking Control Officer 2 2 2

School Crossing Guards 7 7 7

Total 110 110 110


148


FY 2012-13 FY 2013-14 FY 2014-15

42200 Fire Department

Fire Chief 1 1 1

Deputy Fire Chief 1 1 0

Assistant Chief - Administrative 0 0 1

Shift Commander 3 3 0

Assistant Chief - Suppression 0 0 3

Captain 18 18 18

Driver/Pump Operator 18 18 18

Fire Fighter 45 45 45

Fire Marshal 1 1 1

Assistant Fire Marshal 1 1 1

Training Officer 1 1 0

Assistant Chief - Training Officer 0 0 1



Administrative Assistant* 0 2 2

Total 91 91 91

Public Works Department

43100 Streets and Maintenance Division

Director of Public Works 1 1 1

Assistant Director of Public Works 1 1 1

Supervisors 5 5 5

Equipment Operator 13 20 20

Crew Leader 0 3 3

Equipment Mechanic* 5 6 6

Parts Room Technician 1 1 1

Equipment Service Senior Worker 1 0 0

Welder Fabricator 1 1 1

Utility Worker 8 0 0

Concrete Worker 2 0 0

Traffic Maintenance Technician 3 3 3

Electrician 1 1 1




PT Custodian 1 1 1


PT Utility Worker 3 3 3

Total 49 49 49

* 1 not budgeted


149


FY 2012-13 FY 2013-14 FY 2014-15

43700 Department of Development Services

Planning Division

Director of Development Services 1 1 1

City Planner 0 1 1

* Planning Associate 1 0 0


Planning Technician 0 1 1



Planning Assistant 1 1 1

Total 4 6 6

Engineering Division

City Engineer 1 1 1

Assistant City Engineer 2 1 1

Stormwater Program Manager 0 1 1

Engineering Intern Technician 0 0 0

Civil Engineering Associate 1 0 0

Civil Engineering Technician 1 0 0

Engineering Technician 0 2 2


Total 6 5 5

Code Administration Division

Building Official 1 1 1

** Building Inspector 3 2 2

Property Maintenance Inspector 0 0 0

Code Enforcement Officer 0 1 1



Custodian 1 1 1

PT Custodian 1 1 1

Total 7 6 6

Development Service Department Total 17 17 17

* not budgeted

**1 not budgeted


150


FY 2012-13 FY 2013-14 FY 2014-15

Public Works Department

43200 Sanitation Division

Supervisors 2 2 2

Sanitation Operator 22 22 24

Sanitation Worker 6 6 4

PT Sanitation Worker 1 1 1

Total 31 31 31

44400 Parks and Recreation

Director of Parks and Recreation 1 1 1

* Deputy Director of Park Operations/Maint. 1 0 0

Deputy Director of Recreational Services 0 0 0

Assistant Director of Parks and Recreation 0 1 1




Recreation Program Coordinator 1 1 0

Shop Manager 1 1 0

Building and Grounds Maint. Wkr. 6 10 9

Building and Grounds Principal Maint.Wkr. 2 0 0

Building and Grounds Senior Maint. Wkr. 3 0 0

Crew Leader 0 1 2

Community Center Supervisor 3 3 3

Recreation Specialist 3 3 3

PT Fitness Instructor/Gym Supervisor 0 0 0

Seasonal Recreation Aides 13 13 13

Seasonal Park Maintenance Workers 11 11 11

Seasonal Pool Manager 1 1 1

Seasonal Head Lifeguard 2 2 2

Seasonal Lifeguard 4 4 4

Seasonal Cashier/Gate Attendant 0 0 0

Seasonal Facility Supervisor 1 1 1

Total 54 54 54

* not budgeted


151


FY 2012-13 FY 2013-14 FY 2014-15

45220 Wastewater

Director of Wastewater 1 1 1

Superintendent Treatment Plant 1 1 1

Chief Operator 1 1 1

Plant Operator 8 8 8

Laboratory Supervisor 1 1 1

Pretreatment Coordinator 1 1 1

Collection Superintendent 1 1 1

Foreman - Sewer Rehabilitation 3 3 3

Equipment Operator 11 11 11

Collection Worker 4 4 4

Pump Station Maintenance Supervisor 1 1 1

Wastewater Maintenance Workers 6 6 6



Projects Coordinator 1 1 1

Civil Engineering Senior Technician 1 0 0

Engineering Technician 0 1 1

Operation Worker 6 6 6


PT Lab Assistant 2 2 2

PT Custodian 0 0 0

PT Utility Worker 0 0 0

Total 52 52 52

TOTAL FULL-TIME AND PART-TIME POSITIONS 430 430 430


152

APPENDIX B


153

APPENDIX BGLOSSARY OF TERMS

Accrual Accounting The basis of accounting in which revenues and expenditures arerecorded at the time they are earned or incurred as opposed to thecash basis of accounting where the transfer of funds causes therecording of the transaction.

Activity A specific and distinguishable unit of service or programperformed, such as Grants and Planning (#41710).

Adopted Budget The budget approved by the City Council and enacted by budgetappropriation ordinance, on or before June 30 of each year.

Appropriation An authorization made by the City Council which permits the Citystaff to incur obligations against and to make expenditures ofgovernmental funds and resources. Appropriations are usually fora fixed dollar amount for a particular budget year.

Budget AppropriationOrdinance The official enactment by the City Council on three readings

establishing the legal authority for City officials to expend funds.

Appraised Value The estimate of fair market value assigned to property by anappraiser or the County Tax Assessor. For tax assessmentpurposes, the value is stated as of the last reappraisal date. Seealso assessed value.

Assessed Value The value of personal and real property for use as the basis forlevying the real and personal property taxes.

Budget A plan of the financial operations comprised of estimates ofanticipated revenues and expenses for a specific period (fiscalyear).

Budget Calendar The schedule of the dates involved in the preparation, review andpassage of the annual budget.

Budget Documents The official written documents comprised of the annual operatingbudget and the five-year Capital Improvements Program asapproved by the City Council.

154

Budget Message Opening section of the budget which provides the City Council andthe public with a general summary of the key parts of the budget.Also listed are changes from the current and previous fiscal yearswith comments from the City Manager.

Capital Outlay The purchase of equipment and machinery having a useful life ofseveral years and a value of $5,000 or more.

Capital ImprovementsProgram The City’s plan for major capital projects over the next five years.

The plan is reviewed and updated annually.

Capital Projects Projects identified specifically for the purpose of showing the costof a particular project. Capital projects are usually large publicwork projects such as roads, bridges and buildings.

Contractual Services Services rendered to City activities by private firms and individualsoutside City government. Examples include utilities, buildingmaintenance, and equipment maintenance.

Debt Service Annual payments on the City’s outstanding debt includingprincipal, interest and administrative expenses.

Department Closely associated City activities under the day-to-day oversight ofa department head.

Disbursement The payment of City funds for obligations incurred.

Enterprise Fund A format of accounting for a particular unit of government thatprovides services for fees. The accounting for an enterprise fund issimilar to that of a private business. The City of Columbia’sWastewater Department is currently the only enterprise fund inoperation by the City.

Estimated Revenues The amount of projected revenue to be collected during the fiscalyear.

Expenditures The cost of goods and services received. Actual payment may notbe required at a particular date for an item to be considered anexpenditure.

Fiscal Year A time frame designating the beginning and ending period forrecording financial transactions. The City of Columbia uses afiscal year beginning July 1 through June 30.

155

Fund A fiscal entity with a self-balancing set of accounts used to accountfor activities with common objectives. Commonly usedgovernment funds include: General Fund, Debt Service Fund,Capital Projects Fund, enterprise funds, special revenue funds, andinternal service funds.

Fund Balance The accumulated amount of excess revenues over expenditures in aparticular fund at any point in time. A negative fund balance is theaccumulated amount of excess expenditures over revenues.

GAAP Generally Accepted Accounting Principles. The actual rules andprocedures governing the accounting profession.

GASB Governmental Accounting Standards Board. The official policyand procedural organization designated by the American Instituteof Certified Public Accountants (AICPA) to establish accountingprinciples for state and local governments.

GFOA Government Finance Officers Association. A group of worldwideprofessional government finance officers.

General Fund The City’s primary operating fund accounting for most all of thefinancial resources and obligations. General Fund revenuesinclude property taxes, business taxes, sales taxes, building permitsplus, other revenues. The Fund provides the resources for mostCity services including fire, police, streets, planning, and parks andrecreation.

Grant A contribution by the State or Federal government or other entitysupporting a particular project.

Moody’s InvestorsService A recognized bond rating agency.

Object Code A detailed line item expenditure category, such as salaries (#110),office supplies (#310), or capital outlay (#941).

Operating Budget The expenditure plan for continuing everyday service programsand activities. In most instances, operating expenditures are madein a single fiscal year. These expenditures include personalservices, contractual services, minor capital outlay, and debtservices requirements.

156

Operating Transfers Amounts transferred from one fund to another. Transfers are notexpenditures. Transfers are to be appropriated for expenditures inthe fund receiving the transfer.

Retained Earnings The total earnings of an enterprise fund (in governmentalaccounting) consisting of income less expenses.

Revenue A term used to represent actual or anticipated income.

Tax Levy The total amount of tax that should be collected based upon thecurrent tax rates and the assessed value of real, personal, andpublic utility property.

Tax Rate The amount of taxes collected per $100 of assessed value oftaxable property.

157

APPENDIX C


158

APPENDIX CCITY OF COLUMBIA

Organization ChartFY 2013-2014

Citizens

City Council

City Manager

Office ofEmergency

Management

ManagementInformation Systems

FinanceDepartment

FireDepartment

City Recorder’sOffice

Public Works(Streets andSanitation

PersonnelDepartment

Department ofDevelopment

Services

Engineering Division CodeAdministration

Division

City Judge Board of PublicUtilities

PoliceDepartment

Parks andRecreation

WastewaterDepartment

City Attorney

Columbia PowerSystem

Columbia WaterSystem

AssistantCity Manager

Planning Division

159


160

APPENDIX D


161

APPENDIX E


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173


174