Council Induction

Welcome and introductions

AgendaDay 1 Setting the context Internal and external relationships The organisation Regulation – ethical and other issues Sum up and close Dinner – Molly’s yard 1815 for 1900 (optional)

Day 2 Visit to local pharmacy for lay members (optional) Tea, coffee and registration 0945 - 1000 Recap Fitness to practise Committee structure The Pharmacy Forum Strategy and Business plans 2012 – 2014 Summary and close

Setting the context

Objectives for the induction

• To understand the environment that we operate in• To understand the collective and individual responsibilities of

Council• An introduction to current organisational arrangements• To review current and future plans

Setting the context• Core functions of regulator and duty of Council

members • Healthcare Regulation – devolved to NI • ‘Trust, Assurance and Safety’ –The Regulation of

Health Professionals in the 21st Century – February 2007(3)

• 1976 Pharmacy Order • Amendment Order what has changed?• Regulations • Q & A

Regulator core functions and duty of Council members

Core Regulatory Functions (CHRE)- Education- Standards- Registration- Fitness to Practise

Duty of Council Members and Council– Inadequate corporate governance is at the heart of many organisational

failures.– The UK Corporate Governance Code suggests 'every company should be

headed by an effective board which is collectively responsible for the long-term success of the company”

– Healthcare Regulation – Devolved to NI

Regulator core functions and duty of Council members

• The Pharmacy NI Order 1976• Trust Assurance and Safety – the Regulation of Healthcare• Professionals• The Amendment Order • Supporting Regulations

What has changed?• The Law Commission joint consultation on ‘The Regulation of

Healthcare Professionals’

QUESTIONS?

Internal and external relationships

• CHRE • BREAK • Corporate Governance – challenges in the team • Presentation from NISCC on Council/ Exec

relationships • Relationships with other regulatory bodies • Q&A

CHRE

Corporate Governance – challenges in the team

‘Corporate governance is concerned with holding the balance betweeneconomic and social goals and between individual and communal goals. Thegovernance framework is there to encourage the efficient use of resources

And equally to require accountability for the stewardship of those resources.The aim is to align as nearly as possible the interests of individuals,

corporations and society.’

(Sir Adrian Cadbury, UK, Commission Report: Corporate Governance 1992)

Current arrangement for co-ordination between staff and Officers (President, Vice-President and Treasurer)

Presentation from NISCC

Relationships with other bodies

• Other UK Regulators• Other pharmacy regulators• DHSSPS• CHRE

QUESTIONS?

The organisation• Overview – staff and committee structures• Corporate Governance Handbook• The Departments

QUESTIONS?

Regulatory Council

Resources Audit and RiskRegulatory Compliance

Public Forum Professional Forum

EducationStandards

and GuidanceRegistration Fitness to Practice

Governance Structure 2012

Regulatory Staff Organisation

Chief Executive

Registrar and Head Of Regulatory Services Business Manager Head of Public Affairs

Pre- RegistrationPost Registration

Registration ProcessFitness to Practise

FinanceShared Administration

HRFacilities

Policy ResearchExternal Relations

EqualityConsultations

Corporate Governance Handbook1 – Introduction, governance2 – Roles and accountabilities3 – Induction4 – Council meetings5 – Conduct of meetings6 – Monitoring by Council7 – Relationships with staff8 – Concerns about probity*9 – Conduct of members of Council10 – Relationships with commercial organisations11 – Member expenses*12 - Attendance at overseas meetings13 – Nomination to international organisations14 – External Communications15 – Members meetings

Corporate Governance Handbook - Appendices• A P45 – 48 – the officers remit• B Committee chairs – useful for initial appointees• C P50 – Some insights for selection etc• D Main Committees. Look at in detail tomorrow – as E for future reference

around composition and quorum• F P61 – Joan will cover at end, declarations and procedures• G P66 – already covered, Code of Conduct – benchmark for behaviours• H International bodies – more for Forum, for development• I P69 – worth reminding yourself of Nolan principles – pervades

everything we do• J Equal opportunities policy – again worth familiarising – as a body with

significant powers over peoples lives we need to ensure our policies and practices are free from bias, Council responsibility – Mark will cover later

• K as J – Equality and diversity• L P80 harassment and bullying Statement – particularly important in a

body where paid staff interact with appointed Council and committee members – need to be mindful of staff structures when dealing with individuals

• M P 83 – Joan next Expenses procedures• N P86 – SOD PFB – deal with in detail tomorrow

Housekeeping issues

• Conflict of Interest

• Expenses

• Rates and procedures for payment

• Service agreement

The Departments

• Public Affairs• Business management• Registration and Regulation

Mark NealeMark NealeHead of Public AffairsHead of Public Affairs

Grainne MageeGrainne Magee

Policy OfficerPolicy Officer

Key rolesKey roles CommunicationsCommunications Public AffairsPublic Affairs Consultation managementConsultation management Event managementEvent management Equality and diversityEquality and diversity Shared resourceShared resource Oversight of Pharmacy ForumOversight of Pharmacy Forum

CommunicationsCommunications

Media and press relationsMedia and press relations Local and national pressLocal and national press Pharmacy pressPharmacy press

Internal communicationsInternal communications NewslettersNewsletters Annual reportAnnual report BulletinsBulletins

Website and brandingWebsite and branding

Public AffairsPublic Affairs

Political engagementPolitical engagement LobbyingLobbying Political conferencesPolitical conferences MonitoringMonitoring Information gatheringInformation gathering

Public engagementPublic engagement StakeholdersStakeholders Representative groupsRepresentative groups

Consultation managementConsultation management

ConsultationsConsultations In bound In bound Out boundOut bound EngagementEngagement

Equality and DiversityEquality and Diversity

Embedding equality and diversity in the Embedding equality and diversity in the organisationorganisation

Overseeing the monitoring of equality and Overseeing the monitoring of equality and diversity data diversity data

Engaging with other regulators on equality Engaging with other regulators on equality and diversity issuesand diversity issues

Engaging with stakeholdersEngaging with stakeholders

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The TeamJoan Duffy

Business Manager

Elaine RaffertyPre-Registration

Coordinator

Nicola McGarrellClerical Officer

Karen McKennaClerical Officer

Andrea McFallFinance Assistant

Joyce Livingston/Clerical Officer

26

Joan Duffy

Business ManagerCore Responsibilities

Manages all areas of the Societies finances, including accounting, financial planning and budgeting

Manages the Societies infrastructure, including IT, Premises and HR

Manages staff resources

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Andrea McFall

Finance AssistantCore Responsibilities Maintaining sales & purchase

ledgers, producing invoices, processing receipts, processing invoices & payments

Manages the annual retention process including payments by DD, Bacs and card payments

Organises room hire and use of society facilities

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Elaine Rafferty

Pre-Registration Co-ordinator

Core Responsibilities

Assists & supports the Pre-registration lead

Maintains & monitors the Pre-registration trainee register, dealing with new applicants & current trainee’s

Facilitation of trainee appraisal process

Manages communication from trainees and tutors

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Nicola McGarrell

Clerical OfficerCore Responsibilities Provides admin support to

Council, Committees and SMT Minute-taking, production of

minutes, compilation of agendas, collation of paperwork for all meetings and follow up correspondence

Organises staff and Council travel arrangements

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Karen McKenna

Clerical OfficerCore Responsibilities

Supports the Post Registration Lead with CPD and revalidation

Provides support to the Education Committee

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Joyce Livingston

Reception/Clerical Assistant

Core responsibilities

Reception - meet and greet Manages the catering needs of

meetings Assists with adhoc clerical

duties

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Registration Standards and Fitness to Practise

Who are we? &What do we do?

Registration Standards and Fitness to Practise

The team who are we?

Brendan Michelle Peter Tracy Elaine Karen

Registration Standards and Fitness to Practise

The team what we do?

staff P McKee M McCorry B Kerr P McKee M McCorryT Donnelly K McKennaE Rafferty

registrar

registration standards fitness to practise cpd

trainees code of ethics misconduct assessment

pharmacists prescribing health

premises internet impairment remediation

internet traineeshomeopathy investigation adjudicationcollection and deliveryraising concerns adjudication

Registration Standards and Fitness to Practise

Registration

1. Students [Trainees] 185

2. Pharmacists 2012

3. Premises 549

Registration Standards and Fitness to Practise

Registration

1. NI qualified

2. GB qualified

3. EEA qualified

4. Non EEA qualified or EEA qualified on resident

Registration Standards and Fitness to Practise

Registration calendar

1. Students [trainees] Jan – Mar

2. Pharmacists May – June1. From student register July - Aug2. Ad hoc 365

3. Premises Dec - Jan

Standards

Code of Ethics

1. Sale and supply of Medicines

2. Raising concerns

3. Confidentiality

4. Internet

5. Prescribing by pharmacists

6. Students [trainees]

7. Continuing Professional Development

Registration Standards and Fitness to Practise

Impairment

1. Caution or conviction

2. Professional misconduct

3. Poor performance

4. Health

Registration Standards and Fitness to Practise

Procedures

1. Investigation

2. Scrutiny

3. Adjudication

Registration Standards and Fitness to Practise

NI single healthcare regulator

1. United Kingdom

a) CESG

b) CHRE

2. EEA

a) AURE

b) PSI

Registration standards and Fitness to Practise

Your questions?

Workshop

• Split into two groups

• Each has 30 minutes to consider and prepare 5 minute response

• Choose respondent at start

Sum up

• Review against objectives

• Pre-view day 2

• FINAL DAY 1 QUESTIONS