2016

2016JUNE 2, 2016

2016

Jim SmithVP of District Operations

Welcome & Call to Order

2016

Garry LewisNCAC Council Commissioner

Commissioner’s Report

2016

Commissioner’s Report Importance of Unit Serving Commissioners

Charter Renewal

Midyear Charter Review

Commissioner Tools

Future Events

• ACC Meeting: June 16th

• Commissioner Retreat: June 24‐25th

• Commissioner Cabinet: August 4th

2016

Goshen@50 Council Camporee

Memorial Day Weekend, 2017

Craig WestonChairman

2016

Camporee Concept• Celebrate 50th anniversary of Goshen Scout Reservation opening for scouts

• Memorial Day Weekend, May 26 – 29, 2017

• Theme – “Past, Present and Future”• Showcase Goshen to units and families who have not visited ever or in

a long time• Exercise traditional and newer scout skills, eg orienteering and

geocaching• Competition of Scouting skills and fun events among individuals and

patrols• Honor alumni who have made significant contributions to “The Goshen

Experience”• Have Fun!

• Open to all NCAC units, Cub families, and Alumni

• Goshen@50 Camporee to be held in lieu of Spring 2017 district camporees

2016

Event Schedule• Afternoon, Friday, May 26 – Early arrival for units/families

• All day, Saturday, May 27 – Staggered unit arrival and/or participate in traditional Goshen activities – shooting sports, aquatics, COPE/climbing, etc

• Evening, Saturday, May 27 – Subcamp campfires

• All day, Sunday, May 28 – Fun and competitive events for individuals, patrols and cubs

• Evening, Sunday, May 28 – Celebration, awards and recognition Arena Show

• All day, Monday, May 29 – Staggered unit and families departure

2016

Key Milestones• May – June 2016 – Marketing begins

• September 2016 – Registration Opens

• March 2017 – Late registration begins

• April 2017 – Late registration closes

• May 26 – 29, 2017 – Goshen@50 Camporee

2016

It Will Be Worth the Journey!Contact CraigWeston16@gmail.com

2016

Garry StanberryNCAC Council Friends of Scouting Chairman

Friends of Scouting Report

2016

• Friends of Scouting

Percent to Goal

Friends of Scouting Report

2016

Friends of Scouting ReportFOS Report

May 31, 2016 GOALMay 31, 2016 Total Dollars

Raised

Percentage Raised

NCAC FOS Total $1,824,800 $1,526,053 83.60%NCAC District Total $1,314,800 $1,050,739 79.90%Executive Board $510,000 $475,314 93.20%Virginia Central Service Area $385,000 $337,478 87.70%Mountain West Service Area $291,000 $213,882 73.50%Three Rivers Service Area $217,000 $180,222 83.10%Virginia South Service Area $205,900 $157,974 76.70%Montgomery Service Area $195,900 $157,054 80.20%Colonial $90,000 $95,000 105.60%Western Shore $85,000 $85,202 100.20%Goose Creek $106,000 $76,369 72.00%Patriot $70,000 $76,276 109.00%Old Dominion $85,000 $71,124 83.70%Potomac $90,000 $68,046 75.60%Chain Bridge $95,000 $62,863 66.20%Seneca $63,900 $52,749 82.50%Prince Georges County $63,000 $51,746 82.10%Sully $60,000 $48,599 81.00%Aquia $46,500 $47,582 102.30%Occoquan $63,000 $43,902 69.70%Powhatan $68,000 $43,194 63.50%White Oak $42,000 $36,259 86.30%George Mason $45,000 $32,215 71.60%Bull Run $37,000 $27,239 73.60%Washington DC $44,000 $26,729 60.70%Appalachian Trail $30,000 $24,366 81.20%Catoctin Mountain $27,000 $21,354 79.10%Piedmont $41,000 $20,311 49.50%Mattaponi $18,400 $18,940 102.90%Zekiah $25,000 $16,545 66.20%Virgin Islands $20,000 $4,130 20.70%

2016

Friends of Scouting ReportPatriot 109.00%Colonial 105.60%Mattaponi 102.90%Aquia 102.30%Western Shore 100.20%Executive Board 93.20%Virginia Central Service Area 87.70%White Oak 86.30%Old Dominion 83.70%NCAC FOS Total 83.60%Three Rivers Service Area 83.10%Seneca 82.50%Prince Georges County 82.10%Appalachian Trail 81.20%Sully 81.00%Montgomery Service Area 80.20%NCAC District Total 79.90%Catoctin Mountain 79.10%Virginia South Service Area 76.70%Potomac 75.60%Bull Run 73.60%Mountain West Service Area 73.50%Goose Creek 72.00%George Mason 71.60%Occoquan 69.70%Chain Bridge 66.20%Zekiah 66.20%Powhatan 63.50%Washington DC 60.70%Piedmont 49.50%Virgin Islands 20.70%

May 31, 2016 Reported Goal %

2016

• Friends of Scouting

Number of Gifts

Friends of Scouting Report

2016

• Friends of Scouting

Donor Participation Rate

Friends of Scouting Report

2016

• Friends of Scouting

Dollars per Scout

Friends of Scouting Report

2016

Friends of Scouting Highlights:

We have raised to date $1,050,739 (79.9% to goal) as districts and $1,526,053 (83.6%) as a council.

5 Districts have achieved 100% ‐ Colonial, Patriot, Aquia, Mattaponi and Western Shore districts.

We have conducted 766 unit presentations across NCAC in 2016.

Colonial, Patriot, Seneca, Aquia, Mattaponi, Western Shore, Appalachian Trail and Goose Creek Districts are all tracking Gold for JTE in Friends of Scouting for 2016.

Friends of Scouting Report

2016

Phillip RamseyNCAC Area VP at Large

District Nominations Overview

2016

Council and District Overview

MissionCouncil: The purpose of the council is to guide and support districts for the achievement of the movement’s purpose.

Nominating Committee: Determine the needs for district volunteer leadership to assure adequate and balanced strength in the functional areas of Finance, Membership, Program and Unit service.

Identify and recruit: • Men and women with the skills to serve on the District Committee who

make the commitment to support Scouting in the district.• Nominees for the positions of District Chairman, District Vice-Chairmen

and Members-at-Large.• An individual to be recommended to the Council Executive Board for

appointment and commissioning as District Commissioner.

2016

Build a Complete Team

Why is a Complete Team Important?

•Membership grows•Quality program flourishes•Avoids overloading volunteers•Recruiting is a key responsibility of  each District

2016

One Question

• Question: Why do people volunteer?

• Answer: Because they are asked; many want to participate, but do not know how to get started

2016

The District Nominating Committee Process

Role of the Chair 1. The District Nominating Committee Chair meets with the current District Chair and the District Executive to review the condition of the district to include:

• Achievement of district goals.• Resources needed to support each district function.• Effectiveness of current members of the District

Committee.• Use “District Nominating Committee” worksheet.• Stress Confidentiality

2016

The District Nominating Committee Process

Nominating Committee Functions2. The District Nominating Committee:

• Considers potential nominees for the position of District Chairman.

• Selects best qualified person for District Chair and makes personal contact to obtain agreement to serve.

• Begins to develop list of new prospects for the District Committee based on balanced needs for district Function.

• Begins to contact current District Committee members who are to be nominated to serve again for the coming year to obtain their agreement to serve.

2016

The District Nominating Committee Process

Nominating Committee Functions

3. The District Nominating Committee :• Considers recommendation for the District Committee submitted by individuals.

• Considers and selects nominee(s) for District Vice-Chairs.

• Considers and selects individual to be recommended to council Executive Board for

appointment and commissioning as District Commissioner.

• Works with the District Chair to appoint District Committee members.

• Makes personal contacts with nominees to obtain their agreement to serve.

• Continues to contact selected current District Committee members to obtain their

agreement to serve again.

• Continues to identify new prospects for the District Committee and contacts them to

obtain their agreement to serve.

2016

The District Nominating Committee Process

Nominating Committee Functions

4. The District Nominating Committee with the District Chair nominee participating:

• Completes recruitment of district officers• Completes recruitment of district Committee members

5. The District Nominating Committee Chair presents the slate of District Committee Members (members-at-

large) and district officers at the District Annual Meeting for election.

2016

The District Nominating Committee Process - Worksheet

2016

The District Nominating Committee Process - Timeline

May 2016District Executive and Field Director assist District Chairman in developing a prospect list for the Nominating Committee. Three to five members plus the Nominating Committee Chairman are the norm and should include active Scouters and Community leaders. The District Chairman and Secretary (District Executive) submit the Nominating Chairman and committee prospect list to the Deputy Scout Executive.

June 2, 2016Nominating Committee Orientation for Key 3.

July 2016Nominating Chairmen are announced to the Districts. Chairs recruit committee members

July/August 2016Publish formal notice of the District Annual Meeting. Identify Nominating Committee Members.

August 2016Complete District Self‐evaluation Guide and District Committee evaluation process

September 15, 2016District Nominating Committee begins identifying prospects, recruiting new members, and confirming existing members (if desirable.)

October/November 2016District Nominating Committees meet and finalize all nominations.

November 1, 2016District Annual Business meeting date, location, and time sent to Marriott Scout Service Center

December 2016Submit DRAFT Nominating Committee Report form and District Rechartering Roster to Deputy Scout Executive at Council Key 3 Meeting.

December/January 2016 ‐ District Annual Business MeetingOne Week after District Annual Meeting

Submit Final Nominating Committee Report form to Deputy Scout Executive.

2016

Succession Planning

• Succession Planning is:• Designing a process to fill key, mission-critical

positions in the organization and ensure a leadership pipeline

• Identifying those who will “cover” for you in your absence

• Planning for the future leadership of the organization• Identifying those you are training to take your place

2016

Succession Planning Succession Planning can be defined as:

– Identifying key positions, critical talent, and career path options to develop and place successors

Four Key Elements:– Recruiting and Selection– Retention– Assessment and Performance Management– Development (training)

As part of a leadership development system, succession planning promotes organizational performance and ensures leadership continuity and future sustainability

2016

End of Summer: Resource NeedsPosition Name Years in 

PositionStaying? Comments/Status

Chair Greg Binzer 1 Find a deputy, George Thomas (Deputy), Later Nick M?

Vice Chair of Membership Rick Millward 1 Need JSN ChairVice Chair of Finance Phillip Ramsey (temp) 1 No Nick M., or Hoyt (2), Mike (1), 

Vice Chair of Marketing Pam Eaton 1 Ken CoffeeVice Chair of Program Zeke Zarrella 2/3 Who is next??? or 4th yearVice Chair of Venturing Rich Golling ? How long does Rich want to go? Rick R. after?District Commissioner Robert Hutcheson 1 When will Chuck be available, then Chris B.?  

Rick R.?MAL Tom Wheatley 1MAL Al Wallace 2MAL Hoyt Matthai 2 Review participationMAL Mike Smith 2 Review participationMAL Jane Redding 1MAL Kurt Yankaskas 2MAL Hutch Hutcheson 1 Commissioner is an MALNominating Chair Tom W./Rich G. 1 Tom and Rich 2 more years then Nick M.?Nominating Committee Phillip Ramsey 1Nominating Committee Peter Bladen 1Nominating Committee Pam Eaton 1Nominating Committee 1 Need to recruit some new folks

2016

Beginning of Fall: Prospect Development

Name Company Unit Potential Scouting Position

Contact Status

Joshua Tice T278 OA Advisor or Associate Phillip John T is checking, need to follow up

Terri McCubbin P278 Endowment Chair, VC Finance

Phillip Getting contact info

John Moore 301-371-5385 T278 John advises something small W/S

Phillip call

Greg Binzer Chair Phillip

John Boyd ASM T792 Boy Scout Training Chair Zeke

Joe Brown Anything Hutch

Tom Wheatley MAL, ADC

JoAnn Lohr

Lew Raeder BS Activities, Nominating? Zeke Have Zeke ask

• Prospect Lists:– The Yes’s– The No’s– The We Don’t Know and Need to Contact (Working List)

2016

Council - Nominating Committee Meeting

• Nominating Committee Meeting for Nominating Committee Chairs and District Chairs• July 2016• September 2016• November 2016

2016

Resources

• The NCAC District Nominating Committee Guidebook• The NCAC District Nominating Committee Supplement• Selecting District People, no. 34512• Council and District Plan Book• Handbook for District Operations, no. 34739• Self Evaluation Guide for Successful District Operations, no. 34207• Nominating Worksheet, no. 513‐332• District Structure Org Chart• Link to website ‐ http://www.ncacbsa.org/group/missionimpact• Field Service AVPs and Directors 

2016

The District Nominating Committee Process

Questions?

2016

Karen Westhead & Geoff ThomasNCAC Popcorn Chairman & Staff Advisor

Trail’s End Popcorn Report

2016

Trail’s End Popcorn Sale Discussion Items:

Fall 2015 Popcorn Sales Achievements

Preview of Fall 2016 sale

Items which need District leaders involvement

Review of Popcorn Sales 2012 ‐ 2015

Trail’s End Popcorn Report

2016

Trail’s End Popcorn District KernelsDistrict Kernel Email

Appalachian Trail Kimberley Lizik apptrailpopcorn@gmail.comAquia Greg Gilbert aquiapopcorn@comcast.netBull Run Vic Doppee vdoppee@yahoo.comCatoctin Mountain Melody Bloxsom cmdpopcorn2@gmail.comChain Bridge Nic Hindley nichindley@mac.comColonial Sean McCarthy mclucid@verizon.netGeorge Mason Justine Podolny gmdistrictpopcorn@gmail.comGoose Creek Andrew Bates abates@omeganetserv.comMattaponiOccoquan Sue Straka smstraka@hotmail.comOld DominionPatriot Patrick Ring patriotpopcorn@verizon.netPiedmont Linda Baughman lebaughman@comcast.netPotomacPowhatan Natalie Fehervari nfehervari@gmail.comPrince GeorgeSeneca Brandie Armijo brandiearmijo@gmail.comSully Dawn Winkler mdwinkler@verizon.netWashington DCWhite OakWestern Shore Sharon Fondren somdkernel@aol.comZekiah Amber Dent Zekiahpopcorn@yahoo.com

2016 National Capital Area Council ‐ District Kernels

Brand New DK for 2016Currently NO DK for 2016

2016

Pete MindermanNCAC Cub Scouting Membership Chairman

Membership Report

2016

2016

Lion Pilot Stages

#1 – Pilot proved to work in controlled small settings

#2 – Will it work on LARGE scale?Trade‐off maintaining success (quality & retention)

vs.How will it work in regular “real world” packs?

• Providing large scale support is the challenge

2016

Lions – NCAC Implementation•District Key 3 decision on District participation.Council encourages all districts to try it.

• District criteria for selecting packs for participation.District approval process.  Report accepted packs to NCAC via professional.• Approved packs must pre‐register or co‐register their Lion Guide(s) before any Lion applications will be processed.

2016

Lions – NCAC Support• Short term:

• Sharing of districts’ criteria for pack admission• Lion Pilot Materials• Marketing and Recruiting to be done by participating       packs – not district‐wide or council‐wide

• Long term – support Lion Guides• Supplemental training• Recognition for performance• Regular support – monthly or quarterly

• Longer term – District Lion Coordinators as Steering Group

2016

John PeloquinNCAC VP of Program Impact

Program Impact Report

2016

Dave AstleNCAC Council Merit Badge Dean

Advancement

2016

Merit Badge Events / Fairs

Merit Badge Events / Fairs Handout is in tonight’s packet.

2016

Nick AdamsAVP Three Rivers Service Area

District Special Events Report

2016

2016 District Special Events Discussion Items: NCAC Districts will conduct 15 special events in 2016 that are projected to 

raise a total of $433,000.   

District Special Events Report

Special Event District  DateCulpeper Good Scout Breakfast Piedmont 5/11/2016Loudoun Good Scout Event Goose Creek 5/19/2016Old Dominion 5K Run Old Dominion 6/4/2016Prince George's Good Scout Award Prince George's 6/8/2016Fredericksburg Area Good Scout Award Aquia/Mattaponi 6/15/2016 Patriot Golf Tournament Patriot 9/19/2016Sully Golf Tournament Sully 9/19/2016Washington DC District Events Washington DC 9/29/2016George Delaplane Good Scout Award Appalachian Trail/Catoctin Mountain Sept. 2016Fairfax All-County Good Scout Award Fairfax County Sept. 2016Prince William County Good Scout Award Bull Run/Occoquan 10/5/2016Colonial Rotary Good Scout Luncheon Colonial 10/18/2016Charles County Good Scout Award Zekiah 10/19/2016Montgomery County Leadership Dinner Potomac/Seneca/White Oak October of 2016Three Rivers Pinewood Carnevale Three Rivers Service Area 11/4/2016Fauquier County Good Scout Award Piedmont Fall of 2016

2016

JP MorganNESA DC Chairman

NESA DC Report

2016

Joel JacksonColonial District Executive

Special Needs Committee

2016

Phil BarbashCamping Director – Goshen Scout Reservation

Outdoor Adventures Report

2016

Camp Ross Dining Hall

2016

Camp Ross Dining Hall

2016

Camp Ross Dining Hall

2016

Snyder Maintenance Shed

2016

District Budgets

District Executive & Field Directors can provide necessary budgets.

2016

District OperationsDistrict Operation Discussion Items:

Next National Capital Area Councilwide Key 3 Meeting will take place on Thursday, September 29, 2016 and will be held at the Northern Virginia Community College,  Richard J. Ernst Community Cultural Center, 8333 Little River Turnpike, Annandale, Virginia.  

Dinner will be served at 6:00 PM with Service Area Meetings and our Council Key 3 Meeting will begin promptly at 7:00 PM. 

September 29th will feature budget and goal setting for 2017.

2016

Jeff BergerDeputy Scout Executive

Closing

2016

2016

Cub Scout Day Camp 2016 “Galactic Trek”(Located in your Digital Packet).

Program Impact Report