Council Meeting October 3, 2011

The City Council met in regular monthly session pursuant to adjournment at 4:30 o'clock P.M. on October 3, 2011. A quorum was declared by Mayor Les Douma. The meeting was held in the Council Chambers, City Hall, 125 Central Ave SE, Orange City, Iowa. Members Present: Council members Rod De Boer, Bruce Muilenburg, Steve Roesner, Mick Snieder, and Earl Woudstra Members Absent: None Staff: Duane Feekes, Loren Veldhuizen, Janet Brown, Ken Meendering, Bryan Gerritson, Maria Plueger, and Gary Blythe Guests: Doug Calsbeek, Don Baker, and Dan Mulder

Agenda: A motion was made by Council member Rod De Boer and duly seconded by

Council member Bruce Muilenburg approving the tentative agenda as the official agenda. On call of the roll motion carried. The vote was as follows: AYES: Rod De Boer, Bruce Muilenburg, Steve Roesner, Mick Snieder, Earl Woudstra; NAYS: None.

Approval of Minutes: The minutes of the September 19, 2011 council meeting were

presented. A motion was made by Council member Earl Woudstra and duly seconded by Council member Rod De Boer approving said minutes as published. On call of the roll motion carried. The vote was as follows: AYES: Earl Woudstra, Rod De Boer, Bruce Muilenburg, Steve Roesner, Mick Snieder; NAYS: None.

Public Hearing on the Matter of the Adoption of Plans, Specifications, Form of Contract

and Estimate of Cost of Furnishing of Electrical Circuit Breakers for the Orange City Municipal Utilities: This being the time and place as advertised a public hearing was held to consider the adoption of plans, specifications, form of contract and estimate of cost of furnishing of electrical circuit breakers. The Mayor called for comments from members of the audience and no one was heard speaking for or against the proposed plans. The City Administrator reported that no written objections had been filed. The Mayor then closed the time for the public hearing.

A motion was made by Council member Mick Snieder and duly seconded by Council

member Rod De Boer adopting a resolution adopting plans, specifications, form of contract and estimate of costs. On call of the roll motion carried. The vote was as follows: AYES: Mick Snieder, Rod De Boer, Bruce Muilenburg, Steve Roesner, Earl Woudstra; NAYS: None. The resolution was assigned number 10-3-11-1456 and appears in the official resolution book. Records are kept in Appendix 10.

The Council then considered the bids which were opened on September 22, 2011. A motion was made by Council member Rod De Boer and duly seconded by Council

member Mick Snieder adopting a resolution awarding the contract to Mitsubishi Electric Power Products for $225,560.00. On call of the roll motion carried. The vote was as follows: AYES: Rod De Boer, Mick Snieder, Bruce Muilenburg, Steve Roesner, Earl Woudstra; NAYS: None. The resolution was assigned number 10-3-11-1457 and appears in the official resolution book. Records are kept in Appendix 10.

Public Hearing on the Matter of the Adoption of Plans, Specifications, Form of Contract

and Estimate of Cost of Furnishing of the 69 kV Capacitor Banks for the Orange City Municipal Utilities: This being the time and place as advertised a public hearing was held to consider the adoption of plans, specifications, form of contract and estimate of cost of furnishing of 69 kV capacitor banks. The Mayor called for comments from members of the audience and no one was heard speaking for or against the proposed plans. The City Administrator reported that no written objections had been filed. The Mayor then closed the time for the public hearing.

A motion was made by Council member Bruce Muilenburg and duly seconded by

Council member Rod De Boer adopting a resolution adopting plans, specifications, form of contract and estimate of costs. On call of the roll motion carried. The vote was as follows: AYES: Bruce Muilenburg, Rod De Boer, Steve Roesner, Mick Snieder, Earl Woudstra; NAYS: None. The resolution was assigned number 10-3-11-1458 and appears in the official resolution book. Records are kept in Appendix 10.

The Council then considered the bids that were opened on September 29, 2011. A motion was made by Council member Steve Roesner and duly seconded by Council

member Bruce Muilenburg adopting a resolution awarding the contract to Cooper Power Systems for $103,700, the fuse less option. On call of the roll motion carried. The vote was as follows: AYES: Steve Roesner, Bruce Muilenburg, Rod De Boer, Mick Snieder, Earl Woudstra; NAYS: None. The resolution was assigned number 10-3-11-1459 and appears in the official resolution book. Records are kept in Appendix 10.

Joint Resolution for Annexation Moratorium: A motion was made by Council member

Earl Woudstra and duly seconded by Council member Mick Snieder adopting a resolution establishing an annexation moratorium with the City of Alton. The annexation moratorium outlines the area, with Highway 10 being the centerline for a distance of one mile north or south of the highway, in which either city can or cannot allow annexations for a period of ten years. On call of the roll motion carried. The vote was as follows: AYES: Earl Woudstra, Mick Snieder, Rod De Boer, Bruce Muilenburg, Steve Roesner; NAYS: None. The resolution was assigned number 10-3-11-1460 and appears in the official resolution book.

Dutch Front Program: Upon recommendation of the Dutch Front Committee, a motion

was made by Council member Mick Snieder and duly seconded by Council member Rod De Boer approving 50% matching funds up to $15,000 for the Dutch front on the Ambank Insurance building on Highway 10. On call of the roll motion carried. The vote was as follows: AYES: Mick Snieder, Rod De Boer, Bruce Muilenburg, Steve Roesner, Earl Woudstra; NAYS: None.

City Hall Front Entry Replacement: A motion was made by Council member Bruce

Muilenburg and duly seconded by Council member Mick Snieder approving the replacement of the of the City Hall front entry by Schiebout Window and Door in the amount of $24,374.00. This will replace the doors, transoms, hardware and trim. Krull Construction also bid the project for $23,205 but that only replace the doors. On call of the roll motion carried. The vote was as follows: AYES: Bruce Muilenburg, Rod De Boer, Steve Roesner, Mick Snieder, Earl Woudstra; NAYS: None.

Naming of Event Center: The Event Center Advisory Board held a naming contest for the

Event Center building. They have reviewed the entries and are recommending the name of Prairie Winden Event Center. After some discussion, a motion was made by Council member Earl Woudstra and duly seconded by Council member Bruce Muilenburg approving the name of Prairie Winden Event Center. On call of the roll motion carried. The vote was as follows: AYES: Earl Woudstra, Bruce Muilenburg, Rod De Boer, Steve Roesner, Mick Snieder; NAYS: None.

Underground Water Storage Demolition: The demolition of the existing underground

water storage by the treatment plant was not acted on as part of the treatment/plant storage project. Management contacted Vander Pol Excavating and they submitted a quote of $23,000 for the demolition and another $3,320 of work if needed. A motion was made by Council member Rod De Boer and duly seconded by Council member Steve Roesner approving the quote of Vander Pol Excavating for the demolition of the underground water storage. On call of the roll motion carried. The vote was as follows: AYES: Rod De Boer, Steve Roesner, Bruce Muilenburg, Mick Snieder, Earl Woudstra, NAYS: None.

Golf Course Equipment: Dan Mulder, with Landsmeer Golf Course, was present to

recommend the purchase of a large rough mower for $49,259 and a trap rake for $17,064. The current rough mower will be traded in and that amount will decrease the amount the City will pay. The highest total outstanding principal balance from the City would be approximately $170,000. The money will come from the electric fund. After some discussion, a motion was made by Council member Earl Woudstra and duly seconded by Council member Bruce Muilenburg approving the purchase of the rough mower and trap rake. On call of the roll motion carried. The vote was as follows: AYES: Earl Woudstra, Bruce Muilenburg, Rod De Boer, Steve Roesner, Mick Snieder; NAYS: None.

Administrative Reports:

Correspondence from Iowa Dept. of Economic Development. OC/Alton joint meeting minutes dated September 20, 2011. Possible Strategic Planning Session Dates: November 15, 16, 17, 22, 30 December 1, 13, 14 ,15

Scheduled Meetings: October 6-7 Iowa Association of Municipal Utilities

meeting, Des Moines October 17 Council Meeting, 4:30 P.M. October 20 Missouri River Energy Services Area Meeting, Orange City November 7 Council Meeting, 4:30 P.M. November 21 Council Meeting, 4:30 P.M. December 5 Council Meeting, 4:30 P.M. December 19 Council Meeting, 4:30 P.M. December 14, 21 or 22 Employee Recognition Dinner January 3, 2012, Tuesday Council Meeting, 4:30 P.M. Oral reports: Duane reported that the contractor is pouring streets every day this week in

Industrie Centrum. Council Comments: Earl gave an update from the Orange City Communications Board

meeting. Adjournment: No further business appearing it was therefore moved by Council member

Bruce Muilenburg and duly seconded by Council member Mick Snieder to adjourn. On call of the roll motion carried. The vote was as follows: AYES: Bruce Muilenburg, Mick Snieder, Rod De Boer, Steve Roesner, Earl Woudstra; NAYS: None. Adjournment time was 5:28 o’clock P.M.

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Les Douma, Mayor ATTEST:____________________________ Janet Brown, City Clerk