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ONTARIO ASSOCIATION OF CERTIFIED

ENGINEERING TECHNICIANS AND

TECHNOLOGISTS

Council Meeting

February 24-25, 2012

The Sheraton Airport Hotel

Ontario Association of Certified

Engineering Technicians and Technologists

President’s Report February 24, 2012

REPORT TO COUNCIL

Since Council last met in November 2011, and despite Christmas and New Year’s during that

period, both myself, and the Executive as a whole, have been very busy.

At the end of November OAB met with President Leo Cusumano and the Executive of the

Ontario Building Officials Association (OBOA) for informal discussions. Earlier efforts by

OBOA to become self-regulated were not successful and they have subsequently re-evaluated

and developed strategic priorities. These priorities are similar to those of OACETT.

I was able to attend, and participate in the discussions, during the CSA presentation in Toronto of

their draft final national accreditations report. Some wording changes and clarifications were

made prior to its official release. The CSA report was the foundation for the TAC

implementation plan. The documents and motions ratified by OACETT Council January 12 were

provided to the presidents of the other 3 provinces for assistance with their Council deliberations.

As well OACETT was able to assist interpretation via phone and email.

At the invitation of Ms. Ann Buller, President of Centennial College, strong supporters of

OACETT, I was able to attend the 124th

Annual Toronto Board of Trade dinner January 30th

.

This provided an opportunity to meet and chat with several college faculty and administrators.

The following evening, January 31st, OACETT and PEO executives met for dinner, a tour of the

PEO offices and informal discussions. Discussion topics included joint efforts to re-vitalize

National Engineering Month, progress of regulations to implement LET and developments

regarding P.Tech in other provinces and OACETT’s Regulatory Task Group initiative.

Scheduling of these dinners on consecutive evenings afforded me the opportunity to spend time

during the day with our senior managers and to enjoy lunch with the full staff; an opportunity

that does not often present itself.

A little further afield, Registrar, Sam DiGiandomenico and I spent 7 days in New Delhi, Jaipur

and Agra India as representatives on the People to People Citizen Ambassadors delegation. We

were able to meet with engineering department heads and faculty members at four prestigious

technical institutions. Discussions focused on the sustainable and resilient infrastructure theme

but provided insight into their education system and the wide array of research and development

initiatives that are underway. Visits to a number of historical sites improved understanding of the

culture background of the Indian people.

At the time of writing, meetings with Ontario Society of Professional Engineers (OSPE), Ontario

Public Works Association (OPWA) and Technology Professionals Canada (TPC) are scheduled

or being planned.

Rod MacLeod, B.Sc., C.E.T.,

President



Chief Executive Officer’s Report February 24-25, 2012

REPORT TO COUNCIL

Inordinate amount of work by President, volunteers and staff developing and stewarding approval

of the CSA report, TAC implementation plan, including secondment agreement and final

ratification by four provincial councils. Now the heavy lifting begins by Band, Walker,

DiGiandomenico and other members of the TAC Provisional Committee. Work to be done with

Heads of Technology, NCDoT and CTAB/CCTT.

While TAC pushes forward ensuring the Miner Report and its recommendations are watered and

weeded.

A number of administrative functions undertaken including processing pension documents to

satisfy regulators and manage risk including improving information to staff; exploring leasing

options; completing independent internal staff wage and salary survey and making salary awards

for 2012; CEO’s performance plan for 2012.

Developing with CEO, OSPE, Confederation College and Ryerson University a credit course in

business and communications skills for technologists/technicians and engineers with the view to

enhancing OACETT’s value proposition– focus group of OACETT strategic partners strongly

endorsed. Ken Browne and Ed Prillo to update Council and seek approval to proceed.

Starting performance plan for 2012 including increasing chapter visits (North Bay PEO/OACETT

symposium); considering new approaches to frequency and manner of holding council and OAB

meetings given workload of volunteers; ruminating over membership trends, emerging

developments in the West and Quebec, Drummond report to the Ontario government and

potential opportunities to exploit; and whether our strategic plan still fits.

Sincerely,

David Thomson

Chief Executive Officer

Ontario Association of Certified Engineering Technicians and Technologists

Regional Councillor ReportPage 1 of 2

Region: Western Region, Christopher van Dop, C.E.T. CouncillorDate: 19-Feb-12

Chapter: Chatham-Kent1 111

Chapter: Essex1 1 1

1 1

1 11 11

Chapter: Grand Valley1

11 11

1 111

11 11 1

11111Apr Adopt-a-road cleanup

Oct Adopt-a-road cleanup

Feb Guelph/Kithchener OHL Game

Mar Engineering Month visit to high schoolMar oacettgvc.ca website redesign

Nov Annual PEO/OACETT Curling Bomnspiel

Dec Social media accounts created - Facebook, Twitter, Linkedin, Google+

Jan OACETT Hockey Tournament

Jun Annual PEO/OACETT Golf Tournament

Jan Conestoga College Network Night

Dec Xmas party

Oct University of Windsor speaker to attend chapter meeting, ref new Bachelor of Engineering Technology Program

Dec Xmas party

started Chapter Facebook page

Sep Leed Building SpeakerE-A

ssoci

atio

n

Report to Council

Just had our Regional meeting. 3 chapters have joined the social network scene with twitter, facebook and LinckedIn. 3 chapters have handed in their grant forms.

Introduction

Dec Annual Christmas lunch

Sep Golf tournament

Nov Sleemans Brewery Tour

Sep St. Clair College VP of Academic Operations to speak at chapter meetingOct Winery Tour

Apr Earth Week presentation to elementry school

Jan Enermodal LEED office tour

Apr GVC ACM

Com

plia

nce

and S

tandar

ds

Gov

ernm

ent

Affai

rs

Profe

ssio

nal

D

evel

opm

ent

Succ

essi

on P

lannin

gCorp

/Colle

ge

Outr

each

Ontario Association of Certified Engineering Technicians and

Technologists

Region: Central Region, Kim Pickett

Date: February 24/25 2012

Georgian Bay

Chapter:

1 1 1 1

1 1

1 1

1 1

1 1

Chapter: 1 1

1 1

1 1

1

1 1

1

Chapter:

1 1

1 1

1 1

Strategic Priorities totals

AGM April, Holiday Inn Barrie, good turn out last year, likely to keep the same

format

Durham

York

Bridge Building Competition March with PEO, information session held in Jan

Curling Bonspiel Feb 25

Linked in seminar with PEO

Technical Event

Train tour for families fall 2011

College Awards Feb 2

Colts game in Jan was well attended

Oshawa Generals hockey game Nov

Executive meetings held once per month

Meet and Greet Dec 14

Tour of York Region Traffic Control planned Sept 2011

Report to Council

The chapters are now gearing up for their annual chapter meeting. Our Regional

Meeting will be held in December 4, 2011.

Introduction

Golf Tournament Sept 2011 excellent turn out

E-A

ssocia

tion

Pro

fessio

nal D

evelo

pm

ent

Successio

n P

lannin

g

Corp

/College O

utr

each

Com

pliance a

nd S

tandard

s

Govern

ment

Aff

airs

Regional Councillor Report

Page 1 of 2


Regional Councillor ReportPage 2 of 2

Chapter: Grey-Bruce1

1 11111

Chapter: Lambton1

1 11

Chapter: London1

1 1 11

1 1 1


E-associationProfessional DevelopmentSuccession PlanningCorporate OutreachCompliance and StandardsGovernment Affairs

Feb GETSET evening

0

Jan to Jun High School outreach presentations with PEOFeb Women in Trades and Technology Evening

Spring - Repeat of Wind Farm TourSpring - Neustadt Brewery Tour

planning St Clair river cruiseplanning an industrial tourSep PEO/OACETT Golf tournamentplanning public scating event

Oct Carrick Wines and Ciders tourNov 25-40-50 Year member event

Summer- Family Fish Farm

Report to Council

Dec Chapter Hockey Game

632110

3

Feb Night with the Knights OHL hockey night

Corp

/Colle

ge

Outr

each

Succ

essi

on P

lannin

g

E-A

ssoci

atio

nPr

ofe

ssio

nal

D

evel

opm

ent

Com

plia

nce

and S

tandar

ds

Gov

ernm

ent

Affai

rs


Technologists

E-association

Professional Development

Succession Planning

Corporate Outreach

Compliance and Standards

5

10

11

2

0


Page 2 of 2


Technologists

Region: Eastern Region, Tara Welbourn

Date: February 24, 2012

Chapter: Cornwall

Chapter: Kingston

1 1

1 1 1

Chapter: Lanark-Leeds-Grenville

1

1 1 1

1

1 1

1 1

1 1

Chapter: Ottawa

1 1

2

1 1

1

1

1 1 1

1Algonquin Student Group - man OACETT info. Booth at Applied Research Day in April

Took time to review website and associated tabs to access webpage

talked about tool on website to track professional development and relayed next tech

Helped members find area to review status and what is required for levels

planning ski in Feb. contact Ottawa- mont cascade, continue with meeting rotation

to reach boundaries

Discussion on needing more executive to replace- to call new members for input

Discussions over LET + reviewed OT mag. Levels of OACETT

Chapter AGM to be held February 23

PPE Exams being held at various locations

Chapter Meetings

Chapter AGM to be held March 23

no updates available

Successio

n P

lannin

g

Corp

/College O

utr

each

Report to Council

Most of the Eastern Chapters have been quiet over the Christmas and New Years

holiday season and are now starting to ramp up planning activities for various

awards nights, annual general meetings, and event days/evenings.

Introduction

report seminar

Govern

ment

Aff

airs

E-A

ssocia

tion

Pro

fessio

nal D

evelo

pm

ent

Com

pliance a

nd S

tandard

s

Chapter Meetings

Algonquin Student Group - meetings, social pool nights, elections

Engineering Month Activities

Active discussions on LinkedIn


Page 1 of 2


Technologists

Chapter: Pembroke1 1 1

Chapter: Peterborough

1

1 1 1 1

Chapter: Quinte1 1 1

1

1


E-association


Succession Planning

Corporate Outreach


Government Affairs

Chapter Meetings

Com

pliance a

nd S

tandard

s

Report to Council

71

Engineering Month Challenge Day for High School Students (design & build wind

turbine blades)

Chapter AGM to be held in April

3

13

9

8

Corp

/College O

utr

each

E-A

ssocia

tion

Pro

fessio

nal D

evelo

pm

ent

Successio

n P

lannin

g

Govern

ment

Aff

airs

Monthly meetings held at the College

Social Awards night (end of February)

College Orientation Session


Page 2 of 2


Technologists

Region: Horseshoe Region, Ken Browne, C.E.T.

Date: February 24-25, 2012

Chapter: Peel

1 1 1

1 1

1 1

1 1 1 1 1 1

Chapter: Hamilton

1

1 1 1

1 1

1 1

1 1

1 1

Chapter: Niagara

1 1

1 1

1 1

1 1 1

1 1


E-association


Succession Planning

Corporate Outreach


Government Affairs

Suatainablility Seminar

Mohawk College Meet and Greet

4

Chapter Grant

College Outreach (Student Awards Preperation)

Annual Wine Tour - Selected Vinyard

Membership 25/40/50 Year Presentations

10

Report to Council

The Horseshoe Regions of Peel, Hamilton and Niagara continues to communicate

with each other to explore events, seminars and ideas that would benefit each of

their memberships.

Introduction

Monthly Chapter Meeting

Chapter Grant


8

Revolving Trophy Project Science Fair Ongoing

Dundurn Castle Tour

Membership 25/40/50 Year Presentations


Chapter Grant

John Alton Memorial Hockey Tournament

E-A

ssocia

tion

Pro

fessio

nal D

evelo

pm

ent

Successio

n P

lannin

g

Corp

/College O

utr

each

Com

pliance a

nd S

tandard

s

Govern

ment

Aff

airs

61

7


Page 1 of 1


Technologists

Region: Northern Region

Febuary

24/12 Wm. Andrew R. Dryland, C.E.T.

Chapter: Near North

1

1 1 1

1 1

Chapter: Sault Ste. Marie

1

1 1 1

1 1 1 1

Chapter: Temiskaming

1

1 1 1

Chapter: Timmins

1

Com

pliance a

nd S

tandard

s

Govern

ment

Aff

airs

E-A

ssocia

tion

Pro

fessio

nal D

evelo

pm

ent

Successio

n P

lannin

g

awarded to students attending Sault college enrolled in Technician and

technology programs.

Corp

/College O

utr

each

Helped as Robot Judge in the First Lego Robotics competition at Sault College.

Chapter Grant Application


Report to Council

Typical for early in the new year, Chapters are looking ahead to event planning for

2012. Budgets are being prepared for submission and annual meetings are being

scheduled. Some activity highlights are contained in the following.

Introduction

North Bay Regional Science Fair (Planning Stage)

Presented a $1,500.00 chegue to Sault College from funds raised in the PEO /

OACETT Golf Classic Charity Tournament. Three $500.00 scholarships to be



Entertain representatives from Head office (David Thompson and Richard

College in kirkland Lake and Haileybury Campuses.

Stamper) and introduce them to the technicians and technologists at Northern

42st Annual P.Eng Day Symposium


Page 1 of 2


Technologists

Chapter: Sudbury1

1 1 1

1 1 1

1 1 1

1 1 1 1

Chapter: Thunder Bay

1

1 1 1

1 1 1 1


E-association


Succession Planning

Corporate Outreach


Government Affairs

territories.

Com

pliance a

nd S

tandard

s

Govern

ment

Aff

airs


A tour of Thunder Bay's Bare Point water treatment facility

Educational session to be provided by Director Cindy Crowe regarding concerns

facing first nations communities with respect to land devellopment projects

(mining/mining exploration/hydro/forestry, etc.), on traditional first nations

E-A

ssocia

tion

Pro

fessio

nal D

evelo

pm

ent

Successio

n P

lannin

g

Corp

/College O

utr

each

Curling Bonspiel with PEO

Pin Award Ceremony for 25 and 40 members


Planning a Kelly Lake Waste Water Treatment plant tour in the spring

Report to Council

Membership Pool Tournament

10

3

11

11

6

0


Page 2 of 2

TORONTO REGION REPORT TO COUNCIL

Steve Barnes, B.AET, C.E.T., Toronto Regional Councillor

Date Submitted: February 24, 2012

Regional Summation / Comments

All (3) Chapters have submitted their Operating Grant Requests, and been

lining up potential events for the year, and on January 28th, all (3) Chapters jointly

hosted a tour of the Toronto Star Newspaper Printing Facility where 60 members

were registered to attend.

Toronto West ChapterJanuary 28, 2012) Plant Tour of Toronto Star newspaper printing centre 1 1 1

National Engineering Month Engineering Idol Competition 1 1 1 1 1

July 2012) 5th Annual Toronto Region Technology Tee-Off Golf Tournament 1 1 1 1 1

Potential tour of a Solar Facility. 1 1 1 1

Potential Educational Bus Tour 1 1 1 1

Toronto West Sub-Total 5 2 5 4 0 4 0 1

Toronto Central ChapterGrant Request Submitted and Approved

January 28, 2012) Plant Tour of Toronto Star newspaper printing centre 1 1 1

March 2012) National Engineering Month Exhibit at Malvern Mall 1 1 1 1

July 2012) Annual Picnic at Thomson Park 1 1 1


November 2012) Annual Dinner Dance

Toronto Central Sub-Total 4 3 4 1 0 1 0 2

Toronto East Chapter Grant Request Submitted and Approved

January 28, 2012) Plant Tour of Toronto Star newspaper printing centre 1 1 1

March 2012) National Engineering Month Exhibit at Malvern Mall 1 1 1 1

April or May 2012) Chapter AGM at Scarborough Town Centre 1 1 1

July 2012) Annual Picnic at Thomson Park 1 1 1


November 2012) Annual Dinner Dance

Toronto East Sub-Total 5 3 5 1 1 1 0 2

Chapter Voluntary Priority TotalsMember Outreach 14

Community Outreach 8

Six Strategic Prioity TotalsE- Association 14

Professional Development 6

Succession Planning 1

Corp / College Outreach 6

Compliance & Standards 0

Government Relations 5

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DRAFT

Minutes of a Council meeting of the Ontario Association of Certified Engineering Technicians and Technologists (OACETT) held at The Sheraton Airport Hotel on November 18-19, 2011.

Present: Rod MacLeod, C.E.T. President David Saunders, C.E.T. Past President Stephen Morley, C.E.T. President-Elect Bob van den Berg, C.E.T. Vice-President, PASB Greg Miller, C.E.T. Vice-President, IETO Patrick Ng, C.E.T. IETO Councillor, Central Region Tara Welbourn, C.E.T. PASB Councillor, Eastern Region Ron Walker, C.E.T. IETO Councillor, Eastern Region Jelbert Real, C.E.T., P.Eng. IETO Councillor, Horseshoe Region Andy Dryland, C.E.T. PASB Councillor, Northern Region André Tardif, C.E.T. IETO Councillor, Northern Region Steve Barnes, C.E.T. PASB Councillor, Toronto Region Ed Prillo, C.E.T. IETO Councillor, Toronto Region Christopher van Dop, C.E.T. PASB Councillor, Western Region Vince Le Faive, C.E.T. IETO Councillor, Western Region Martine Band Public Representative Phil Maka, P.Eng. PEO Representative Henry Reiser, M.A.Sc. (Friday only) Heads of Technology Representative Andre Sherman, D.Arch.D., B.Arch.,OAA OAA Representative David Thomson Chief Executive Officer Hillary Tedoldi, CAE Secretary-Treasurer and Chief Administrative Officer Sam DiGiandomenico Registrar and Director, IETO Sharron Leonard Director, Professional Affairs & Services Melissa Wood Manager, Marketing Communications Gordon Masters (Friday only) Director of Government Affairs Alla Bondarenko Executive Assistant Debbie Marrocco Manager of Board Affairs / Recording Secretary Guests: Jose Catilo, C.E.T. Regional Secretary-Treasurer, Toronto Region David Tsang, A.Sc.T. Past President / Chair – Fletcher Foundation Dr. Rob McLaughlin Consultant, Agrifood Innovations Regrets: Kim Pickett, C.E.T. PASB Councillor, Central Region Ken Browne, C.E.T. PASB Councillor, Horseshoe Region

PRESIDENT’S OPENING REMARKS AND CALL TO ORDER Mr. MacLeod called the meeting to order at 1:00 p.m. and welcomed Council and guests and stated that the meeting was being recorded for accuracy of minutes. Approval of the Agenda (Appendix Tab 1)

5298 Moved by Ron Walker, Seconded by Vince Le Faive and Carried.

Resolved that the Council Agenda of November 18-19, 2011 is hereby approved as presented and/or amended.

President’s Report (Appendix Tab 2) Mr. MacLeod summarized his report as presented. Chief Executive Officer’s Report (Appendix Tab 3) Mr. Thomson presented his report and recapped the highlights.

OACETT Council Meeting November 18-19, 2011 Page 2 of 6

ADMINISTRATION Adoption of Council Minutes (Appendix Tab 4)

5299 Moved by David Saunders, Seconded by Andre Tardif and Carried. Resolved that the minutes of the Council meeting of September 23-24, 2011 are hereby approved as presented / amended. Action Items Mr. Saunders stated that the draft policies relating to the deletion of older members and CPI will be brought forward to the February 2012 Council meeting or the 2012 AGM. A list of motions from the Council meeting was presented for information. OACETT Administration Board (OAB) Minutes Minutes and a list of motions from the OAB meeting held on November 3, 2011 were presented for information.

5300 Moved by Vince Le Faive, Seconded by Christopher van Dop and Carried. Resolved that Council hereby approves the increase of the late payment fee on membership dues from $10 to $25 effective January 1, 2012.

5301 Moved by Patrick Ng, Seconded by Jelbert Real and Carried. Resolved that Council hereby approves the purchase and implementation of iPad2’s to all members of Council and the Boards, the total additional expenditure for 2012 being $17,600. Martine Band joined the meeting. A gift was presented and congratulations given to Mrs. Band on her recent marriage.

FINANCE (Appendix Tab 5) Secretary-Treasurer’s Report Mrs. Tedoldi summarized the Secretary-Treasurer’s Report as presented noting that we are projecting a year-end surplus of approximately $264,000, not including gains on long-term investments.

5302 Moved by Bob van den Berg, Seconded by Greg Miller and Carried. Resolved that Council hereby receives the Financial Statements and Cash Flow as at September 30, 2011 as presented. Mrs. Tedoldi summarized the Financial Statements and Cash Flow as presented. Allocation of 2011 Year-end Surplus

5303 Moved by Greg Miller, Seconded by Tara Welbourn and Carried. Resolved that Council hereby approves $177,000 of the 2011 Year-end surplus be used to pay off the Defined Benefit Pension Plan deficit. Membership Statistics Mrs. Tedoldi summarized the charts presented noting that at the end of October the number of active members is up over last year by 484 bringing the total number of active members to 24,275 and the total number of certified members to 16,393.


2012 PERFORMANCE AGREEMENT LETTERS (Appendix Tab 6

5304 Moved by Andre Tardif, Seconded by Stephen Morley and Carried. Resolved that Council hereby approves the 2012 Performance Agreement Letters as presented / amended. The 2012 performance agreement letters were presented by each Board and discussed. 2012 BUDGET (Appendix Tab 7) Mrs. Tedoldi presented the report on the 2012 Budget and Surplus and summarized the points for Council noting that as always, the 2012 Draft Budget is a reasonably conservative budget. 2012 Draft Capital Budget

5305 Moved by Andre Tardif, Seconded by Bob van den Berg and Carried. Resolved that Council hereby approves the 2012 Draft Capital Budget as presented. 2012 Draft Base Budget

5306 Moved by Vince Le Faive, Seconded by Greg Miller and Carried. Resolved that Council hereby approves the 2012 Draft Base Budget as presented. Allocation of 2012 Surplus

5307 Moved by Andy Dryland, Seconded by Martine Band and Carried. Resolved that Council hereby approves the Allocation of 2012 Surplus as presented /

amended with the exception of the Fletcher Foundation item, the value of which ($20,000) will be included in the contingency fund item.

Allocation of Surplus for 2012

Surplus = $536,485 Regulatory Task Group $ 50,000 Nominating Committee $ 15,000 (support covered in staffing below) TAC development $ 50,000 PPE re-write/document scanning/other $ 52,000 Social Media/Marketing $ 20,000 Government Relations $ 25,000 Staffing – (1 manager/1 contract) $150,000 Policy Committee included in staffing Contingency Fund $ 174,000 (Regulatory Task Group, et al) (and $20,000 for Fletcher Foundation Loan – Each of 3 years) ________ TOTAL $ 536,000 REPORTS (Appendix Tab 8) IETO Report

5308 Moved by Bob van den Berg, Seconded by Andy Dryland and Carried. Resolved that Council hereby approves the current Certificate fee of $41.20 be included with the current application fee of $155 for a combined fee of $196.20 ($221.71 including HST), effective January 1, 2012.


Mr. Miller summarized the IETO report as presented noting that September and October have been busy months for IETO as they grappled with a College strike, revisions to the National Technology Benchmarks, and significant project planning for the NTB for Certification and revisions to the Professional Practice Exam. Mr. Miller went on to state that the total student applications were up by a significant 226 over the same time last year. PASB Report Mr. van den Berg reviewed the PASB report as presented noting that seven strategic partners have been added in 2011 and 94 college visits and/or presentations have been made to date with the student applications exceeding the December 31, 2010 benchmark. Government Relations Report Mr. van den Berg summarized the Government Relations report as presented. POLICY TPC / TAC Report (Appendix Tab 10) Mr. MacLeod gave an update to Council on key developments regarding the status of Technology Professionals Canada (TPC) and Technology Accreditations Canada (TAC). Mr. MacLeod went on to state that on November 30 the Canadian Standards Association (CSA) will be delivering their report and recommendations on national accreditation and Dr. Miner’s report on broader policy issues will be tabled for public review. Mr. MacLeod stated that Mrs. Band with the support of other Presidents, has accepted the position to serve as chair of the provisional committee and Mr. Walker has also agreed to serve representing the regulators. Mr. Barnes joined the meeting. A professional development presentation was given to Council by Bristall Morgan’s CEO Steve Prentice on Social Media. The meeting adjourned for the day at 4:40 p.m. and reconvened on Saturday at 9:00 a.m. Mr. MacLeod called the meeting to order at 9:00 a.m. and welcomed OACETT’s guests, OACETT Past President and the Chair of the Fletcher Foundation, Mr. David Tsang and Mr. Rob McLaughlin, a Consultant with Agrifood Innovations. PASB Councillor Reports (Appendix Tab 9)

Updates were provided by each PASB Councillor highlighting their written reports as presented.

Central Region – Mr. Patrick Ng

Eastern Region – Ms. Tara Welbourn

Horseshoe Region – Mr. Jelbert Real

Northern Region – Mr. Andy Dryland

Toronto Region – Mr. Ed Prillo

Western Region – Mr. Christopher van Dop POLICY Fletcher Foundation Proposal (Appendix Tab 10) Mr. Saunders declared a position of conflict of interest for voting only. Mr. Walker declared a conflict and advised Council he will abstain from further discussion and voting.


Mr. Tsang presented the Fletcher Foundation Report to Council explaining the background of the Fletcher Foundation bursaries. Mr. McLaughlin then presented the College Bursary Fundraising Initiative Proposal and described the processes in order to utilize the Ontario Trust for Student Support (OTTS) program offered by the Ontario government and be able to reach the goal of establishing an annual $1000 bursary at each of 25 community colleges. There was further discussion and suggestions made that updates be brought to Council on a regular basis.

5309 Moved by Ed Prillo, Seconded by Vince Le Faive and Carried Unanimously.

Resolved that Council hereby approves the following as presented:

1. A loan to the Fletcher Foundation for the College Bursary Funding initiatives in the

amount of up to $25,000 each year for 2012 through to 2014 (3 years), the allocation of the

funding for 2012 to come from the 2012 Contingency Fund, to provide consulting services

to assist in preparing the case for support, creating strategies for raising funds for each of

the colleges and generally mentoring and coaching OACETT staff and volunteers in

fundraising.

2. The college bursary fundraising initiative will run under the auspices of the Fletcher

Foundation but will be executed by OACETT staff and volunteers with OACETT to absorb

from the existing budgets the cost of designated staff (1-2 days per week) to undertake the

basic campaign functions (up to $25,000 per year).

3. Funding in the amount of $100,000 over three years to be used by the Fletcher Foundation

to leverage additional funds towards meeting the goals of the bursary initiative with the

first $35,000 to be approved from the 2011 surplus and used for the 2012 campaign and

with remaining funds allocated in equal installments for 2013 and 2014, subject to the

Fletcher Foundation meeting its annual performance targets which are to be determined in

consultation with OACETT Council.

4. An internal administrative policy to encourage members to use interac to pay for fees vs.

credit cards and transfer the credit card processing savings of approximately $5 per

application to the Fletcher Foundation.

Regulatory Task Group Mrs. Band noted that there is no new news to report since the Terms of Reference had been approved but work will again resume shortly. Quebec AGM Mrs. Band had been invited to the Quebec AGM in September as the OACETT representative and was asked to speak at the event. Mrs. Band then recapped the event. REPORTS / UPDATES (Tab 11) Updates were provided by the following individuals highlighting their written reports as presented.

Mr. DiGiandomenico summarized the Registrar’s Report as presented.

Mr. Maka reviewed the PEO Report as presented.

Mr. Sherman presented a verbal update to Council on OAA.

Mr. Reiser presented a verbal update to Council on Heads of Technology (HOT).


Mr. Real and Mrs. Wood presented a verbal update to Council on National Engineering Month.

Mr. MacLeod gave a verbal update on CCTT stating that mediation will take place in Ottawa but no date has been set yet.

New Business / Adjournment As there was no other new business brought forward, the meeting adjourned at 12:00 p.m. ………………………………………………. ……………………………………………… President Secretary

DRAFT Minutes of a Conference Call Council meeting of the Ontario Association of Certified Engineering Technicians and Technologists (OACETT) on January 12, 2012.

Present: Rod MacLeod, C.E.T. President Stephen Morley, C.E.T. President-Elect Bob van den Berg, C.E.T. Vice-President, PASB Greg Miller, C.E.T. Vice-President, IETO Patrick Ng, C.E.T. IETO Councillor, Central Region Ron Walker, C.E.T. IETO Councillor, Eastern Region Ken Browne, C.E.T. PASB Councillor, Horseshoe Region Jelbert Real, C.E.T., P.Eng. IETO Councillor, Horseshoe Region Andy Dryland, C.E.T. PASB Councillor, Northern Region André Tardif, C.E.T. IETO Councillor, Northern Region Steve Barnes, C.E.T. PASB Councillor, Toronto Region Christopher van Dop, C.E.T. PASB Councillor, Western Region Vince Le Faive, C.E.T. IETO Councillor, Western Region Phil Maka, P.Eng. PEO Representative Martine Band Public Representative Henry Reiser, M.A.Sc. Heads of Technology Representative Andre Sherman, D.Arch.D., B.Arch., OAA OAA Representative David Thomson Chief Executive Officer Hillary Tedoldi, CAE Secretary-Treasurer and Chief Administrative Officer Sam DiGiandomenico Registrar and Director, IETO Sharron Leonard Director, Professional Affairs & Services Debbie Marrocco Manager of Board Affairs / Recording Secretary Regrets: David Saunders, C.E.T. Past President Kim Pickett, C.E.T. PASB Councillor, Central Region Tara Welbourn, C.E.T. PASB Councillor, Eastern Region Ed Prillo, C.E.T. IETO Councillor, Toronto Region

Mr. MacLeod called the meeting to order at 7:05 p.m. and welcomed Council. A roll call was taken to ensure there was quorum. Mr. MacLeod went on to state that the ratification of TAC is very important and time sensitive, which is why it could not wait until the next Council meeting. Mr. MacLeod commented that we have now reached the stage for decisions that will allow (assuming Council approval) our national organization and accreditation process to move forward. Substantial documentation was provided to Council, along with a PowerPoint summary that provided highlights and the motions Council will be asked to vote on. Ms. Band, Chair and Mr. Walker, Regulatory Representative on the Provisional Committee advised Council that while they will participate in the meeting to avoid any possibility of a conflict of interest they will abstain from voting. Mr. Sherman also noted that there could be a conflict of interest so he will also abstain from voting. Mr. MacLeod then went on to review the PowerPoint summary (Appendix B), noting that by the end of the month all four provinces will request ratification from their Councils. The TPC Organizational Chart was also reviewed (Appendix C). Mr. Reiser joined the meeting. Mr. MacLeod then gave a précis of the policy guidelines for establishing a national accreditation system including standards development (Appendix D) that was based on the Canadian Standards Association (CSA) Report on national accreditation. The policy guidelines, describing the end product and the transition process, were developed and approved by the TPC presidents. The floor was opened for discussion and questions.

OACETT Council Meeting January 12, 2012 Page 2 of 2

5310 Moved by Stephen Morley, Seconded by Vince Le Faive and Carried.

Resolved that Council hereby ratifies the decision of the Technology Professionals Canada (TPC) Presidents approving the attached Memorandum (“Policy Guidelines for Establishing a National Accreditation System, including Standards Development”), to build on the attached Canadian Standards Association report (“Canadian National Accreditation Program for Technology Education Programs”) and establish the direction on which Technology Accreditations Canada (TAC) will be created and a new national accreditation system will be implemented including the scope of work and a 2012 budget.

5311 Moved by Phil Maka, Seconded by Andre Tardif and Carried. Resolved that Council hereby agrees that the TPC Leadership Council, of which the

OACETT President is a member, will advise on and resolve policy issues that arise in relation to the creation of TAC and the implementation of a new national accreditation system. The OACETT President is directed to monitor progress in relation to the creation of TAC and the implementation of the new national accreditation system and to report regularly to OACETT Council on same.

5312 Moved by Bob van den Berg, Seconded by Andy Dryland and Carried. Resolved that OACETT Council agrees that the OACETT representatives on the TAC

Provisional Committee will be provided with full indemnification in respect of any errors or omissions made in good faith in carrying out their mandate, and authorizes that such indemnification be given by OACETT as considered appropriate by the OACETT CEO. The OACETT CEO is directed to work with his counterparts in British Columbia, Alberta and Saskatchewan to ensure that such indemnification is put in place for the other representatives on a timely basis. Mr. MacLeod took roll call again to confirm the Councillors present who had voted on the above motions. All Councillors, as noted above, were still present. The meeting then adjourned at 8:30 p.m. ………………………………………………. ……………………………………………… President Secretary



SECRETARY TREASURER

February 24-25, 2012

REPORT TO COUNCIL

Membership Statistics on December 31, 2011

A comparison of 2010 and 2011 active members is included with this report

Total membership grew by 515 in 2011 for a total of $24,334 active members on

December 31, 2011

Certified members increased by 568 and totaled 16,566 members on December 31st while

Associate members decreased by 53 and totaled 7,768 members at year-end

The number of retired members paying reduced dues increased in 2011 by 111 to a total of

1,026 members

Statistics for Calls to Resigned Members

Four of the six campaigns for the 2011 billing year are complete with the fifth campaign in

its final stage

To date from members who were contacted, 43% of certified members and 23% of

associate members have paid their membership dues

A total of 342 members have paid from the first four campaigns

Approximately $69,000 in membership dues revenue was collected as a result of these

campaigns

E-Association

The Technology Report Writing Seminar on-line registration went live in mid-December

and all registrants used the online module to sign up for the seminar in January

The test phase for the upgrade of the online OACETT membership application is complete

and training sessions with Registration and Finance staff are in progress – this module is

expected to go live by the end of February

Work has been completed to include wording on the membership dues notices to use the

Interac Online payment option as an alternative to credit card use with the savings being

donated by OACETT to the Fletcher Foundation – it is too early to provide statistics on this

program; however, we will be tracking this throughout the year and providing updates when

available

IETO is in the process of scanning documents from members’ hard files. When this work is

complete, programming will be developed to access the scanned files from the membership

database followed by programming for an online file review process for use by file

reviewers out of the office

2011 Year-end Unaudited Financial Statements

(Unaudited Financial statements as at December 31, 2011 are included with your Council documents)

The year ended with a surplus from operations of $371,765. When the market value gain

on long term investments of $248,832 is added, the surplus shown on the unaudited year-

end statements is $620,597

However, the audited statements will show an even higher surplus when numbers from the

accounting valuation of the defined benefit pension plan are factored in thereby increasing

the bottom line surplus to approximately $777,000

Secretary Treasurer’s Report to Council

February 24 – 25, 2012

Page 2 of 2

Revenue

Revenue collected was approximately $183,000 more than budgeted (approximately

$20,000 in Membership Dues and $162,000 in Other Revenue)

As you can see from the results of the retention campaign discussed earlier in the report,

resignations continue to be lower than budgeted which generated more revenue in

membership dues

Some budgets for Other Revenue lines were conservative because of the economy at budget

time; however, programs such as CTEN, Sponsorship for the AGM/Awards Gala and PPE

manuals generated more revenue than expected. In addition, the Manager of Financial

Services was able to collect certification fees of approximately $17,000 that were unpaid

and written off by the auditors last year

Expenses

Expenses are approximately $188,000 under budget and senior staff and volunteers

responsible for these budget lines will be able to respond to any questions regarding the

shortfall

Cash Flow

Cash in the OACETT bank account on December 31st was $460,500

Long Term Investments

As at January 31, 2012, the Association’s long-term investment portfolio was valued at

$3,640,442

A total of $600,000 was added to the long-term investment portfolio from the cash account

in 2011

As at January 31, 2012, the Carole and Fletcher Foundation long-term investment portfolio

was valued at $209,895

Office Lease

The current lease for the OACETT office ends in December this year

A commercial real estate broker has been retained and a staff committee headed by

President Elect, Stephen Morley is in the process of reviewing options for the Association,

prior to making a recommendation to the OAB and Council

More information will be provided on this project later in the meeting

Respectfully submitted,

Hillary Tedoldi, CAE

Secretary Treasurer

of 7

Page 1 of 7

Revenue Summary% of Revenue % of Revenue

Description Year-To-Date Budget Over/(Under) Budget Against Budget Over/(Under) Budget Against Budget

Dues Revenue $ 3,829,753 $ 3,809,136 20,617$ 101% 46,135 101%

Other Revenue 1,385,268$ 1,223,000$ 162,268$ 113% 99,194 108%

Total Revenue 5,215,022$ 5,032,136$ 182,886$ 104% 145,328 103%

Expense Summary

% of Expenses % of Expenses

Description Year-To-Date Budget (Over)/Under Budget Against Budget (Over)/Under Budget Against Budget

Common Expenses 967,676$ 857,000$ (110,676)$ 113% 40,926 96%

IETO Expenses 1,024,432$ 1,161,571$ 137,139$ 88% 90,728 91%

Services Expenses 1,061,638$ 1,229,283$ 167,645$ 86% 70,778 94%

Finance &Admin Expenses 1,789,511$ 1,783,811$ (5,700)$ 100% (10,927) 101%

Total Expenses 4,843,257$ 5,031,665$ 188,408$ 96% 191,505 96%

December 2010 Comparison

Financial Statement Summary

Unaudited

As At December 31, 2011

of 7

ASSETS

Current Assets

Cash 460,506

Accounts Receivable 148,280

Inventory 16,752

Prepaid Expenses 58,544

Total Current Assets 684,081

Long Term Assets

Capital Assets 286,251

Long Term Investments 3,613,290

Fletcher Endowment Fund 22,985

Pension Fund Assets 732,738

Total Long Term Assets 4,655,265

TOTAL ASSETS $ 5,339,346

LIABILITIES AND ACCUMULATED SURPLUS

Current Liabilities

Accounts Payable & Accrued Liabilities 586,574

Total Current Liabilities 586,574

Long Term Liabilities

Deferred Revenue 1,883,949

Deposits 25,801

Total Long Term Liabilities 1,909,750

Accumulated Surplus

Capital Assets 307,572

Reserve/Contingency Fund 204,035

Legal Fund 75,000

Unappropriated Accumulated Surplus 1,635,818

Net Income Year-to-Date 620,597

Total Accumulated Surplus 2,843,022

TOTAL LIABILITIES AND ACCUMULATED SURPLUS $ 5,339,346

OACETT

Balance Sheet

Unaudited

As At December 31, 2011

of 7

Current Year-to-Date Annual Variance Variance

Month Actual Budget Y-T-D to Budget %

DUES REVENUE

Revenue Collected - Certified 8,563 2,513,039 -

Revenue Collected - Associate 8,594 1,204,628 -

Revenue Collected - Student - - -

Annual Dues Revenue Received 17,157 3,717,667

Dues Collected After Resigned 66 112,583 -

Annual Dues Collected After Resigned 66 112,583

Present Year Remission - Certified - -

Get a Member Promotion (260) (260) -

Prev Year Bad Debt - Dues - (236) -

Total Remission/Bad Debt - Annual Dues (260) (496)

NET DUES REVENUE 16,964 3,829,753 3,809,136 20,617 1%

OTHER REVENUE

Late Payment Fee 2,050 26,687 30,000 (3,313) -11%

Application and Certificate Fee 11,870 210,374 203,000 7,374 4%

MTO Designation App Fee 990 10,710 13,000 (2,290) -18%

Reinstatement Fee 1,854 23,175 22,000 1,175 5%

CEO Rent 3,690 44,274 42,000 2,274 5%

Interest Income 376 2,022 - - 0%

Advertising - The Ontario Technologist 8,825 58,659 60,000 (1,341) -2%

Reclassification Within Certified Fee 155 1,541 2,000 (460) -23%

Certification Fee 7,292 58,789 30,000 28,789 96%

Technology Ring Revenue 4,309 2,515 2,000 515 26%

PPE Revenue (8,899) 178,962 175,000 3,962 2%

PPE Seminar - Classroom 2,100 2,400 15,000 (12,600) -84%

PPE Seminar - On-Line - 43,463 45,000 (1,537) -3%

PPE Manual Revenue 19,045 160,609 145,000 15,609 11%

Technical Exam Revenue 407 7,473 6,000 1,473 25%

CTEN Revenue 8,964 182,637 110,000 72,637 66%

Miscellaneous Income 207 13,568 10,000 3,568 36%

Sponsorship Income 20,079 299,547 260,000 39,547 15%

Strategic Partners Program Revenue - 18,905 10,000 8,905 89%

Tech Report Writing Seminar 609 35,305 40,000 (4,695) -12%

Membership Stamp Revenue 204 3,654 3,000 654 22%

TOTAL OTHER REVENUE 84,127 1,385,268 1,223,000 162,268 13%

TOTAL REVENUE 101,091 5,215,022 5,032,136 182,886 4%

OACETT

Statement of Revenue and Expenses

Period Ending December 31, 2011

of 7

Current Year-to-Date Annual Variance Variance

Month Actual Budget Y-T-D to Budget %

OPERATING EXPENSES

Rent & Parking 25,366 306,283 317,000 10,717 3%

HST Expense 10 346 - (346) 0%

Insurance 731 8,765 9,000 235 3%

Equipment Leases and Rentals 908 13,376 15,000 1,624 11%

Telephone - Equipment 590 11,877 25,000 13,123 52%

Office expense 673 16,774 17,000 226 1%

Electronic Comm/internet 7,800 42,721 47,000 4,279 9%

Pension Expense 187,321 320,615 156,000 (164,615) -106%

Promotional Items - 1,000 5,000 4,000 80%

New Nat.Assoc.Model & Issues 1,724 135,468 150,000 14,532 10%

Total Corporate Expenses 225,123 857,226 741,000 (116,226) -16%

Depreciation/Amortization 9,082 110,450 116,000 5,550 5%

Contingency Fund - - - -

Total Common Expenses 234,205 967,676 857,000 (110,676) -13%

Total Divisional Operating Expenses 455,370 3,875,581 4,174,665 299,084

TOTAL EXPENSES 689,575 4,843,257 5,031,665 188,408 4%

Net Income from Operations (588,484) 371,765 471 371,294

Realized Gain or (Loss) - - - -

Unrealized Gain or (Loss) 82,329 248,832 - -

NET INCOME (506,155) 620,597 471 620,126

OACETT

Statement of Revenue and Expenses


of 7

Description Current Year-to-Date Annual Left to % Left to

Month Actuals Budget Spend Spend

Outreach 7 1,897 4,000 2,103 53%

Total Communications 7 1,897 4,000 2,103 53%

Office Expenses

Misc. Accounts - 1,371 1,600 229 14%

Office Supplies 58 2,869 5,000 2,131 43%

Photocopy Supplies 220 3,101 4,000 899 22%

Postage/Couriers 359 10,457 30,000 19,543 65%

Printing & Stationery 177 6,289 10,000 3,711 37%

Telephone - other 442 4,513 6,000 1,487 25%

Total Office Expenses 1,255 28,602 56,600 27,998 49%

IETO Board and Committees

Complaints and Discipline Committee 9 15,647 9,000 (6,647) -74%

Certificates 2,977 12,403 18,000 5,597 31%

Technical Exam Expense 759 8,153 8,500 347 4%

Prof. Practice Exam Expense 8,914 97,720 90,000 (7,720) -9%

PP Seminar Expenses - 7 15,000 14,993 100%

Admissions Committee Travel 917 5,772 15,000 9,228 62%

Admissions Committee Fees 2,145 24,603 40,000 15,397 38%

Admissions Committee Food 547 3,948 7,000 3,052 44%

IETO Board Travel 1,105 7,177 11,000 3,823 35%

IETO Board Other 159 4,021 7,000 2,979 43%

Licensing (TL/LL/LET) 6 340 500 160 32%

Admissions 2nd Review Cttee - 465 2,500 2,035 81%

Education & Examination Cttee - - 1,000 1,000 100%

MTO Expenses 1,340 2,262 2,000 (262) -13%

Total IETO Board and Committees 18,877 182,520 226,500 43,980 19%

Strategic Priorities

Fairness Commission Audit - 5,455 30,000 24,545 82%

Certification/NTB 32,858 49,483 69,500 20,017 29%

PP On-Line Seminars 200 17,450 22,000 4,550 21%

Accreditation 600 2,458 5,000 2,542 51%

PLAR/Course - 150 5,000 4,850 97%

Total Strategic Priorities 33,658 74,996 131,500 56,504 43%

Services Purchased

Staff Association Dues 70 446 1,000 554 55%

Admission Packages Outsourced 2,528 2,528 8,000 5,472 68%

Contract/Consulting Services 11,019 64,718 55,000 (9,718) -18%

Total Services Purchased 13,618 67,692 64,000 (3,692) -6%

Staff Expenses

Staff 75,037 637,393 655,971 18,578 3%

Travel 1,496 4,646 7,000 2,354 34%

Staff Development 910 26,687 16,000 (10,687) -67%

Total Staff Expenses 77,443 668,726 678,971 10,245 2%

TOTAL IETO EXPENSES 144,859 1,024,432 1,161,571 137,139 12%

Statement of Expenses


IETO

or 7

Description Current Year-to-Date Annual Left to

% Left to


Communications

Brochures 1,872 15,670 20,000 4,330 22%

The Ontario Technologist 21,623 134,475 154,000 19,525 13%

Member Survey - 1,300 500 (800) -160%

Postage - Publications 11,615 68,890 78,000 9,110 12%

Recruitment - 758 15,000 14,242 95%

Publications 81 2,253 1,500 (753) -50%

Trade Shows - 60 5,000 4,940 99%

Total Communications 35,191 223,406 274,000 50,594 18%

Council and Committees

Chapters - Operating Grants - 58,151 64,000 5,849 9%

Special Funding for Regions 476 1,801 6,000 4,199 70%

Special Projects - - 2,000 2,000 100%

Professional Affairs & Services Board 2,003 8,087 8,000 (87) -1%

Councillor's Expenses 312 640 5,000 4,360 87%

Regional Councils- All 2,590 63,221 61,000 (2,221) -4%

Business Devlopement - - 3,000 3,000 100%

National Engineering Month 3,000 7,500 15,000 7,500 50%

NEWOSC-Meeting Expenses - 107 1,000 893 89%

NEWOSC-Annual Founders Fees 6,000 21,195 17,000 (4,195) -25%

Salary Survey/Provincial Awards 462 29,958 50,000 20,042 40%

Total Council and Committees 14,844 190,661 232,000 41,339 18%


Outreach Priority 5,597 62,659 60,000 (2,659) -4%

Advertising 54 13,210 15,000 1,790 12%

Women in Technology - 7,572 15,000 7,428 50%

Skills Canada - 25,000 25,000 - 0%

Social Media - 1,091 10,000 8,909 89%

Chapter Training - 3,325 8,000 4,675 58%


Office Expense

Misc. Accounts 14 1,681 5,000 3,319 66%

Office Supplies 5 1,398 5,000 3,602 72%


Postage - Corporate/Couriers 1,146 3,817 5,000 1,183 24%

Printing & Stationery 346 5,302 12,000 6,698 56%

Telephone - other 367 3,066 5,000 1,934 39%

Total Office Expense 1,912 17,614 35,000 17,386 50%

Services Purchased

CTEN Technical Employment - 1,425 5,000 3,575 72%

Contract/Consulting Services - 6,500 9,000 2,500 28%

Staff Association Dues - 316 2,000 1,684 84%

Total Services Purchased - 8,241 16,000 7,759 48%

Staff Expense

Staff 57,447 494,308 516,283 21,975 4%

Travel 329 2,065 7,000 4,935 71%

Staff Development 2,318 12,485 16,000 3,515 22%

Total Staff Expense 60,095 508,858 539,283 30,425 6%

TOTAL SERVICES EXPENSES 117,692 1,061,638 1,229,283 167,645 14%



Professional Affairs & Services

or 7

Description Current Year-to-Date Annual Left to

% Left to


Council and Committees

Annual Meeting 195 82,800 75,000 (7,800) -10%

Council 17,610 78,356 60,500 (17,856) -30%

Council/OAB Professional Dev 530 20,452 12,000 (8,452) -70%

Governance Review/Srat.Planning - 46 - - 0%

Administrative Board 86 27,156 20,000 (7,156) -36%

Executive Officers 766 10,695 10,000 (695) -7%

Elections - 1,500 10,000 8,500 85%

Nominating - 1,817 1,000 (817) -82%

Total Council and Committees 19,187 222,821 188,500 (34,321) -18%

Other Committees

Other Associations Expense 71 26,732 37,000 10,268 28%

Outreach 125 15,458 12,000 (3,458) -29%

Joint Executive Board Meetings - - 1,000 1,000 100%

OAAAS - 31,274 55,000 23,726 43%

Total Other Committees 196 73,464 105,000 31,536 30%


Govt Affairs Priority 9,191 76,605 95,000 18,395 19%

APWA Sponsorship 50 10,450 2,500 (7,950) -318%

Regulatory Task Group - 35 20,000 19,965 100%

Retention/On-Boarding - 21,260 25,000 3,740 15%


Office Expense

Payroll Charges 463 4,663 4,500 (163) -4%

Telephone - other 1,094 7,284 7,000 (284) -4%

Office Supplies 573 3,559 6,000 2,441 41%

Computer Supplies - 4,889 6,000 1,111 19%

Bank Charges 1,458 10,629 10,000 (629) -6%

Credit Card charges 7,414 87,821 70,000 (17,821) -25%

Membership Cards - 4,701 5,000 299 6%

Misc. Accounts 1,090 6,219 2,500 (3,719) -149%

Printing & Stationery (Admin) 48 845 1,000 155 16%


Repairs & Maintenance 33 1,006 2,000 994 50%

Printing & Stationery (Finance) 1,194 21,330 25,000 3,670 15%

Postage/Couriers 4,269 15,227 18,000 2,773 15%

Hardware Maintenance 2,344 25,419 24,000 (1,419) -6%

Software Maintenance 2,752 34,314 30,000 (4,314) -14%

C & G Fletcher Foundation 25,006 38,073 10,000 (28,073) -281%

Total Office Expense 47,796 267,170 223,000 (44,170) -20%

Services Purchased

Accounting 2,084 28,107 30,000 1,893 6%

Staff Association Dues 38 410 1,500 1,091 73%

Legal 188 19,054 30,000 10,946 36%

Contract/Consulting Services 284 8,912 6,000 (2,912) -49%

Total Services Purchased 2,593 56,482 67,500 11,018 16%

Staff Expense

Staff 111,590 1,028,854 1,034,311 5,457 1%

Travel 175 1,402 7,000 5,598 80%

Staff Development 2,040 30,969 16,000 (14,969) -94%

Total Staff Expense 113,805 1,061,225 1,057,311 (3,914) 0%

TOTAL FIN/ADM EXPENSES 192,819 1,789,511 1,783,811 (5,700) 0%



Finance and Administration

Cash Flow For 2011

2011 2011 2011 2011 2011 2011 2011 2011 2011 2011 2011 2011 2011

Jan Feb March April May June July Aug Sep Oct Nov Dec TOTALS

Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual

YTD

Opening Cash 633.1 683.2 770.6 493.2 496.4 844.9 782.9 530.0 718.4 754.4 773.7 656.0 633.1

Receipts

Dues 409.4 414.5 439.4 367.9 336.7 201.4 243.6 338.2 214.3 288.1 297.7 329.6 3880.8

Other 222.9 130.9 152.8 184.0 373.8 125.5 138.9 199.2 190.8 161.6 149.6 112.3 2142.3

Short-term Investments 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0

Cash Flow in 632.3 545.4 592.2 551.9 710.5 326.9 382.5 537.4 405.1 449.7 447.3 441.9 6023.1

Disbursements

Payments 480.2 452.2 467.4 548.7 359.1 384.4 635.4 340.4 353.2 426.1 454.5 628.5 5530.1

Capital Assets 2.0 5.8 2.2 0.0 2.9 4.5 0.0 8.6 15.9 4.3 10.5 8.9 65.6

Investments Purchased 100.0 0.0 400.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 100.0 0.0 600.0

Cash Flow out 582.2 458.0 869.6 548.7 362.0 388.9 635.4 349.0 369.1 430.4 565.0 637.4 6195.7

Net Cash Flow 50.1 87.4 (277.4) 3.2 348.5 (62.0) (252.9) 188.4 36.0 19.3 (117.7) (195.5) (172.6)

Bank Bal. & Cash 683.2 770.6 493.2 496.4 844.9 782.9 530.0 718.4 754.4 773.7 656.0 460.5 460.5

Opening LT Investments 2764.5 2883.4 2909.4 3341.1 3353.5 3411.9 3402.2 3426.1 3434.7 3409.1 3430.9 3530.9 2764.5

Purchases 100.0 400.0 100.0 600.0

Market Value Changes 18.9 26.0 31.7 12.4 58.4 (9.7) 23.9 8.6 (25.6) 21.8 0.0 82.3 248.7

Sub-total 2883.4 2909.4 3341.1 3353.5 3411.9 3402.2 3426.1 3434.7 3409.1 3430.9 3530.9 3613.2 3613.2

Investments Cashed 0.0

Closing LT Investments 2883.4 2,909.4 3341.1 3353.5 3411.9 3402.2 3426.1 3434.7 3409.1 3430.9 3530.9 3613.2 3613.2

Total Bank & LT Inv 3566.6 3680.0 3834.3 3849.9 4256.8 4185.1 3956.1 4153.1 4163.5 4204.6 4186.9 4073.7 4073.7

December 31, 2011 Market Value

Long Term Investments:

RBC Dominion Securities

$3,613,290

2011 2011 2011 2011 2011 2011 2011 2011 2011 2011 2011 2011 2011

Jan Feb March April May June July Aug Sep Oct Nov Dec

Actual Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Totals

YTD

Opening Cash 633.1 683.2 730.2 472.2 519.2 536.2 458.2 410.2 402.2 469.2 426.2 453.2 633.1

Receipts

Dues 409.4 370.0 425.0 430.0 300.0 200.0 225.0 250.0 275.0 300.0 300.0 335.0 3819.4

Other 222.9 110.0 175.0 100.0 150.0 125.0 135.0 125.0 150.0 165.0 160.0 90.0 1707.9

Short-term Investments 0.0 0.0

Cash Flow in 632.3 480.0 600.0 530.0 450.0 325.0 360.0 375.0 425.0 465.0 460.0 425.0 5527.3

Disbursements

Payments 480.2 425.0 450.0 475.0 425.0 395.0 400.0 375.0 350.0 500.0 425.0 450.0 5150.2

Capital 2.0 8.0 8.0 8.0 8.0 8.0 8.0 8.0 8.0 8.0 8.0 8.0 90.0

Investments Purchased 100.0 0.0 400.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 500.0

Cash Flow out 582.2 433.0 858.0 483.0 433.0 403.0 408.0 383.0 358.0 508.0 433.0 458.0 5740.2

0

Net Cash Flow 50.1 47.0 (258.0) 47.0 17.0 (78.0) (48.0) (8.0) 67.0 (43.0) 27.0 (33.0) (212.9)

Bank Bal. & Cash 683.2 730.2 472.2 519.2 536.2 458.2 410.2 402.2 469.2 426.2 453.2 420.2 420.2

Opening LT Investments 2764.5 2883.4 2883.4 3283.4 3283.4 3283.4 3283.4 3283.4 3283.4 3283.4 3283.4 3283.4 2764.5

Purchases 100.0 400.0 500.0

Market Value Changes 19 0 0 0 0 0 0 0 0 0 0 0 0

Sub-total 2883.4 2883.4 3283.4 3283.4 3283.4 3283.4 3283.4 3283.4 3283.4 3283.4 3283.4 3283.4 3264.5

Investments Cashed 0.0

Closing LT Investments 2883.4 2,883.4 3283.4 3283.4 3283.4 3283.4 3283.4 3283.4 3283.4 3283.4 3283.4 3283.4 3264.5

Total Bank & LT Inv 3566.6 3613.6 3755.6 3802.6 3819.6 3741.6 3693.6 3685.6 3752.6 3709.6 3736.6 3703.6 3684.7

2011 Cash Flow Forecast

Membership Category Dec 31, 2011 Dec 31, 2010 Difference

Applied Science Technologist 1,742 1,951 (209)

Associate Member - Full Dues 3,648 3,438 210

Associate Member - Partial Dues 2,009 1,669 340

Certified Engineering Technician 3,137 3,242 (105)

Certified Engineering Technologist 7,803 7,403 400

Certified Technician 2,924 2,409 515

Graduate Technician - Full Dues 156 197 (41)

Graduate Technician - Partial Dues 1 - 1

Graduate Technologist - Full Dues 554 713 (159)

Graduate Technologist - Partial Dues 5 10 (5)

Technical Specialist - Full Dues 1,385 1,782 (397)

Technical Specialist - Partial Dues 10 12 (2)

Honorary Member (No Dues) 27 27 -

Senior Engineering Technician 933 966 (33)

Total Active Members 24,334 23,819 515

-

*Retired - No Dues 2,237 2,275 (38)

*Retired - Dues 1,026 915 111

*New Graduates and College Students 1,811 1,489 322

Total Certified Members 16,566 15,998 568

Total Associate Members 7,768 7,821 (53)

% Certified of Total Membership 68% 67% 1%

Comparison of 2011 and 2010

by Month

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The Institute of Engineering Technology of Ontario (IETO)

IETO REPORT TO COUNCIL February 24 - 25, 2012

On behalf of the Vice President, IETO, I am pleased to report that in 2011, the IETO Board admitted 949 members into certified membership. IETO staff and file reviewers have been kept busy throughout 2011 processing close to 3,000 applications including first time applications, reinstatements, reclassifications and transfers. Full time applications however were down for the third consecutive year from 1,088 in 2009, to 930 in 2011. This represents a 14.5% drop over that time period. Student applications showed a marked increase over that same period from 1,034 to 1,356 or a 31% increase. The road construction program continues to grow with 103 new members last year. We processed 261 Technology Reports and 358 TR proposals, both up from last year; we sent out 252 letters to employers advising them that their employee had achieved certification; 1,465 members wrote the PPE which is slightly higher than the prior year – 404 or close to 30% of these writers were college students. A summary of these statistics appears in Appendix A. We are pleased to report that we were able to exact substantial savings from our 2011 budget in certain areas particularly in the Postage line where a new arrangement with a printing/fulfillment house resulted in a more favourable bottom line while increasing efficiency and service to our members. As part of our commitment to move to fully on-line file assessments, we have scanned approximately 3,000 associate member files. Although this does not represent all the associate files, it was decided to scan at this time only those files of members who applied in 2005 and later as it was felt these are most likely to certify and access to their files will be required. This does not include any associate-student files as the student application file contains very little information and a regular application (no fee) will need to be completed once the student graduates and documentation is submitted. The vast majority of certified member files (approximately 15,000) are stored in the 4th floor basement storage area. Although this is a secure site, these files are vulnerable to fire, water, smoke and other possible damage not to mention the normal deterioration caused by time. These files also require access by staff which raises possible safety issues. Subsequently, we have begun microfilming these files. The paper files can then be destroyed saving valuable space, protecting them from further decay and providing easier and safer access for staff. Legal counsel was approached and the IETO Board, after discussing this issue, has passed a motion designating the electronic file as the official file of record. Although this motion was not necessary, it is felt to be a prudent step should our retention procedures ever come into question. The IETO Rules are a living document and recently underwent some major updating. They currently total over 600 pages and will probably continue to grow as new and revised initiatives are implemented. Given that the Rules cover everything from IETO committees, certification, road construction and transferability agreements and processes, they require constant updating and vetting.

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The Registrar and Deputy Registrar met with representatives from the Office of The Fairness Commissioner on December 20, 2011. This was at the OFC’s request as part of their initiative is to meet with all 38 regulators to discuss the 2010 Fair Registration Practices Report. The meeting lasted over three hours. There were no findings or major non-compliance issues. However OACETT will need to undertake some web site work to be fully compliant with OFC recommendations. The Registrar will cover this in detail in his report. National Accreditation activity has slowed down to the point that at present, there are no accreditations scheduled. This may change, but it does appear that colleges are waiting until the new TAC is fully operational. The Director IETO had one request from a college for accreditation, but once all the options were explored, they decided to also wait another year at least. Our progress towards on-line certification took another big step in mid February 2012, with the introduction of the fully functional on-line application. Up to now, applicants could complete their application on-line, but could not submit and had to print and mail it in. Working with Bridget Nevado and her IT team, we are happy to report that a truly on-line application is now available and applicants can attach documents directly to their application. Some documents, such as official transcripts which are required directly from the educational institutions, will still need to be mailed. These will be scanned by staff to complete the electronic applicant file. IETO staff continue to work with IT staff to develop forms and processes so that the reviews of the electronic file can also be completed on-line. A subcommittee of IETO comprised of Ron Walker, Andre Tardif and Vince LeFaive met to start planning revisions to the Professional Practice Exam. The committee will be examining alternatives to the current delivery model restricted to four times per year at exam centres, updating the study manual and the corresponding changes to the seminar content and adding to our bank of exam questions. One of the committee goals is to introduce more OACETT specific material based on our Bylaw 19 and the IETO Terms of Reference. Another subcommittee of IETO was struck at its last meeting to look at alternatives to enforcing the timeline rule for certification imposed on associate members since 2005 to encourage and assist them to become certified. A deadline for recommendations will be established at the first meeting of this committee. I would be pleased to answer any questions on this report. Respectfully submitted, Jelbert Real, P.Eng., C.E.T. Vice Chair IETO

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IETO Report to Council Appendix A February 24 – 25, 2012

IETO Statistics Comparison - 2010 & 2011

2010 2011

Application and Certification Summary New Applications(excluding College Apps) Received- Associate 1013 930

New College Application Received 1016 1356

Total Applications Received 2029 2286

Associates Attaining Certification 990 949

Reinstated Members 221 235

Interprovincial Transfers to Ontario 20 36

Interprovincial Transfers to other Provinces 16 15

Reclassification of Certification 217 252

New and existing OACETT members in Road Construction Program 145 103

Other Misuse of Title 14 22

Technology Proposals 348 358

Technology Reports 236 261

Professional Practice Exam - Total (including Colleges) 1429 1465

- Colleges (included in above total) 206 404

Exam Manual -College Shipments 302 834

Professional Practice Seminar Completed Online 68 280

Professional Practice Exam Postponements 173 264

Employer Letters 271 252

Record of Continuous Learning (RCL) 644 786

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The Institute of Engineering Technology of Ontario (IETO) REGISTRAR’S REPORT TO COUNCIL February 24-25, 2012

There are no complaints or discipline proceedings before me at this time. I should point out that complaints can be accepted by the Registrar not only against current certified members but also from Associate members and more significantly, from past certified or Associate members who breached the Code of Ethics while they were a member of OACETT. We have issued 22 misuse of title cease and desist letters in 2011 versus 14 in 2010. Our members are policing the misuse of title and reporting them to us. This is a good practice and one that needs to continue and be encouraged. The IETO Report mentioned the meeting with the Office of the Fairness Commissioner (OFC). By the end of our lengthy meeting we had satisfied the OFC that we continue to be compliant as determined in the previous audit under the General Duty and the various Specific Duties of the Fair Access to the Regulated Professions Act (FARPA). The items that had been marked “To Be Determined” were satisfied and we were only left with “Opportunities for Improvement” or recommendations. As reported, the comments and suggested remedies are not numerous but they are time consuming and mostly rely on changes and revisions to our website. Basically the OFC is of the opinion that more is better, and where we have already stated in the Q & A, for example, about timelines for processing applications, their recommendation is that this information should also be in a table and prominently displayed on our website. In total there are approximately seven such recommendations out of a total of 95 assessment items in the report. Another recommendation concerns training. In the past, the OFC has requested that IETO staff, file reviewers and anyone else dealing with applications undergo cultural diversity training. We have sent staff for this training and have also held a session for the Board and the admissions committee members. A new recommendation is that the same people also receive training in conflict of interest, anti- discrimination and FARPA policies. We will be arranging this soon. It is recommended that this training not be limited to IETO and Registrar personnel, but include all OACETT staff and Council members as well. After the annual meeting in December, the OFC had 15 days to issue their revised report to us and we in turn are given 20 days to respond. We will be confirming our agreement to implement the recommendations and we will be clarifying some of their comments to better reflect our actual processes. Since there are no items of non-compliance, the OFC will show their recommendations as Opportunities for Improvement and that we have agreed with their suggestions. We will need to stress to the OFC that web redesign/revisions may hamper our ability to act quickly. We will implement the recommendations as soon as possible or practical. The Deputy Registrar sits on the OACETT website committee and will be able to coordinate changes that are required outside of IETO. In addition to this review of the 2010 report, we must also complete the 2011 annual report by March 1, 2012. A Council of Registrars (COR) meeting has been called for April 26 and 27 in Halifax. This was done to facilitate the attendance at these meetings by Registrars from the Eastern provinces. The Registrars from the TPC provinces will meet separately on the 25th as well to discuss issues of concern.

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The revisions to the NTB as recommended by COR have been endorsed by NTBC and were posted on the CCTT website sometime in January 2012. The recommendations to the Mathematics standard were not endorsed by NTBC and were referred back for further review to the subcommittee of COR, of which I am a member. This will be done for our April meeting. I am also on a small committee to look at whether hybrid standards should/need development. This report will also be ready by April. The Deputy Registrar met with the Ministry of Training, Colleges and Universities’ college standards development unit. We had recommended OACETT members for participation in focus group sessions last fall and the lead for the Energy Systems program wanted our input in a pilot project to develop new standards for Energy Systems. CCTT currently announced a new initiative, the International Qualifications Assessment (IQA). This is aimed at internationally trained professionals and billed by CCTT as a “Canadian equivalency assessment of academic credentials …” CCTT goes on to state this will create a “pathway to certification”. COR, including your Registrar is concerned that at best this is misleading to the applicants and at worst it may be a veiled attempt to offer certification services. COR has asked for clarification and it is on the agenda for our next meeting. I have met with the Manager, Standards, Evaluations and Assessments and the Director Membership Services for the Ontario College of Trades on February 18, at their request. They are interested in learning about assessments and possibly glean some best practices from us. A report will be given at the Council meeting. I would be pleased to answer any questions. Respectfully submitted, Sam DiGiandomenico Registrar and Director IETO

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PROFESSIONAL AFFAIRS AND SERVICES BOARD REPORT TO COUNCIL February 2012

INTRODUCTION The Professional Affairs and Services Board Report to Council is a review of the Professional Affairs and Services Board activities since the November Meeting. It is respectfully submitted to the OACETT Council for their review and information. The Board met on February 4, 2012 and will be pleased to answer any questions. PASB 2012 Performance Measures Priority: Corporate Outreach 1. Secure four new Strategic Partnerships for 2012 and or a mix of employer relationships.

Increase access and deliver employer based presentations to employees at their place of employment for new member acquisition. Provide 2 value added opportunities for our existing partners to increase retention and strengthen the relationship.

Employer outreach activities are ongoing. Representatives from some of our Strategic Partners have participated in college outreach presentations which are mutually beneficial. In an effort to target more companies we were an exhibitor at the Association of Municipalities of Ontario Conference in London, the Human Resources Professionals Association Conference and we will be an exhibitor at the Ontario Good Roads Association conference in February. It is too soon to know the benefits but it allows us to reach a larger audience more effectively. 2. Continue to seek opportunities to attract IEP’s to OACETT. These activities may include

advertising, chapter outreach, participation in events and building relationships with community agencies supporting these groups.

We participated as an exhibitor at the International Educated Professionals Conference in February and participated on a panel talking about the benefits of OACETT certification. This conference is well attended and we received a good response from the attendees. Presentations to this group are ongoing. 3. Continue the partnership with Skills Canada/Ontario and leverage their resources to

reach and educate elementary and secondary school students in Ontario on the benefits of engineering technology career options.

This partnership has been secured for another year. The OACETT video is shown at each elementary and secondary school presentation. This partnership also provides us with several advertising and networking opportunities through the many events that Skills Canada hosts.

Priority: Compliance and Standards, PASB Implement the new Chapter Metrics Program in January 2012 and monitor the program for best practices, challenges and improvement. Review the program against outcomes in April 2012 and make any necessary adjustments. Deliver a progress report to the members/chapters at the 2012 AGM and Conference. The Chapter reporting forms have been enhanced to better align chapter activities with the six strategic priorities and the PASB Councillors are working with their chapters on this program. An Effective Coaching seminar was delivered to the PASB Councillors at the

2

February PASB meeting to assist Councillors in working with their chapters and to transfer the knowledge gained to the chapter volunteers. Priority: Professional Development Continue to provide two Executive Leadership Opportunities for the chapters/regions by December 31, 2012. We are currently reviewing options to deliver professional development to the chapters/regions cost effectively. Priority: Succession Planning/Member Engagement Develop a plan and Implement Phase 2 of the Social Media Project which includes enhanced member/public communication options, alternative marketing strategies and constant monitoring of the OACETT social media sites. Implement the 2012 approved business plan for the Women in Technology Committee. Participation continues to grow on our social media sites with a wide variety of discussions taking place. Currently we have 1,030 users on the LinkedIn site, 261 on Facebook and 93 followers on Twitter. These sites are monitored on a regular basis and we will begin development on Phase 2 in the second quarter of 2012. The Women in Technology Committee is reviewing their current business plan to determine how to engage its members more effectively. A committee survey was developed and distributed to the members asking for their input on how the committee can be more effective. The results of this survey will be available March, 2012. Priority: Other-Revenue Generation Continue to promote the current member programs of CTEN, Technology Report Writing Seminar, Sponsorships and Affinity Programs to our members/non-members and continuously look for opportunities to maintain and increase non dues revenue. Two Technology Report Writing Seminars have been delivered this year for 25 people. We are beginning our sponsorship campaign for the 2012 AGM and all revenue lines are on target. Priority: Review Current Professional Affairs and Services Operations Prepare and distribute an RFP for The Ontario Technologist which includes editorial support, art direction, production and distribution in 2

nd quarter 2012. Prepare and distribute an RFP

for the 2012 Salary Survey from the member and employer perspective. This includes the production of the survey, tabulation of results, member/employer support, analysis and the production of the final report by the first quarter, 2012. The RFP for the Salary Survey and the Ontario Technologist will be delayed due changes in staffing related to a retirement and a maternity leave. Manage the activities and act as the liaison for National Engineering Month on behalf of OACETT. This includes the liaison with the new service provider Engineers Without Borders, our partner PEO and OACETT chapters. This is the first year with the new service provider and we are addressing several administration issues which have caused some time delays. We have nine to eleven chapters participating and hosting events this year.

3

Review and provide recommendations for streamlining the Chapter Grant Process. This includes creating new templates for the application process, communication and policies to support the revised program. The Chapter forms have been revised and distributed to all of the chapters. To date we have processed eleven grant requests. Other PASB Activities -Develop/Distribute Women in Technology Survey -Project Management-Technical Presentations at 2012 AGM -2012 AGM Planning with Finance Department -Production and distribution of The Ontario Technologist -Planning and delivery of the Technology Report Writing Seminar -Cross training of staff -Project Management-2012 Salary Survey -Annual review meetings with Affinity Partners -Ongoing Review and Update of the OACETT website -Project Management- National Engineering Month -Project Management-OAB Retreat: Professional Development -Creating new advertisements for various publications -Co-ordinated Chapter webinars on certification -Ongoing regional, chapter and member support. -Ongoing management of the 25/40/50 Awards Program -Project Manage- Provincial Awards Program -Sourcing new advertising opportunities and exhibitor opportunities. -Social Media monitoring and planning. -Attendance at Regional/Chapter events



Government Relations Committee

February 2012

REPORT TO COUNCIL Status Report

The Government Relations Committee held its fourth meeting via conference call on January 10th

.

The topics of discussion included, among other things, the following items for committee review and

approval:

Communications plan targeted at municipalities and their associations to protect and expand

Qualified Person status

OACETT’s GR Committee is working to arrange a meeting with the Ministry of Municipal

Affairs and Housing in order to present OACETT’s position on the Qualified Person – code

issue. OACETT representatives will include Vice President Bob van den Berg, consultant

Jonathan Rubes and Gordon Masters.

In November, the Ontario Building Officials Association (OBOA) executive met with OACETT

Administrative Board (OAB); the agenda included the Qualified Person – code issue. OACETT

is looking for OBOA support on this issue, due in part to the confusion that Building Officials

are complaining about since there seems to be no consistency across the province in how CBOs

are interpreting the Act, which results in some OACETT members being denied the status to

perform work for which they are qualified. This is a long standing issue that requires clarification

from the Ministry.

In January OBOA met with the Ministry of Municipal Affairs and Housing; we are hopeful that

OBOA delivered a similar message to what OACETT will present to the Ministry. Leo

Cusumano, President OBOA (C.E.T.) indicated that this issue was presented to the Ministry;

however, with a new Acting Director in the office for one week only, it was indicated that the

matter will be given consideration by the Ministry at a later date. It is expected that the OBOA

will issue information to its membership in the near future since there have been a number of

enquiries concerning the code issue from individuals who hold membership in both OACETT

and OBOA. The calls resulted from the GR article in the November December issue of Ontario

Technologist.

OACETT is in a holding pattern at the moment in regard to communicating with the

municipalities on this code issue due to the fact the Ministry needs to give clear direction on the

qualifications necessary to do this work.



Lease Committee Report February 17, 2012

REPORT TO COUNCIL

Current Situation OACETT’s current lease at 10 Four Seasons Place expires December 31, 2012. OACETT’s current offices are

approximately 9,875 square feet, 1,470 square feet of which is sub-leased to Consulting Engineers of Ontario (CEO).

OACETT and CEO share the large boardroom in the OACETT office. OACETT leases 25 parking spaces in the

underground garage at an additional charge as well as approximately 1,200 square feet of storage space in the

basement. OACETT has been located at 10 Four Seasons Place for 25 years.

OACETT has very little room to grow. More space would ensure there is room to grow for the future. Also, CEO has

expressed that more space is required as they could use a couple of more offices and a larger meeting room.

The Process The Lease Committee, comprised of Hillary Tedoldi, Debbie Marrocco and Stephen Morley met with Gary Hewitt,

President of Colliers International to review options for offices that are located in the “Airport area” and the availability

rates. Including the current office location, 15 properties were reviewed in total. From the 14 outside properties, 4

were selected for potential visits (two in the area across the 401 from the airport) and two in the Dixon Road and Hwy

27 area).

The 4 properties were toured with attention given to; parking, proximity to hotels, accessibility by public transit, overall

property suitability, etc. Although the properties on the south side of the 401 were newer and showed well,

accessibility by public transit was an issue. Even with this issue, 5450 Explorer Drive was selected as a property to

submit a proposal for consideration. Of the two properties to the east of the airport, 10 Carlson Court presented much

better and was selected as a property to also submit a proposal.

The current landlord was asked for a proposal.

The Initial Proposal Stage The current landlord submitted 2 initial proposals; both for a 5 year 9 month term commencing April 1 2012, 1 with an

improvement allowance and the other without. 10 Carlson Court submitted an initial proposal for a 5 year term

commencing January 1 2013 with an improvement allowance. 5450 Explorer Drive submitted an initial proposal for a

10 year term commencing January 1 2013 with an improvement allowance.

After reviewing the initial proposals, 5450 Explorer Drive was removed from the list. Gary was asked to go back to the

current landlord to discuss the possibility of obtaining more space and a second visit to 10 Carlson Court was arranged

providing CEO and OACETT’s Chief Executive Officer an opportunity to see the property first hand.

Next Steps Staff is working with space planners for 10 Carlson Court to develop the potential office layout while the landlord

sharpens his pencil on a 5 and 10 year lease. Once the space plan is complete, a complete budget for the build-out and

move will be provided. Although the property is on a TTC bus route, the impact on staff that lives near the current

office or take public transit is being looked at.

The current landlord has been informed that OACETT is looking seriously at another location. They have been asked

to sharpen their pencils and provide possible options for expansion.

CEO has been asked to decide on whether they will continue as our tenants or not. Their decision will depend on the

final proposals provided.

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Communications plan based on Government’s mandate and OACETT’s ASK document

OACETT President MacLeod sent a letter to every MPP congratulating them on their election

success in the fall and requesting a contact person in order to arrange future meetings with

OACETT representatives. Masters has been contacting the Ministries that OACETT has

determined are key in order to deliver OACETT’s message. President MacLeod has recently

forwarded his travel schedule which will assist in organizing dates to coincide with the dates

Ministers are available when he is in Toronto.

Awareness and training plan based on the Government Outreach Communication plan

In April, two GR Webinars will be scheduled (one at noon and the second in the evening) for

members interested in being active in their political ridings and to assist in promoting OACETT.

There will be a presentation and question periods in order to make participants aware of

OACETT’s ASK and to inform them of the MPPs associated with their ridings.

Identify, recruit, and train OACETT member advocates to deliver local grass roots plan

The GR Committee agreed that an awareness and training plan be available in May to the general

membership. A process to select members across the province will be developed in order to

have knowledgeable OACETT representatives that are aware of the issues when meeting with

government officials and staff.

Position papers on relevant OACETT issues

The GR Committee agreed on two topics that will be relevant position papers for OACETT.

- College of Trades Ontario – lead Ron Walker

- Building Code Identification Number (BCIN)/OBOA – lead TBA

Bob van den Berg, C.E.T.: Committee Chair

Norm Sandberg, C.E.T.

Tara Welbourn, C.E.T.

Andre Tardif, C.E.T.

Ron Walker, C.E.T.

Steve Barnes, C.E.T.

Greg Miller, C.E.T.

Gord Masters, CAE, FCGA: Director of Government Relations

Fletcher Foundation Initiative

The Fletcher Trustees are advancing a 25 for 25 Building Forward Campaign to raise $1 million

to provide endowments in all 25 colleges to generate a $1,000 annual bursary. The Carole and

George Fletcher Foundation celebrates its 25th anniversary in 2012.

To date, 11 endowments of approximately $40,000 each have been established with the

potential for an additional 8 more before March 31, 2011 (Track A). The province’s OTSS

program terminates on March 31, 2012; thereafter, a public/stakeholder fund raising campaign

will be underway (Track B).

A communications plan is underway with chapters notified when endowments have been

established, announcements underway involving chapters as opportunities arise (e.g. Georgian

College) with a formal announcement planned for March 7th at Fanshawe College to coincide

with National Engineering Month. The chapters are generally very pleased and willing to

support this initiative, as well the Colleges are pleased with OACETT’s commitment to student

education.

At the November, 2011 meeting, Council approved a number of motions to support this

campaign and earmarked $100,000 (non-repayable) to support the initiative over three years,

subject to approval of performance measures. The Trustees have returned to Council with the

attached work plan and performance measures for approval.

Request/Recommendation

The Trustees are requesting $60,000 of the OACETT $100,000 allocation for 2012. These funds,

once Fletcher funds are exhausted, will be used to match donor and OTSS funding under Track

“A” (forecast of 2 colleges) and under Track B to match donor contributions at four (4) colleges

once the OTSS program is discontinued.

Motion:

MOVED THAT COUNCIL, SUBJECT TO THE APPROVAL OF THE WORKPLAN AND PERFORMANCE

MEASURES FOR 2012 PROVIDED BY THE FLETCHER TRUSTEES, AUTHORIZES THE RELEASE OF $60,000

OF NON-REPAYABLE OACETT FUNDS TO SUPPORT THE FLETCHER BURSARY PROGRAM WITH $35,000

FROM THE 2011 BUDGET SURPLUS AND $25,000 FROM THE 2012 CONTINGENCY FUND.

D. Tsang, Chair, Carole and George Fletcher Foundation February 25, 2012

25 for 25 Building Forward Campaign Campaign Strategy Update, Feb 2012

Case for Support Campaign Vision: Endowing 25 bursary funds to celebrate 25 years of fostering excellence and building skilled capacity for Engineering and Applied Science Technology in Ontario and beyond through student support for education.

Financial Target Gift Chart: $1 Million Goal

Type of Gift # of

Pledges # of

Prospects Total for

Type Cumulative

Total

Percentage of Goal ($1M)

Leadership Gifts: Fletcher & OACETT 1 $250,000 $250,000 25%

Track A: (OTSS Match program)

OTSS Match Program (ends March 31, 2012)

Assumes $10,000 donor/college leveraged with min. 1to1 OTSS match

19 19 $490,000 $740,000 49%

Track B: (Stakeholder Campaign)

Major Gifts ($10,000) 5 15 $50,000 $790,000 5%

Special Gifts ($2,500-5,000)

$5,000 15 30 $75,000 $865,000 7.5%

$2,500 30 60 $75,000 $940,000 7.5%

Other Gifts (under $2,500) $1,000 50 120 $50,000 $990,000 5% Under $1,000 100 1000 $50,000 $1,040,000 5%

*104%

Campaign Tracks and Gift Phases

Track A: OTSS Matching Opportunity (Ending March 31, 2012)

Campaign is moving quickly to take advantage and maximize the opportunities offered through the OTSS

program before it ends. As of February 7, 2012

Match Secured Probable Match Potential for Match No Match Possible

Boreal Algonquin Lambton Flemming

Canadore Cambrian Niagara Mohawk

Centennial Confederation Northern Radio College Canada

Conestoga Humber Sault

Durham La Cite St. Clair

Fanshawe Sheridan

George Brown

Georgian

Loyalist

Seneca

St. Lawrence

Track B: Stakeholder Campaign (Post March 31, 2012) Following the end of the OTSS program, the campaign will then shift all efforts to a public stakeholder fundraising campaign to achieve its goals. The Foundation will identify prospects for major and other gifts from OACETT’s significant stakeholder base. These prospects include individuals, industry partners, OACETT chapters and OACETT members at large.


Communication Strategies

Official Launch/Internal Communications – March 2012

Communications strategies for the official launch will be initiated at a special event in March to coincide with National Engineering Month. This event will be held at Fanshawe College to recognize the first bursary endowed as part of Track A campaign activities, and will also highlight the leadership gifts pledged by OACETT and the Foundation. Concurrently, internal communication strategies will be executed to raise awareness of the campaign’s vision and Case to all stakeholders, including staff, members, chapters, colleges and industry stakeholders. Some communication related to donor recognition will occur prior to the official launch at specific college events where appropriate.

General Campaign/External Communications – June 2012

Coinciding with OACETT’s AGM in June, general campaign communication strategies will begin. This membership event will be used to raise the profile of the campaign with the general membership and celebrate successes.

25 for 25 Campaign Benchmarks 1st Quarter, 2012:

- Case for Support and Strategic and operational plans completed - Bursaries to be endowed at colleges in Q1 (OTSS Match): 15 colleges @ $40,000/college (Fletcher + Donor + OTSS match) 4 colleges @ $20,000/college (Fletcher + OTSS match (no donor by deadline) (*top-up required) - Campaign announced March 7th as part of National Engineering Month - $170,000 Fletcher committed; $20,000 OACETT commitment

Cumulative Total Raised Funds: $680,000

Cumulative Total Funds Endowed at Colleges: $680,000 2nd Quarter, 2012:

- Strategy for remaining colleges developed - Staff and volunteer training in place - Communications plan and materials completed - Stakeholder campaign announced at OACETT AGM (June) - Major gift donors recognized at AGM - Funds to be raised or committed in Q2 - $50,000 -$50,000 - Major Gifts - On –going donor recognition

Cumulative Total Raised Funds: $730,000 Cumulative Total Funds Endowed at Colleges: $680,000

3rd Quarter, 2012: - Roll out broader stakeholder campaign - Bursaries to be endowed at colleges in Q3 (using funds raised through major and special gifts Q2-Q3): 2 colleges @ $40,000/college (OACETT ($20,000) + Donors) 2 colleges @ $20,000/college (Donors*top-up OTSS goal shortfall) - On –going donor recognition

Cumulative Total Raised Funds: $840,000 Cumulative Total Funds Endowed at Colleges: $800,000

4th Quarter, 2012: - Bursaries to be endowed at colleges in Q4 (using funds raised through special and other gifts Q3-Q4): 2 colleges @ $40,000/college (OACETT ($20,000) + Donors) 1 college @ $20,000/college (Donors* top-up OTSS goal shortfall) - Ongoing donor recognition

Cumulative Total Raised Funds: $940,000


Cumulative Total Funds Endowed at Colleges: $900,000 1st Quarter, 2013:

Bursaries to be endowed at colleges in Q1 (using funds raised through special and other gifts Q4-Q1): 2 colleges @ $40,000/college (OACETT + Donors) 1 college @ $20,000/college (Donors*top-up OTSS goal shortfall) - Ongoing donor recognition

Cumulative Total Raised Funds: $1,040,000 Cumulative Total Funds Endowed at Colleges: $1,000,000

Other Initiatives

- Interac payments of dues/processing charge $5 going to Fletcher - Exploring sustainability including potential for golf tournament as suggested by a Council member

Business/Communications Program Proposal

Background:

OACETT’s PD leads, Ken Browne and Ed Prillo have been encouraging with staff support the pilot

testing of various professional development initiatives, including Crabapple Group, and more

recently a proposed certificate program to be offered by Ryerson University in collaboration

with OACETT, OSPE, CEO and Confederation College on Business & Communications Skills.

The genesis of this Ryerson proposal emerged from a small focus group of OACETT members

who own companies (Bob Jameson, Daryl Keys, Angelo Innocente, Mike Kramer). Ryerson is the

largest provider of continuing education courses in Canada, and are strongly interesting in

developing programs that are industry specific.

Twelve OACETT strategic partners representing large and small companies at a recent focus

group strongly encouraged the development of this targeted program for engineers and

technologists since it addresses a significant gap by offering enhanced business and

communication skills to their younger technical people who either have management potential

or wish to diversify into business/marketing activities. As inferred by the strategic partners, this

program appeals to a national and international market.

As detailed in the attachment, the certificate program will be six courses at approximately 40

hours of class room time each, with graduates receiving a Ryerson Certificate endorsed by their

Senate. Some discussion about the successful graduates receiving a designation.

Ryerson has indicated that it will work to ensure that courses are compliant with course work

under other designations such as the PMI.

OACETT’s strategic interest is simply to add value to OACETT membership by addressing both

employer and member needs, to exploit partnerships with other like minded partners, including

the engineering community and potentially generate non-dues revenue.

OACETT believes the partnership with the engineering community and a University is critical to

secure the “critical mass” to make this program pay.

Confederation College is a partner and a link with the Heads of Technology who are interested.

Some colleges have expressed concern that we’ve selected a university as a partner although

articulation agreements may develop down the road, other colleges fully understand the merits

of working with a University in post-graduate certificate programs and the need to secure a

“critical mass” to make the investment pay.

This program could be operational by September, 2012.

Proposal

OACETT would sign a Memorandum of Understanding with Ryerson with the following provisions:

1. MOU to contain a clause attributing intellectual property to Ryerson as well as an exclusivity

clause to avoid duplicated efforts and fostering competition for similar products.

2. Efforts put forth by external parties (e.g. OACETT) will be reflected in a cost revenue allocation

model accruing from this initiative.

3. Development efforts will likely be absorbed by Ryerson for the duration of the MOU, if Ryerson

is the exclusive provider of this certificate program.

4. Joint efforts are required for marketing and promoting this initiative. Ryerson will likely develop

a marketing budget and seek input from parties. External parties will be expected to leverage

internal communication activities.

Motion

THAT COUNCIL DELEGATE TO THE CHIEF EXECUTIVE OFFICER WHO WILL CONSULT WITH THE

PROFESSIONAL DEVELOPMENT LEADS, PRESIDENT AND LEGAL COUNSEL TO DEVELOP AND SIGN A

MEMORANDUM OF UNDERSTANDING BASED ON THE FOUR PROVISIONS ENNUNCIATED ABOVE.

K. Browne/E. Prillo

February 11, 2012

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Overview of Proposal for Specialized Certificate in Business and

Communication Skills Draft Consultation Materials

Last updated: February 5, 2012

Draft – For discussion purposes only

Proposed Project Deliverables: •Develop relevant curriculum and teaching materials •Jointly market certificate and course offerings •Launch and deliver courses

Draft Project Objective: Develop and deliver an industry-related specialized business communications certificate for engineers, engineering technologists and related professions

Overview of Proposed Program

2 Proposal for Specialized Business and Communications Certificate - DRAFT


Stakeholder Consultation

- Review overview materials

- Conduct focus groups

Approve MOU

- Formalize working relationship

-Develop and review budget

Launch Certificate Program

- Execute marketing efforts -Enrol registrants -Deliver courses

-Conduct lessons learned after first iteration

Develop Curriculum - Validate course objectives

and learning outcomes - Develop and revise

teaching content Coordinate instructors

Our Proposed Approach

•Our working style is collaborative with a focus on quality and meeting our clients and students’ needs •We will work with potential partners (e.g. associations and higher education institutions) in a collaborative approach to confirm course topics, objectives and assessments; finalize material and delivery methods and identify subject matter experts/instructors

Structure of Proposed Certificate Program



Foundational Courses 1. Basic Finance

2. Marketing and Communications

3. Leadership 4. Business Operations

Cumulative Course

5. Strategy

One Elective •Project Management* •Proposal Development

•Conflict Resolution •International Business

•Sourcing and Procurement

•Certificate in Business and

Communications (6 courses) •Industry

designation

Target audience Aimed at engineers, engineering technologists and related professions who may not have formal business training and are interested in receiving a designation • Members of associations such as Ontario Society of Professional Engineers (OSPE), Consulting Engineers of Ontario (CEO) and Ontario Association of Certified Engineering Technicians and Technologists (OACETT) •Ontario higher education institutions, with potential to broaden reach to other provinces

•Initially, the certificate will be offered at The Chang School in an intensive classroom delivery format •In the next phase, we will work with other Ontario institutions to deliver courses in various locations •We will work with professional associations to develop a course schedule that aligns with member needs •A designation could be developed by interested member associations for individuals who complete the certificate program

*This elective may be offered initially, with other electives offered once there are sufficient cohorts to warrant customization of other electives. We may be able to align course material to support students seeking PMP designation.

Sample Guiding Principles for Curriculum Development

Once certificate structure, delivery model, course topic areas and learning objectives have been validated we will work together to develop curriculum content. Some guiding principles to consider include the following:

Guiding Principle

Description

Builds business knowledge

•As learners may not have prior business training, course materials and lessons should clearly communicate key business fundamentals

Industry relevancy • Teaching materials will relate to the administrative and business aspects of engineering, engineering technology and related fields to support learners in applying business fundamentals to everyday working life

• Case studies will be used to draw on real world examples • Courses will be developed by industry subject matter experts and

delivered by industry practitioners with deep sector experience

Interactive experience

• By delivering courses in a classroom format, students will be able to network and learn from the experiences of their peers to foster a rich and supportive environment

• Teaching methods should leverage prior learning and experiences of students

Focused on adult learners

• Content and delivery should be flexible, efficient and user-friendly to maximize time investment of working professionals.



Foundational Courses – High Level Overview



Basic Finance Marketing and Communications Leadership Business Operations

Sam

ple

Topi

cs C

over

ed

• Key business concepts (PNL, cash flow, etc)

• Basic bookkeeping • Checking and obtaining

credit • Effort and cost estimates • Budgeting • Financial statements analysis

• Role of marketing in engineering, engineering technology and related sectors

• Sales cycle • 4Ps of marketing • Target population and customer

segmentation • Stakeholder management • Benefits and challenges of

various communication channels

• External and client communications

• Overview of some relevant theories of leadership and leadership styles

• Introduction to practical leadership techniques

• Role of leadership in managing change

• Overview of tools to develop awareness of personality/leadership styles (360 feedback, Myers Briggs, etc)

• Overview of some strategies to influence and motivate others

• Compliance with regulations and alignment with corporate initiatives

• Risk assessments • Liability and insurance • Human resource management • Overview of processes relevant to

implementing improvements to business operations (e.g. project management, organizational assessments, business process redesign, etc)

Lear

ning

Obj

ectiv

es

• Gain understanding of effort and cost estimates for use in financial modelling

• Read and analyze financial statements

• Conduct basic bookkeeping • Understand and

communicate key business concepts

• Assess financial stability of companies

• Analyze financial data and identify implications

• Analyze key sales concepts such as product lifecycle, value proposition, target audience, creative platform

• Demonstrate knowledge of the sales cycle

• Recognize benefits and challenges of market research

• Identify types of stakeholder needs

• Recognize benefits and challenges of external and internal client communications

• Understand some relevant leadership theories and styles

• Recognize some practical leadership techniques

• Understand importance of leadership in organizational change management

• Develop awareness of one’s own leadership style and the tools available

• Recognize strategies to influence and motivate

• Understand types of audits and regulatory controls

• Recognize the importance of compliance /alignment

• Identify risks and develop mitigation strategies

• Understand concepts of liability and strategies to limit/minimize liability

• Knowledge of some leading practices in human resource management

• Awareness of some processes to facilitate improvements to business operations

Asse

ssm

ent

• Sample assessments could include a test and assignment

• Sample assessments could include a group presentation and short written assignment

• Sample assessments could include a personal portfolio and essay

• Sample assessment could include an assignment and presentation

All students will be required to complete foundational courses in the following areas to build foundation of business and communication skills:

Cumulative Course – High Level Overview



Strategy

Sam

ple

Topi

cs

Cove

red

•Key concepts in strategic planning (e.g. mission, vision, priorities, sustainability) •Initiative prioritization by impact, value to organization, cost/effort, etc •Strategies to minimize spend, generate revenue •Implementation approaches, including stakeholder buy in and developing unit level workplans •Key performance indicators, monitoring activities and role of project management •Critical success factors in implementing strategy •Assess risks of strategic plan

Lear

ning

Obj

ectiv

es

•Demonstrate knowledge of key concepts in strategic planning •Recognize ways to prioritize initiatives •Understand benefits and challenges of strategies to minimize spend and generate revenue •Knowledge of leading practices of implementation planning •Understand importance of leadership and managing stakeholder relationships •Recognize strategies to monitor KPIs, manage large-scale change and delegate responsibilities •Identify critical success factors and strategic plan risks

Cum

ulat

ing

conc

epts

Course will build on previous topics from Foundational Courses, such as: •Effort and cost estimates •Financial statements analysis •Role of marketing •Stakeholder management •Leadership styles and importance of relationship building •Change management •Risk assessments •Human resource management

• Students would enrol in cumulative course upon successful completion of Foundational courses • Initially, concepts covered would include key strategy term such as mission, vision, strategic objectives and metrics

to build up a base for topics that would draw on principles taught in Foundation courses, such initiative prioritization and implementation planning

Elective Courses – High Level Overview



Project Management

Proposal Development

Conflict Resolution International Business

Sourcing and Procurement

Sam

ple

Topi

cs C

over

ed

• Project lifecycle and link to strategy

• Key project concepts (scope, schedule, cost, etc.)

• Stakeholder engagement

• Project change management

• Project management processes and tools

• Identification and assessment of opportunities

• Value proposition and win themes

• Client needs analysis and solution development

• Presentations and contract negotiations

• Conflict identification and assessment of competing priorities

• Consultation and facilitation

• Proposing and implementing solutions

• Negotiations • Fostering collaborative

environments

• Overview of emerging markets and intercultural differences

• Benefits and challenges of international partnerships

• Negotiating partnerships

• Governance structures of multinationals

• Strategic sourcing • Procurement to

purchase cycle • Managing

procurements • Vendor/client

relationships • Overview of logistics

and supply chain management

Lear

ning

Obj

ectiv

es

• Knowledge of key project management concepts and project manager skills

• Application of project management processes and procedures

• Understanding key concepts of change and stakeholder management

• Analyze and qualify opportunities

• Develop value proposition

• Identify needs and approaches to presenting solution and deliverables

• Recognize leading practices for orals and contract negotiations

• Understand sources of conflict

• Assess competing priorities

• Recognize approaches to facilitation

• Understand process of negotiations

• Identify leading practices for collaboration

• Knowledge of emerging markets

• Analyze intercultural differences

• Determine benefits and challenges of international business including of negotiations

• Awareness of government support for international trade

• Understand high level objectives of sourcing and procurement

• Evaluate sourcing decisions

• Knowledge of leading practices for client/vendor relationships

• Knowledge of complexities of supply chain management

In addition to foundational and cumulating courses, students will complete at least one elective to meet requirements of certificate. Initially one of these elective (e.g. Project Management) will be offered to reflect enrolment numbers with further customization in later phases). We may be able to align course material to support students wishing to pursue PMP designation.

Course Delivery Model



Specialized Industry Workshops

Finance for Engineers*

Finance for Engineering Technologists and Technicians

Finance for Architectural Professions

Core Business Skill Workshop - Analysis of financial statements

-Budgets and proforma statements

- Cash flow estimation - Time value of money

All participants Breakout Sessions

Each course will be comprised of two components to deliver business skills and leaner relevancy: •Core business skills workshop: Taught by Ryerson faculty, learners will attend whole group sessions •Specialized industry workshops: After completing the core component, learners will attend specialized workshops subject matter experts from their related field. Content will leverage learners’ prior knowledge to prepare for authentic industry specific situations they may encounter

Sample Basic Finance Course Delivery Model

*For example, this specialized industry workshop may include: cost control of engineering projects; accounting and valuation of intellectual capital; tax considerations for engineering firms; funding capital projects and proposal costing



•Work with interested associations to develop a go-to-market strategy that leverages existing membership base and internal communication activities •Associations would be formally recognized in the MOU and con tributions towards development of materials •Associations would communicate value to members, leveraging internal communication activities •Typically specialized certificates are successfully marketed via niche advertising in trade publications, targeted professional networks and social media •We can work with interested associations to approach employers to discuss merits of the certificate program and encourage sponsorship for employee participation •Once an agreement/MOU is signed, we can issue a joint press release to generate media attention •To build momentum, it will be useful to offer courses initially in Toronto at our convenient downtown location. In the next phase, we can work together to identify regional partners (e.g. higher education institutions across Ontario) to deliver courses in other venues •We can leverage innovative learning technologies from our award-winning Distance Education Strategies unit to broaden provincial reach

Proposed Outreach Strategies

Appendix A: About The Chang School

Ryerson University’s G. Raymond Chang School of Continuing Education is Canada’s leading provider of university-based adult education. With more than 70,000 annual enrolments, we offer over 1,400 courses, workshops and seminars.

Specifically, our value proposition to professional associations is as follows: •Expertise in adult education: We understand the unique profile of adult learners and appreciate the need for relevant, high value and effective teaching methods to support skill building and career progression. Our pedagogical approaches are build on values of accessibility, differentiation and experiential learning

•Deep industry knowledge: Two of our key program areas are Business and Engineering, Architecture and Science. Instructors have deep experience in industry and draw valuable insights to deliver relevant teaching sessions to students

•Leadership in business and soft skill development: We have proven experience in curriculum development, having created unique certificate programs and hands-on courses in relevant areas such as Financial Management, Strategic Marketing, Business Communication, Operations Management, Strategic Planning and all of the elective course areas

•Availability of various learning modes: To accommodate professionals, we have developed a variety of delivery formats including on-campus courses in our convenient downtown location, distance education strategies, hybrid formats that combine classroom and online delivery and sessions delivered to employee groups in their workplaces

•Collaborative working style: We work side by side in a partnership model building on shared goals. We will engage identified stakeholders to support industry input and review deliverables with you. We will deliver timely status updates, track issues and lead on risk mitigation strategies



TPC/TAC Policy Update

Technology Professionals Canada (TPC) will hold its annual meeting in April, 2012 in Regina. A modest budget surplus has been generated for 2011. Relations between the four provincial associations comprising TPC remains positive and constructive, albeit challenges associated with a new organization. Periodic conference calls have been held and one-on-one conversations undertaken as necessary to resolve issues. Senior staff continue to work together closely.

TAC implementation plan has been ratified by all four provincial associations with measures underway to implement the action plan, including:

o Anticipating the work of the Provisional Committee to be underway by April 1, 2012.

o Solicitation and appointment of members to the Provisional Committee underway

including Martine Band, Chair, Ron Walker and Sam DiGiandomenico. Indemnification

protection being completed.

o Invitations to sit on the Provisional Committee extended to NCDoT and CTAB.

o Second agreement and negotiations to retain a Managing Director completed (Perry Nelson, currently Registrar in Alberta) to be located at the OACETT offices by mid-March.

o Communications plan to be implemented shortly.

Additional policy issues at play including the need to engage CCTT in a discussion of maintaining the International Qualifications Database (IQDB) now that HRSDC has withdrawn funding, and to monitor CCTT’s activities given its recent decision to verify foreign credentials for certification purposes.

OACETT and PEO executive met and discussed a number of policy issues including further

consideration of discussing “pathways” for college graduates to move into the university stream

without loss of credits. This issue constitutes part of the Miner Report which was commissioned

along with the CSA study. The decision to proceed with further development of this issue will

have to debated by Council.

R. MacLeod, B.Sc., C.E.T. President

Miner Report: Recommendation Information Item Only

Background

The Miner Report was commissioned at the same time the CSA was retained to study the national accreditation system. Rick Miner, former President of Seneca College offered an opinion on a range of broad policy issues that could impact the profession and the associations in the coming decade, amongst them consideration be given to engaging the P. Engs in a discussion about cooperating on national accreditation activities. This would involve the Canadian Engineering Accreditation Board (CEAB) of which Phil Maka is a director. This leads to the broader issue of “pathways” for college graduates to move into university engineering programs potentially without penalty.

During the CSA stakeholder consultations, the Deans in Ontario supported a broader engagement with the P.Eng community particularly creating “pathways”; which may interest about 10% of the student population.

Apparently these pathways are more common in the West with just Lakehead University in Thunder Bay providing “pathways”.

At the joint OACETT/PEO executive meeting held recently the subject was discussed as a potential avenue to explore.

Recently, the Ministry of Training, Colleges and Universities has offered up funding to encourage new college-university relations. Henry Reiser the Chair of the Heads of Technology has engaged his fellow Deans in the discussion about how the colleges might best respond.

PEO has chatted briefly with the Deans of Engineering in Ontario and they too, particularly some new Deans from out West, have expressed an interest in exploring new relationships.

This topic is timely given the pending Drummond Report and the government’s interest in post-secondary reforms.

The TAC provisional committee, although it won’t render a decision on engaging CEAB, the development of a new national accreditation system should at least be aware of these broader policy discussions

There are a myriad of potential risks and benefits to “walking this pathway”. Senior staff will engage in the conversation with relevant stakeholders and report back routinely.

D. Thomson February 14, 2012



PEO Report February 4, 2012

REPORT TO COUNCIL

PEO November 2011 Council Meeting

PEO Budget Submission

Capital improvement work associated with the new PEO headquarters building is having an

adverse effect on PEO reserves. Representatives from the Finance Committee requested changes

to proposed 2012 budget to elevate the situation. This has resulted in a delay approving the

budget till at least the March 2012 meeting of Council.

Practice Standard – Environmental Site Assessments

Council reviewed and approved a practice standard developed in response to recognize needs to

prescribe best practices for professional activity in the area of environmental site assessments.

Engineers Without Boarders

Engineer Without Boarders is holding a National Conference in January 2012 and is seeking

sponsorship from Engineers Canada. Engineering associations in British Columbia, Alberta and

Nova Scotia had followed PEO’s lead of formally supporting EWB. Having Engineers Canada

as a sponsor would permit all the associations to participate and those associations with

agreements with EWB to participate at a higher level. Council considered the proposal. During

the ensuing discussion, it was agreed that participating by PEO should proceed only if the other

Engineers Canada constituent associations also participate.

Election of the President by Council

Council approved that a binding member referendum be held, at the time of the 2012 Council

elections, with respect to the direct election of the president by the members as opposed to the

appointment of the president from among elected Councillors. It was agreed that a background

information package will be prepared to provide members with a balanced viewpoint on this

topic to assist them in making an informed decision prior to voting. The information will also be

included in the election package sent to the membership and placed on the PEO website.

Members will given an opportunity to cast their ballots in writing or for the first time

electronically this year.

Regulations Pertaining to the Approval of the LET Designation

OACETT and PEO Executive met at the new PEO Headquarters building January 30, 2012 to

discuss items of mutual interest. PEO President Elect, Denis Dixon, offered to approach the

chair of the PEO Legislation Committee to determine what was required to expedite the

preparation of a briefing note for Council to approve a submission to the government on

regulations for the LET designation.

Certain statements made in this document are based on draft minutes of the November PEO

Council meeting and are subject to revision.

Respectfully submitted by:

Phil Maka, P.Eng. FEC

PEO Representative on OACETT Council



Heads of Technology (HOT) Report Feb. 24-25, 2012

REPORT TO COUNCIL

MTCU Report: Ontario Education Number (OEN) project update. OEN has been available since 2007.

MTCU is attempting to integrate into postsecondary system. Colleges have been collecting since 2007.

However no way of validation. No way of assigning new number to non post-secondary students. OEN

working group (mainly registrars and colleges Ontario are developing a business model). Ministry will be

working with institutions to implement OEN. To be in place by fall, 2012. Many issues remain to be

resolved. It was indicated that OEN number is now being used for tracking dual credit students in SCWI.

OCAS will be playing a significant role in this implementation.

College Math Update – Jocelyn Piercy: CMP has been expanded to consider preparatory programs

because of significant increase in enrolment. MCT4C % has not changed significantly over time. Since

2008, 300% increase in students going from MFM2P and MCF3M. (310 to 1213). There was a

significant failure rate in MCF3M. Question rose if whether any boards are offering MCT4C on line and

Ministry of Education (MEDT) are working on an on-line collaboration in the North. HOT position has

been put forward to CMP, but it has not been put forward to MEDT as the grade 12 curriculum is under

review.

Support Staff Strike: There was a 3 week Support Staff strike and start-up was impacted. The academic

year did start and there were few incidents.

Mechanical cert/dip/adv dipl Pathway Project: Report given on the pathways project with a pilot in

Mechanical Apprenticeship and Certificate/Diploma graduates. A handout was distributed. It illustrated

a significant variation from one college to another. CUCC approach to college to college transfer, is

course by course. Block transfer process with universities seem to be problematic as there are difficulties

in getting block transfer. Suggested that a course by course comparison, as easier to control agreement.

There is an agreement with McMaster has both block and course transfer agreements. In block transfer

situations must have agreement from the partner when a course outline is changed. There are agreements

with Lakehead which includes some outcomes based assessments for equivalencies. Pilot of projects

which would link techniques and pre-tech to year one of a technician program.

Motion: System wide articulation of pre-technology into year one, and any mechanical techniques into

year 2 of mechanical technician. This will be initiated as a pilot and the final version will be circulated

for review and approval.

Colleges Ontario: Colleges Ontario, hoping for more college funding for capital. Feds may have some

facility infrastructure money coming. More money coming for College Level research. NSERC has new

announcement coming in the spring. CONII should be getting core funding again. Provincial government

moving on 3 teaching universities in the GTA. Common space utilization benchmark for colleges using

KPI, CFI, enrolment data.

Presentation – Development of Program Standards Energy Systems Engineering: CAAT Program

Standards Review and Development. Program standard framework, facilitates the skills development

process including green and sustainability skills. Lots of careers will be available in area of “green skills”,

(hard technical skills), whereas the sustainability skills covered the softer and more generic skills.

Proposed format for the pilot will be more graphic, including an “at-a glance” chart. Future standards

development will take into consideration any credit transfer information available. Pilot is creating not

only a new standard, but a new model for standards creation. Scope is broad and covers many different

specific program areas. Much of the thrust of program development requires the adaptation of many

existing programs to include more of a sustainable theme. (eg, heat exchangers, and other more current

technologies for energy recovery).

OACETT Report; David had done a road trip in the North. Professional Engineering work in an

Industrial setting has had a restriction removed. Working with Ryerson to develop a 240 certificate

program in management development for CET’s. OACETT continues to work with OPSE and PEO, in

spite of their current differences. Working with Engineers without Borders in promotion of careers in

Engineering Technology. Fletcher foundation will attempt to have a scholarship in all 24 colleges.

Continue to lobby governments on “professional work”, in areas such as building code issues, and not

require P.Eng. Regulatory task group monitoring more defined scopes of practice. eg. PTech. Ontario

not very interested in PTech. Existing flexibility is fine for CET’s. OACETT talking to CEAB about

collaborations. CSA producing first draft of their report, which should have an action plan in place by

January 2012. Likely a reform agenda will be advanced. Deans will be invited to participate, hoping to

develop a reformed plan within one year. Questioned why Ryerson is OACETT’s partner, as a university,

when the most logical partner would be the colleges.

Next Meeting: February 24, Colleges Ontario Ofices

Respectfully submitted by Henry Reiser, HOT Representative

council meeting the sheraton airport hotel · helped as robot judge in the first lego robotics...

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