county government of nyeri

REPUBLIC OF KENYA

COUNTY GOVERNMENT OF NYERI

KENYA DEVOLUTION SUPPORT PROGRAM

SECOND QUARTER IMPLEMENTATION REPORT

FY 2019/2020

JANUARY, 2020

2

A. PRELIMINARIES

Name of County COUNTY GOVERNMENT OF NYERI

Time Period ( FY ) 2017/2018/2019/20

Quarter SECOND QUARTER IMPLEMENTATION REPORT

B. INTRODUCTION

This report contains the progress report for the County Government of Nyeri on

implementation of level 1 grant funding for 2nd quarter of financial year 2019/2020.

The activities are drawn from five Key Result Areas in line with the Nyeri Capacity

Building Plan. All the activities since inception of KDSP were delivered through

Guidelines and Regulations, System Development and Rollout, Structured Learning,

Technical Assistance, Learning Knowledge and Exchange Program and Equipment.

The County Team (KDSP Taskforce) delivered on all the Key Result Areas (KRAs).

This was attributed to technical support of the KDSP secretariat through training on

projects implementation and reporting requirements.

KDSP PERFORMANCE

The report covers all activities implemented from Financial year 2017/18 to date. Only

a total of Kshs 40,859,000 has so far been received, which was meant for FY 2017/2018.

Due to non-disbursement of funds, no activities have been undertaken. Our

expectation is to meet all the required Minimum Performance Conditions (MPCs) and

improve on our Performance Measures (PM).

NB: the report shows cumulative performance since the initiation of KDSP.

OUTCOME MAPPING

During implementation we were able to do the following as a way of mapping the

outcomes;

identify individuals, groups or organizations with whom we will work directly to

influence behavioral change;

plan and monitor behavioural change and the strategies to support those changes;

monitor internal practices of the project or program to remain effective;

Create an evaluation framework to examine more precisely a particular issue.

This has helped us to be able to evaluate our achievements as indicated below.

3

KRA 1: PUBLIC FINANCE MANAGEMENT

Activity

Ref

Name of CB

Program

Responsibili

ty

Performance

Indicator

Target Budget Actual Annual

Achievement

Remarks

C& P

Grant

Other C& P

Grant

Other Cumul

ative

% of

Achie

veme

nt

BUD 1 Training on Program Based Budgeting (PBB)

CO(F&A) Number of officers trained on PBB

15 500,000 0 1,350,820 25 100% Done at KSG

RE 1 Training of revenue officers on revenue enhancement & management skills

CO(F&A) Number of revenue officers trained

50 800,000 0 456,400 7 20% Training was done at KSG Embu (NB: 2018/19 CB plan)

RE 2 Training of organized groups on self-regulation and development of self-regulation mechanisms

Director of revenue

Number of road shows held

5 2,000,000 0 2,030,700 5 100% The activities are already completed

Sensitization of the citizen on self-regulation

REV 2 Training of Chief Officers on Revenue mobilization and administration

Director of revenue

Number of officers trained

20

500,000 - - 0% Not Done

FR & A1

Training of accountants on financial reporting

CO(F&A) Number of Accountants trained on financial reporting

12 1,400,000 0 800,400 10 100% Done at KSG

FR & A2

Equipping county departments with IFMIS compliant laptops

CO(F&A) Number of computers purchased

10 1,250,000 0 492,500 5 100% Laptops for accounts staff

PRO 1

Sensitization of all chief officers and directors on new Public Procurement and Disposal Act (PPDA )

DSCM Engage KISM for facilitation Hold 2 days sensitization workshop in Nyeri

90 600,000 0 355,000 65 100% Done

PRO 2 Equipping Procurement Unit with desktops/laptops/workstations

DSCM Number of equipment procured and put in use

11 990,000 0 898,000 10 100 All purchased

IA 1 Skills building of county internal audit staff on IFMIS and IPPD

DIA Number of officers trained

8 600,000 0 375,840 8 100% All are trained

IA 2 Operationalize the Internal Audit Committee

DIA % of Audit Committee Members Inducted

1 2,240,000 0 487,200 1 80% Audit Committee appointed and inducted(4 trained but 2 not yet)

IA 2

Equipping the Internal Audit Section

DIA Fully equipped Internal Audit Unit

4 laptops, 1 Printer, 1Photocopier, 1Workstation

800,000 - - 0% Note Done

Procurement of auditing software i.e. Teammate

DIA Software acquired and in use

2 2,700,000 - - 0% Note Done

Train internal audit staff on IDEA

DIA Number of officers trained on Teammate and IDEA

8 500,000 - - 0% Note Done

4

FR&A 3 Develop and implement an automated county assets register

CO(F&A) Asset register to be in place

1 2,500,000 1,995,000 1 100% Already purchased

CO(F&A) Number of officers trained

4 700,000 - - 0% To be done in FY 2019/20

CO(F&A) % of County Assets tagged & captured in electronic Register

100 500,000 - - 0% To be done in FY 2019/20

BUD 1 Strengthening Budget Management - Training on Hyperion, IFMIS Payment and approval System, E- Procurement (End to end)

C.O.

Economic

Planning

Number of officers trained Hyperion, IFMIS Payment and approval System, E- Procurement (End to end)

65 3,200,000 2,316,190 65 100% Already done

BUD 2 Strengthening Budget Management - Equipping Budget Champions with laptops for budget making.

C.O.

Economic

Planning

Number of Laptops purchased

14 1,680,000 - - 0% To be done in FY 2019/20

BUD 3 Strengthening Budget Management - Training on PFM framework and budget making process

C.O.

Economic

Planning

Number of officers trained

20 1,000,000 - - 0% To be done in FY 2019/20

TOTAL 24,460,000 11,610,550

5

Launch of NyeriPay at Osman Allu, Nyeri Town

Training of Revenue officers at KSG –Embu

Roadshow at sub counties on NyeriPay

6

KRA 2: PLANNING, MONITORING & EVALUATION

Activity

Ref

Name of CB

Program

Responsibility Performance

Indicator


Achievement

Remarks

C& P

Grant

Other C& P

Grant

Other Cumul

ative

% of

Achiev

ement

CME001 Training of M& E designated officers on M&E

C.O. Economic Planning

No of officers trained 50 1,520,000 302,850 30 52% Training done in Naivasha

CME001

Prepare quarterly M&E reports Hold 3 (2 days)validation & consultative meeting on the M&E report


Number of Quarterly Review meetings with all M&E champions % of M&E Champions Submitting Quarterly Reports

3 100

1,040,000 54,000 1 10% One meeting

done in

Nanyuki; others

done in the

County

Secretary’s

Boardroom

CME002 Procurement of Photocopiers and printers


Number of Photocopiers and Printers acquired

2 800,000 - - 0% To be done in

FY 2019/20

TOTAL 3,360,000 302,850

KRA 3: HUMAN RESOURCE AND PERFORMANCE MANAGEMENT

Activity

Ref

Name of CB

Program

Respons

ibility

Performance

Indicator

Target Budget Actual Annual Achievement Remarks

C& P

Grant

Other C& P

Grant

Other Cumulative % of

Achieve

ment

SP1 Development of Integrated staffing plan

D HRM Approved County Integrated Staffing Plan

1 4,500,000 0 2,017,600 Half way done

49% To be completed with 2018/19 CB plan allocation.

CF3

Preparation of Job Descriptions

DHRM % of staff with Job Descriptions

100% 1,000,000 1,000,000 70% The job descriptions for the Governor’s Office and the Department of Finance are yet to be aligned to the Competency Framework

SP2 Digitization of Human Resource/ Personnel Records

DHRM % of county staff whose human resource records are digitized

100 3,000,000 0 1,732,100 14 officers trained on digitization, server bought and installed.

58% the digitization is ongoing

Training of M&E officers and KRA focal persons in Naivasha

7

CF1 Equipping HR Records Management

D HRM Equipment procured

5 300,000 0 471,000 Purchase of two laptops, printer and accessories

100% All purchased

CF2 Sensitization of staff on regulations, policies and legislation on county public service

D HRM HR Sensitization Package Developed

1 456,000 0 425,600 16 officers trained at KSG Embu

100% Training done

Sensitization Package in CD form produced

1 750,000 0 90,000 3000 compact disks

100% All purchased

Number of officers sensitized during the clinics

800 264,000 0 1,770,670 775 officers 100% Officers were sensitized

PC1 Training on Staff Appraisal Process

Head of Performance Management

Percentage of directors trained on SPAS

100 2,500,000 0 2,685,000 100 officers 100% Training done in Nanyuki for 5 days and partial review of the PCs done

PC3 Evaluation of Score cards /Performance Contracts for FY 2016/2017


Approved Annual Performance Report

1 1,800,000 0 2,100,000 40 officers 100% Carried out at Elementaita Naivasha for 5 days

PC 3 Training of Performance Contracting Committee on performance contracting Undertake Quarterly Performance Contracts Implementation Reviews


Quarterly Performance Contracts Reports

4 2,500,000

- - 0% To be done in

FY 2019/20

PC 1 Training of Service Delivery Unit (SDU) Staff on performance evaluation, preparation of reports and data analysis


Number of staffs trained in the service delivery unit

5 700,000 - - 0% To be done in

FY 2019/20

PC 4 Equipping of the Service Delivery Unit with


Set of Office Equipment in place 4 laptop,1 desktop, projector and 4 chairs 2 laptops, printer and photocopier, digital camera and office filing cabinet, work stations for two

13 2,000,000 735,000 13 40% Combined budget for 2017/2018 and 2018/2019

PC 2

Hold meeting to finalize performance contracts for FY 17/18


Percentage of CEC, CO and Directors with signed PCs

100 200,000 - - 0% To be done in

FY 2019/20

PC 3 Monitoring of Performance Contracts


Approved Half Year Performance Report

1 1,800,000 - - 0% To be done in

FY 2019/20

PC 4 Documentation of success

Head of Performance

Number of success stories

10 1,000,000 - - 0% To be done in

FY 2019/20

8

stories across county projects

Management

included in the approved compendium

PC 001 KDSP Capacity Building Focal Implementation Team Review Meetings

KDSP Focal Person

Operational KDSP Secretariat

1 1,000,000 - - 0% To be done in

FY 2019/20

TOTAL 23,770,000 735,000

STAFFING PLAN

(i) Staffing Plan inception meeting with Kenya School of Government (Consultant)

(ii) Validation of the zero draft (technical team representing all the County departments and the

consultant)

DIGITIZATION OF RECORDS

(i) Sensitization workshop on Digitization of records at Kenya School of Government from 4th June, 2018 to 8th

June, 2018.

9

(ii) Purchase of equipment to aid in Digitization of records

(iii) Training of Human Resource officers on digitization of records using Integrated

Records Management System (IRMS)

10

Performance contracts and performance appraisal training in session

Team that participated in performance contracting and performance appraisal training in Nanyuki Sportsman Arms Hotel from 28th

January to 1st February 2019

11

KRA 4: CIVIC EDUCATION & PUBLIC PARTICIPATION

Activit

y Ref

Name of CB

Program

Responsibil

ity

Performance

Indicator


Achievement

Remarks

C& P

Grant

Othe

r

C& P

Grant

Othe

r

Cumul

ative

% of

Achiev

ement

CGN2 Roll out of Civic Education Program across eight sub-counties

CO, Governor’s office

CE Posters Printed and Distributed across all Wards

6,000 2,000,000 971,500 3000 50% Ongoing

Civic Education Trainers Trained and Certified

400 2,520,000 2,180,035 450 100% Done at the sub county level

Number of citizens attending CE Ward forums

15,000 3,000,000 - - 0% To be done in FY 2019/20

CGN4 Establishment of Civic Education unit


Approved Civic Education Plan

1 1,500,000 600,000 1 100% Done

Civic Education Materials

1 1,606,000 1,950,000 1 90% Ongoing

Full complement of equipment put in place at the CE unit

1 1,500,000 1,476,000 1 100% All purchased

PSS1 Dissemination of county policies, regulations and reports


Notice boards in place

30 1,500,000 997,600 8 27% All Sub county offices

PSS2 Benchmarking On Public Participation with one County (Makueni)


Benchmarking tour done

1 504,289 258,000 1 100% Benchmarking tour done and report compiled.

PSS1 Establishment of information desks


No. of information desks established

8 2,500,000 - - 0% To be done in FY 2019/20

T1 Undertake a one day structured training for county officers


No. of officers trained

800 1,500,000 - - 0% To be done in FY 2019/20

MPC 9 Training on complaint handling

CO, Governor office

Attendance list 50 1,000,000 943,000 - 50 100% Completed

TOTAL 19,130,289 943,000

EQUIPMENTS BOUGHT FOR CIVIC EDUCATION AND PUBLIC PARTICIPATION UNIT

S/NO DESCRIPTION QTY

1. Metallic Office cabinets 3

2. HP Laptop S/NO. 5CD7360PSV 1

3. Desktop computer 1

4. Bookshelf – 5 shelves 1

5. Executive office chairs with arm & rollers 2

6. Office tables, each with a detachable side drawer and a side shelf. 2

7. Plastic chairs 300

8. Public address system with its accessories, i.e. microphone mixer, remote control, speaker. 1

9. Digital camera – Canon DS 126621 S/no. 223073079295 1

10. AC Power Generator S/no. 15116906 LB170F 1

12

Civic education training at Jaqanas for Kieni East Sub County

Civic Education training at Green Hills Hotel for Nyeri/Tetu Sub Counties

Civic Education training at Golden Gates Kieni West Sub County Civic Education training at Karatina Catholic Hall for Mathira

East/West Sub County

TOT Preparation meeting at Green Hills Hotel

Civic education training for Mukurweini Sub-

county

Civic Education training at Othaya Sub County

13

KRA 5: ENVIRONMENTAL AND SOCIAL SAFEGUARDS

Activity

Ref

Name of CB

Program

Responsibility Performance

Indicator

Target Budget Actual Annual Achievement Remarks

C& P

Grant

Other C& P

Grant

Other Cumulative % of

Achieve

ment

ESS 1 Strengthening capacity to screen for environmental social safeguards

Director Environment

No. of officers trained

15 2,000,000 0 1,096,200 23 66.7% Budget provided could only cater for 10 persons at Kenya School of Government

ESS 2 Strengthening capacity to screen for environmental social safeguards


No. of equipment purchased

5 1,000,000 0 330,000 2 HP desktops and 2 HP laptops

80% Completed

ESS 2 Strengthening EIA /EMP procedures


No. of frameworks prepared

1 1,200,000 0 583,600 1 100% 1 No. County CEAP done

TOTAL 4,200,000 2,009,800

Caption: CEAP Workshop for Technical Officers at Westwood Hotel – April 2019

Caption: Nyeri County Technical Officers at the KSG EI /EA Course – October 2018

14

C. KEY ACHIEVEMENTS

The Kenya Devolution Support Programme (KDSP) is on course with many activities and

trainings well planned awaiting release of funds.

KRA 1: Major milestones were expected to be attained in the 2nd quarter but was not possible.

KRA 2: Online publication of planning and budgeting documents is timely with support from

ICT Unit. This has enabled a broad access of documents to county employees, members of

public, stakeholders and development partners.

KRA 3: Major milestones were expected to be attained in the 2nd quarter but was not possible.

KRA 4: Devolved trainings are well scheduled awaiting release of funds.

KRA 5: Most of the activities are well planned awaiting release of funds.

D. CHALLENGES

KRA 1: Late disbursement of funds.

KRA 2: Late disbursement of funds and lack of proper timing of trainings based on the

availability of officers involved.

KRA 3: Time factor and late disbursement of funds affected the implementation of the

activities.

KRA 4: Late disbursement of the funds affected the scheduling of the trainings and

procurement of equipment.

KRA 5: Synchronizing schedules for training programs and participants.

E. LESSONS LEARNT

Need for team work and enhanced collaboration, in all sectors of government, both at

national and county levels.

F. RECOMMENDATIONS

Timely release of funds, early in the financial year, will enable faster implementation

of planned activities.

CAPACITY BUILDING MONITORING REGISTER

Name of the County: NYERI COUNTY

DATE OF REPORTING: 30th JANUARY 2020

No Key

Result

Area

Result

Framew

ork

Indicato

r

Output

(ACPA

Performan

ce

Measure

Targeted)

MDA/

County

Capacity

Building

Modality

Name Of

Program/

Activity

Beneficia

ries/

Counties

Reached

Description Of

Activities

Venue Date Responsible

Person

Trainer/

Facilitator

Description

Of

Participants

Number Of

Participants

Tot

al

Co

mm

ent start finish M F

1. KRA 1 No. of

officers

trained

25 Nyeri

County

Structured

Learning

Program

Based

Budgeting

(PBB)

Cos and

Budget

Officers

Training on PBB KSG- Lower

Kabete

11/4/2019 15/4/2019 CO(F&A) KSG Cos and

Budget

Officers

24 8 32

2. KRA 1 No. of

officers

trained

7 Nyeri

County Structured

Learning Revenue

enhancemen

t and

management

skills

Revenue

officers

Training on

revenue skills

KSG-Embu 14/1/2019 25/1/2019 CO(F&A) KSG Revenue

officers

6 1 7

3. KRA 1 No. of

officers

trained

90 Nyeri

County

Structured

Learning

Public

Procurement

and

Disposal

Act (PPDA)

Cos,

Directors

and

Procurem

ent

officers

Training on new

Public

Procurement and

Disposal Act

(PPDA )

Green Hills

Hotel

July 2019 July 2019 CO(F&A) PPRA All officers

involved in

procurement

30 35 65

4. KRA 1 No of

account

ants

trained

7 Nyeri

County Structured

Learning Training of

Financial

reporting

Accounta

nts

Training on

financial

reporting

KSG- Lower

Kabete

01/5/2019 05/5/2019 CO(F&A) KSG Accountants 5 2 7

5. KRA 1 No of

officer

trained

8 Nyeri

County Structured

Learning Skills

building on

IFMIS and

IPPD

Audit

officers

Training on

IFMIS

KSG- Lower

Kabete

14/5/2018

27/8/2018

18/5/2018

31/8/2018

Director

internal audit

KSG Audit

officers

3

3

1

1

4

4

6. KRA 1 No of

audit

committ

ee

member

s

inducte

d

4 Nyeri

County Structured

Learning Operationali

ze the

internal

audit

committee

Audit

Committe

e

members

Induction of the

committee

members

KSG- Lower

Kabete

5/11/2018 7/11/2018 Director

internal audit

KSG Audit

Committee

members

2 2 4

7. KRA 1 No of

officer

trained

65 Nyeri

County Technical Assistance

Strengthening Budget Management - Training on Hyperion, IFMIS Payment and approval System, E- Procureme

CECs,

Cos,

Directors,

M&E

Officers

Training on

planning,

budgeting and

procurement

Mombasa-

Pride Inn

Paradise

Hotel

04/2/2019 09/2/2019 CO Economic

Planning,

Budgeting,

M&E.

National

Treasury

CECs, Cos,

Directors,

M&E

Officers

42 23 65

16

nt (End to end)

8. KRA 2 No of

officer

trained

30 Nyeri

County Structured

Learning

Training of M& E designated officers on M&E

M&E officers and KRA focal persons

Training on Monitoring and evaluation

Naivasha- Morendat Hotel

30/4/2019 2/05/2019 CO Economic Planning, Budgeting, M&E.

KDSP Secretariat

M&E officers and KRA focal persons

19 11 30

9. KRA 3 No of

officer

trained

14 Nyeri

County Structured

Learning

Training on human resource records digitization

Human

Resource

officers

Training on

digitization of

records

KSG-Embu 26/5/2018 1/6/2018 DHRM KSG Human

Resource

officers

5 9 14

10. KRA 3 No of

officer

trained

16 Nyeri

County Structured

Learning

Training on

regulations, policies and legislation on county public service

Human

Resource

officers

Training on

public service

policies

KSG-Embu 04/6/2018 08/6/2018 DHRM KSG Human

Resource

officers

7 9 16

11. KRA 3 No of

officer

trained

775 Nyeri

County Guideline

s and

regulation

s

Sensitization of staff on regulations, policies and legislation on county public service

Human

Resource

officers

Sensitization on

public service

policies

Sub County

Headquarters

Oct 2018 Dec 2018 DHRM County

Human

Resource

Officers

Human

Resource

officers

315 460 775

12. KRA 3 No of

officer

trained

100 Nyeri


Training on Staff Appraisal Process

CECs,

Cos and

Directors

Training on Staff Appraisal Process

Nanyuki-

Sportsman

Arms Hotel

28/1/2019 01/2/2019 Head of Performance Management

Public Service Performance Management Unit (PSPMU)

CECs, Cos

and

Directors

67 33 100

13. KRA 3 No of

officer

trained

40 Nyeri

County Consultancy

Evaluation of Score cards /Performance Contracts for FY 2016/2017

CECs and

COs

Training on

evaluation of

PCs

Naivasha-

Elementaita

Lodge

21/5/2018 23/5/2018 Head of Performance Management

CECs and

COs

Prestige Management Solutions Limited

26 14 40

14. KRA 4 No of

officer

trained

450 Nyeri


Roll out of Civic Education Program

Sub-

county

staff

Civic Education Trainers Trained and Certified

Sub-county 10/6/2019 12/6/2019 CO, Governor’s office

ToTs Staff at Sub county levels

196 254 450

15. KRA 4 No of

officer

trained

50 Nyeri


Training on complaint handling

ToTs Training of

trainers on

Nanyuki-

Sportsman

Arms Hotel

19/11/2018 21/11/2018 CO, Governor’s office

KDSP Secretariat

ToTs 196 254 450

17

complaints

handling

16. KRA 5 No of

officer

trained

15 Nyeri

County Structured

Learning Strengthening capacity to screen for environmental social safeguards

Technical

officers

Training on

CEAP

Nyeri-

Westwood

Hotel

April

2019

April

2019

Chief Officer WENRS

NEAP Technical

officers

6 9 15

17. KRA 5 No of

officer

trained

8 Nyeri

County Structured

Learning Strengthening EIA /EMP procedures

Technical

officers

Training on

EI/EA

KSG- Lower

Kabete

1/10/2018 19/10/2018 Chief Officer WENRS

KSG Technical

officers

5 3 8

Prepared by: Francis M. Kirira - C.O Eco. Planning/Focal Person ---------------------------------

Name Title Date Signature

Approved by: Benjamin Gachichio - County Secretary --------- ---------------------------------------

Name Title Date Signature

county government of nyeri

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