county services committee victor g. celentino andy … · members present: andy schor, debbie...

CHAIRPERSON COUNTY SERVICES COMMITTEE VICTOR G. CELENTINO ANDY SCHOR, CHAIR DEBBIE DE LEON VICE-CHAIRPERSON DIANNE HOLMAN LISA DEDDEN DALE COPEDGE MIKE SEVERINO VICE-CHAIRPERSON PRO-TEM DON VICKERS MIKE SEVERINO

INGHAM COUNTY BOARD OF COMMISSIONERS P.O. Box 319. Mason, Michigan 48854 Telephone (517) 676-7200 Fax (517) 676-7264

THE COUNTY SERVICES COMMITTEE WILL MEET ON TUESDAY, SEPTEMBER 19, 2006 AT 7:00 P.M., IN THE PERSONNEL CONFERENCE ROOM (D & E), HUMAN SERVICES BUILDING, 5303 S. CEDAR, LANSING.

Agenda Call to Order Approval of the August 15 and 22, 2006 Minutes Additions to the Agenda Limited Public Comment 1. Advisory Commission/Committee Presentations a. Women’s Commission Appointments b. Equal Opportunity Committee Interviews c. Youth Commission Interviews 2. Register of Deeds - Resolution Authorizing a Contract with Extract Systems, LLC and Authorizing Two

Part-Time Temporary Positions for the Redaction of Social Security Numbers from Documents Made Available to the Public by the Register of Deeds Office Equipment

3. Health Department

a. Resolution to Amend the ICEA Professional Contract to Allow for Medical Examiner Investigator Assignments

b. Resolution to Authorize an Agreement with the Shiawassee Regional Education Services District c. Recommendation to Hire a Physician at Step 2

4. Financial Services a. Out of State Travel Reimbursement b. Request to Hire Employee at Step 4 5. Purchasing

a. Resolution Accepting an Offer to Purchase County-Owned Real Property Located at 2200 S. Washington Ave., Lansing, MI 48910

b. Resolution Authorizing a Contract Renewal with Lansing Ice & Fuel to Supply Fuel for County-Owned Vehicles and Equipment

6. Human Resources

a. Resolution Approving the ICEA Assistant Prosecuting Attorney’s Collective Bargaining Agreement

b. Resolution Amending the Office and Professional Employees International Probate Court and 30th Judicial Circuit Court Family Division - Collective Bargaining Agreements

7. Board of Commissioners a. Resolution Honoring Dan Reinecke b. Resolution Designating September 15 – October 15, 2006 as Hispanic Heritage Month in Ingham

County c. Resolution Honoring Ryan Mohre 8. Facilities - Update - Use of County Office Space/Building Signage Announcements PLEASE TURN OFF CELL PHONES OR OTHER ELECTRONIC Public Comment DEVICES OR SET TO MUTE OR VIBRATE TO AVOID Adjournment DISRUPTION DURING THE MEETING The County of Ingham will provide necessary reasonable auxiliary aids and services, such as interpreters for the hearing impaired and audio tapes of printed materials being considered at the meeting for the visually impaired, for individuals with disabilities at the meeting upon five (5) working days notice to the County of Ingham. Individuals with disabilities requiring auxiliary aids or services should contact the County of Ingham in writing or by calling the following: Ingham County Board of Commissioners, P.O. Box 319, Mason, MI 48854 Phone: (517) 676-7200. A quorum of the Board of Commissioners may be in attendance at this meeting. Meeting information is also available on line at www.ingham.org.

COUNTY SERVICES August 14, 2006

Minutes Members Present: Andy Schor, Debbie DeLeon, Dianne Holman, Dale Copedge, Mike Severino, Don

Vickers and Board Chairperson Victor Celentino Members Absent: None Others Present: Jared Cypher, Ed Dore, Dr. Sienko, Rick Terrill, Bob Moore, Tim McGuire and Chris

Holman The meeting was called to order by Chairperson Schor at 7:00 p.m. in the Personnel Conference Room of the Human Services Building, 5303 S. Cedar, Lansing. Approval of the July 18, 2006 Minutes MOVED BY COMM. VICKERS, SUPPORTED BY COMM. DELEON, TO APPROVE THE JULY 18 MINUTES AS AMENDED. MOTION CARRIED UNANIMOUSLY. Absent: Comms. Severino and Copedge Additions to the Agenda 6c. Substitute Resolution 9. Resolution 10. Late - Resolution Recognizing Michigan Indian Week in Ingham County Limited Public Comment: None MOVED BY COMM. VICKERS, SUPPORTED BY COMM. HOLMAN, TO APPROVE A CONSENT AGENDA FOR THE FOLLOWING ITEMS: 3. Fair Board – Resolution to Authorize Acceptance of a $5,000.00 Donation from the City of Mason 4. Parks and Recreation Commission

a. Resolution Authorizing a Contract with the Ingham County Road Commission for Improvements to the Rayner Park Entrance Road

b. Resolution to Authorize a Transfer of Funds to the City of Lansing to be Used for the Construction of the Hawk Island County Park to Macguire Park Section of the Heart of Michigan Trail

5b. Health Department – Request for a 90 Day Unpaid Leave of Absence 6. Facilities

a. Resolution Awarding a Contract to Foster Concrete Construction, Inc. for County-wide Concrete Replacement and Repair

b. Resolution Authorizing a Contract with Myers Plumbing & Heating, Inc. for Exhaust Vent Replacement at the Human Services Facility

c. Substitute Resolution Authorizing a Contract with Western Waterproofing Company for the Exterior Weatherproofing and Restoration at the Human Services Facility

8. County Services Committee – Resolution Designating September 25, 2006 “Family Day – A Day to eat

Dinner with Your Children” in Ingham County

(Comm. Copedge arrived at 7:04 p.m.) MOTION CARRIED UNANIMOUSLY. Absent: Comm. Severino MOVED BY COMM. VICKERS, SUPPORTED BY COMM. HOLMAN, TO APPROVE THE ITEMS ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Severino 2. Presentation – Tim McGuire, Michigan Association of Counties – Legislative Update Mr. McGuire, Michigan Association of Counties, distributed copies of “A Mid-Year Legislative Wrap Up” to the Committee for its review during his presentation. The Wrap Up contained information regarding 911 Funding; Flexibility in the Foreclosure Fund; Methamphetamines; Local Veto of State Land Purchases; Marriage Ceremony Fees and Road Commission Expansion. It also included budgetary items such as Child Care Fund/Title IV-E; PILT and Revenue Sharing. The K-16 Spending Mandate Proposal was also addressed in the Wrap Up. Mr. McGuire reviewed each of these issues. He encouraged the Commissioners to contact him if they have any questions or concerns regarding the information. (Comm. Severino arrived at 7:09 p.m.) Mr. McGuire commended the Ingham County Board of Commissioners for their assistance in legislative issues. He then stated the Michigan Association of Counties is gearing up for its conference to be held this weekend. Due to financial concerns, the conference has been shortened by one day. Chairperson Celentino thanked Mr. McGuire for his leadership. He stated this Committee would appreciate receiving future updates from MAC. Chairperson Schor echoed Chairperson Celentino’s comments. He also stated Mr. McGuire has done a phenomenal job. MAC should survey its members to determine which issues they would like addressed. Mr. McGuire expressed his appreciation for the above suggestions. The suggestions will be forwarded to MAC. Comm. Severino suggested that MAC email its issue surveys to its members for the convenience of the Commissioners and for MAC. 1. Board/Commission Presentation a. Capital Region Airport Authority Chairperson Schor stated Mr. Holman is one of three County appointees to the Capital Region Airport Authority. Mr. Holman is seeking reappointment to the Authority. This would require a waiver of the term limits. Mr. Holman stated it may be difficult to bring a new member on board due to the issues being handled at this time. He stated he would serve on the Authority for another term if that is the wish of the Board of Commissioners. Chairperson Schor asked if the Authority is revising its budget. Mr. Holman stated the Authority is working with its attorneys regarding the revision of its budget. Chairperson Schor stated if the revised budget requires the County to take money from its General Fund, he will be very unhappy. Mr. Holman addressed various Airport issues from the Committee members at this time. Comm. Severino stated Mr. Holman has worked hard on behalf of the County. The Committee discussed the Michigan Flyer program briefly.

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Chairperson Celentino stated Mr. Holman supports the County’s efforts to regionalize the Airport. He further stated there is a lot of transition in the Authority. Mr. Holman should be reappointed to the Authority due to his expertise in issues relating to the Airport. Comm. DeLeon stated she generally opposes term limit waivers. In this case, however, she is a County liaison on the Airport Authority so she understands the need to retain Mr. Holman on the board. MOVED BY COMM. DELEON, SUPPORTED BY COMM. VICKERS, TO WAIVE THE TERMS LIMITS TO REAPPOINT CHRIS HOLMAN TO THE CAPITAL REGION AIRPORT AUTHORITY. Comm. Holman stated she would like to see new people on the Authority. She then stated there will be additional opportunities to appoint new people to the Authority in the near future. MOTION CARRIED UNANIMOUSLY. Mr. Holman informed the Committee that he does not have any political aspirations. He then expressed his appreciation to the Committee for its continued support. b. Women’s Commission Interviews The Committee interviewed Deborah Smith, Gabrielle Johnson and Macie Shriner for a position on the Women’s Commission. The Committee did not recommend an appointment at this time. 5. Health Department

a. Resolution to Establish a Billing Manager Position in the Health Department Dr. Sienko explained that Mr. Bragg and his staff discussed this issue further following the Human Services Committee last evening. It has been determined the Department needs to maintain the Account Clerk position as well as establishing a Billing Manager position. Dr. Sienko informed the Committee that the Health Department is recommending that the first BE IT FURTHER RESOLVED paragraph of the Resolution be eliminated: BE IT FURTHER RESOLVED, that the Board eliminates position #601023, Account Clerk – Health Department (UAW-TOPS D). Chairperson Schor stated he raised a question last evening regarding the proposed elimination of a union position. The Department’s current recommendation does not eliminate the union position. It also appears the funds are within the Department’s budget for the two positions. Chairperson Schor stated he would support the Department’s recommendation. Comm. Copedge asked if the Department would use the County’s normal interview process when filling the new position. Dr. Sienko stated he was not sure if the Department has someone in mind for the new position. He will look into this issue and inform Mr. Dore of his findings in time for the Finance Committee meeting tomorrow evening. Comm. DeLeon asked if the Department had received any response from the union regarding the original recommendation. Chairperson Schor explained that Mr. Bragg had informed the Human Services Committee last evening that he had not heard anything from the union regarding this matter. The union received the Resolution prior to the Human Services Committee meeting.

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Comm. Holman asked why this position request was not handled through the normal budget process. Mr. Dore explained the request does not pose a problem for the Department’s 2006 budget. MOVED BY COMM. SEVERINO, SUPPORTED BY COMM. HOLMAN, TO APPROVE THE RESOLUTION TO ESTABLISH A BILLING MANAGER POSITION IN THE HEALTH DEPARTMENT AS AMENDED BY THE HEALTH DEPARTMENT. Comm. Copedge stated the managerial position should be filled through the normal interview process. MOTION CARRIED UNANIMOUSLY. c. Request to Start Above the Minimum Step MOVED BY COMM. SEVERINO, SUPPORTED BY COMM. HOLMAN, TO APPROVE THE REQUEST TO START ABOVE THE MINIMUM STEP. Comm. DeLeon stated the staff review does not include information regarding the differences between the steps. Dr. Sienko stated he could have that information for the Finance Committee tomorrow evening. Mr. Dore explained the request is reasonable for this type of position. Comm. DeLeon stated she would like to know the differences between the steps. Comm. DeLeon also expressed her concern that the County pays above the minimum step level to obtain employees frequently. The County may need to revisit the compensation schedule to resolve this issue. Dr. Sienko explained the County needs to match the existing salary of potential employees in order to obtain qualified employees. Mr. Dore stated Comm. DeLeon’s concern is valid. The County’s retirement contribution is a concern for prospective employees. MOTION CARRIED UNANIMOUSLY. 7. Arts Council of Greater Lansing – Informational Item – 2006 Six Month Hotel/Motel Arts and Tourism

Grant Report The Report was received and placed on file. 9. Board of Commissioners – Resolution Submitting to a Vote of the Electorate a Special Millage for the

Operation and Maintenance of Potter Park and Potter Park Zoo Mr. Dore reviewed the Resolution for the Committee. He explained the BE IT FINALLY RESOLVED paragraph indicates the County will set the timetable for the signing of the lease for Potter Park and the Potter Park Zoo. The millage rate in the Resolution is up to 0.46 mill for a five year period (2006-2010). If the City of Lansing does not sign the lease, the County will not levy the millage. Mr. Dore explained there are some issues which have not been resolved. One of the main issues involves the labor agreements. Hard numbers are also not yet available for the budget. The Zoo has been capital starved for a few years. The millage rate will ensure there are sufficient funds to cover operational needs. Chairperson Schor explained many of the undetermined numbers will be made according to policy decisions and from recommendations from the Potter Park Zoological Society to the Parks Board. Once the lease has been agreed to, issues such as entrance and parking fees will be discussed. The County and the City will resolve the labor issues. These issues will be resolved only if the millage is approved by the voters in November.

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Comm. Vickers asked if the levy amount will be determined prior to placing the millage language on the ballot. Chairperson Schor stated that is the intent of the County. Mr. Dore stated the lease could take effect January 1, 2007, or later. The County Attorney will draft the lease language. Negotiations will be made from this draft. Comm. Severino expressed his concern that the language is not clear that the appropriation of millage funds is contingent upon the City’s signing of the lease and the voters’ approval of the millage. If this matter drags out over time, Comm. Severino stated he does not want the County to retroactively reimburse the City for its costs relating to the Park and the Zoo. Mr. Dore stated language from the millage language could be also included in the text of the Resolution. The language is “If approved and levied in full, this millage will raise in the first calendar year of the levy an estimated additional $3,233,430.00 for operations, maintenance, and improvements for Potter Park Zoo and Potter Park, and is contingent upon a lease and operational agreement being approved by the City of Lansing and the County of Ingham.” Comm. Severino stated the language regarding the signing of the lease by November 14, 2006 should be eliminated. If the lease is signed on November 15, 2006, the County would probably move forward. Comm. Vickers stated November 14 is a ‘red letter date.’ Chairperson Schor stated he understands Comm. Severino’s concern regarding the retroactive payment issue; however, the Board of Commissioners would not approve retroactive payments. Comm. Vickers asked when the lease would be drafted. Mr. Dore stated staff is currently reviewing issues related to the lease. The County Attorney will start drafting the language on August 22, 2006. Comm. Copedge asked if the City of Lansing is aware of the November 14 date. Mr. Dore stated he emailed Mr. Ambrose this afternoon about this date. Comm. Holman stated she has heard from people in her district regarding the Park and Zoo issues. She asked if there would be an effort to inform the constituents about the language which is to be placed before the voters in November. Chairperson Schor explained that the County does not advocate for millages. The Board of Commissioners cannot promise that a millage question will be approved by the voters. He further stated a number of Commissioners believe County residents should have lower entrance/parking fees at the Park and the Zoo. This issue will be resolved once the millage is approved. Comm. DeLeon stated the County does anticipate that Delta Township and Clinton County may participate in the funding of the Park and the Zoo. Comm. Holman stated she believes it would be in the County’s best interest to inform the residents if its intentions prior to the vote in November. Chairperson Schor stated Commissioners should represent the views of their constituents. Chairperson Celentino stated Clinton County will address the Park and Zoo issue at its August 29, 2006 meeting. Clinton County was present at all of the Zoo Task Force meetings. Delta Township will make a presentation regarding this matter to their Board of Trustees. Eaton County declined to participate in the discussions. Chairperson Celentino further explained the Task Force discussed the issues of parking and entrance fees. The parking fees will remain in effect in order to keep the parking situation under control. The issue to be determined is the fees for residents versus non-residents. He also stated the entrance fees will be reviewed to determine if they can be uniform with the current Ingham County Park entrance fees. This discussion continued. Chairperson Schor suggested a WHEREAS paragraph be added to the Resolution which would state the County’s intent to have reduced fees for all residents paying the millage. Mr. Dore stated the County’s Resolution of Intent includes this language. Chairperson Schor stated it could be restated in the current Resolution. 5

MOVED BY COMM. DELEON, SUPPORTED BY COMM. COPEDGE, TO APPROVE THE RESOLUTION SUBMITTING TO A VOTE OF THE ELECTORATE A SPECIAL MILLAGE FOR THE OPERATION AND MAINTENANCE OF POTTER PARK AND POTTER PARK ZOO. MOVED BY COMM. HOLMAN, SUPPORTED BY COMM. SEVERINO, TO AMEND THE RESOLUTION TO ADD A WHEREAS PARAGRAPH WHICH WOULD REFLECT THE BOARD OF COMMISSIONER’S INTENT TO HAVE REDUCED ENTRANCE FEES FOR THOSE PEOPLE WHO ARE PAYING THE ZOO MILLAGE. LANGUAGE WILL ALSO BE ADDED TO REFLECT THE BOARD OF COMMISSIONER’S INTENT TO CONTINUE ITS REGIONALIZATION EFFORTS. MOTION CARRIED with Comm. Vickers voting NO. (Staff will draft the actual language for the amendment.) Comm. Vickers stated this is one of his toughest votes during his term on the Board of Commissioners. He explained he has concerns regarding unspecified dedicated millage funds. He then asked if the City could revoke the lease after the County has put forth efforts for some years on the Park and the Zoo. Comm. Severino explained he would not vote in support of this item tonight. More details are needed from the City before he would be comfortable supporting the Resolution. Comm. Severino further stated he is confident that if the millage is approved by the voters, the Mayor’s Office will do a good job implementing the changes. Comm. Holman stated she would like her motion, above, to reference the November 14, 2006 for the signing of the lease. Chairperson Celentino stated he respects the comments of the Commissioners. He then stated the Task Force worked very hard on guidelines so that people would understand the Board’s expectations. Labor will be a major issue to be addressed once the millage is approved. Chairperson Celentino gave credit to the Parks Board for the County’s parks because some of the City Zoo employees want the County to take over the operation of the Zoo. It is now time for the voters to decide this issue. Chairperson Celentino expressed his hope that the Commissioners will vote in favor of the Resolution. MAIN MOTION CARRIED with Comms. Vickers and Severino voting NO. Announcements Mr. Dore informed the Committee that MAC has invited Mr. Terrill to speak at its Summer Conference regarding “Achieving Energy Efficiency in County Facilities.” The Summer Conference is scheduled for Monday, August 21, 2006 through Tuesday, August 22, 2006. Mr. Terrill’s presentation is scheduled for August 22, 2006 from 10:15 a.m. until 12:00 p.m. Comm. Copedge expressed his concern that he has not been able to provide his constituents with background information regarding millages which were approved before his time on the Board of Commissioners. Chairperson Schor stated the background information is contained on the County’s website. He further stated he would make sure that information is available. Public Comment: None The meeting adjourned at 8:56 p.m. Respectfully submitted, Debra Neff 6

COUNTY SERVICES August 22, 2006

Minutes Members Present: Andy Schor, Debbie DeLeon, Dale Copedge, Don Vickers and Board Chairperson Victor

Celentino Members Absent: Dianne Holman and Mike Severino Others Present: Ed Dore The meeting was called to order by Chairperson Schor at 6:56 p.m. in the Caucus Meeting Room, Third Floor, Ingham County Courthouse, Mason. Additions to the Agenda: None Limited Public Comment: None 1. Health Department – Request to Start Dentist at Step 5 MOVED BY COMM. VICKERS, SUPPORTED BY COMM. DELEON, TO APPROVE THE REQUEST TO START DENTIST AT STEP 5. MOTION CARRIED UNANIMOUSLY. Absent: Comms. Holman and Severino Announcements: None Public Comment: None The meeting adjourned at 7:04 p.m. Respectfully submitted, Debra Neff

Agenda Item 2

RESOLUTION STAFF REVIEW DATE September 12, 2006 Agenda Item Title: Resolution Authorizing a Contract with Extract Systems, LLC and Authorizing Two Part-

Time Temporary Positions for the Redaction of Social Security Numbers from Documents Made Available to the Public by the Register of Deeds Office

Submitted by: Register of Deeds Committees: LE , JD , HS , CS * , Finance * Summary of Proposed Action: This resolution authorizes a contract with Extract Systems, LLC and authorizes two part-time temporary positions for the redaction of social security numbers from public documents in the Register of Deeds Office. The Extract software will be used to flag suspect numbers for removal, and the temporary employees will be responsible for the verification of those numbers, to ensure relevant information remains available on the image. The County Attorney’s office has advised that the Register of Deeds can proceed with the redaction of these numbers, as long as a disclaimer is made to clarify to the person obtaining the document that what they are getting is not an accurate and complete version of the document, and that an original and complete version remains available in the Register of Deeds office. Financial Implications: The contract with Extract Systems, LLC is not to exceed $65,087. This represents a cost of $0.0135 per image, for 4,821,208 images dating back to 1956. Also authorized for six months, are two part-time temporary positions each at a cost of $273.27 per week. Over the six month period, the total cost will be $13,114. Expenses for this project will be covered by the Register of Deeds Technology Fund. Other Implications: It is the recommendation of the Ingham County Register of Deeds Office, in concurrence with the Purchasing Department, to award a contract to Extract Systems, LLC. Staff Recommendation: ED JN HH TM JC X This resolution should be approved.

Agenda Item 2

Recommendation to Enter Into Contract with Extract Systems, LLC

Project: Redacting services for the Register of Deeds Office. Proposal Summary: Proposers Contacted: 12 Local: 1 Female: 0 Minority: 1 Disabled: 0 Proposers Responding: 7 Local: 0 Female: 0 Minority: 1 Disabled: 0 The following firms submitted proposals: Firm Location Cost Extract Systems, LLC Madison, WI $0.0135 Tyler Technologies Eagle, CO $0.016 Computing System Innovations Orlando, FL $0.022 Exigent Inc. San Ramon, CA $0.035 HTC Global Services Troy, MI $0.041 Hart Inter Civic Austin, TX $0.397 Ideas At Work Bloomfield Hills, MI $1.50 Recommendation: It is the recommendation of the Ingham County Register of Deeds Office, in concurrence with the Purchasing Department, to award a contract to Extract Systems, LLC. Funding: Technology Fund Other: The RFP was advertised in the Lansing State Journal and posted on the Purchasing Department’s Web Page. Contact Person(s): Paula Johnson Jim Hudgins Register of Deeds Purchasing Director 676-7245 676-7222

Agenda Item 2 Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING A CONTRACT WITH EXTRACT SYSTEMS, LLC AND AUTHORIZING TWO PART-TIME TEMPORARY POSITIONS FOR THE REDACTION OF

SOCIAL SECURITY NUMBERS MADE AVAILABLE TO THE PUBLIC BY THE REGISTER OF DEEDS OFFICE

WHEREAS, the Register of Deeds Office met the expectations of the citizens of Ingham County by providing convenient on-line access to public documents and records; and WHEREAS, it was subsequently discovered that some documents made available to the public on-line by the Register of Deeds Office contained individual Social Security Numbers; and WHEREAS, the availability of those Social Security Numbers presented a number of potential problems to Ingham County residents, including the threat of identity theft; and WHEREAS, when this problem was discovered, the images were immediately removed by the Register of Deeds until such time that the Social Security Numbers could be redacted. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes a contract with Extract Systems, LLC in an amount not to exceed $65,087 for the purpose of redacting Social Security Numbers from all documents available to the public dating back to 1956. BE IT FURTHER RESOLVED, that two part-time temporary positions are authorized for six months at a cost not to exceed $13,114 for the purpose of verifying the appropriate numbers are redacted. BE IT FURTHER RESOLVED, the Register of Deeds will prominently display disclaimers to customers both on-line and in the vault, making it clear that the document being obtained is not in its original form. BE IT FURTHER RESOLVED, the original and unaltered documents will remain available upon request in the Register of Deeds Office. BE IT FURTHER RESOLVED, that the Controller is authorized to make the necessary budget adjustments. BE IT FURTHER RESOLVED, that the Board Chairperson and County Clerk are authorized to sign any necessary documents after approval as to form by the County Attorney.

Agenda Item 3a RESOLUTION STAFF REVIEW DATE September 12, 2006 Agenda Item Title: Resolution to Amend the ICEA Professional Contract to Allow for Medical

Examiner Investigator Assignments Submitted by: Health Department Committees: LE JD____, HS * , CS * , Finance * Summary of Proposed Action: (See the attached letter of explanation.) This resolution will authorize the ICEA Professional Contract to be amended to add language, identical to that in the ICEA Nursing contract, that delineates responsibilities and compensation for any ICEA Professionals who are appointed and perform work as MEIs. Financial Implications: The Medical Examiner desires that all Medical Examiner Investigators (MEIs) be paid on an equal basis for similar work. This will cover the ICEA Professionals serving as MEIs to be compensated for evening and weekend calls. The Medical Examiner’s Office now has 24/7 coverage with MEIs to respond to appropriate death investigations. Other Implications: None. Staff Recommendation: ED JN X HH TM JC ___ This resolution should be approved.

Agenda Item 3a

MEMORANDUM

TO: Human Services Committee County Services Committee Finance Committee FROM: Dean Sienko, M.D. Medical Examiner DATE: August 31, 2006 RE: Amendment of ICEA Professional Contract to Allow for Medical Examiner Investigator

Assignments Beginning in 2005, I appointed public health nurses as Medical Examiner Investigators (MEIs) to improve the quality of death investigations in the county. MEI involvement in death investigations was expanded when the Board of Commissioners approved a service enhancement request, in 2005, to allow MEIs to be compensated for evening and weekend call. We now have 24/7 coverage with MEIs to respond to appropriate death investigations. To date, the MEIs I have appointed have been public health nurses. To compensate these public health nurses for on-call services, language which detailed the responsibilities and compensation for MEI-appointed public health nurses was part of the Board approved contract with the ICEA Public Health Nurses Unit. Recently I was approached by an ICHD employee, who works under the ICEA Professional contract, about becoming an MEI. I discussed the situation with the employee and ICEA representatives. As a result, the ICEA Professional Unit drafted language (identical to the MEI portion of the ICEA Public Health Nurses Unit contract) that would amend their contract so that ICEA professionals could perform MEI work on a basis equal to public health nurses. Our corporation counsel has reviewed this contract language and found it acceptable. Passage of this resolution will allow me to appoint ICEA Professionals to work as MEIs under a compensation package that reflects equal pay for equal work. c: Bruce Bragg John Jacobs Harold Hailey Jaeson Welter

Agenda Item 3a Introduced by the Human Services, County Services and Finance Committees of the:


RESOLUTION TO AMEND THE ICEA PROFESSIONAL CONTRACT TO ALLOW FOR MEDICAL EXAMINER INVESTIGATOR ASSIGNMENTS

WHEREAS, the Ingham County Medical Examiner's Office assigns Medical Examiner Investigators (MEIs) to conduct on-scene investigations into some death investigations in the County; and WHEREAS, the Medical Examiner has appointed public health nurses, under provisions stipulated in the ICEA Nursing contract, to perform this work, including being on-call during evening and weekend hours; and WHEREAS, other ICHD professionals have expressed a desire to perform MEI duties; and WHEREAS, the Medical Examiner seeks to add MEIs to the workforce to lighten the call schedule for those who perform these duties on a 24/7 basis; and WHEREAS, the Medical Examiner desires that all MEIs be paid on an equal basis for similar work. THEREFORE BE IT RESOLVED, that the ICEA Professional Contract be amended to add language, identical to that in the ICEA Nursing contract, that delineates responsibilities and compensation for any ICEA Professionals who are appointed and perform work as MEIs.

Agenda Item 3b RESOLUTION STAFF REVIEW DATE: September 12, 2006 Agenda Item Title: Resolution to Authorize an Agreement with the Shiawassee Regional Education Services District Submitted by: Health Department Committees: LE JD____, HS * , CS * , Finance * Summary of Proposed Action: (See the attached letter of explanation.) This resolution will authorize an agreement with the Shiawassee Regional Education Services District (RESD), with the intent of providing staff from the Office for Young Children to serve as the Great Start Collaborative Coordinator in Shiawassee County, from September 1, 2006 through September 30, 2007. The RESD proposes to contract for 50% of the services of a Program Coordinator position in the OYC during the month of September 2006, and for 80% of the Program Coordinator’s services during the period October 1, 2006 through September 30, 2007; and will fully reimburse the Health Department’s OYC program for the cost of these services made available through this agreement. Financial Implications: RESD shall compensate Ingham County for the full cost of the services provided, up to $4,524.49 for services provided during September 2006, and up to $87,216.52 for services provided during the period October 1, 2006 through September 30, 2007. Other Implications: This fits within the OYC strategy of replacing some of the revenue from other contracts that have been reduced or eliminated. Staff Recommendation: ED JN X HH TM JC This resolution should be approved.

Agenda Item 3b

MEMORANDUM

To: Human Services Committee County Services Committee Finance Committee From: Bruce Bragg Date: September 6, 2006 Subject: Agreement with Shiawassee Regional Education Service District The Shiawassee Regional Education Service District (RESD) has been awarded a Great Start Collaborative grant by the Early Childhood Investment Corporation (ECIC). The purpose of the Great Start initiative is to assure a coordinated system of community resources and support to assist Michigan families in providing a great start for their children from birth through age five. The RESD has proposed an agreement with Ingham County to obtain the services of Office for Young Children (OYC) staff to lead the implementation of the initiative. Specifically the RESD has proposed a 13 month agreement to obtain the services of Lori Noyer, Program Coordinator in the OYC, or another acceptable person. There are a number of reasons why this is a good arrangement for both Ingham and Shiawassee, including: - The OYC already provides child care development, information and referral services in Shiawassee

County. - The OYC staff, including Lori Noyer, has the education and experience to lead the implementation of

the Great Start Collaborative. - Ingham County Intermediate School District applied for the Great Start Collaborative grant and was not

successful, but it was awarded a planning grant, which will be implemented during FY 2007. The work with Shiawassee County will assist the Ingham County effort, as -Ingham County will apply for full funding in 2008.

- The OYC anticipates the loss of additional funds from its General Motors/UAW contracts. The contract with Shiawassee County will replace the anticipated lost funds and alleviate the need for lay off of staff.

The RESD proposes to contract for 50% of Ms. Noyer’s time during September 2006, and for 80% of her time for the period October 1, 2006 through September 30, 2007. The Department has calculated the cost of Ms. Noyer’s services and will be fully reimbursed by the RESD under the agreement. I recommend that the Board of Commissioners adopt the attached resolution and authorize the agreement with the Shiawassee Regional Education Services District. Attachment c: John Jacobs w/attachment Laura Peterson w/attachment

Agenda Item 3b Introduced by the Human Services, County Services and Finance Committees of the:


RESOLUTION TO AUTHORIZE AN AGREEMENT WITH THE SHIAWASSEE REGIONAL EDUCATION SERVICES DISTRICT

WHEREAS, the Shiawassee Regional Education Services District was awarded a Great Start Collaborative grant by the Early Childhood Investment Corporation (ECIC); and WHEREAS, the Shiawassee Regional Education Services District (RESD) has proposed to contract with Ingham County to obtain the services of the Office for Young Children (OYC) to provide leadership to implement the Great Start Collaborative initiative in Shiawassee County; and WHEREAS, the OYC already provides child care information and referral services and child care development services in Shiawassee County; and WHEREAS, the RESD proposes to contract for 50% of the services of a Program Coordinator position in the OYC during the month of September 2006, and for 80% of the Program Coordinator’s services during the period October 1, 2006 through September 30, 2007; and WHEREAS, the Health Officer has provided assurances that Ingham County will be fully reimbursed for the cost of the services made available through this agreement and has recommended that the Board of Commissioners authorize the agreement. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes an agreement with the Shiawassee Regional Education Services District (RESD) with the intent of providing staff from the Office for Young Children to serve as the Great Start Collaborative Coordinator in Shiawassee County. BE IT FURTHER RESOLVED, that the period of the agreement shall be September 1, 2006 through September 30, 2007. BE IT FURTHER RESOLVED, that Ingham County shall make available the services of Lori Noyer, Program Coordinator, or another person acceptable to the RESD at the rate of half-time during the month of September 2006, and at the rate of 80% of full-time during the period October 1, 2006 through September 30, 2007. BE IT FURTHER RESOLVED, that the RESD shall compensate Ingham County for the full cost of the services provided, up to $4,524.49 for services provided during September 2006, and up to $87,216.52 for services provided during the period October 1, 2006 through September 30, 2007. BE IT FURTHER RESOLVED, that the County Controller is authorized to adjust the Health Department’s 2007 budget to implement this resolution and that the Board Chairperson is authorized to sign the agreement after review by the County Attorney.

Agenda Item 3c

MEMORANDUM To: County Services Committee From: Bruce Bragg Date: September 14, 2006 Subject: Recommendation to Hire a Physician at Step 2 This is a recommendation to hire an Internal Medicine Physician at Step 2 on the salary schedule. Melvin Cherry, M.D. has been selected by the interviewing panel to fill the Primary Care Physician position in the Adult Health Center. We have struggled to fill this position since it became vacant in November 2005. Twice, we thought we had the position filled only to have the candidates change their mind at the last minute. In the interim, we have worked without a full complement of providers in the Adult Health Clinic, and have used temporary arrangements when those have been available. The Primary Care Director is pleased to present Dr. Cherry for consideration. Dr. Cherry is a native of Detroit and a graduate of Wayne State University School of Medicine. He has a concern for our patients and a commitment to serve them. Dr. Cherry has requested that we start him at the second step on the Primary Care Physician salary schedule: $131,081. I recommend that the Committee authorize the Step 2 starting salary for Dr. Cherry. c: Jaeson Fournier Harold Hailey

Agenda Item 3c

MEMORANDUM DATE: September 11, 2006 TO: County Services Committee FROM: Harold Hailey, Human Resources Director RE: Health Department’s Request to Hire Physician at Step 2 Human Resources is in support of starting employee at Step (2) ($131,081). HH/daj

Agenda Item 4a INGHAM COUNTY Financial Services Department Jack Restuccia, Director

P.O. Box 319 Mason, Mi 48854 Phone: (517) 676-7329 Fax: (517) 676-7337

MEMORANDUM TO: County Services Committee FROM: Jack Restuccia Director Financial Services SUBJECT: Out of State Travel Reimbursement DATE: August 15, 2006 Robert Smith, our benefits and Insurance Administrator, attended a certificate program sponsored by the Society for Human Resource Management (SHRM). The program was in Washington, D. C. from June 24th through June 28th. The cost of the program was originally estimated at less than the Insurance Administrator’s $3,000 travel budget. The actual cost was $3,532.35. We request Committee approval to reimburse Mr. Smith for the additional $532.35 travel cost. The budget for this additional cost will be transferred from other line items within the Insurance Administrator’s budget. Thank you.

MEMORANDUM

To JackRestuccia From Robert J. Smith, SPHR Date August 3, 2006 Subject Budget Variance Request I recently attended the BUILDING SUCCESS IN THE PUBLIC SECTOR HUMAN RESOURCE INITIATIVE PROGRAM presented collaboratively by Harvard Business School and the Society for Human Resource Management (SHRM). I would first of all like to thank you and the County Services Committee for allowing me this opportunity. It was the most rewarding training experience I have had in many years. There were senior level HR professionals from across the world and seven Harvard professors who were able to make the material relevant to all of us present at the sessions. This program for HR Professionals in the Public Sector aimed at bolstering the managerial and strategic skills of senior HR leaders in the public sector featured sessions focusing on enhancing personal leadership skills, as well as tools and techniques needed for building teams, achieving alignment and accelerating learning throughout your organization. Authorization to spend up to $3,000 for this training was approved at the February 7, 2006 County Services Committee meeting. The actual cost was $3,532.35. I respectfully request authorization for reimbursement of the additional $532.35. The budget for the additional costs will be found within my existing budget. Please feel to contact me with any questions. Thank you.

Agenda Item 4b MEMORANDUM

To: County Services Committee From: Jack Restuccia Director Financial Services Date: September 14, 2006 Subject: Initial Compensation for New Employee An accounting position in the Financial Services Department has been vacant for several months. Filling this position is critical to the function of the department. Seven candidates were referred and interviewed. I have offered the position to Julie Fry, and she has accepted. Ms. Fry is currently an auditor with the State Auditor General’s Office. She has over eight years experience in financial and operational auditing. The nature and extent of her experience is significantly more than the minimum qualifications. I am requesting your approval to start this employee at step four on the ICEA County Professionals PRO07 salary range. This salary is slightly less than her current salary. Her scheduled start date is September 25, 2006. I recommend that the County Services Committee authorize a starting salary for Julie Fry at PRO07, Step 4 ($52,042). cc: Ed Dore Harold Hailey Julie Fry

Agenda Item 4b

MEMORANDUM DATE: September 11, 2006 TO: County Services Committee FROM: Harold Hailey, Human Resources Director RE: Financial Services Request to Start Employee at Step (4) Human Resources is in support of starting employee at Step (4).

Please let me know if you have any questions. HH/daj

Agenda Item 5a RESOLUTION STAFF REVIEW DATE September 6, 2006 Agenda Item Title: Resolution Accepting an Offer to Purchase County-Owned Real Property Located at

2200 S. Washington Ave., Lansing, MI 48910 Submitted by: Purchasing Department Committees: LE , JD , HS , CS * , Finance * Summary of Proposed Action: This resolution accepts an offer to purchase 7.64 acres of County-owned real estate located at 2200 S. Washington Avenue in Lansing. After it was determined in 2004 that there was not a need for the property, the Board authorized the Controller to proceed with taking the necessary steps to sell the property (see attached Resolution #04-276). As such, the County entered into a contract with CB Richard Ellis/Martin to provide real-estate brokering services, where the property is currently listed. Financial Implications: The County received an offer to purchase the property in the amount of $202,500 from James and Antonia Kraus (for an entity to be formed); it is presumed that the property will be used for motorcycle training. This offer is contingent upon the purchaser obtaining a 20-year mortgage in an amount equal to 85% of the purchase price with an interest rate of 7.25% per annum. The purchaser will apply for the mortgage within 10 days of the County’s acceptance. A pre-qualification letter from the purchaser’s lender was requested and is attached. The revenue from the sale of this property is to be added to the General Fund unreserved fund balance. Other Implications: Ingham Regional Medical Center (IRMC), has the first right of refusal for this property. The attached letter from Ms. Paula M. Reichle, Senior Vice President and Chief Financial Officer of IRMC, states that IRMC is waiving its first right of refusal to purchase the property. Staff Recommendation: ED JN HH TM JC X This resolution should be approved.

Agenda Item 5a

MEMORANDUM

TO: County Services and Finance Committees FROM: James Hudgins, Director of Purchasing DATE: August 31, 2006 RE: Sale of County-Owned Surplus Real Property Before you is a resolution authorizing accepting an offer to purchase 7.64 acres of County-owned real property located at 2200 S. Washington Ave., Lansing, Michigan. This property was purchased in 1985 by Ingham Medical Center Board of Trustees, in trust for the County of Ingham, from the Federal Drop Forge Company, which is now defunct (see attached Warranty Deed). Over the years, the County has leased the property numerous times, most recently to U.S. Art, Inc. The property is paved with asphalt and has been primarily leased for parking and storage purposes. After it was determined in 2004 that there was not a need for the property, the Board authorized the Controller to proceed with taking the necessary steps to sell the property (see attached Resolution #04-276). As such, the County entered into contract with CB Richard Ellis/Martin to provide real-estate brokering services, where currently the property is listed. On July 27, 2006, the County received an offer to purchase the property in the amount of $202,500 from James and Antonia Kraus (Purchaser) for an entity to be formed; it is presumed that the property will be used for motorcycle training. This offer is contingent upon the Purchaser obtaining a 20-year mortgage in an amount equal to 85% of the purchase price with an interest rate of 7.25% per annum. The Purchaser will apply for the mortgage within 10 days of the County’s acceptance. A pre-qualification letter from the Purchaser’s lender was requested and is attached. In the 1992 Reorganization Agreement between Lansing General Hospital (LGH), Ingham County, and Ingham Medical Corporation, LGH, now Ingham Regional Medical Center (IRMC), was granted the first right of refusal for this property. The attached letter from Ms. Paula M. Reichle, Senior Vice President and Chief Financial Officer of IRMC, states that IRMC is waiving its first right of refusal to purchase the property. To ascertain the fair market value of this property, CBRE, at the County’s request, performed a market survey of other comparable land sales in Lansing of similar size, location, and zoning. CBRE asserts that this is a fair market offer (see attachments). If the offer is accepted, the County will provide title insurance at its expense (commonplace in the real estate market and typically costing $300 to $500), and will provide any land surveys it has on file. Because of the potential environmental conditions of the property, a Baseline Environmental Assessment would be conducted by and at the Purchaser’s expense. Closing would be scheduled to take place no later than January 19, 2007. It is unknown at this time if the County has any future need for this property, e.g., Continuum of Care Facility, Consolidation of 911 Centers, etc. Thank you.

Introduced by the County Services and Finance Committees of the:


RESOLUTION ACCEPTING AN OFFER TO PURCHASE COUNTY-OWNED REAL PROPERTY LOCATED AT 2200 S. WASHINGTON AVENUE, LANSING, MI 48910

WHEREAS, in 1985, Ingham Medical Center Board of Trustees, in trust for the County of Ingham, purchased property located at 2200 S. Washington Ave., Lansing, MI 48910 from Federal Drop Forge Company for $520,000 ($265,000 paid in cash and $255,000 forgiven by Federal Drop Forge Company as a charitable donation); and WHEREAS, over the years the County has leased the 7.64 acre property numerous times primarily for parking and storage purposes; and WHEREAS, the Board of Commissioners authorized the Controller by Resolution #04-276 to take the necessary steps to sell the property, where any sale is contingent upon approval by the Board of Commissioners; and WHEREAS, the County entered into a contract with CB Richard Ellis/Martin (CBRE) in 2005 to provide real estate brokering services, where CBRE’s commission rate for selling said property is 6% of the gross selling price; and WHEREAS, in a 1992 Reorganization Agreement between Ingham Medical Corporation, Lansing General Hospital, Osteopathic, and the County of Ingham, Lansing General Hospital (now Ingham Regional Medical Center – (IRMC)) was granted the first right of refusal for this property; and WHEREAS, in an August 8, 2006 letter to the County, Ms. Paula M. Reichle, Senior Vice President and Chief Financial Officer of IRMC, stated that IRMC is waiving its first right of refusal for the property; and WHEREAS, an offer to purchase the property was received on July 27, 2006 from James and Antonia Kraus, (Purchaser), for an entity to be formed; and WHEREAS, the offer is for $202,500 ($2,500 earnest money), with 90 days due diligence with an option for an additional 30 days, if needed; and WHEREAS, the offer is contingent upon Purchaser obtaining a 20-year mortgage in the amount of 85% of the purchase price bearing an interest rate of not more than 7.25% per annum. Purchaser will apply for the mortgage within (10) days of County’s acceptance; and WHEREAS, a market survey of comparable land sales of other vacant industrial lots of similar size, location, and zoning performed by CBRE indicates this is a fair market offer. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorize the acceptance of the $202,500 offer from James and Antonia Kraus to purchase the County-owned real property located at 2200 S. Washington Ave., Lansing, MI 48910, described as:

Commencing on centerline of S. Washington Ave. 1,046 feet Southwesterly of intersection S. Washington Ave. & W. Mt. Hope Ave., thence Southwesterly along centerline S. Washington Ave. 337.5 feet thence West to Southeasterly R/W line NYC RR, thence Northeasterly along said R/W line to point due West of beginning, thence East to beginning, excluding lands used for street purposes; Section 28, T4NR2W. 7.64 Acres (pl).

BE IT FURTHER RESOLVED, that the County shall provide at its expense, title insurance without standard exceptions in the amount of the purchase price, and shall provide any land surveys it has; any other surveys required by the Purchaser shall be obtained at the Purchaser’s expense. BE IT FURTHER RESOLVED, that closing shall take place no later than January 19, 2007. BE IT FURTHER RESOLVED, that Corporate Counsel shall approve as to form the July 27, 2006 Agreement to Sell Property and any amendments prepared by CB Richard Ellis/Martin. BE IT FURTHER RESOLVED, that the Controller is authorized to add all revenue from the sale of this property to the General Fund unreserved fund balance. BE IT FURTHER RESOLVED, that the Ingham County Board Chairperson and County Clerk are authorized to sign any contract documents consistent with this resolution after approval as to form by Corporate Counsel.

Agenda Item 5b RESOLUTION STAFF REVIEW DATE September 6, 2006 Agenda Item Title: Resolution Authorizing a Contract Renewal with Lansing Ice & Fuel to Supply Fuel for

County-Owned Vehicles and Equipment Submitted by: Purchasing Department Committees: LE , JD , HS , CS * , Finance * Summary of Proposed Action: This resolution authorizes the extension of the County’s fueling contract with Lansing Ice & Fuel for successive two-year periods until December 31, 2008. Financial Implications: The price charged to the County for fuel purchases will be based on Lansing Ice & Fuel’s cost on the date of purchase plus a $0.065 per gallon differential (freight and margin) for unleaded fuel and a $0.085 per gallon differential for diesel fuel. The 2007 Controller Recommended Budget contains $276,000 for fuel countywide. Other Implications: This contract was awarded to Lansing Ice & Fuel in 2001 after the Purchasing Department solicited proposals for the purchase of fuel for County-owned and operated vehicles. The contract was approved for five (5) years with an option to renew for two (2) successive year periods (see attached Resolution #01-327). Staff Recommendation: ED JN HH TM JC X This resolution should be approved.

Agenda Item 5b

MEMORANDUM

TO: County Services and Finance Committees FROM: James Hudgins, Director of Purchasing DATE: August 31, 2006 RE: Fuel Purchase Program for County-owned and Operated Vehicles This is a resolution authorizing the extension of the County’s fueling contract with Lansing Ice & Fuel for successive two-year periods until December 31, 2008. This contract was awarded to Lansing Ice & Fuel in 2001 after the Purchasing Department solicited proposals for the purchase of fuel for County-owned and operated vehicles. The contract was approved for five (5) years with an option to renew for two (2) successive year periods (see attached Resolution #01-327). Lansing Ice & Fuel, a registered and local vendor with Ingham County has, according to County departments, provided overall good fueling service at a reasonable price over the initial term of the contract. Lansing Ice & Fuel’s fueling program provides Ingham County employees with easy access to and with the convenience of numerous fueling stations in and around the county and state. It also backs out all sales tax and provides fuel usage reports by department. I recommend approval of the following resolution. Thank you.

Recommendation to Renew Contract with Lansing Ice & Fuel Project: Fuel Purchase Program Proposal Summary: Proposers Contacted: 4 Local: 3 Female: 0 Minority: 0 Disabled: 0 Proposers Responding: 2 Local: 1 Female: 0 Minority: 0 Disabled: 0 The following firms submitted proposals: Firm Amount Location Lansing Ice & Fuel $0.065 Lansing, MI Fuelman $0.110 Troy, MI Recommendation: It is the recommendation of the Ingham County Purchasing Department to renew the contract with Lansing Ice & Fuel for successive two-year periods until December 31, 2008. Source of Funding: Individual department’s fueling line items. Contact Person: Jim Hudgins Purchasing Director 676-7222



RESOLUTION AUTHORIZING A CONTRACT RENEWAL WITH LANSING ICE & FUEL TO SUPPLY FUEL FOR COUNTY-OWNED VEHICLES AND EQUIPMENT

WHEREAS, the County requires a primary supplier of fuel for County owned and operated vehicles and equipment; and WHEREAS, in 2001, the Purchasing Department solicited proposals for the purchase of fuel, and after review and evaluation, recommended entering into contract with the lowest responder, Lansing Ice & Fuel to supply fuel for County-owned and operated vehicles; and WHEREAS, the Board of Commissioners authorized with Resolution #01-327 entering into a contract with Lansing Ice & Fuel to provide fuel for County-owned and operated vehicles and equipment for a three-year period, with an option to renew for successive two-year period upon the written consent of both parties; and WHEREAS, the Purchasing Department is recommending and Lansing Ice & Fuel is agreeing to, extend the fueling contract for successive two-year periods until December 31, 2008; and WHEREAS, over the initial term of the contract Lansing Ice & Fuel, an Ingham County vendor, has provided overall good fueling services to Ingham County departments at a fair and reasonable price. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes extending the fueling contract with Lansing Ice & Fuel for successive two-year period until December 31, 2008. BE IT FURTHER RESOLVED, that the price charged to the County for fuel purchases shall be based on Lansing Ice and Fuel’s cost on the date of purchase plus a $0.065 per gallon differential (freight and margin) for unleaded fuel and a $0.085 per gallon differential for diesel fuel. BE IT FURTHER RESOLVED, that these differentials shall be added to Lansing Ice & Fuel’s actual invoice cost to determine the County’s fuel price. BE IT FURTHER RESOLVED, that the Ingham County Board Chairperson and County Clerk are authorized to sign any contract documents consistent with this resolution after approval as to form by Corporate Counsel.

Agenda Item 6a RESOLUTION STAFF REVIEW DATE August 23, 2006 Agenda Item Title: Resolution Approving the ICEA Assistant Prosecuting Attorney’s Collective Bargaining

Agreement Submitted by: Harold Hailey, Human Resources Director Committees: LE , JD , HS , CS * , Finance * Summary of Proposed Action: This resolution will authorize a contract with the County of Ingham and the Ingham County Employees’ Association Assistant Prosecuting Attorney’s Division. 1) Duration – 07/01/05 through 06/30/09. 2) Wages – 3.0% effective 07/1/05, 2.5% effective 07/01/06, 2.5% effective 07/01/07, and 3% effective

07/01/08. 3) On-call - premium increases annually in same percentages as wage increases. 4) Holidays - Employee preference is to eliminate Columbus Day and add eight (8) bonus hours plus

Christmas Eve and New Year’s Eve every year. 5) Retirement - Union has the option of adding benefits at their cost, subject to a 10% cap limitation. 6) Life Insurance - Increased from $40,000 AD & D to $50,000 AD &D. 7) Funeral Leave – added step-sister, step-brother and grandchildren to Immediate Family Definition. 8) Family Illness – Employees may use accumulated sick time for approved leave under the Family

Medical Leave Act (FMLA). 9) Longevity - increased from $18,000 to $20,000. 10) Domestic Partner Benefits to Extent Permitted by Law. 11) Unit & Deputy Chief Premium – increase by $50.00 per year. Financial Implications: The costs are in the 2006 Budget. Other Implications: None. Staff Recommendation: ED JN HH X TM JC Staff recommends approval of this resolution.



RESOLUTION APPROVING THE ICEA ASSISTANT PROSECUTING ATTORNEY’S COLLECTIVE BARGAINING AGREEMENT

WHEREAS, an agreement has been reached between the County of Ingham, and the Ingham County Employees’ Association Assistant Prosecuting Attorney’s Division for a collective bargaining agreement during the period of July 1, 2005 through June 30, 2009; and WHEREAS, the agreement has been ratified by the employees within the bargaining unit; and WHEREAS, the agreement has been approved by the Prosecuting Attorney of the County of Ingham; and WHEREAS, the provisions of the agreement have been approved by the County Services and Finance Committees and are within the guidelines established by the Board of Commissioners. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby approves the contract with the County of Ingham and the Ingham County Employees’ Association Assistant Prosecuting Attorney’s Division. BE IT FURTHER RESOLVED, that the Chairperson of the Board of Commissioners and the County Clerk are authorized to sign the contract on behalf of the County. Further no retro-pay shall be given until the contract is signed by both parties.

Agenda Item 6b RESOLUTION STAFF REVIEW DATE: August 29, 2006 Agenda Item Title: Resolution Amending the Office and Professional Employees International Probate Court

and 30th Judicial Circuit Court Family Division - Collective Bargaining Agreements Submitted by: Harold Hailey, Human Resources Director Committees: LE , JD , HS , CS * , Finance * Summary of Proposed Action: This resolution would eliminate Columbus Day as a holiday, and add Christmas Eve and New Year’s Eve as permanent holidays; in addition each employee will receive eight (8) or four (4) bonus hours based on their work schedule. Financial Implications: No additional cost. Other Implications: None. Staff Recommendation: ED JN HH X TM JC Staff recommends approval of this resolution.



RESOLUTION AMENDING THE OFFICE AND PROFESSIONAL EMPLOYEES INTERNATIONAL PROBATE COURT AND 30TH JUDICIAL CIRCUIT COURT FAMILY DIVISION - COLLECTIVE

BARGAINING AGREEMENTS WHEREAS, most of the County bargaining units have agreed to eliminate Columbus Day as a holiday, and add Christmas Eve and New Year’s Eve as permanent holidays, in addition each employee will receive eight (8) or four (4) bonus hours based on their work schedule for the eliminated Columbus Day; and WHEREAS, for this to be achieved countywide, the OPEIU Bargaining Agreements need to be amended to provide the same holiday provision as those other contracts. THEREFORE BE IT RESOLVED, that the OPEIU Bargaining Agreements be amended to eliminate Columbus Day, and add Christmas Eve and New Year’s Eve as permanent holidays. In addition, employees will receive eight (8) or four (4) bonus hours based on their work schedule. BE IT FURTHER RESOLVED, that the County Attorney be authorized to draft the amended agreement to be signed by the Chief Judges, and Board Chairperson.

Agenda Item 7a Introduced by the County Services Committee of the:


RESOLUTION HONORING DAN REINECKE

WHEREAS, Dan Reinecke began serving on the Ingham County Equal Opportunity Committee in April of 1999; and WHEREAS, as a member, Dan served as a model of decorum and integrity in the conduct of public affairs as he assisted the Equal Opportunity Committee in fulfilling its vital mission; and WHEREAS, Dan was a well informed member of the Committee who contributed a great deal of knowledge regarding the best management practices; and WHEREAS, during his years as a member of the Committee, Dan served as Chairperson and played a key role in revitalizing the Equal Opportunity Committee; and WHEREAS, on September 30, 2006, Dan Reinecke will be leaving his position on the Equal Opportunity Committee. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners extends its sincere appreciation to Dan Reinecke for his outstanding service on the Ingham County Equal Opportunity Committee. BE IT FURTHER RESOLVED, that the Board of Commissioners wishes Dan continued success in all of his future endeavors.

Agenda Item 7b Introduced by the County Services Committee of the:


RESOLUTION DESIGNATING SEPTEMBER 15 – OCTOBER 15, 2006 AS HISPANIC HERITAGE MONTH IN INGHAM COUNTY

WHEREAS, Hispanic Heritage Month, begins on September 15 and is the anniversary of independence for five Latin American countries—Costa Rica, El Salvador, Guatemala, Honduras, and Nicaragua; and WHEREAS, in addition, Mexico declared its independence on September 16, and Chile on September 18; and WHEREAS, in 1988, President Ronald Reagan signed into Public Law (P.L. 100-402) proclaiming September 15th through October 15th, of each year as Hispanic Heritage Month; and WHEREAS, Spanish-speaking people have brought to our nation the gift of law, religion, agriculture, art, music, education, technology, architecture, cuisine, theater and exploration; and WHEREAS, Ingham County is fortunate to count among its population a large concentration of citizens of Spanish and Latin American descent; and WHEREAS, during September and October, 2006 the Hispanic-American community will celebrate Hispanic Heritage Month through a series of special programs featuring Hispanic history, food, dance and art, the national theme this year is “Hispanic Americans: Our Rich Culture Contributing to America’s Future”. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners designates September 15, 2006 through October 15, 2006 as Hispanic Heritage Month in Ingham County. BE IT FURTHER RESOLVED, that citizens are encouraged to recognize, applaud, and participate in the celebration of the many contributions made by Hispanic Americans that enhance the quality of life in Ingham County.

Agenda Item 7c Introduced by the County Services Committee of the:


RESOLUTION HONORING RYAN MOHRE WHEREAS, Ryan Mohre is a 2006 graduate of Williamston High School and is currently enrolled at Lawrence Tech University where he will be studying architecture; and WHEREAS, he currently manages the kitchen at a local Williamston restaurant three nights a week and runs his own lawn mowing/snow removal company, he was active on his high school soccer team and was dual enrolled at Lansing Community College his senior year; and WHEREAS, Ryan has been involved in scouting since becoming a Tiger Scout in first grade, he joined Troop #63 in 1999, he has served as scribe, quartermaster and patrol leader; and WHEREAS, Ryan worked at Northwoods for three years as a camp counselor and as a Boy Scout Color Guard on Mackinac Island and has earned 45 merit badges; and WHEREAS, Ryan’s eagle project entailed building a concession stand for the high school soccer field, he spent 13.5 hours planning his project and with the help of 18 other fellow scouts, friends and family members and spent an additional 435.5 hours completing the project; and WHEREAS, Ryan has earned the highest rank attainable in Scouting, the Eagle Scout; and WHEREAS, to achieve the Eagle rank, a scout must demonstrate leadership and citizenship while earning 21 merit badges before reaching the age of 18. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners congratulates Ryan Mohre for earning the rank of Eagle Scout and extends its sincere appreciation to Ryan for serving as a positive role model for the youth in our community.

Agenda Item 8

MEMORANDUM

September 11, 2006 TO: County Service Committee Ed Dore, County Controller FROM: Rick Terrill, Facilities Director RE: Use of County Office Space/Building Signage ________________________________________________________________________ As requested, I did a survey of all the County facilities to determine what non-county agency’s had office space in our buildings. (Please see attached spread sheet.) Once the survey was completed, my objective was to look at what signage could or should be updated to say “non-county agency” in addition to the agencies name. Due to the cost of updating building directories, exterior signage, elevator signage, as well as all the interior signage, I recommend that we make the changes as part of the normal process of signage maintenance and replacement. For example: at the Human Services Building (HSB) there are about 9 exterior signs, 3 building directories, department signage, and exterior door signage. Based on my visit with Stamp-Rite, Inc., the following is a rough cost estimate: Exterior Signage - $4 to $5,000 (due to many of the signs would require a new layout and or replacement.) Interior Signage - $1 to $2,000 (due to the different types of signage, some have inlays and some vinyl lettering.) It is my intent next year to begin looking at and evaluating building signage to determine what is needed. Some of the directories are old and difficult to see as well as outdated. Thank you, Rick Terrill Rick Terrill Ingham County Facilities Director

Agenda Item 8

Groups/Organizations Using County Office Space

Department\Agency Location/Sq. Footage Lease Tri-County Office on Aging HSB - 10,000 sq. ft. They pay a % of operating & debt amounts.

Ingham Counseling Center/Community Mental Health HSB - 48,507 sq. ft. They pay a % of operating & debt amounts.

Dept. of Human Services HSB - 55,026 sq. ft. They pay a % of operating & debt amounts.

Expanded Food and Nutrition Education Program HSB - 2,500 sq. ft. MSU Funding - No lease

MSU Extension Hilliard - 2,300 sq. ft. MSU Funding - No lease

Capital Area Community Services Annex Building - 2,679 sq. ft.

$3.65 Sq. Foot

Community Mental Health/House of Commons Old Library - 8,658 sq. ft.

$1 per year

Washtenaw Co. Jail $35 a bed

Court Appointed Special Advocate/CASA GPB - 400 sq. ft. $1 per year

PPO Office/EVE GPB - 528 sq. ft. No cost - provides county services by contract

Adult Probation/Michigan Department of Corrections GPB - 8,340 sq. ft. No cost - provided by state statute

Access to Justice GPB - 400 sq. ft. No cost

Bar Association GPB - 28 sq. ft. No cost

DART / Domestic Abuse GPB - 140 sq. ft. No cost

Housing Commission Hilliard - 144 sq. ft. No cost