course 2: aries background: design, features and benefits aries on demand training 2.00
TRANSCRIPT
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Course 2: ARIES Background: Design,
Features and Benefits
Course 2: ARIES Background: Design,
Features and Benefits
ARIES ON DEMAND TrainingARIES ON DEMAND Training
2.00
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ARIES Overview 2What You’ll Learn:
• ARIES Features
• Benefits to Clients & Providers
• Business Flow Considerations
• ARIES Client Blueprint
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ARIES Structure: Navigation Bar, Major Tabs and Subtabs
CLIENT Tabs and Subtabs
ARIES System Navigation
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What is ARIES?• AIDS Regional Information and
Evaluation System
• Real time browser-based database
• Client case management information system for administration and reporting HIV/AIDS care
• Delivery/tracking of HIV/AIDS care/treatment
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ARIES Benefits to “Share” Clients:
• Single point of entry
• Quicker access to services
• Providers gain better overall services profile→ Better care
• Easier referral tracking for additional services
• Provides “data home” for mobile clients
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ARIES Provider Benefits:(if client agrees to share data)• Better global picture of services
• Easier tracking of outcomes/treatment alternatives
• Easier planning/organizing client care plans
• Elimination of agency duplicate data entry
• Better data quality
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ARIES Provider Benefits:(if client agrees to share data)• Can easily analyze client data using canned reports and the
crosstab wizard
• Conduct complex analyses using the ad-hoc reporting feature
• Simplified monthly reporting
• Elimination of individual software updates/patches
• All updates made to ARIES server by ARIES Administrator
• ARIES tracks all HIV/AIDS clients regardless of funding source
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Benefits to RWCA Grantees (Parts A, B, C & D)• Unduplicates clients across ARIES providers
• Provides reliable client-level data
• Consolidates and updates client/service tracking
• Grantees administer contracted providers and produce consolidated reports
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Benefits to RWCA Grantees (Parts A, B, C & D)• Can more easily generate the HRSA RDR and WICY Reports
• Will help collect some of the relevant data for HRSA’s quality management mandate
• Provides data for program monitoring and outcome evaluations
• Allows grantees to more easily provide data reports to providers/Planning Council
• OA implements all ARIES software patches/upgrades
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Features• Needs Assessments
• Track Referrals and Referral Outcomes
• Care Plans
• Case Notes
• Comprehensive Assessment
• Outcome Tracking and Quality Management Indicators
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Features
• Simple Reports (Canned Reports and Crosstab Feature)
• Custom Reports (more sophisticated reports)
• Store Custom Reports
• Client Flow Sheet
• On-Line Help Manual ([F1] key)
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Features (Data Conversion)• Data Conversion for users of:
• COMPIS
• Carebase
• CAREWare
• Conversion Data ready for the RDR:
• (HRSA)
• Historical CD4
• Viral Load counts
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ARIESARIES
Real-time Real-time systemsystem
Use offline Use offline formsforms
Entering data Entering data in ARIESin ARIES
Agency Decision ???Agency Decision ???
How often to enter data How often to enter data (daily, weekly, bi-(daily, weekly, bi-
weekly)?weekly)?
Use ARIES real-time or Use ARIES real-time or use offline forms?use offline forms?
Each user fills out their own forms and enters
ARIES data?
Give all forms to a data entry person to enter
ARIES data?
What sections of ARIES will the user fill
out?
Will one person enter intake information
while another enters service data?
Will Case Managers only enter their own
notes?
ARIES Business Flow Decision Tree For Agencies
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ARIESARIES
ARIES Case ARIES Case DocumentationDocumentation
Use ARIES and Use ARIES and existing client existing client
chartscharts
Administrative Administrative Decision ???Decision ???
How will ARIES affect How will ARIES affect physical and electronic physical and electronic
client charts?client charts?
Maintain physical and Maintain physical and electronic client electronic client
charts?charts?
Providers need not print and file
everything in ARIES for the clients
ARIES will probably not replace existing Electronic Medical Records Systems
ARIES Business Flow Decision Tree For Administrators
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ARIESARIES
Realtime systemRealtime system
ARIES data you enter ARIES data you enter is immediately seen is immediately seen by providers in your by providers in your
networknetwork
Has the client agreed Has the client agreed to share their data?to share their data?
Yes
You may need to enter data more frequently to ensure meeting clients
needs
No
ARIES Business Flow Decision Tree For ARIES Users
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ARIESARIES
Share/Non ShareShare/Non Share Has the client agreed to Has the client agreed to share their data?share their data?
Share
Client must give identical information to each agency :
• First name• Middle initial• Last name• Date of birth• Gender• Mother’s maiden name
ARIES Business Flow Decision Tree For ARIES Clients
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Security
• ARIES is divided into four separate applications:
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ARIESARIES
ARIES ClientARIES Client ARIES ARIES Report ExportReport Export ARIES ImportARIES Import ARIES AdminARIES Admin
Users must have the appropriate authorization to access each of the four areas. This requires a separate digital certificate for each application. This division was motivated by security precautions and limiting access to data.
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ARIES Client-Blueprint
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ARIES System Navigation ARIES System Navigation
CLIENT Tabs CLIENT Tabs and Subtabsand Subtabs
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ARIES Client-Blueprint
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ARIES Client-Blueprint
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ARIES System Navigation &ARIES System Navigation &Additional features Additional features
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Technical Assistance
• For program-related technical assistance in ARIES:
• The Research Program Specialist916-449-5845
• Research Scientist I916-449-5846
• Research Scientist II916-650-6904
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Technical Assistance
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FLASH Quiz – Choose the Correct Answers
• [insert Drag and drop+multiple choice exercise]
Flash element to be inserted
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FLASH Quiz – Choose the Correct Answers
• [insert Drag and drop+multiple choice exercise]
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Flash element to be inserted
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[Reference: PDF files]
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