courselife: an archival solution
DESCRIPTION
CourseLife: An Archival Solution. Kelly Roark, Northwestern University Patricia Goldweic, Northwestern University Brian Nielsen, Northwestern University. Blackboard Support Group James Altman (Manager, Faculty Support) Kelly Roark (Faculty Support Specialist) - PowerPoint PPT PresentationTRANSCRIPT
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CourseLife: An Archival Solution
Kelly Roark, Northwestern University
Patricia Goldweic, Northwestern University
Brian Nielsen, Northwestern University
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Team Members
• Blackboard Support Group– James Altman (Manager, Faculty Support)– Kelly Roark (Faculty Support Specialist)– Brian Nielsen (Project Manager, Faculty Initiatives)
• Development– Patricia Goldweic (Sr. Software Developer)– Jonathan Smith (Software Architect)
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Why CourseLife?
• No formal policy for a long time re: archiving courses
• 8 years accumulation of course sites!
• Instructors UP IN ARMS about long lists of "old" course sites.
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Before the tool...
• Manual process time consuming• Requirements doc created in FSS
in conjunction with the policy• Production server full of "old"
courses
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Writing your policy
• Think far into the future. • To provide records, what may you need to restore?
• Who is the decision-maker for archiving and restoring?
• How long will courses be kept online?
• How much time will they have to exempt from archive?
• Make the policy public.
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Northwestern’s Policy
• If the instructor does nothing, course sites older than two years will automatically be archived.
• Instructors will have the option to “Archive” courses or “Exempt from Archive".
• Instructors will have the option to “Restore” archived courses.
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Explaining the tool
• Instructors receive quarterly email reminders/instructions.
• Brief, thorough instructions on the tool.
• Mouse-over definitions.• Link to expansive instructions and
definitions on Support Site.
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Example Quarterly Reminder
Dear Instructor,
At the end of the quarter, courses which are older than two years old will be automatically archived, in accordance with our CourseLife Policy www.it.northwestern.edu/policies/courselife.html. ...
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How it works
Instructors access “CourseLife” throughCourse Mgmt System
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Instructions
Stored in backup location. Instructor may restore at any time.
Link to CMS support
Returns course to active state
Mouse-Overs
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No action required for archival!
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Time Line
• April 20th, 2009, tool went to production
• Courses were “marked for archive”
• May 4th - courses began to be archived (first batch was a big one - over 20,000!)
• Courses archived ever since at the end of each quarter.
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CourseLife’s Advantages
• Empowers faculty to make decisions about their courses
• Simplicity of rules backed by administration
• Software supports all of the activities associated with
archiving, restoring and exemption of courses. • Integrated set of tools (for admins & instructors).
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Administrator Tools
• Batch ‘Marking’ tool• Batch ‘Archiving’ tool• Batch ‘Delete’ tool (not used at NU)• Batch tasks can also be scheduled in a cron-
like fashion through configuration panel
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CourseLife Configuration
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CourseLife General Parameters
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Configure Valid Data Sources
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Configure Automated Jobs
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Administrator Tools
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Administrator Tools
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Administrator Tools
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Course Lifecycle
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CourseLife Architecture
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CourseLife Data Model
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How to adopt CourseLife in your institution
• Currently requires Oracle database– We hope others will contribute other db-specific
versions (not much work involved), or work towards a more general version.
• Set up database (separate tablespace) by running sql script.
• Install building block as usual.• Configure via administration panel.• Enable ‘user/system’ instructor tool.
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How to find CourseLife
• The project site is at Oscelot: projects.oscelot.org/gf/project/courselife
• Limited support available from Northwestern– Use project site’s forums for help & discussion– May evolve into community effort if volunteers
join to help organize
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The title of this session is:
CourseLife: An Archival Solution
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