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Indigent Defense Requirements of Solution v18.docx

Cover Page

Bell County, Texas

Portable Web Based Indigent Defense Solution

Requirements of Solution

2010

Indigent Defense Requirements of Solution v18.docx Page 1 of 47

Contents Cover Page..................................................................................................................................................................... 0

Overview ....................................................................................................................................................................... 2

Key Deliverable ........................................................................................................................................................ 2

Objective of Document ............................................................................................................................................. 2

Project Objectives and Scope ........................................................................................................................................ 3

Objectives .................................................................................................................................................................. 3

Scope ......................................................................................................................................................................... 3

Business Process ................................................................................................................................................... 3

Organization........................................................................................................................................................ 18

Location .............................................................................................................................................................. 21

Technology ......................................................................................................................................................... 22

Data ..................................................................................................................................................................... 22

Application.......................................................................................................................................................... 24

Assumptions ................................................................................................................................................................ 27

Risk Mitigation Plan .................................................................................................................................................... 28

Appendices .................................................................................................................................................................. 29

Note: All forms in the Appendices are in draft form and subject to change. They are presented here to drive the

process and better understand what is needed. .................................................................................................... 29

Appendix A - Magistrate Warning ...................................................................................................................... 29

Appendix B - Financial Questionnaire ................................................................................................................ 30

Appendix C - Order of Attorney Appointment ................................................................................................... 36

Appendix D - Order of Denied Indigency........................................................................................................... 37

Appendix E - Order of Judicial Indigence Determination .................................................................................. 38

Appendix F - Attorney Fee Voucher ................................................................................................................... 39

Appendix G - Notice of Non-Compliance .......................................................................................................... 40

Appendix H – Waiver of Court Appointed Counsel ........................................................................................... 40

Appendix I – Application for Attorney Wheel Consideration ............................................................................ 41

Appendix J - Personal Bonds .............................................................................................................................. 44

Appendix K - State Reporting Breakdown ......................................................................................................... 45

Appendix L – Department Codes from JD Edwards ........................................................................................... 47


Overview

Bell County has identified the need for a portable, web based solution to support and manage the processes and

deadlines required for Fair Defense Act compliance. Bell County intends to build a core solution based on the

existing functional design and lessons learned from Travis, Montgomery, Tarrant Counties and others, while

extending the solution for critical areas including: Attorney Billing, Performance Dashboard and an Integration

Layer to allow import of data from any system. This solution has the backing of all affected Departments within Bell

County. Coryell and Lampasas Counties have also indicated interest in implementing our new application.

Key Deliverable

We are pleased to present our process-driven methodology, project management, business analysis and development

expertise that will be used to achieve the key deliverable of a successfully deployed web-based Fair Indigent

Defense software application, to be delivered in four phases. The project is driven by an assessment of the Indigent

Defense process completed in December of 2009. This assessment reviewed all aspects and departments from the

point of arrest through payment of the Attorney Fee Voucher, and resulted in over 30 recommended process

changes, system changes and amendments to controls. These proposed changes can only be fully achieved in

conjunction with technology improvements such as application driven work flow, automated attorney wheel

management, centralized data and document storage, and digital signatures.

Objective of Document

This document is intended to supplement the grant application and to cover, at a high level, the requirements and

objectives driving four phases of our web application. However, in this version of the document, only Phase One,

the Core Project, is outlined in sufficient detail to drive specific technical designs that precede development and

deployment of application features. There will be an updated version of this document or an addendum to cover

details for subsequent phases. At a high level, the phases are shown in the diagram below:


Project Objectives and Scope

Objectives

The primary objective of the project is to develop a centralized, automated web application to ensure better

compliance with the:

Texas Fair Defense Act (FDA, Act 2001, 77t Legislature)

Government Code, Section 71.0351

Code of Criminal Procedure, Article 15, Subsection 17

Code of Criminal Procedure, Article 26, Subsection 4

In addition to driving compliance, the system is intended to deal with inefficiencies and issues, saving between 20-

25% in Clerk time and resulting in an undetermined reduction in telephone, paper, and other associated costs related

to Attorney communication and follow-up. Specific objectives to be facilitated by process and/or technology

changes include:

A reduction in time between arrest, Magistration, decision on indigency and appointment;

Immediate access to all those brought into Killeen, Harker Heights and Belton Jail to assess personal

recognizance or monitored release by way of integrated Pre-trial / Indigent Defense processes prior to being

housed;

Reduction in jail and transportation costs by releasing defendants accused of misdemeanors based on

assessment by Pre-Trial Services;

Automation of attorney wheel and logging of any changes to appointments;

Automation of attorney CLE reporting and record keeping;

Increased accuracy of Attorney fee voucher by online completion of time and expenses against cases with

approval routing for payment;

Visibility of court appointed attorney performance and compliance to Indigent Defense, Courts and other

authorized parties;

Increased accuracy of logged attorney activities per case and increased monitoring capability via a designed

“performance scorecard”.

Scope

Business Process

Overview

The Core Project, Phase One, is focused on the handling and disposition of a Defendant and his or her Case.


Phase One Process Overview Diagram

Case Status

There are a number of steps/statuses that the Case will assume as it moves through the process, and these span the

areas outlined in the Business Functions sections below. A user work queue entry for a status will be created when

the appropriate data is entered into the web application, whether by manual entry in Phase One, or via data

integrations in Phase Three. For Phase Two, we will capture similar entries around processing the attorney fee

voucher, as well as a few additional status values for the Case.

Notes: 1) You will see in the Roles further down that the Magistrate is an optional user of the application. In other

words, some counties will have the Magistrate login and enter/view data and others will not. The Magistrate is

included below for those counties who have a Magistrate user. 2) Indigent Defense Coordinator is abbreviated as

IDC and Pre-Trial Services as PTS; 3) Optional External Recipient is someone who is not an application user with a

login but who needs to receive a report out of the application

Status Report

Generated

Status

Captured By

Role

Next Step or

Notification Role

Next Step/Status Compliance due

date/time

Arrested (captured

w/ manual entry of

IDC, PTS, IDC, PTS, Magistration 48 hours from


Status Report

Generated

Status

Captured By

Role

Next Step or

Notification Role


date/time

booking info until

phase three iLeads

integrations)

Magistrate Magistrate arrest date/time

Booked IDC, PTS,

Magistrate

Magistration IDC, PTS,

Magistrate

Attorney Requested IDC, PTS,

Officer,

Magistrate

IDC Attorney

Assigned (on

hold until FQ

completed)

--------------

FQ Completed

Date = start day +

1 working day,

time = 5PM or + 3

working days,

5PM, depending

on county pop.

--------------

N/A

Attorney Waived Waiver of

Court

Appointed

Attorney

Financial

Questionnaire

Completed

FQ Rpt IDC, PTS,

Magistrate

IDC

Copy of FQ Made

for Updates

IDC, PTS,

Magistrate

IDC Attorney

Assigned (on

hold until FQ

Completed)

--------------

FQ Completed

TBD

--------------

N/A


Status Report

Generated

Status

Captured By

Role

Next Step or

Notification Role


date/time

PR Bond Approved PR Bond Rpt PTS

Indigency Approved

& Attorney

Assigned

Order of

Attorney

Appointment

IDC Defendant, Officer

(if in custody),

Court Coordinator,

Attorney, Optional

External

Recipient(s)

Attorney Initial

Contact

--------------

Attorney In-

Person Contact*

(see comment

below

compliance

table)

Date = start day +

1 working day,

time = 5PM

--------------

Date = start day +

5 working days,

time = 5PM

Indigency Denied Order of

Denied

Indigency

IDC Defendant, Officer

(if in custody)

New Attorney

Needed (b/c of

change in offense,

removal request,

refusal of attorney

to take case)

Attorney IDC Attorney

Assigned

TBD

Attorney Initial

Contact

Attorney,

IDC (for

monitoring)

Attorney In-Person

Contact

Attorney,

IDC (for

monitoring)

Compliance Items with a Time Obligation

Compliance is a critical requirement and business driver for this application that also spans multiple functional

areas. As such, we have identified the following evaluation criteria for compliance. All start and end times will be

entered into the web application unless otherwise specified.


Requirement Role Starting Time Ending Time

Magistration within 48 hours Magistrate, PTS or IDC

- enter the magistration

data

Date & time of arrest

from external data source

entered into web

application (manually

until phase three)

Date & time of

magistration; in some

cases is on the

magistration form

produced by the judge

Attorney appointed (if approved)

- within one working day of

request for counties > 250K and

three working days for counties

< 250K

PTS, IDC Date & time of request

for an attorney Date & time of attorney

appointment or denial

of indigency by IDC

Attorney will make contact with

client within one working day of

appointment

Attorney & IDC Date & time of attorney

appointment/notification

by IDC

Date & time of fax or

letter mailed to client

by attorney or in person

visit, as reported by

attorney

Attorney will visit client in Jail

(if still Active Jail) within 5

working days of appointment*

Attorney & IDC Date & time of attorney

appointment/notification

by IDC

Date & time of in-

person visit with

inmate. An automated

solution for capturing

time in and out of the

jail is to be determined

during phase one for

implementation in

phase two.

Magistration Judge has 1

working day to have information

to IDC if IDC is not present for

Magistrationl.

Magistrate & IDC

*The number of working days here is a variable that is currently in the Bell County Plan but could change. We will

make it configurable within the application with one (the same) value that can be applied for the county. We will

also allow this particular compliance consideration to be turned off, as it is not part of statute.

Business Functions

At the start of this project, our team and Bell County underwent a review of procedures, resulting in changes and

clarification of key areas upon which our proposed web application is dependent. These are grouped by business


area and described in this section of the document, along with the system feature(s) that will support each

requirement.

Magistration

Process Step or Requirement System Feature(s)

Defendant seen by Magistrate Judge; Indigent Defense

Coordinator (IDC), Pre-Trial Services (PTS), or Magistrate

captures Magistrate Judge, Date, Time, and position

regarding court appointed counsel

Magistration Window – captures magistration fields

and status changes for magistration, and for defendant‟s

position regarding counsel – request, refusal, or no

decision

If no attorney requested or no decision, generate .pdf for

them to sign, print copy for defendant Magistrate Warning Report (Appendix A)

If attorney requested, capture FQ responses and generate

FQ .pdf for them to sign, have ability to print copy for

defendant (if not already done before magistration)

Financial Questionnaire Report (Appendix B)

It is mandated that a deaf/hard of hearing defendant must

have an interpreter appointed at Magistration.

It is not determined how or if this requirement will be

included in this project. This requirement was

introduced as a late addition and is included in this

document as a point of reference.

Request for Appointment of Counsel


An officer at the jail should have the capability to search for

a defendant case and submit a request to be seens by IDC

on behalf of an inmate.

Case Search Window will allow any user to search for

a case or defendant and then to check a box to submit a

request for atty

Application users can electronically capture signature for

whatever the defendant chooses - request, no request, no

decision at this time. Ability to do this multiple times at

different times and dates.

Provided as an optional add-on feature with 3rd party

tools as described in the Audit Trail section.

Indigence Determination


Build automation functionality for the Financial

Questionnaire to flow from Pre-Trial Services through

Indigent Defense to the respective Clerk‟s office.

Case Search Window allows all users with proper

permissions to search and view cases; links to Case

Status Window to see history of all actions on case

Build in qualification for public assistance without

requiring additional data to be captured.

Financial Questionnaire Window will be in several

parts with < previous and next > buttons to allow for

the user to navigate through the sections of data to be

collected; if any of immediate qualifiers are entered or

selected, the submit button becomes immediately



available and the FQ can be submitted/completed

Require dollar amounts for every line item that is potential

income excluding public assistance, and total amounts.

FQ Window captures and totals dollar amounts

Require Complaint # tData gathered from Booking Window and displayed

on FQ Window; or entered in FQ if not already in

application; edits prevent submission of FQ without

this field populated

Require Arrest Date/Time tData gathered from Booking Window and displayed

on FQ Window; or entered in FQ if not already in

application; edits prevent submission of FQ without

this field populated

Notify Indigent Defense of Completed Financial

Questionnaire

When Submit is clicked from FQ Window, the work

queue items around attorney assignment become

active, and a notification is sent to IDC per each user‟s

preferences (users may opt to receive an email

notification of all relevant system events in addition to

the work queue items generated)

Order of Attorney Appointment/Order of Denied Indigency

- need to generate the document

FQ Window - Upon indigency decision, an attorney

can be appointed if approved, resulting in an Order of

Attorney Appointment (Appendix C), or an Order of

Denied Indigency (Appendix D) can be generated

Complete Asset test* FQ Window – captures asset data; upon submission of

FQ, application compares defendant data to Asset table

and outputs a pass or fail result; pass if assets are <=

$1,500 or <= $3,000 if defendant or a dependent is age

60 or over, disabled, or institutionalized (need to

confirm the asset test criteria and possibly add field(s)

to capture these criteria on the FQ)

Complete Income test* FQ Window – captures income and spouse/dependent

data; upon submission of FQ, application compares net

income for the number of people in the family

(defendant + spouse + listed dependents) to the FPL

table (shown below), outputs pass if the total

annualized income is less than or equal to 175% of the

FPL poverty guideline and fail if it is more

Capture Household member type according to Definition of

Qualified Household member, Document the household

member but not relationship. (Help Box)

Dependents are captured, along with their relationship

to defendant, and spouse is captured; any other

household member capture is not on the proposed FQ

and is out of scope for the web application

Read only after FQ submission. Only allow updates in Because the application is making a pass/fail

recommendation based on the data entered, any



amendments section. amendments need to be made in the appropriate fields

for consideration and not in a comment type of field

like the proposed amendment box. We propose that an

FQ, once processed, is „locked‟ from editing, but can

be copied as a new, editable, un-submitted FQ for

purposes of re-assessing indigency based on updated

information. This new FQ will be processed in the

same way as the original document.

Notification to all regarding appointment, generate the

Notification of Attorney Appointment.

.pdf file generated upon confirmation by IDC of

Attorney Appointment, notification information

captured via status table for application users and

external recipients using notification preferences

AOA Bar Codes and Cause # if applicable Use of bar coding font allows creation of orders with

appropriate bar codes

Capture Inmate Digital Signature Propose topaz signature pad for capture of digital

signature, assuming no need to notarization (described

in the E-Signature and Adobe Acrobat section)

Enter 100% Poverty Level and Household size, with

expiration date of FPL

Federal poverty level table will hold versions of the

published federal poverty level guidelines, with

effective dates

Enter poverty level guideline adopted by county County poverty table will hold the percentage of fpl

used by the county to determine indigency

Asset Cap from table County asset table holds cap(s) for asset test

Asset Categories from table Depending on how varied and complex are the

requirements from various counties, it may be difficult

to determine exactly how to configure this table for

maximum flexibility; we will initially capture the data

and category information required for Bell County, but

may have to adjust/customize this area of the

application (table(s) and/or code for forms and reports)

as we add counties

Military pay The military provides compensation in the form of pay

and allowances. Generally speaking, pay is income,

while allowances are reimbursements. The final fields

to be collected and calculation for pay (both military

and civilian) for purposes of determining indigency

will be finalized and approved by Judge Jezek.

* May be impacted by some/all proposed changes to IDC policy.



Ability to document on the

determination any reason they may be

found indigent outside of the parameters

of Income, Public Assistance, and

Assets.

If IDC overrides the FQ results/application recommendations, the user

will be required to select an explanation from a drop-down. The values for

the drop down are as follows:

1. the nature of the criminal charge(s),

2. anticipated complexity of the defense,

3. the estimated cost of obtaining competent private legal

representation for the matter(s) charged;

4. the amount needed for the support of the accused and the accused‟s

dependents;

5. accused‟s income,

6. source of income,

7. assets and property owned,

8. outstanding obligations,

9. necessary expenses,

10. the number and ages of dependents, and

11. spousal income that is available to the accused.

Oath/Perjury/Notary (needs to be on

form)

Wording needs to be provided and then will be included on FQ form and

report

Notary – enotarization Assumed out of scope

Notice of Appointment/denying attorney Notice of appointment has been covered; if the defendant does not request

counsel or is undecided, a Waiver of Court-Appointed Attorney

(Appendix H) will be generated for them to sign

Judge Jezek‟s Addition from Version 17 The defendant is asked to sign a waiver form if undecided or declines to

requiest appointment of an attorney. Is this going to be done on the first

meeting? If the defendant is trying to hire an attorney, can we find another

way to document this meeting?

PR Bond Approval by PTS PR Bond order/report generated out of application

Bail as a parameter for Determination The Financial Questionnaire will capture information pertaining to the

Bail Amount set for the Defendant. It is against state statute to use the Bail

Amount as a parameter for the indigency determination. Therefore, to

facilitate compliance, the Indigence Determination window will not show

the bail amount that has been set for the defendant, and the application

recommendation will be based only on public assistance, asset test, and

income test.


Judicial Review of Determination if

requested by IDC

The determination can be flagged if denied and sent to the appropriate

court for Judicial review.

Financial Questionnaire Results Once the FQ has been submitted, the work queue is updated (FQ completed, Awaiting Attorney records activated),

and the user will see a results window with the following potential output:

Section Actual Text Comments

Errors - if errors are noted, this will

be the only output on the window,

with links to the field(s) in error

Complaint number is required Complaint number is a link to take

you back to that window to enter the

data

Arrest date/time required Arrest date/time is a link to take you

back to enter the data

Sections Status Public Assistance Qualification* If this is the case, the other status

lines will not be displayed

Asset Test Passed/Failed* Either passed or failed according to

the calculation described above

Income Test Passed/Failed* Either passed or failed according to

the calculation described above

Recommendation Recommendation to Approve

Indigency and <continued on next

row>

If Public Assistance Qualification or

(Asset Test Passed and Income Test

Passed)

Appoint <attorney name> as

Counsel based on representing the

defendant in a current, related

applicable offense

Meet approval criteria; then for

attorney assignment, check tables to

see if the defendant has 1 or more

current charges where he/she was

defended by an attorney on the

wheel and qualified for the current

charge, and the case is still pending.

In this scenario, use the note of

“represented by attorney in a related

charge”. Otherwise, use the attorney

wheel to appoint the next available

attorney and use note of „based on

Attorney Wheel‟

Appoint <attorney name> as

Counsel based on Attorney Wheel

Meet approval criteria; if above

criteria not met, use the attorney

wheel to appoint the next available

attorney

Recommendation to Deny Indigency If no Public Assistance Qualification

and either Asset or Income Test

Failed

Action Accept Recommendation and

Generate Order or Attorney

Appointment

Only available if user role = IDC

and recommendation to approve; if

clicked, generates Order and updates

the queue so that Attorney

Assignment is completed, status =

Awaiting Initial Contact with work

queue entry for Attorney;

notifications generated for report

(see Order of Attorney Appointment

Notifications table below)

Accept Recommendation and

Generate Order of Denied Indigency

Only available if user role = IDC

and recommendation to deny; if


Section Actual Text Comments

clicked, generates Order and updates

the queue so that FQ completed,

Awaiting Attorney Assignment

record(s) are inactivated, and status

= Indigency Denied; notifications

generated for report

*All items are subject to the Bell County Plan and any modifications could impact the requirements.

Order of Attorney Appointment – Example Notifications The table below shows, for Bell County, the notifications needed when an Order of Attorney Appointment is

generated. Email and Fax notifications are optional and configurable by user in addition to the work queue items

generated for application users. External recipients (who are not application users) can receive document via email

or fax, with addition of regular mail as an option for defendants only.

Person Department Method Parameters

Zenia Warren (not an application

user)

County Attorney‟s Office Email All Misdemeanors

Officers Jail Fax Defendant In Custody Only

Sari Bridge District Courts Email 264th District Court

Paula King District Courts Email 426th District Court

Susan Montgomery District Courts Email 27th District Court

Connie Taylor County Courts Email All County Courts

Court Appointed Attorney n/a Email/Fax

Defendant (not in custody) n/a Regular Mail

Defendant (In Custody) n/a Fax Fax to Jail

Jail Courts Staff Sheriff‟s Office Fax Fax to Jail

Appointment of Counsel

Much of this is out of scope for Phase One, with exception of the system features captured below. Attorney wheels

will be maintained and implemented in the first phase, although the process of receiving online applications from

attorneys will be in Phase Two.



Web Form for them to enter their information based on county

requirements for Attorney Wheel

In Phase One, attorneys will be entered into the

application as users with basic contact and

preference settings; each attorney will also be

entered into the attorney wheel table with their

approved qualifications; each attorney wheel

level will tie to a case level in another table,

which will tie to charges in another table

Ability to identify languages spoken

Disabilities Flags and Identifiers

Document if they are eligible for reappointment on Motion to

substitute/withdrawal

Linkage for appointment process

Document appointment………….Submit request/notification to

IDC for Formal Order of Appointment

Covered in the Indigent Determination Section

Court Appointed Attorney Wheel

Much of this is out of scope for Phase One, with exception of the system features captured below. Attorney wheels

will be maintained and implemented in the first phase, although the process of receiving online applications from

attorneys will be in Phase Two.


The attorney list must take into account the different levels of cases

for which an attorney is authorized to practice.

Covered above

A hold designation must be available to temporarily unassign an

attorney from the available attorney wheel.

Hold/suspension status + calendar to allow for

authorized user (including attorney) to indicate

days off (i.e. vacation days or overscheduled

days)

Second Chair

Categories for appointment based on when a

mentor is necessary and when the court deems

it appropriate. Give the judges more latitude to

decide when to appointment co-counsel.

Yrs Needed

CLE Required Need to take into account the different types of

CLEs (general, mental illness, any specific

licensing)

Online Application



Courts Allowed

Initials/signature proxy for online forms

Certification from Bar _____ to _____

Notice of Certification

Suspension/Judge, Date Attorney Hold table will capture any hold or

suspension placed on an attorney, with effective

dates

Probation/Judge, Date Same as above

Attorney signature and acceptance of Policy and Rules

Business Rules for Attorney Assignment

Business Rule Supporting Data

Narrow list of potential attorneys based on:

county

court

offense level

Attorney certification

level for the county,

offense codes from

inmate record

Eliminate from list any attorney who is not Eligible for appointment including on

Hold or Suspension

Attorney status + days

off from calendar

Appoint the same attorney if current charges are in process and the same attorney is

qualified to represent that case level.

Match current defendant

to current cases using

DL/state or SSN, pull the

attorney who is appointed

as counsel for defendant

Judicial Discretion Ability to document the

appointment based on

judicial discretion.

Second Chair for Case Two attorneys may be assigned to a case in two instances:

an attorney on the approved list may be approved on the condition that they require a mentor, or more

experienced attorney to be available to assist them on all cases, in which case the mentor will be associated

with the attorney and automatically assigned to all cases to which the attorney is assigned (need to clarify

whether this attorney must also be on the court appointed list and whether we will capture time/billing data

from them)

the case level (i.e. potential death penalty case) mandates assignment of a chair and a co-chair


County Employee as Court-Appointed Counsel/Public Defender’s Office A county may assign an employee (who is a qualified attorney) as court-appointed counsel. Such an attorney will

exist in the application as a user and on the attorney just as we have proposed to setup Bell County‟s independent

/external approved attorneys. There may be differences in the application process and in the tracking of time and

handling of fees, but for the Phase One functionality, there is no difference in the way we will handle an employee

vs. outside counsel.

Recoupment of Attorney Costs

Recoupment of Attorney Costs is out of scope for Phase One.


Clerks/Order to pay

Process to get data to the judgment

Indigence Determination

Monitoring and Oversight

Features in scope for Phase One are noted below.


Inmate Request for Information

Five Day Personal Contact Ruling* IDC will see in their queue cases awaiting personal

contact and will be able to monitor any that become

overdue

Reporting

Attorney First contact IDC will see in their queue cases awaiting personal

contact and will be able to monitor any that become

overdue

Dashboard for Judges

Dashboard for IDC Work/notification queue available for Phase One

Dashboard for Pre-Trial Work/notification queue available for Phase One

* There may be changes to this ruling which may effect the requirement.

Attorney Compensation/Attorney Fee Voucher

Attorney Compensation/Attorney Fee Voucher is out of scope for Phase One.

The Attorney Fee Voucher will utilize the reporting levels determined to be in compliance with the Task Force on

Indigent Defense state reporting requirements. The Attorney Fees are entered by the Attorney via the Attorney

Billing Portal (Phase Two). The breakdown level needed for State Reporting is detailed in Appendix F.

The Attorney Fee Voucher will display the County General Ledger coding for each specific expense. This will assist

in processing Vouchers. It will also reinforce a better understanding at each county department the county‟s


responsibility of State Reporting. Attorney Fee Vouchers will also display a departmental code. This code is linked

from JD Edwards and will determine what department the expense is allocated. A primary AP number is needed for

each Attorney to interface with the Auditor‟s office. An extra AP Field is needed to link related AP for the purpose

of submission to the IRS

The Attorney Fee Vouchers will be electronically interfaced as a requirement of the ETL/Phase Three.


Validate Complaint #

Notify Appointed Person of Voucher Submission

Validate Cause # (if applicable)

Notify proper person of voucher submission

Voucher Queue for Court Approval

Pull “Submit Payment To” designation from Code File to

show on Voucher.///use JDE Address Book #

Show Individual and Firm Tax ID number for both (Should be

code file)

Import Payment Information to JDE from Voucher

Break out Investigator expense

Judge Approval/Denial via signature

Set fees/Judge Approval of fees

Flow to auditor

Date due

Interface to AP

Flag for notification after net 30

Possible Kiosk for Attorney Check In

Reason Codes for denial/reductions on attorney vouchers

Must allow for multiple invoices and track all of them


State and Mandatory Reporting

State and Mandatory Reporting is out of scope for Phase One.


The State Report will be developed in the Attorney Billing &

Attorney Portal Phase (Phase 2) of the project. The data

elements for state reporting are outlined in Appendix K – State

Reporting Breakdown. The data for expenses will be captured

in the Attorney Fee Voucher. The Case Counts will be

generated based on the following criteria:

Cases with an Attorney Fee Voucher attached

Case Counts will be generated in association with

Complaint #, Cases #, and (How many times you pay

on that case? (they are paying vouchers)

Case Counts- Each case must be reported once, but

only after a payment to an attorney has been made.

Only report the case one time (even if it spans

multiple years or multiple attorneys. Have a

“reported” flag to note that we have reported it.

GL Code Changes

Payment Made and No Charges Filed by Prosecutor - Adult

Cases – Cases where the attorney fee voucher does not

reveal any information about the level of the charge related

to the expense and the financial officer cannot deduce easily

that the case is associated with a particular level of court.

This would be related to adult expenses only.

Payment Made and No Charges Filed by Prosecutor -

Juvenile - Cases where the attorney fee voucher does not

reveal any information about the level of the charge

related to the expense and the financial officer cannot deduce

easily that the case is associated with a particular level of

court. This would be related to juvenile expenses only.

Organization

The following roles and responsibilities are important for our project. Those with a Y in the Login column will be

users of the application with a login; those with N will play a role that relates to the application without being a

direct user.

Role Login High Level Responsibilities

Judge Y Review/approve/deny attorney fee vouchers and attorney applications; review dashboard

to monitor compliance


Role Login High Level Responsibilities

Court Coordinator Y Support judge by reviewing information as requested, search/look-up case information,

print court orders as needed

Auditor Y Report to the Texas Task Force on Indigent Defense, process vouchers for AP, gather

and review information for internal audit

IDC Accept/review attorney applications, review/approve/deny attorney CLEs, capture

date/time of magistration (either IDC or Pre-Trial Services), interview inmates, collect

FQs and approve or deny, appoint attorneys, review cases and attorneys for compliance

Pre-Trial Services

Staff

Y Capture date/time of magistration (either IDC or Pre-Trial Services), conduct interviews

and collect financial questionnaires from inmates

Court Appointed

Attorney

Y Check-in/log contact with defendant, log time & expenses for case, maintain calendar of

availability, accept and work appointed cases, maintain contact information, submit and

view vouchers, review assigned cases for compliance

Local Bar

Member,

Applicant

Y Apply online to be on the list of approved attorneys (no paper application submitted or

attached with the rollout of the web application).

Inmate N Dictate FQ, sign regarding desires around appointment of attorney

Task Force N Audit function as needed using info provided via reports or ad-hoc queries

System

Administrator

Y Maintain and configure application, add users - initially this will be completed behind the

scenes through the tables; any windows or reports required for system administration are

TBD for a later phase

Technical Services

Support

N Monitor performance, support integrations, respond to issues and error notifications

Magistrate Opt. Depending on the county, the Magistrate Judge will 1) be a user of the application with

the ability to capture Magistration and FQ data or 2) not be a system user, in which case

the Magistration data is captured by IDC or Pre-Trial Services

Officer Y Search/look-up case information, submit request (on behalf of inmate) for court

appointed attorney/review of indigency

Recipient of Order

document(s)

N This is someone who is not an application user but needs to receive copies of Orders

generated out of the application.

County Attorney‟s

Office

N

Probation Y Access to be able to see how much has been paid on a given cause/case.


Location

The nature of the Indigent Defense process is one that spans multiple departments, people and systems with

incremental data being gathered in each area. This process is one that results in administrative burden and

duplicated effort unless the underlying required data can be brought in from other systems / departments, and the

subsequent appointment and follow-up steps be carried out without significant manual intervention or data entry. Below are the locations where the application will be used and that may be referenced in this document. The

physical addresses may be used in sending letters and notifications out of the system, and the roles will tie to those

identified in the previous section on Organization.

Office Building/Location # Users Role

District Courts Justice Complex 3 Judge

4 District Court Coordinator

Indigent Defense Justice Complex 2 Indigent Defense Coordinator (IDC)

Loop Jail Main Jail Facility 5 Officer

Central Jail Central Jail Facility 1 Officer

Annex Jail Annex Jail Facility 1 Officer

Attorney Offices Various 60-70 Court Appointed Attorney

Pre-Trial Services Main Jail Facility 6-10 Pre-Trial Services Staff

County Courts Justice Complex 1 Judge

1-4 County Court Coordinator

Auditor‟s Office Historic Courthouse 2-4 Auditor

Juvenile

1 Judge

1 Juvenile Court Coordinator

Bell County Technical Services TS Building 2 Support Staff

Specific, known addresses of user locations for Bell County include: Justice Complex, 1201 Huey Drive, Belton, Texas, 76513 Main Jail Facility, 1201 Huey Drive, Belton, Texas, 76513 Central Jail Facility, 111 West Central Ave, Belton, Texas 76513 Annex Jail Facility, 112 West Central Ave, Belton, Texas 76513 Historic Courthouse, 101 East Central Avenue, Belton, Texas 76513 TS Building, 111 Water Street, Belton, Texas 76513 (Across from Historic Courthouse)


Listed below are the roles within those locations with a very high level description of the responsibilities of each

role with regards to our application. Because some roles will interact indirectly with processes that relate to

application functionality, they are listed here but will have a „N‟ in the Login column, indicating that they will not

be users of the web application.

Technology

Our proposed solution will be built using a Linux operating system, MySQL database, and open source applications

wherever possible for additional functionality, primarily because software (operating system, ETL and BI packages)

is available free of licensing fees. Although we have a BI package in-house, it would be cost prohibitive to other

counties to go with this solution.

We propose to integrate county level security and functionality into the database and application designs so that we

may support multiple counties within one database, taking advantage of efficiencies in supporting and maintaining a

central database instead of multiple instances of the database for the original three counties and for those who „opt-

in‟ to our solution in the future. This will allow for single sign-on for attorneys who are approved to work in

multiple counties.

Data

We are interfacing with other applications in the current environment as described below. For the initial phases of

the web application, interfaces will be manual, with import data entered through the application interface and

exports handled through reporting or ad-hoc queries from the database. Phase Three is dedicated to the automation

of interfaces, at which time many will happen in real-time or close to real-time.


The following integrations have been identified:

System Type Prior to Phase 3 Frequency Import into

web app Export from

web app Support

iLeads Import Data entered

through Case,

Inmate Window

Real Time Complaint # Arrest Date Arrest Time Arrest

Jurisdiction

N/A iLeads

Bell County Jail

Mgmt System -

Booking

Import Data entered

through Case,

Inmate Windows

Real Time Booking

Date Booking

Time DL # DL State Name SSN Address Zip Home

Phone # Date of

Birth Mobile # Height Weight Offense

Code (s) Offense

Level

N/A BC Technical

Services/

Nancy

Tetzlaff

JD Edwards World

Financial -

Accounts Payable

Import &

Export - same

format for

import &

export file

Attorney vouchers

transferred via

.csv file

Attorney

vouchers

transferred via

.csv file

Invoice # Amount

Paid Date Paid Check #

Batch Date AP Address

Book # Amount

Authorized

BC Technical

Services/

Sam

County or District

Clerk (Criminal) -

Attorney

Appointment

Import? &

Export Notification

attorney

appointment or

denial of

indigency

Real Time TBD Cause # Attorney

Identifier Date of

Appointment

BC Technical

Services/

Marilyn


Application

In this section, we will describe various features of the proposed web application both from an

administrative/technical and a functional perspective.

Phase One Navigation

Below is a mock-up of the proposed Phase One navigation bars. Help will provide guidance for application users,

likely in the form of a .pdf file for Phase 1.

Administrative Features

There are a number of administrative functions that apply across functional areas and form the infrastructure of the

application.

Requirement Window/Report/Function

Capture windows, reports, functions for association with

security Behind the scenes – system feature table

Define security for roles by window, report and/or function,

associate a user with a role and county(ies)

Behind the scenes - role table, user table, user county

table

Capture timestamp for transactions in order to track FDA

compliance (see compliance below); these items will be

displayed in a work queue; also, capture info about the

county, including size, as at least one compliance

requirement is based on county population

Work Queue Window – using color coding for

compliance issues (propose: yellow for due within 24

hours, orange within 4 hours, red for overdue, but can

make this configurable system-wide)

Capture various locations and physical addresses and apply

to a report or form

Behind the scenes - address table and county report

table

Capture communication preferences by user – with a work

queue notification being a default that can‟t be changed, but

allowing for addition of email notification for status updates

My Account > Contact Info Window to define

preferences


Requirement Window/Report/Function

Allow for a user to exist in the application for purposes of

receiving documents/orders out of the application; this user

will not have a login but will request either email or fax

notifications

Behind the scenes – report recipient table, report

delivery table; use of a 3rd

party fax service (TBD) to

translate system emails into faxes to be delivered as

appropriate

Capture audit trail of changes to records in the system (see

audit trail below)

Case > Status Window, version control within Adobe

Acrobat for FQ, Voucher > Status Window

Allow for the attorney applying to attach CLE certificates

Allow for the attorney to submit a “signature‟ page as an

attachment.

Audit Trail

In order to track critical changes, we have designed a status table (see Case Status heading under Scope > Business

Process) to capture the due date/time (if applicable), and completion date/time, along with a user id and a creation

date/time for the status tracking record. We will allow the user to inactivate/hide a status entered in error, but a

status, once entered, will not be deleted or edited. Along with the status is a role field to indicate who is responsible

for the next step or gets notified when this step is completed. We will also allow a hold status on a work queue item

in the event that the timeframe is on a step with interim dependencies. The hold will be released when all

prerequisite steps are completed. Please see the example below to understand how the work queue will function.

This example assumed one IDC user and two Pre-Trial Services users for this county.

Work Queue Example

=> Step 1: Attorney Requested, generates these work queue entries:

Queue # User ID Queue Entry Comment

1 IDC user Courtney Ortiz is awaiting

Attorney Appointment inmate name Courtney Ortiz is a link and takes you

to the FQ window; entry is noted as being on hold pending a prior step,

somewhere on the work queue line is a link that

takes you to the case tracking history where you can

see the pending/interim steps; due date is present

and used for sorting queue

2 Pre-Trial

Svcs 1 Courtney Ortiz is awaiting

Attorney Appointment same as above

3 Pre-Trial

Svcs 2 Courtney Ortiz is awaiting

Attorney Appointment same as above

4 IDC user Courtney Ortiz at Central Booking

needs financial interview inmate name links to FQ window, active in work

queue, no due date

5 Pre-Trial

Svcs 1 Courtney Ortiz at Central Booking


queue, no due date


Queue # User ID Queue Entry Comment

6 Pre-Trial

Svcs 2 Courtney Ortiz at Central Booking


queue, no due date

=> Step 2: Pre-Trial Svcs 1 user completes financial questionnaire and:

Work queue items 4, 5, and 6 above go away; the associated three case status tracking records (1 per user

for the role(s) associated with the step) are each updated to show which user completed the step and when

Work queue items 1, 2, and 3 become active

Customizable Status

There are some statuses that may be configurable or optional, so that data entered in the Court Routing table by the

Judge or System Administrator overrides the default status settings. In the Status table, Configurable = „Y‟ indicates

that the judge or system admin can enter the responsible party, in which case the user or role from the court routing

table will preclude the default role in the case status table. Optional = „Y‟ means that the step/status is not required

and will be left out by default until and unless a responsible party is entered in the routing window. Potential

applications/examples include:

the Judge routes Attorney Applications to a steering committee instead of to him or her for that committee

to decide on Attorney acceptance or denial to the court approved list - this is configurable, but not optional

(someone has to review and decide on these applications, but the Judge has the right to appoint someone

other than him or herself)

the Judge requests a review of Attorney Fee Vouchers by the Court Coordinator prior to him or her

receiving the vouchers for review - optional, in that the review step does not have to happen prior to the

Judge‟s review

Other examples of customizable work flow steps may be identified prior to the start of Phase Two, but none are

included for Phase One.

E-Signature and Adobe Acrobat

In processing Financial Questionnaires (also called Affidavits of Indigency), we propose a solution enabling

electronic signatures and version control in Adobe Acrobat to allow a user to view a signed version and track any

modifications made to the document after it has been signed by the accused. We have spoken with Topaz, a vendor

of signature pads, who have a plug-in for Adobe Acrobat that enables the proposed functionality. The solution for

this type of online document management will require, for each interview station, the purchase of:

a topaz signature pad, estimated between $175 - $250/unit.

Adobe Acrobat Standard (or Professional), with Standard estimated at $199/license

The proposed steps for such a solution are as follows, and assume completion of a one-time configuration of the

user‟s browser to open .pdf files with Adobe Acrobat:

the user submits an update in the application that triggers generation of a .pdf document to the share drive

setup for the county (examples are: FQ completed, accused refuses right to request counsel)

the user refreshes the window or returns to their work queue, and now has a link displayed to the newly

created .pdf file

the user clicks on the link and:

1) the web application generates a status update to indicate that the document has been signed

2) the web application generates a record in an email queue that operates on a 30 minute delay; the intent

here is to deliver orders in a timely manner, while also giving the user time to review the document in

Adobe, capture the signature, and save the document back to the shared directory before the email


notification process picks up the .pdf attachment and emails or faxes it to any user setup for this form

of delivery*

3) the .pdf opens in Acrobat and the user follows a few easy steps to capture the digital signature from the

defendant

*This is not a foolproof delivery/notification method for documents/orders produced out of the web application

because of the possibility that, at the time a user clicks a link from their work queue or other window or even when

an external user receives a 30-minute delayed faxed or emailed version of the document, the document will not yet

have been signed. No document will be produced without the authorized user - who has logged into and been

authenticated by our application - entering data and/or clicking a button in the application to initiate creation of that

document. The solution described in this document produce reports with signatures that are legally binding. As an

alternative, the application could generate a .pdf that includes an image of the county employee‟s signature, so that

the document is available and signed as soon as the .pdf generation process completes. This would be an option for

employee signatures that could be captured and scanned in a one-time process, and not for defendant signatures.

These signature images, however, would not be legally binding according to the research we have completed. We

are intending to move forward with the proposed solutions unless otherwise advised by the users or the Steering

Committee in a requirements review. In the proposed solution, the worst case is that the user will receive or click a

link to an unsigned document produced by a user who has been authenticated through the web application and has

the authority to produce such a document or order.

We have not yet proven this process, but intend to move quickly to test and confirm this functionality early in the

development of Phase One so that we can adjust as needed should any issues arise. We are also looking at an option

to allow for the county employees to be able to use an electronic signature that is captured one time for each

document they need to sign out of the application. This is a significant step towards a more paperless environment

and will increase efficiency and allow for more timely notifications and hand-offs between departments.

CoSign for Employees

Our proposed solution for the employee signatures is from CoSign. Their software is priced at $9.95 per user per

month, paid annually ($119.40/year). The solution allows each county employee to apply a scanned image of their

signature to documents, and it will work in a similar manner with the opening and signing of the .pdfs, but without

them having to sign the signature pad each time. The CoSign documentation implies that the document will be

locked after it is signed, so this might be a difference from the Topaz solution. However, this, too, is an untested

solution that we will need to work on in the early part of Phase One development so that we can confirm it as a

viable option.

Should a county choose not to purchase the signature pads, Adobe licenses, and/or CoSign licenses, the process will

work exactly the same, except their users will print the .pdfs generated out of the web application, sign on paper, and

then store that paper in a file, or scan it and store online if they require the signed copy to be available for re-print

from the web application.

Assumptions

The following are assumptions made in defining the detailed requirements for Phase One. Any incorrect

assumptions identified in the requirements review will result in updates to the design of the application.

Financial Questionnaires are not required to be notarized.

Legally binding signatures are required on .pdf files generated out of the web application.

All applications users will have internet access.

An exception to the attorney list will be made if the accused is currently represented by an available,

approved attorney, with the condition that the attorney is approved to respresent the case level.

Users of the web application will have access to a printer and a .pdf reader to allow them to open and print

documents.

Counties will provide a central location with sufficient storage to hold .pdf documents produced out of the

application, and most users will have access to this network drive. Bell County has such a network drive,


and we will be able to provide size estimates to other counties as part of the technical requirements of the

application.

External recipients (who are not application users) can receive document via email or fax, with addition of

regular mail as an option for defendants only.

The military provides compensation in the form of pay and allowances. Generally speaking, pay is income,

while allowances are in-kind benefits. All income (including in-kind benefits) will for the purpose of

indigence determination.

Our application will not support a determination of partial indigency. If the judge believes the defendant is

capable of paying back some of the fees associated with a case, he or she can order repayment of fees at the

Judge‟s discretion.

Auditor‟s office will accept a paperless interface into JD Edwards. A summary report can be provided for

records if requested.

Phase 4 the data will be available from iLeads for Arrest Date and Time.

Risk Mitigation Plan

Risk Mitigation

The Bell County Jail management System is under

review, and implementation of a replacement

application may happen concurrently with our

project, impacting our ability to build the

proposed interface.

Monitor status of this project and adjust our timeline and plans

accordingly. It is not ideal to continue keying this data past

phase three. However, it is feasible to continue using a process

proven through use in the first two phases until the jail

management software environment is stable.

Bell County Pre-Trial Services is currently

waiting on internet access to be deployed to

facilitate their input of data in a real time

environment. This deployment includes the areas

of: Bell County Magistration Courtroom, Killeen

Municipal Jail, and Harker Heights Municipal Jail.

We expect internet access to be in place by the time we deploy

the first phase of the web application, as it is already overdue.

Our contingency plan is for that group to continue using the

paper forms and current processes. We will also make every

effort to stay informed of the status so that we can explore

other options as well if it appears that internet access will not

be in place by our go live date.

Our proposed solutions around electronic

signatures have not been tested.

Upon client acceptance of the proposed solutions and

assumptions in this document, we will purchase equipment and

licenses for testing so that we can confirm the proposed

solution and/or identify any issues and make adjustments to

our designs. By tackling this early in the development of Phase

One, we will maximize the time available to respond to issues.


Appendices

Note: All forms in the Appendices are in draft form and subject to change. They are presented

here to drive the process and better understand what is needed.

Appendix A - Magistrate Warning

Although we will not need to include all of the warning/notification text on this document, this is an example of the

kind of information we will include on our report when a defendant chooses not to be considered for court appointed

counsel. Our report will include the county, court, Magistrate judge, defendant, charge, date and time, and an

indication that the defendant 1) chooses not to request court appointed counsel or 2) has not made a decision (the

latter being an option not offered on the current magistrate warning), and a defendant signature.

A request has been made to add a time stamp to include on the Judge‟s signature line.

Include:

Spouses income

“Are you or anyone in your

household currently receive any

of the following?”


Appendix B - Financial Questionnaire

This is the proposed Financial Questionnaire document resulting from recent procedure reviews and showing the

data as it will be captured and printed on our FQ report – with the notable exception of the notarization. Additional

language will be added to strengthen the document to better notate that any false information is subject to

prosecution for perjury. We propose an electronic signature in place of the notarization so that we can be as

paperless as possible. There is a vendor that allows for e-notary services, but it requires the notary to login to a

second web application to enter signature data and notarize the document, and it involves some potential lag time in

transferring documents between applications. We worry this will impede the process flow of IDC staff during

Magistration, and that users may end up printing and notarizing by hand in lieu of working with the electronic

versions of the documents. Unless otherwise advised, we will move forward without the notarization when we

deploy the web application.


Add to Financial Questionnaire

“It is a criminal offense if a person, with intent to defraud or harm any person, by deception causes another to

sign or execute any document affecting services. Based upon the information you supply in this questionnaire,

a determination will be made as to whether or not an attorney should be appointed to represent you. If an

attorney is appointed based upon false information supplied by you, you could be subject to criminal

prosecution. All information provided herein must be complete, accurate, and truthful.”


Consider adding language that they may still be ordered to pay attorney fees if so ordered by the court.


Appendix C - Order of Attorney Appointment

The order of Attorney Appointment is produced when an attorney appointment is made. This would include an

appointment from the Approved Attorney Wheel or based on written notification from a Judge.


Appendix D - Order of Denied Indigency


Appendix E - Order of Judicial Indigence Determination


Appendix F - Attorney Fee Voucher

Must include the

following sections for

reporting purposes:

* Interpreter Fees

(Deaf)

* Language

Translators


Appendix G - Notice of Non-Compliance

The proposed Notice of Non-Compliance is prepared by the Indigent Defense office when an attorney is found to be

out of compliance with State Statute and Bell County Policies. The Notice of Non-Compliance requires a Judge‟s

signature to be issued but is generated and identified by the Indigent Defense department.

Make changes to include Judge Jezek‟s thoughts:

“It appears to us that you are not able to timely see some or all of your clients and/or make your court hearings. We

suspect you have been too busy. It is our usual policy in such situations to put the busy attorney on “hold” from the

court-appointed attorney list for 90 days so that he/she can catch up. If you disagree, you may request a conference

with the criminal judges (Carroll, Trudo and Jezek) by calling the coordinator, Ms. ___________ within 10 days of

this letter.

Additionally, the case(s) of State vs ________________ will be set for a special pre-trial in the proper court for

consideration of allowing the attorney to withdraw. You will be notified of that date.

If you have questions, you may call ___________________________.

The letter would be drafted by IDC and forwarded to the appropriate court(s) for signature. IDC should not sign this

letter. The Court Coordinator in the appropriate court would be responsible for setting hearings once the judge has

signed the letter.

There could possibly be a “softer” email that I sent out prior to a Notice of Non-Compliance. Those parameters are

not included or defined in this project thus far.

Appendix H – Waiver of Court Appointed Counsel

The Waiver of Court Appointed Counsel Form will document a defendant‟s waiver of a court appointed attorney.

This information is typically captured at the time of magistration; however, the defendant often changes their

intentions. This Form will document that decision.


Appendix I – Application for Attorney Wheel Consideration

The Application for Attorney Wheel Consideration is an online form that Attorney‟s will use to request

consideration from the court to be appointed as a Court Appointed Attorney.

The application will be submitted online and will require the attorney to upload a signature page as well as a copy of

all relevant CLEs in criminal law.

A picture is not necessary. All references to Hidalgo County will be modified.

Update


Appendix J - Personal Bonds


Appendix K - State Reporting Breakdown

To help translate fees reported by attorneys to GL codes required by AP.

Adult Juvenile Cap Murder

Allowable Expenses noted in Blue

Unallowable Expenses noted in Gray

FDA Attorney

Fees 5925

Felony Misd

Original 5925.010 5925.020

Appeal 5925.030 5925.040

Original 5925.050

Appeal 5925.060

5925.070

Investigation 5931

Felony Misd

Original 5931.010 5931.020

Appeal 5931.030 5931.040

Original 5931.050

Appeal 5931.060

5931.070

Expert

Witness 5975

Felony Misd

Original 5975.010 5975.020

Appeal 5975.030 5975.040

Original 5975.050

Appeal 5975.060

5975.070

Psych

Evaluation* 5815

Felony Misd

Original 5815.010 5815.020

Appeal 5815.030 5815.040

Original 5815.050

Appeal 5815.060

5815.070


Attorney

Reimburse 5930

Felony Misd

Original 5930.010 5930.020

Appeal 5930.030 5930.040

Original 5930.050

Appeal 5930.060

5930.070

Special Judges 5940

Felony Misd

Original 5940.010 5940.020

Appeal 5940.030 5940.040

Original 5940.050

Appeal 5940.060

5940.070

Out of State

Witness 5980

Felony Misd

Original 5980.010 5980.020

Appeal 5980.030 5980.040

Original 5980.050

Appeal 5980.060

5980.070

Other

Litigation

Expenditures

XXXX

Felony Misd

Original XXXX.010 XXXX.020

Appeal XXXX.030 XXXX.040

Original XXXX.050

Appeal XXXX.060

XXXX.070

*For mental health cases, expenses may be categorized as follows:

mental illness hearing - is a civil hearing to determine if a defendant is financially capable of managing

their own finances and is unallowable

psychological evaluation (psych eval)/competency exam/psych assessment - is typically handled by a

psychologist or caseworker to determine sanity/capability of standing trial on criminal charges and is

allowable

other evaluations by DA’s office – are unallowable but will not rollup into our account structure


Appendix L – Department Codes from JD Edwards

To be used in the generation of Attorney Fee Vouchers

Department Code Department

426 Co. Court #1

427 Co. Court #2

429 Co. Court #3

436 27th District Court





461 SB7-Indigent Defense

475 County Attorney

482 District Attorney

570 JPO

Capital Murder No department code

Special Judges No department code

JPO No department code

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