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CPF ChapterOrientation

“COLES NOTES” VERSION

Created August 1, 2017

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CPF Chapter Orientation | “COLES NOTES” VERSION

TableofContents TableofContents.........................................................................................2

1.CanadianParentsforFrench–ANationalOrganization ................................4 1A.HISTORY................................................................................................................................................................................41B.MISSION.................................................................................................................................................................................41C.VISION.....................................................................................................................................................................................41D.VALUES...................................................................................................................................................................................41E.CPFPOSITIONSTATEMENTS.......................................................................................................................................42.CPFBC&YukonBranch..............................................................................5 2A.ABRIEFHISTORY..............................................................................................................................................................52B.THEBRANCHFUNCTION...............................................................................................................................................52C.BRANCHKEYCONTACTS...............................................................................................................................................53.Functionsofchapters................................................................................6

4.Formingachapter.....................................................................................6 4A.CHAPTERBOARDROLES...............................................................................................................................................75.ChapterGovernance................................................................................10 5A.BYLAWS..............................................................................................................................................................................105B.TYPESOFMEETINGS....................................................................................................................................................101.ChapterAnnualGeneralMeeting(AGM)...................................................................................................................102.ChapterBoardMeeting.....................................................................................................................................................113.ChapterSpecialGeneralMeetings................................................................................................................................124.ChapterMeetings.................................................................................................................................................................12

5C.VOTING—GUIDELINES.................................................................................................................................................125D.MINUTE-TAKING—GUIDELINES.............................................................................................................................135E.ROBERT’SRULES............................................................................................................................................................136.ChapterResources..................................................................................13 6A.BRANCHWEBSITE.........................................................................................................................................................136B.CHAPTERWEBSITETEMPLATE..............................................................................................................................136C.SOCIALMEDIAACCOUNTS:........................................................................................................................................146D.CPFBRANCH&NATIONALANNUALGENERALMEETINGSANDCONFERENCES............................146E.FRENCHADVISORYCOMMITTEEGUIDE.............................................................................................................146F.CHAPTERTRAININGSERIES......................................................................................................................................146G.SOCIO-CULTURALGRANTS........................................................................................................................................156H.CHAPTERMANUAL........................................................................................................................................................156I.INSURANCE.........................................................................................................................................................................167.MembershipLists....................................................................................16

8.MembershipRebatefunds.......................................................................16

9.AnnualMembershipDrive........................................................................17

10.Engagementstrategies–VolunteersandBoardMembers..........................17 10A.BESPECIFICABOUTVOLUNTEERWORKNEEDED......................................................................................1810B.BOARDWORKANDROLES......................................................................................................................................1810C.BENEFITSOFCPFMEMBERSHIP..........................................................................................................................18



11.ChapterDissolution...............................................................................19

12.ChapterDormancy.................................................................................19

MercifromtheCPFBC&YukonBranch!........................................................20



1.CanadianParentsforFrench–ANationalOrganization

1A.HISTORYIn1977,KeithSpicerwasservingasCanada’sfirst-everCommissionerofOfficialLanguages.InterestedinthebilingualismofCanada’syouth,hemetwithgroupsofparentsacrossCanadawhowantedtheirchildrentolearnFrenchasasecondlanguage(FSL)butwhoranintoroadblocksatthelocalschoolboard.Togettheballrolling,Spicerofferedtofindsomeseedmoney—enoughtoorganizeanationalconferenceoflike-mindedparents.Theresultwasaneventcalled“Parents’ConferenceonFrenchLanguageandExchangeOpportunities,”whichtookplaceinOttawainMarchof1977.Itwasduringthisweekend-longconferencethatCanadianParentsforFrenchwasofficiallyfoundedasavolunteer-basedadvocacygroup,acollectiveofparentswhowantedtoensurethatchildrenwouldhavetheopportunitytobecomebilingualintheCanadianschoolsystem.ThefirstconferencedeterminedafewthingsthatarefundamentaltothehistoryofCPF.ThegroupoutlineditsgoalsandelecteditsfirstNationalBoardofDirectors,ledbyinauguralpresidentPatWebsterofOntario.HerfellowdirectorswereJudithMadley(BritishColumbia),DavidSaunders(PrairieRegion),ElizabethAnnesley(Quebec),andMaryLouMorrison(AtlanticRegion).ThisoriginalsmallgroupofconcernedparentswhometinOttawanearly40yearsagohasevolvedintoaproactivenationalnetworkwith11Branchofficesandsome150Chaptersincommunitiescoasttocoast.

1B.MISSIONCanadianParentsforFrench(CPF)isthenationalnetworkofvolunteerswhichvaluesFrenchasanintegralpartofCanada,andwhichisdedicatedtothepromotionandcreationofFrenchSecondLanguagelearningopportunitiesforyoungCanadians.

1C.VISIONCPFenvisionsaCanadawhereFrench-andEnglish-speakerslivetogetherinmutualrespect,withanunderstandingandappreciationofeachother’slanguageandcultureandwherelinguisticdualityformsanintegralpartofsociety.

1D.VALUESInCanadianParentsforFrenchwevaluecommitmenttoourmandate,theacquisitionanddisseminationofknowledge,andthetakingofinitiativeandresponsibilitysothatweachievecredibilityandeffectiveness.

1E.CPFPOSITIONSTATEMENTSTherearethe4basicpillarsthatdescribethepositionofCanadianParentsforFrench.TheseofficialpositionstatementsinformCPF’sfocusandeffortstosupportandadvanceFrenchSecond-LanguagelearningforallyouthinCanada.ThesestatementsactasCPF’stouchstoneswhenintroducingtheorganizationandourinterests,andthesepositionsalsodirectandinformouradvocacyefforts.Followingarethepositionstatements.Forexamplesofhowthesestatementstakeshapeinpracticeandpolicy,pleasevisitthewebsitehere.1.UniversalAccessInCanada,everystudenthastheopportunitytolearnFrenchandaccesstheFrenchasasecondofficiallanguageprogramthatmeetshisorherneedsandaspirations.



2.EffectiveProgramsAllstudentshaveaccesstoawidevarietyofeffective,evidence-basedFrenchSecondLanguageprogramsfromkindergartentopost-secondary.3.RecognizedProficiencyLevelsProficiencylevelsandgoalsareinplacesolanguagelearners,parents,teachers,post-secondaryinstitutions,andpotentialemployershaveacommonunderstandingofeachlearner’sFrench-languageabilitiesandtheexpectationsofrespectiveprograms.4.AccountabilityforStudentAchievementGovernmentsareaccountableforreportingonachievementofstudentsandFrenchSecondLanguageprograms.Parentsandcommunitystakeholdersareactivelyengagedandinvolvedindecision-makingwithschoolboards.CPFbelievesthataccountability,transparency,andengagementallworktowardsensuringsuccessofourFSLprograms,andstudentachievement.

2.CPFBC&YukonBranch

2A.ABRIEFHISTORYFollowingthe1977conferenceOttawawhenCanadianParentsforFrenchwasborn,directorswereelectedtorepresentOntario,BC,thePrairieregion,QuebecandtheAtlantic.BCopeneditsownbranchofficein1978,thoughwithnobricksandmortarofficeuntil1985.Fastforwardtothelate1990sandsuddenlygrowthinFrenchimmersionstartedtotakeoffinBC.In1999therewere29,979studentsenrolledinthisprovince.Today,seventeenyearslater,thereare52,545,withanother670FrenchImmersionstudentsinYukon.Supportingthosestudentsareour40veryactivechapters.

2B.THEBRANCHFUNCTIONThebranchisgovernedbyitsownboardofdirectors,incompliancewithCPFNationalBylawsandPolicy.Additionally,theCPFBC&YukonBranchisincorporatedprovinciallyundertheBCSocietyAct;it’salsoanincorporatedcharityfederally.ThebranchleadspolicyandpedagogyresearchasitrelatestothecontextofFrenchSecondLanguage(FSL)learningintheregion.ItalsoconductsannualanalysisofFSLenrolmentandattritionnumbers.Foracomprehensivelookatframeworkwithinwhichthebranchoperates,youcanrefertotheBranchAnnualReportshere,andtheBranchBylawsandPolicyManualhere.Thiswillgiveyouasenseofthework,andthebranch’sapproachestoit.

2C.BRANCHKEYCONTACTSThebranchofficeisstaffedwithamixoffull-timeandpart-timestaff,andacoupleofcontractors.Thekeypeopleyou’llencounterare:ChapterOutreachCoordinator

TheOutreachCoordinatoriswhoyourchapterwillliaisewiththemost.Theroleisspecificallydesignedtosupportlocalchaptersinmattersrelatingtolocaladvocacyissuesandcampaigns;toworkwithchaptersaroundmembershipinquiries;andtoprovidedirectionandsupportresourcesformembershipengagementanddevelopment.TheOutreachCoordinatoralsoworkstosupportchapterswithgovernanceandadministrationissuessuchasboardworkandrunningmeetings,[email protected]



ProjectsCoordinatorYourchapterwillmostlyencountertheProjectsCoordinatorregardingSocio-culturalgrantadministration,andothergeneralbranch-leadprojectsandactivities.projects@cpf.bc.ca

OfficeAdministrationandFinances

Onoccasionchaptersmayhavedirectcontactwithourofficeadministration,likelytosortoutachapterrebatequestion.Moreoftenthannot,however,thefirstpointofcontactwillbetheOutreachCoordinator.office@cpf.bc.ca

ExecutiveDirector

Theexecutivedirectoroverseesthegovernance,strategicdirection,andadvocacyworkofthebranch;asaswellasoverseeingtheinternaloperationsoftheofficeintermsofhumanresourcesandotherpolicy-relatedadministrativematters.Ordinarily,chapterswillworkfirstwiththeoutreachcoordinator,[email protected]

Youcanseethefulllistofofficecontactshere

3.FunctionsofchaptersCPFchaptersarecommunity-based,volunteer-ledgroupsofCPFmemberswhocometogetheratthelocalleveltoforwardthegoalstheCPFasanorganization.Tothatend,chapters,ledandmanagedbyavolunteerboardofdirectors,organizeeventsandresources,memberandcommunityengagement,andleadlocaladvocacyeffortsasneeded—allinsupportofqualityFrenchSecondLanguage(FSL)learningopportunitiesinthecommunity.Chapterworkincludessuchthingsas:organizingextra-curricularFrench-languageactivitiesandevents(forexample,filmfestivals,readingclubs,fieldtrips,wintercarnivals,springbreakandsummercamps);providinginformationandresourcesforparentsandchildren;workingwithschooldistricts,principals,andteachers;representingparentsondistrictFrenchAdvisoryCommittee;recognizingstudentsuccessthroughawards,giftexchanges,andlocalpublicspeakingcompetitions;welcomingnewvolunteersandnewideas.CPFwasestablishedasathree-tieredorganizationbecausethemostfundamentaldecisionsabouttheprovisionofFrenchSecondLanguagelearningtakeplaceatthreelevels:

• thefederalgovernment(whichencouragesandsupportsFSLlearning)• provincial/territorialgovernments(whichhaveconstitutionalauthorityovereducation)• schoolboards(towhichmanydecisionsaredelegatedbytheprovinces/territories)

4.FormingachapterWhenyouhavedecidedtobecomealocalCPFChapter,youmustapplytotheCPF-BC&YukonBranchtogainChapterstatus.InordertoformaCPFChapterinyourschooldistrictorlocalarea,youneed:

• Atleastsix(6)CPFmembersingoodstanding(ie:theirmembershipfeesareup-to-date)inthesameschooldistrictorlocalareaoftheschooldistrict;

• ToadopttheCPF-BC&Yukonbylaws• AnelectedBoardofDirectorsconsistingofatleastthree(3)Directors;(mandatoryboardrolesare

PresidentandVice-President);ChapterBoardDirectorsmustbeat18yearsoldandmustbeingoodstanding



o thechapterboardofdirectors,orthechapterAGMmayaddotherofficers• Anestablishedchapterbankaccountunderthenameofyourchapterwithatleasttwo(2)signing

officers;• TocompleteandsubmittheformsandreportsrequestedbytheCPF-BC&Yukonbranchoffice

o ChecklistforNeworRe-establishingChapterRequestforStatuso OfficialStatusRequestFormo MinutesfromfoundingChapterMeetingo Budgetfor1styear,orFinancialStatementifre-establishingo ChapterExecutivesContactFormo ChapterBankingInformationForm

NewChapterswillreceivea$250startupgrantupontheBranchoffice’sreceiptoftheChapter’smeetingminutes,signedChapterbylaws,andtheChapter’sbankinginformationCompleteinformationandrequireddocumenttemplatestoformaChaptercanbeobtainedbycontactingthebranchOutreachCoordinator.ChapterResponsibilities:

• Maintainatleastsix(6)CPFmembersingoodstanding• Holdaminimumofone(1)boardmeetingperyear,andone(1)AnnualGeneralMeetingwithanelection• Operateinaccordancewiththerules,regulationsandbylawsofCanadianParentsforFrench• UseChaptermembershiprebatefundstopromoteFrenchsecondlanguagelearningopportunitiesfor

studentsinyourarea• ImmediatelyadviseCPF-BC&YukonofanychangestoyourBoardofDirectors• SubmitChapterreportsbythedeadlinestotheCPFBC&YukonBranchoffice• BeanactivepartoftheCanadianParentsforFrenchnetworkby:

o Participatinginoccasionalprovince-wideprojects,programsandfundraisingactivitiesofCPF-BC&Yukon

o MaintainingregularcommunicationwiththeCPF-BC&Yukonofficeo KeepingCPF-BC&Yukoninformedofissuesandtrendsinyourareao Sharingideas,experiencesandresourceswithotherchapters.

4A.CHAPTERBOARDROLESTherearetwo(2)requiredofficerrolesthateveryCPFchapterboardofdirectorsmustinclude:PresidentandVice-President.ThisisrequiredaccordingtheCPFBC&Yukonbylaws.Inaddition,westronglyrecommendthepositionsofSecretary,Treasurer,andMembershipCoordinator.It’scommontoseetherolesofTreasurerandSecretarycombined,butthiscanmakeforalotofworkforoneperson,andifpossiblewesuggestthatyourboardmakethesetwoseparatepositions.ThechapterboardofdirectorsiselectedatthechapterAGM,andadditionalofficersmaybeaddedbytheboardbetweenAGMs.Here’sabriefsummaryofwhatthevariousboardrolesentail:President(mandatory)Volunteertimerequired:approximately1-10hoursamonth

TheChapterpresident’sroleisakintothatofachiefexecutiveofficer,ensuringthatthechapterbaseitsactionsontheMission,VisionandValuesofCanadianParentsforFrench,andthatthechapterfollowtheCPFBC&YukonBylaws.Thismeansthatthepresidentoverseesthechapter’sgovernance,planning,communityengagement,advocacy,chapterreporting.Thespecificworkthatfallswithintheresponsibilityofthepresidentincludes:

• chairingallchaptermeetings,includingtheboardmeetingsandtheannualgeneralmeeting



• beingresponsibleforthemanagementofchapteraffaires,includingactingasasigningauthorityonthechapterbankaccount,andotherofficialdocuments

• ensuringthatrequiredChapterReportingiscompletedandsubmittedontimetotheBranch• maintainingcorrespondencewiththebranchandrelayingallpertinentinformationtothe

chapterboardandgeneralmembership• representingthechapteratcommunityandschooldistrictevents,includingadvocacyefforts• seekingouteventsinthecommunitywherethere’sanopportunitytonetworkandraisethe

profileofthechapterandoftheworkCPFdoeso Thebranchhaspromotionalmaterial,includingabanner,posters,andanassortmentof

brochuresthattalkaboutFrenchSecondLanguagelearninganditsbenefits.YoucanobtainthismaterialthroughthebranchOutreachCoordinator.

• staysabreastofchapteractivitiesandopportunitiesatthelevelsofadvocacy,communityevents,andmembershipdevelopment,and,crucially,understandshow,when,andtowhomtodelegatewhentherequiredworkextendsbeyondthedirectfunctionsoftheirrole.

Vice-President(mandatory)Volunteertimerequired:approximately1-5hoursamonth

ThekeyresponsibilityoftheVice-Presidentistoassumethepresident’sroleandresponsibilitieswhenthePresidentisunabletodoso.TheVice-PresidentalsoassiststhePresidentinlargeprojectsandtime-consumingduties,includingassistingwithemails,andwithcommunicationstothemembershipandtothepublic.Whennotrequiredtoassumetheresponsibilitiesofthepresidentintheirstead,thevice-president’spositionhasflexibility,andcanbecustomizedtoaddressyourlocalneeds,interests,andcapacity.Forexample,thevice-presidentcanbetaskedwithoverseeingaspectsofyourboardoperations,and/orprojectsyourchapterhasplannedtoundertake(asagreedtobytheboard),suchas:ManagingSuccessionPlanningmaterials,year-to-year.Assuch,thevice-president’sroleisauniqueandintegralpartofyourboardandchapterwork.

TreasurerVolunteertimerequired:approximately1-5hoursamonth

Asanot-for-profitorganizationreceivinggovernmentfunding,wehaveadutytoreportonallourfinancialactivity.CPFChaptersareconsideredpartofBranchactivityandmustthereforeprovidecompletefinancialreportingtoo.(TheBranchcanalsousetheinformationprovidedbychaptersaboutadditionalfundstheyraiselocallytoleveragefurtherfundingwithmatchinggrants.So,it’sveryimportanttoremainup-to-datewithreporting,andtoclearlyreportallactivitiesandmoniesattheChapterlevel.)Chaptersmaintaintheirownbankaccountsandarerequiredtohaveatleasttwo(2)signingofficers—thetreasurerisoneofthesetwo.Thetreasurerisresponsiblefor:preparingandmonitoringthechapter’sannualbudget;maintainingthemonthlybooks(monthlyspending;moniesreceived);keepingtrackofmonthlybankreconciliations;managingthechapterrebates;andpreparingtheannualfinancialsforthechapterAGMandforannualchapterreportingtothebranch–thisincludes:approvedbudget;balancesheet;incomestatement.Insum,theroleisresponsiblefor:

• beingasignatoryonyourChapterbankaccount• Managingandreportingonthechapterbankaccount,chapterrebates,financialtransactions,

andbudgeting• Preparingtherequiredfinancialsfor:



o eachChapterboardmeetingo ChapterAnnualGeneralMeetingo AnnualChapterReporting

Thebranchhasatemplateforeachofthefinancialdocumentsrequired–it’seasytouseandavailablethroughthebranchOutreachCoordinator,orcanbedownloadedhere.

SecretaryVolunteertimerequired:approximately1-5hoursamonth

Thechaptersecretaryrecordsandcirculatestheminutesofallmeetings,andmakesthemavailabletoanyvotingmemberofthechapter.ThesecretaryalsopreparesandsendsnoticesofmeetingsandAnnualGeneralMeetings.Insum,theroleisresponsibleforwhat’scommunicated,recordinganddocumentingdecisionsandactions,aswellasmaintainingthefiling/archivingsystemoftheserecords.Incollaborationwiththepresident,beforeeachboardmeeting,thesecretarycreatesthemeetingagenda;givesemailnoticetotheboardmembersofthemeetingaminimumof14daysinadvanceofmeetingdate.Duringthemeeting,thesecretarytakesminutes(accordingtoRobertsRules),andrecordsthevotesonallmatterspertainingtofinancialandgovernancematters.Afterthemeeting,thesecretaryfinalizestheminutesandhasthemreadytosendtotheboardpriortothenextmeeting.IntermsofthechapterAGM,thesamestepsarefollowed,howeveradvancenoticeofthemeetingmustbegiventoallchaptermembers,andmustbegivenaminimumoffourteen(14)daysinadvanceofthedateofthemeeting.

MembershipCoordinatorVolunteertimerequired:approximately1-5hoursamonth

Themembershipcoordinatorhasavaluableroletoplay.Akeyaspectofthepositionistowelcomenewmembersastheyjoinyourchapter–animportantfunctiontomaintainingarobustandengagedmembership–andthispersonliaiseswiththebranchregardingyourchaptermembershipliststoensureaccuracy.

Additionally,thereareotherboardpositionsthataren’tmandatorybutthatperformavaluablefunction.Afewofthemforyourconsiderationarethefollowing:FISchoolRepresentatives

TherearechaptermemberswhorepresentFrenchImmersionschoolsintheirdistrict;thegoalistohaveeachFIschoolrepresented.Thesearen’talwaysvotingboardmembers;theirfunctionismoreoneofcommunicationratherthangovernance.

ResourceCoordinatorThisrolehelpsfindlearningresourcesforthechapter,FSLfamilies,and/orforstudentsandschoolsthatfallwithinyourchaptergoalsandfundraisingefforts.Therolewilloftenworkintandemwiththepresident,thefundraisingcoordinator(ifthereisone),aswellastheeventcoordinator(ifthereisone).

FundraisingCoordinatorThisroleoverseasfundraisingefforts,coordinatingandcommunicatingfundraisingeventsatthelocallevel.Thisroleisalsoresponsibleforgrant-writingonbehalfofthechapter.Theroleworkswiththepresident,andcanalsoinvolvecollaborationwiththeeventcoordinator(ifthereisone).



EventCoordinator

ThisroleworkswiththeboardandwiththechaptermemberstoidentifyFrenchculturaleventsandperformerstobringtotheschools.Theworkincludesplanningtheevent/s;bookingtheentertainer/s;applyingforsocio-culturalgrants,andothergrantsapplicable.

5.ChapterGovernance

5A.BYLAWSAllCPFchaptersoperateaccordingtheCPFBC&YukonBranchbylaws.TheBranch’sbylaws,policiesandoperationscomplywiththeframeworkofmandatoryobligationsadoptedbyCPFNational,andhavebeenadaptedtomeettheneedsoftheregion.Bylawsaretherulesandregulationsadoptedbyacorporationforitsinternalgovernance.Bylawsusuallycontainsprovisionsrelatingtodirectors,officersandgeneralbusiness.Atthecorporation’sinitialmeetingthebylawsareadopted.Bylawsaremoreflexiblethanthearticlesofincorporationbecausetheyareeasiertoamend.WheneveraChapteramendsitsbylaws,acopyofthenewbylawsshallbesubmittedinatimelyfashiontotheBranchExecutiveDirector,whoshallreviewthemtoensurecompliancewithCPFBranchandNationalBylawsandPolicy.

5B.TYPESOFMEETINGSThereare4differenttypesofmeetingsthatcanbeheldatthechapterlevel.Thetwomostcommonmeetingsyou’llencounterasaboardmemberareChapterBoardMeetingsandtheChapterAnnualGeneralMeeting,bothofwhichcomplywiththebylawsthatoutlinetheirfrequencyandgovernance.Quorumwillalsovary,dependingonthetypeofmeetingyou’reholding.(Quorumistherequirednumberofmembersinattendanceinordertovoteonmotionsrelatedtogovernanceandfinances.)AllmeetingsarechairedbytheChapterPresidentoradesignatewho’sratifiedattheAGM–thismeans,someone’swho’sbeennominated,seconded,andapprovedbythemembershippresentattheAGM.Thefourtypesofmeetingsare:

1.ChapterAnnualGeneralMeeting(AGM)a. Requirednumberofmeetings/year:

I. Atleastonemeetingineverycalendaryear,andnotmorethan15monthsaftertheadjournmentofthepreviousAGM

II. TheAGMshouldnotbeheldmorethan6monthsafterthefiscalyearend.i. YourChapterfiscalyearfollowsyourBranch’s–April1toMarch31–sothismeans

thatyourAGMmusttakeplacenolaterthanSeptember30b. Noticeofmeeting:

I. NoticeoftheAGMcanbyconveyedbypostalmail,e-mail,facsimileorphone,suchthatitisreceivedatleastfourteen(14)daysbeforethedayofthemeeting.

II. Noticebyregularmailshallbeconsideredtobereceivedwithinfive(5)daysofmailing.III. Noticeofameetingshalldescribethenatureofthebusinessinsufficientdetailtopermitthe

ChapterBoardofDirectorsandvotingmemberstoformareasonedjudgmentonit.



i. ThisusuallyincludestheAgenda,andanysupportingmaterialssuchasabudgetetc.

IV. NoticemustbeconveyedtoChaptermembersandtheBranchExecutiveDirectorc. Purposeofmeeting:

AlsoknownasanAGM,thisisameetingofthegeneralmembershipofachapter.AGMsarelegallyrequired,andareheldprimarilytoconductthebusinessofthechapter.Thefollowingsampleagendaincludesitemsrequiredbythebylaws(inbold),andsuggesteditems.

I. AdopttheagendaII. AccepttheminutesfromthepreviousAGMIII. President’sReport

ThePresident’sreportoffersasummaryoftheyeargoneby,touchingoneventsandadvocacyefforts,andhighlightingachievementsandlessonslearned.SometimesthePresidentwilloffersomepersonalinsightand/orrecommendationsforthecomingyear,particularlyifthepersonintheroleiscompletelytheirterm.

IV. Treasurer’sReportThetreasurerwillpresentthefinancialstothemembership,andwilloffersomeorientationtothesedocumentsasthemembershipreviewsthem.

i. Acceptanceoffinancialstatements(forthefiscalyearclosing)ii. Approvalofproposedbudget(forthecomingfiscalyear)

V. ReportfromFrenchAdvisoryCommittee(FAC)memberVI. Electionofboardofdirectors

d. Quorum:I. ChapterAGMsrequirenolessthan4activemembers

i. IfyourAGMhaslessthanthis,youmustrescheduletheAGMbecauseallAGMsincludedecisionsaboutgovernanceandfinances

2.ChapterBoardMeetingb. Requirednumberofmeetings/year:

I. meetingsmustheldatleastonce(1)ayear,heldataplace,timeanddateasdeterminedbythepresidentwithintheirrecognizedjurisdiction.

i. It’srecommendedthatyouholdmorehowever,andwesuggestameetingatthebeginningoftheschoolyear;amonthorsoinadvanceofyourAGM;attheendoftheschoolyear

II. Phonemeetingsarepermissible,aswellaswithothercommunicationplatformslikeonlineteleconferencing,aslongaseveryonecancommunicatewitheachother.

c. Noticeofmeeting:I. Noticecanbyconveyedbypostalmail,e-mail,facsimileorphone,suchthatitisreceivedat

leastfourteen(14)daysbeforethedayofthemeeting.II. Noticebyregularmailshallbeconsideredtobereceivedwithinfive(5)daysofmailing.

d. Purposeofmeeting:Chaptermeetingscanaddressacombinationofgovernance,operations,andprogramming/projectsactivities.Theagendawillvaryaccordingtothebusinessathand,thoughtherearecertainpointsthatmustbeaddressed.Thefollowingsampleagendaincludesitemsrequiredbythebylaws(inbold),andsuggesteditems.

I. AdopttheagendaII. AccepttheminutesfromthepreviousboardmeetingIII. President’sReportIV. Treasurer’sReportV. ReportfromFrenchAdvisoryCommittee(FAC)memberVI. ReportsfromFSLschoolrepresentativesVII. Planningupcomingeventsand/orreviewingthosejustfinished



VIII. Advocacyissuese. Quorum:

I. ChapterBoardMeetingsmusthave2directors,orthemajorityofchapterdirectors,whicheverisgreater,whenanyvotingisrequiredthataddressgovernanceand/orfinancialmatters

II. Ifthemeetingdoesn’thavequorum,discussioncancoverallotherbusinessathand

3.ChapterSpecialGeneralMeetingsa. Requirednumberofmeetings/year:

I. N/A–thereisnorequirednumberofSpecialGeneralMeetingsII. ASpecialGeneralMeetingcanbecalledbytheChapterBoardofDirectorsatanytime,and

mustbecalledwhenthereisawrittenrequestoftenpercent(10%)ormoreofthevotingmembers,oruponthewrittenrequestofthree(3)VotingMembers,whicheverisgreater.

III. SpecialMeetingsarescheduledbytheChapterBoardofDirectorsandbecalledtodiscussandplanspecialeventsoradvocacyissues

b. Noticeofmeeting:I. Noticecanbyconveyedbypostalmail,e-mail,facsimileorphone,suchthatitisreceivedat

leastfourteen(14)daysbeforethedayofthemeeting.II. Noticebyregularmailshallbeconsideredtobereceivedwithinfive(5)daysofmailing.III. Noticeofameetingshalldescribethenatureofthebusinessinsufficientdetailtopermitthe

ChapterBoardofDirectorsandvotingmemberstoformareasonedjudgmentonit.i. ThisusuallyincludestheAgenda,andanysupportingmaterialssuchasabudget

etc.IV. NoticemustbeconveyedtoChaptermembersandtheBranchExecutiveDirector.

c. Purposeofmeeting:I. Isdefinedbytheboard,accordingactivitiesandpolicythatareactiveatthetime

d. Quorum:I. ForSpecialGeneralMeetings,aquorumof4membersingoodstandingisrequiredonly

whendecisionsaremadethataddressgovernanceand/orfinancialmatters

4.ChapterMeetingsa. Requirednumberofmeetings/year:

I. Chaptermeetingsaren’tmandatedinthebylawsandsohavenosetnumberrequiredperyear.

b. Noticeofmeeting:I. Provideminimum14daysnoticetomembers

c. Purposeofmeeting:I. ChapterMeetingsaregenerallycalledtodiscussplanning–whetherthatbetoplanan

event,ortoplanastrategy(advocacy,memberrecruitment,etc.).d. Quorum:

I. Becausetherearenomattersrelatedtogovernanceand/orfinances,thereisnoquorumrequirementforachaptermeeting.

5C.VOTING—GUIDELINES• Alldecisionsthatinvolvegovernanceandfinancesmustbevotedon• Allresolutionsbeingvotedonmustbe“moved”and“seconded”;thenvotedon

• Thepresidentasksthatsomeone“movetovote”andthatsomeoneelse“secondthemotion”;thenthepresidentcallsforthevote

• ResolutionsaredecidedbyasimplemajorityofthoseVotingMemberspresent,ie:50%+1• OthermotionsaredecidedusingRobert’sRulesofOrder-NewlyRevised.



5D.MINUTE-TAKING—GUIDELINESIII. Allmeetingsthatinvolvevotingmustberecorded,andit’sagoodideatokeepbasicminutesforall

meetings.• UsuallytheSecretarytakesminutes,butifthispositionisn’tfilledthenbysomeonenamedandapproved

bytheboardatthebeginningofthemeeting• Minutesmustbeapprovedfromonemeetingtothenext

• Approvalofthepriormeeting’sminutesisatthetopoftheagendaforeachmeetingbeforeproceedingthroughtherestoftheagendaitems

• Minutesmustbekeptforsevenyears**Theguidelinesforminute-takingandvotingarethesame,whetherataBoardMeetingoranAGM,asperRobert’sRules.

5E.ROBERT’SRULESCPFconductsallBoardMeetings,andstandingcommittees,accordingtoRobert'sRulesofOrder.Robert'sRulesofOrderNewlyRevised,commonlyreferredtoasRobert’sRulesofOrder(orsimplyRobert’sRules),isthemostwidely-usedmanualofparliamentaryprocedure.Itgovernsthemeetingsofadiverserangeoforganizations—includingchurchgroups,countycommissions,homeowners’associations,nonprofitassociations,professionalsocieties,schoolboards,andtradeunions.ThefirsteditionofthebookwaspublishedinFebruary,1876byU.S.ArmyMajorHenryMartynRobert.ItsprocedureswerelooselymodeledafterthoseusedintheUnitedStatesHouseofRepresentatives.RobertwroteRobert’sRulesofOrderafterpresidingoverachurchmeetinganddiscoveringthatdelegatesfromdifferentareasofthecountrydidnotagreeaboutproperprocedure.Thecompleteonlineeditionisavailableherehttp://www.robertsrules.orgThebranchalsohasaColesNotesversionofRobert’sRulesinBriefthatyoucandownloadhere.YoucanalsorequestacopythroughtheOutreachCoordinator.

6.ChapterResources

6A.BRANCHWEBSITEhttps://bc-yk.cpf.ca/Thebranchwebsiteisamassiveresource.Itincludesvirtuallyeverythingyoumightneedtoknow,whetheritbeaboutgovernance,grants,events,research,organizing,advocacy,etc.;aswellaslayingout“how-to”.And,timelynewsitemscanbefoundontheblogroll.

• Blog:https://bc-yk.cpf.ca/blog/whats-new

6B.CHAPTERWEBSITETEMPLATECPFhasdevelopedaneasy-to-usewebsitetemplateforallchapterstouse.Thelayoutisalreadycreated,sochapterscansimpledropincontent.It’sagreatwaytocommunicatewithyourchaptermembership,providinginformationandupdatesonadvocacyandevents;andpostingboardmeetingsandAGMinformationandmaterials.It’sanopportunitytocelebratetheroleofyourchapterwithinthecommunity,andtohighlighttheimportantworkitaccomplishesonbehalfofitsmembership.It’salsoagreatwaytopromotethechaptertopotentialmembers,andtolocalbusinessesandsisterorganizationsforfundraisingandpartnershipdevelopment.Westronglyencourageallchapterstocreatetheirownwebsite.ContactyourOutreachCoordinatortoobtainyourlogininformation–thetemplateandaccesstoithasalreadybeencreatedforeachchapter.



6C.SOCIALMEDIAACCOUNTS:I. Facebookhttps://www.facebook.com/CanadianParentsforFrenchBCYK

Thebranchfacebookpostscovertopicsabouteventsandopportunitiesthatmightinterestourmembers.Theinformationrangesfromsummercamps,togoodreads,togeneralcoverageaboutwhatchaptersaredoing.Insum,itscoverageistopicalandsocial.

II. FacebookLeadershipGrouphttps://www.facebook.com/groups/CPFChapterLeadershipGroupTheFBleadershipgroupisformemberscurrentlyservingonachapterboard.It’saquickandeffectivewaytoaskquestions,share/receiveideasandbestpractices,andtoobtainverypracticaladviceandresourcesrelatedtotheworkofchapterboardwork.Insum,itscoverageistacticalandstrategic,aimedatpolicyandgovernanceissues.ThisisaclosedgroupandcanbejoinedbysendinganemailrequesttotheOutreachCoordinator,whowillverifyyourchapterboardmemberstatus.

III. Twitterhttps://twitter.com/cpfbc

6D.CPFBRANCH&NATIONALANNUALGENERALMEETINGSANDCONFERENCESTheBranchholdsitsAGM&Conferenceeachfall,towhichchapterssendadelegate.ChaptersingoodstandingreceivearebatefromtheBranch,asbudgetpermits,fortheirdelegate’sfullparticipation.IfaChapterwishestosendmultiplesponsoreddelegates,theycanbeplacedonawaitlistthroughtheBranchOffice.Ifapproved,theChapter’sadditionaldelegatesmustreportbacktothenon-attendingChaptertheyarerepresenting.CPFNationalholdsitsAGMandConferenceeachfalltoo,andeveryotheryearallCPFBranchesholdtheirAGMsatthesametimeandplaceasNational,withallchapterandbranchdelegatesattending.AllrelatedcoststoattendareoffsetbyNationalandBranchbudgets,withtheexacttermslaidoutfromyeartoyear.BothBranchandNationalAGMs/Conferencesareexceptionalopportunitiestolearnandnetwork,andarecriticaltotherobustandeffectiverepresentationofCPF’sinterestsandtotheperformanceofitsduties.Allchaptersarestronglyencouragedtoattend.

6E.FRENCHADVISORYCOMMITTEEGUIDETheroleoftheFrenchAdvisoryCommittee(FAC)istoadvocateforexcellenceindistrictFrenchSecondLanguage(FSL)programming.ThecommitteeshouldworktoensurethatschoolshaveequitableaccesstotheFederalFrenchfundingandthatthefundsareusedinafiscallyprudentmanner.Further,thecommitteeshouldmonitorenrolmentnumbersandanalyzetrends,andparticipateinformingpolicyandguidelinesonFrenchprograms.FACsoperateattheschooldistrictlevelandarecurrentlyoptional,withnoofficialpolicyexistingtoindicatetheirpower,parameters,orthepeoplewithinthedistrictwhoshouldsitonone.However,therearemanyFACsthatdooperatewithinschooldistricts,andthatplayastrongandinvaluableroleinguiding,coordinating,andsupportingFSLlearningforthebenefitofallstudents.IntheabsenceofanofficialoperationalframeworkregardingFACs,CPFBC&Yukonhasputtogetheraguidethatcanaccesshere.

6F.CHAPTERTRAININGSERIESTheCPFBC&YukonBranchoffersaCPFChapterBoardtrainingprogram;it’saseriesofinteractivewebinarsdevotedtothevariousaspectsofworkchapterboardmembersencounterintheirvariousrolesatthegovernanceandprogramminglevels.Topicsinclude:

1. WelcometoCPFa. Anintroductiontotheorganizationanditsworkb. Howtomakeapublicpresentation



2. PresidentandVice-Presidenta. Compositionofyourboardb. Guidingprinciplesc. Roleandresponsibilitiesd. Typesofmeetingse. Reportinganddocumentationf. Howtorunameetingg. Annualcalendarofeventsandobligationsh. Howtoplan

3. Treasurera. Roleandresponsibilitiesb. Annualcalendarc. Fiscalyearendd. Budgetsandfinancialreportingrequirements

4. Secretarya. Roleandresponsibilitiesb. Buildinganagendac. Howtotakeminutesd. Recordingandreporting

5. Socio-CulturalGrants6. Communication7. SuccessionPlanning

TrainingseasontakesplacebetweenSeptemberandJune.ContactyourOutreachCoordinatortoseewhensessionsareofferedandtoregister.

6G.SOCIO-CULTURALGRANTSCPFBC&YukonissuesSocio-culturalgrantstochaptersonanannualbasis.ThegrantsarefundedbytheMinistryofEducation,andareaimedatgivingstudentsculturalopportunitiestolearnanduseFrenchoutsidetheclassroom.AllChaptersthatareup-to-dateintheirreportingareeligibletoapply.TheBranchProjectsCoordinatormanagesallaspectsoftheSCGrants,fromtheapplicationprocessandguidelinesthatdefinetheapplicationprocess;tothetypesofprojectsthatareeligible;thefundingandbudgetingrequirements;andfinalactivityandbudgetreporting.Completeinformationisonlinehere.

6H.CHAPTERMANUALTheCPFChapterManualoffersacomprehensiveoverviewaboutrunningalocalCPFchapter.Toreducetheneedtoissueupdates,“dated”informationhasbeenkepttoaminimum.TheManualisthepropertyofthechapterandistobekeptbythePresidentaspartofthepermanentrecordsofthechapter.It’sthechapterPresident’sresponsibilitytoensurethatnewrevisionsareaddedtothemanualandthatit’skeptup-to-date.ChapterpresidentsneedtobeawareoftheinformationavailabletotheChapter’sBoardofDirectorsandotherkeyvolunteers,andshouldhaveacompletemanualonrunningachapter.TheTableofContentsislaidoutwell,breakingdownthevariousaspectsofthemanualintologicalsectionsthatwillhelpyoutofindwhat’smostimportanttoyourresponsibilities.Othersectionsareforyourreference,asrequired.ClickhereforthePDFofthemanual.



6I.INSURANCECPFNationalmaintainsaCommercialGeneralLiabilitypolicyandChaptersarecoveredforallofactivitiesduringthepolicyterm,subjecttothetermsandconditionsofthepolicy.Thecurrentlimitofliabilityisfor$2,000,000peroccurrence.Fromtimetotime,forcertainevents,thirdparties(e.g.universities,schoolboards,hotels,etc)requireevidenceofinsurancewheneventstakeplaceintheirpremises.Atsuchtimes,ChaptersmustsubmitaRequestforCertificateofInsurancetoCPFNationalwhowillthenissuetherequireddocumentation.TheREQUESTFORCERTIFICATEOFINSURANCEisavailableonthewebsite–clickheretoobtainacopytodownload.

7.MembershipListsTheOutreachCoordinatoremailsmembershipliststochaptersonamonthlybasis,andtheyarevaluableforseveralreasons.WithanoptionfornewmemberstojoinCPFonline,alocalchapterdoesn'treceivethenewjoininformationdirectly(it’sprocessedbythenationaloffice);thesamecanhappenforrenewals.Up-to-datemembershiplistshelpchaptersreachouttonewmemberstowelcomethem;toreachouttomemberswhoseexpirydateisapproaching;toverifycontactinformation;andtoensurethatallmembersoftheirchapterareassignedassuch.Here’swhatyoureceive,andhowyoucanmakethemostofit:

a. Thislistyoureceivewillcaptureanyonewithavalidmembershipgoingbackthreemonthsfromdatethelistisgenerated,andbeyond.Withthisyoucanseewho’snew,andwhosemembershiphasexpiredrecently.Lookatthe“PaidThrough”columnfortheexpirydate.

i. It’sagreatideatoreachoutdirectlytonewmemberstomakethemfeelwelcomeandtohelpthemseewheretheymightwanttogetinvolvedwiththechapter

ii. It’salsoagreatideatobeintouchwithmemberswhosemembershiphasexpiredinthepastfewmonths,asitmightsimplybeamatterofforgetfulness,orbusy-ness,andagentleremindertorenewwouldbeawelcomething

b. Itcanhappenthatpeopledon’tupdatecontactinformationafteramove,oriftheyhappentochangeemailaddressesand/orphonenumbers–thelistallowsyoucheckinwithmemberstoverify.

c. Inafewcases,we’reseenmembersassignedtoaneighbouringchapter,rathertotheonewithwhichthey’reaffiliated.It’srare,butithappens.So,it’sgoodtocheckthatallchaptermembers’namesappearonthelistyoureceive.

Whenyouseeanydiscrepancies,contacttheOutreachCoordinatortomakethenecessarychanges.

8.MembershipRebatefundsMembershipRebatefunds–80%ofmembershipfeesarereturnedtochapters,basedonthenumberofmembershipsyouhave(newjoinsandrenewals);thispercentageoftenrisesto90%duringtheMembershipDrive(September-October).Therebatestakeplace3/year,anddisbursementisassessedaccordingtothehealthofyourchapter,i.e.:reportingrequirementsareuptodate,chaptersaredemonstratingactivitiesandinitiative.Incertaincases,moreanecdotalelementswillbetakenintoconsiderationwhenextenuatingcircumstancesmaybeimpactingachapter’scapacitytobepro-activelocally,and/ortocomplywithreportingrequirementsinatimelyfashion.



TheChapterMembershipRebatepracticeistiedtoyourchapter’shealth,andyourreporting:reportingincludessubmittingup-to-datecontactinformationforyourChapterBoard;yourPost-AGMGovernanceReport(includingallrequiredfinancials,andbankinginformation);andyourChapterActivitiesReport(includingvolunteerhoursreports).IftheBranchdoesn’treceiveyourChapterreporting,itisunabletosubsidizeyourattendanceatBranchconferences,helpfundsocio-culturalevents,andwilldeferthedisbursementofchaptermembershiprebates.RebatesarereleasedtoChaptersasfollows:

RebateReleaseDate

CoveringthePeriodofMembershipJoins/Renewals

Rate Notes—chapterhealth&goodstanding

April November1–February28 80% forchaptersingoodstanding,aswellaschapterswhereanecdotal

informationisimportant

August March1–June30 80% forchaptersingoodstanding,aswellaschapterswhereanecdotalinformationisimportant

December July1–October31 80% chaptersingoodstanding,aswellaschapterswhereanecdotal

informationisimportant

9.AnnualMembershipDriveAspartofthestarttoanewschoolyear,CPFrunsitsannualmembershipdrivefromSeptember1sttoOctober31st;all10branchesacrossthecountryparticipate,andCPFChaptersareintegral.ThemembershipdriveisdesignedtohelpchaptersraisemoneyinordertohostexcitingFrenchlanguagesocial,cultural,andeducationalinitiativesinatthelocallevel.Thedrivecanalsobolsterchaptermembershipnumbers.And,again,duringthedrive90%ofmembershipfeesarereturnedtochapters,basedonthenumberofmembershipsyouhave(newjoinsandrenewals).Inmid-August,thebranchsendschaptersacomprehensivemembershipdrivepackagethatincludesdirectionsandtips,aswellasallthematerialsneededtorunthedriveatthechapterlevel.Thebranchalsoworkstoobtaindonations/contributions/servicestouseasprizesinadraw–theentriesaremadeupofallthosewhosignedupforamembershiporrenewedbetweenSept1standOctober31st.ThemembershipdriveisdesignedtohelpchaptersraisemoneysoyoucanhostexcitingFrenchlanguagesocial,cultural,andeducationalinitiativesinyourcommunity.

10.Engagementstrategies–VolunteersandBoardMembersWhenprovidingarealistic“ask”youheightenthelikelihoodthatyou’llfindsomeonewhowillfollowthroughontheircommitment(nosurprisesawaitthem,oryou).Youalsoincreasethelikelihoodthatyou’llfindsomeonewell-suitedtothework,whichlessenstheneedtousheryourvolunteerthroughtheirtask/s,therebyfreeingupyourtimesoyoucanfocusonyourownroleandtasks.Volunteerengagementisanareathatthebranchplanstofurtherdevelopasoneofthesupportresourcesavailabletochapters.Inthemeantime,hereareafewquicktipstokeepinmindwhenrecruitingvolunteerstohelpwithchaptersevents,and/ortoserveonthechapterboard.



Section6oftheChapterManualhassomegreatresourcesaboutworkingwithvolunteers.Havealookhere.Thefollowingoffersasummaryofbestpractices.

10A.BESPECIFICABOUTVOLUNTEERWORKNEEDEDa. Tasks

i. Isitstuffingenvelopes?Postering?Runningaregistrationorinformationtable?Pickingupaguestperformerattheairport?

b. Skillsi. Doesitrequireanyparticularcomputerskills,oraparticularcomfortlevelwithcomputers?

Doesitrequireacar?Doesitinvolvepublicspeaking,orbeingcomfortablechattinguppeopleyoudon’tknow?Doesitrequiresomeonegoodwithnumbers?

c. Lengthoftimei. Isitonehour?Oneday?Threehalfdays?Isitaone-off,orwillitstretchoutoverseveral

months,oroveroneweek?d. Dateandtime

i. Beasspecificaspossible,andifcertaindatesandtimeshaveyettobeconfirmedofferageneralidea,andwhenit’sexpectedthattheexactdate/timewillbenaileddownandcommunicated.

e. Whereandwithwhomi. Canthevolunteerdotheworkathome?Atanothermember’shome?Atalocalschool?

Whoelseisworkingonthis?Andhowdoesonevolunteer’sworkrelatedtoothers’work,andtheoverallevent?

f. Supporti. Howisthevolunteerbeingsupported?Aretherematerialstoreferto?Isthereplanning

and/ortrainingorganizedasanintroductionandanorientationtothework/event?Isthereamoreseasonedvolunteeravailableforquestions?

10B.BOARDWORKANDROLESSection4AofthisdocumentoutlinestheworkandresponsibilitiesofthevariousCPFboardroles,andsection5Adescribesthekindsofmeetingsthattakeplaceovertheyear,andtheirfrequency.Thelistbelowsimplysketchesouttheinformationtoconveywhenrecruitingnewboardmembers.Besuretofleshoutthisframeworkwithspecificdetailsabouthowyourchapter’sboardoperates.

g. Numberofmeetings/yearh. Numberofhours/boardpositioni. Skillsrequiredj. Training&supportsuppliedk. Etc

10C.BENEFITSOFCPFMEMBERSHIP

TherearealotofreasonstojoinCPF,butnoteveryreasonwillappealtoeveryperson.Whatconvincesonepersonmaybeoflittleornointeresttoanother.Thinkaboutwhomyouaretryingtoreach,whatyouknowaboutthem,andwhatyouthinkmayattractthem,thengearyourapproachaccordingly.Thinkaboutthecommonthreepointsofengagement;thatis,whatmightmotivatesomeonetojoinCPF:

• thepractical:"What'sinitforme?"• theidealistic:"HowcanIhelp?"• thepolitical:"HowcanImakechanges?"

Usuallythethreearecombinedinanypitch,butsometimescircumstanceswilllendthemselvestoemphasisononeparticularaspectofmembership.So,inadditiontoconsideringyouraudience,considerthecontextforyourmessage.



RemembertointroduceCPFasaformalorganization,highlightingitsworkandsupporttoitsmembership.Herearesomesalientaspectsabouttheorganizationworthmentioning:

• maintainsactiveengagementatthepolicyandresearchlevel;• regularlymonitorstheeducationalframeworkandpractices,bringingthatinformationinto

usefulandrelevantsupportmaterialsandservicesforitsmembers;• guideschaptersonadvocacystrategy,oneventideas,planningandmanagement;• convenesnetworkingandtrainingopportunitiesforitsmembers.

Besuretoelaborateonthebranchandnational’sreferencematerial,andincludespecificdetailsabouttheBC&Yukoncontext&outcomes.

11.ChapterDissolutionIt isthe intentofCanadianParentsforFrench(CPF)–BC&YukonBranchtoencourageandsupportChapters intheirvitalworkofaddressingtheneedsofFrench-second-language(FSL)learningatalocallevel.Giventhenatureof volunteerism as well as the potential for changes in educational programming, theremay be timeswhen aChapter is unable to fill its obligations as a part of CPF or to continue its work in support of French SecondLanguagelearning.Thiswouldinclude,butisnotlimitedto:

• Afailuretohaveatleastsix(6)votingmemberswithinitsjurisdiction;• Afailuretoabidebytheprovisionsofitsbylaws;• AfailuretoprovidereportingtotheBranchasisrequiredofChapters;• AnynoticetoCPFBC&YukonfromtheChapterexecutivethattheChapterisunabletocontinueitswork;• Anynotice fromCPFBC&Yukon that theChapterhasbeendeemed inactiveorunable to continue its

workThechapterpresidentwillworkwiththebranchOutreachCoordinatortocompletethestepstoclosethechapter.

12.ChapterDormancyIf a chapter’sboarddetermines that itmustdissolve, there is still a chance to re-establish itselfasa continuingchapter,ratherthananewone.

• OnceChapterassets, recordsanddocumentshavebeenturnedovertotheBranch, theChapterwillbeconsideredinastateofdormancy.

• TheBranchwillholdalldormantChapterassetsandresourcesintrustforthirty-six(36)months,orthree(3)years.

• ShouldtheChapterbereinstatedwithinthirty-six (36)months,or three(3)years, fromthe initiationofthe Dissolution Process, all assets held in trust and all records and documentswill be returned to theChapter.

• Should therebenoresolutionto reinstate theChapterwithin thirty-six (36)months,or three (3)years,fromtheinitiationoftheDissolutionProcess,theChapterisconsidereddissolved.

Upondissolution,all assetswill revert toCPFBC&YukonBranch. If aChapter is later re-establishedwithin thesamejurisdiction,itwillbeconsideredanewChapter.



MercifromtheCPFBC&YukonBranch!HereattheCPFBC&YukonBranch,ouraimistoworkalongsideyou.Wesoappreciateyourenergyandenthusiasm,andallyourhardwork.Ifyou’dlikefurtherinformation,and/ortodiscussingreaterdepthanythingoutlinedinthisColesNotes,[email protected]

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