CPF National

Leader Networking

Event October 16-18, 2015

Welcome – Day 2

• Governance and Operations • CPF Bylaws session

• Network Impact, Working Together • Impact Study 2009• PCH Updates – • Reporting … For impact of whole Network • Preparing for Application Process 2017

Dinner… en français Hospitality Suite – 10 pm to midnight

Thank You to our Sponsors

Graphic Design

Website & Maintenance

Benefits Program

Impact Study 2009

• Purpose:

Determine if CPF and its activities • continue to be relevant • Making any progress towards achieving its

anticipated results.

• Evaluate the rationale and relevance of activities against PCH priorities.

• Identify changes to be made in order to improve the IMPACT on the government’s investment.

Impact Study 2009

Issues identified that inhibit the CPF network’s ability to achieve its strategic objectives. • Make improvements to the next PCH

contribution agreement (reporting process simplified and streamlined AND common format)

• Implement a Performance Measurement Strategy (articulate strategic objectives and measurement indicators to monitor progress).

• Report on activities of strategic importance to the success of the overall network.

Impact Study 2009

• Clarify Leadership Role of National in relation to Branches

• Coordination role (Projects, events, etc.) • Support to Branches $ involved in

National activities (Travel support) • Training role (Conference)

• Develop One Pager – graphical summary to monitor and report progress, to communicate impact (regularly to Board, annual report)

• What is perceived is. • Perceptions are based on available information. • In the absence of information, we assume. • Behaviour, no matter how crazy, has a logical

basis.

Therefore: Communicate more; Share more information; Explain rationale for decisions; Ask questions; Clarify thinking; and Build trust in each other.

Glen Tecker International, LLC

Why people behave the way they do

Impact Study 2009

“Lack of transparency as to how the final decision is made for allocation to National and each Branch.”

• Clarify the decision-making process and distribution of PCH funds across the network.

• Clarify the value-added of National to Branches.

PCH Allocation of Funds

• PCH funds solely national organizations (except for Specific, non-renewable project funding)

• Main funds expected to support Core Business of CPF (only and last FSL organization, grandfathered)

• Expectation to seek out additional funds for additional activities and impact. (“N & B are not sufficiently aggressive in pursuing other funding sources.”)

PCH Allocation of Funds

Decisions based on Census data & criteria from Provincial /Territorial profiles

• New application will have new criteria - Existing examples: potential clients 0-19 yrs with English as Mother Tongue; % of bilinguals 0-19 EMT; % of francophones; % of bilinguals.

• Other factors: proposed activities aligned with PCH priorities, targeted results; PCH agent recommendation; past results.

PCH Allocation of Funds

Considerations:

• Criteria is changing for new round of Applications

• Same envelope – Same $, need to rethink activities for biggest impact. Some re-distribution among the overall Network.

• Quality of response to Impact Study – Improvements, changes reported … Stronger organization, unified voice, clear impact.

National as Value Added

• Access to PCH core funds

• National Oversight of Branches – Duty of Care, Loyalty, and Obedience : • Financial stability• Legal responsibilities met (risk

management)

• Support to Branches – About 50%+ of National’s Budget ($660,000)

Network Impact • How can we better demonstrate the IMPACT of our

overall Network? • Increase our overall Cooperation and Collaboration • CPF By The Numbers … Identify Stats to collect, share

them with each other … National disseminates them. • STREAMLINE our reports – Add Graphical Data. • Own and Control our Message! National collates and

submits to PCH National. • Meeting to prepare our PCH Applications (March and

June) to show evidence of common language, in line with Strategic plan … using clear performance measures to report progress, to communicate impact.

Impact?

An Example, Mary Joyce Booth Endowment $1,000 to each Branch –

What did you report?

• Did you report support to an activity, or several … or

• Did you send a testimonial of a student whose life changed because of the experience lived?

• Which has more impact? Tell a Story

Reporting Activities

Select activities with the highest impact – “let go”

Consider the importance of “this” to the success of the overall network.

• Impact

• Results

• Outcomes

• Measures – Satisfaction, Growth and innovation, process and quality and $

• Stats – Graphs – Images – Testimonials …

On individual students, on programs, or on society as a whole …

PCH Email, Reporting Chart, Spring 2015

• PCH initiatives as it relates to the CPF network

• Review of various Branch activity reports (3 yrs) – format to highlight the activities accomplished through out the network.

• “important variance in the way CPF Branches report on their activities”.

Request National “develop a format to allow extraction and compilation of the info that is both beneficial to CPF and PCH. This may require some changes in the format Branches were previously using to report on results. The goal is to have a standard reporting template ready to be used by the Branches for the next reporting due date, July 1st 2015.”

Winter 2016

• Planning a Prep Meeting for Application Process – March 2016 • Include Reporting template, for use July

2016

• New template from PCH coming, new criteria for distribution of funds

• Develop a Case for MORE $ Support – Impact on Overall Network

Wrap-up …Day 2

• Thanks!

• Souper en français s.v.p!

• Prep for 39th Annual General Meeting• Sunday 9 am to 10:15 am • Seating, Process, Expectations, Time to

Celebrate our accomplishments!

• Wrap-up Session – Summary of Key Ideas

• Departure Lunch