CPIC Training Session: Enterprise Architecture

2007

2

Enterprise Architecture and CPICWhat’s Important?

CPIC and EA are mutually supportive processes which, when integrated, create the ideal environment for effective IT governance.

Enterprise View of Agency IT Portfolio– What is your investment business alignment?– What technologies are you using?– What enterprise services are you using?

Moving toward the Target Architecture– Are DMEs updating milestones documented in the Transition

Strategy & Sequencing Plan?

3

FY07 Proposed EA Compliance Certification Criteria

1. Completed READ Record (READ)

2. Completed Business Justification and BRM (CPIC

Lite Proposal Form)

1. Completed READ Record (READ)

2. Completed Business Justification and BRM (CPIC Lite

Proposal Form)

1. Completed READ Record (READ)

2. Completed Business Justification and Reference Models (CPIC business case/E300)

1. Completed READ Record (READ)

2. Completed Business Justification and Reference Models (CPIC business case/E300)

3. Alignment of System Performance Measures (“Connecting

the Dots” Diagram)

4. Completed High Level Business Model (Diagram)

5. Completed Conceptual Data Model (Diagram)

6. Completed Systems Interface Model (Diagram)

1. Completed READ Record (READ)

2. Completed Business Justification and BRM (CPIC

Lite Proposal Form)

1. Completed READ Record (READ)

2. Completed Business Justification and BRM (CPIC Lite

Proposal Form)

1. Completed READ Record (READ)

2. Completed Business Justification and Reference Models (CPIC business case/E300)

1. Completed READ Record (READ)

2. Completed Business Justification and Reference Models (CPIC business case/E300)

3. Alignment of System Performance Measures (“Connecting

the Dots” Diagram)

4. Completed High Level Business Model (Diagram)

5. Completed Conceptual Data Model (Diagram)

6. Completed Systems Interface Model (Diagram)

Planning/DevelopmentSteady State

CP

IC M

ajo

r (E

-300

) S

olu

tio

ns

CP

IC L

ite

(E

-53)

S

olu

tio

ns

Key: Blue Text – Basic Solution Inventory RequirementGreen Text – Detailed Solution Architecture Requirement for majors in DME and selected Lites

4

Basic Solution EA Requirements

EA Requirementsfor

CPIC Integration

Coordinated with READ Population

5

Complete READ Record

Step 01. Complete READ Record. Who: Program architectsWhat: All CPIC Majors and Lites

When: June 20, 2007

All CPIC Major and CPIC Lite applications need to be accurately captured within the READ system.

The EA requirement for this step is to complete basic descriptive data and key EA-related

information about your application. This data entry into READ allows the Agency two key understandings: 1) clear inventory of Agency applications; and 2) relationship of it’s applications to Agency business objectives.

Required READ record information: General, Organization, Point of Contact, Interfaces to other Resources, Strategic Plans, Federal and EPA BRM, Federal SRM, Federal TRM, Life Cycle.

6

CPIC Lites, Complete the Investment Proposal Form

Step 02: Complete business justification and BRM in CPIC Lite Investment Proposal Form

Who: Program Project Managers and architectsWhat: All CPIC Lites

When: August 1, 2007

The requirement for this step is to complete the CPIC Lite Investment Proposal Form. This information allows the Agency to understand: 1) the justification of the application; and 2) alignment of the application to the business reference model (BRM).

Much of the information captured in the CPIC Lite Investment Proposal form can be derived from the completed READ record. In this step, the EA team will verify critical EA information in the CPIC Lite Investment Proposal form against the information collected through READ and advise the Program architects on how to resolve any discrepancies.

Required information includes: Part I: Background and Budget Information, Part II: Justification (BRM mapping)

7

Complete EA-related information in E300

Step 03: Complete business justification and reference models in OMB Exhibit 300.

Who: Program Project Managers, and architectsWhat: All CPIC Majors

When: July 18, 2007

The EA requirement for this step is to complete the E-300 EA section. This information allows the Agency to understand: 1) the justification of the application; and 2) alignment of the application to the FEA reference models.

Much of the information captured in the CPIC Business Case/E-300 can be obtained from the completed READ record (Step 1). In this step, the EA team will verify critical EA information in the E-300 form against the information collected through READ. The EA team will identify any discrepancies and will resolve these in coordination with the architects.

8

Part I.F: Enterprise Architecture

1. Is this investment included in your agency’s target enterprise architecture? Yes___No___a. If “no,” please explain why?

2. Is this investment included in the agency’s EA Transition Strategy?Yes___ No___a. If “yes,” provide the investment name as identified in the Transition Strategy provided in the agency’s most recent annual EA Assessment.b. If “no,” please explain why?

3. Identify the service components……(SRM mapping)4. How the investment aligns with the TRM….(TRM mapping)

5. Will the application leverage existing components and/or applications across theGovernment (i.e., FirstGov, Pay.Gov, etc)? Yes____ No____ a. If “yes,” please describe.

6. Does this investment provide the public with access to a government automatedinformation system? Yes___ No___

a. If “yes,” does customer access require specific software (e.g., a specificweb browser version)? Yes___ No___b. If “yes,” provide the specific product name(s) and version number(s) of the required software and the date when the public will be able to access this investment by any software (i.e. to ensure equitable and timely access of government information and services).

YES

YES

…describe the reason adequately, referencing retirement and/or migration dates.*

If yes, identify what existing components or applications within EPA, or across the Government, that the investment is currently using. Please include EPA enterprise services as well as external components/services.

There must be at least one entry in the TRM table for each Component listed in the SRM. All columns are completed including the service specification field.

9

Detailed Solution Architecture Requirements

Additional EA RequirementsFor E300’s in DME

(and specifically identified additional investments)

10

Aligning the Performance Measures

Step 01: Align Performance Information. Who: Program Solution ArchitectsWhat: All CPIC Majors and selected CPIC Lites in Planning/DME

When: July 18, 2007

New Federal emphasis on “Connecting the Dots” centers on aligning performance measures throughout the enterprise. This enables system owners to better justify their systems in relation to larger Agency objectives, but also for the enterprise to ensure that system development efforts and investment dollars are contributing to the overall progress of the organization.

The EA requirement is to align system performance measures to external goals and objectives (specifically GPRA, PAR, and other key Agency objectives). This expands upon the alignment of performance measures to EPA strategic goals and objectives achieved in basic solution inventory activities.

The “Connecting the Dots” information should complement the PRM information submitted in the E300.

11

Connecting the Dots Sample

Enterprise Architecture

Exhibit 53

Objective 1: Improve effectiveness

Performance goal 1: Increase X by 10%

Objective 1: Improve effectiveness

Performance goal 1: Increase X by 10%

Exhibit 300

OMB Budget

PART Deficiencies

Agency Strategic Plan

12

Completed High-Level Business Model

Step 02: Model the Business. Who: Program Solution ArchitectsWhat: All CPIC Majors and selected CPIC Lites in Planning/DME

When: July 31, 2007

All CPIC Major and selected CPIC Lite applications currently in Planning or Development need to model the high-level solution business process. Use of Business Process Modeling Notation (BPMN) in modeling/mapping this process is preferred.

The intention of this criterion is not to require extensive process mapping or modeling. Rather, it focuses on the importance of capturing how the system aligns with Program/Agency services, and specifically how it is used/involved with core business service delivery.

13

Business Process Model Sample

Data Out of ADR

Diagram Key

Database/system

Data In

Data Out of ER Analyzer

Master Process

Data Out of SCRIBE

Process

Data

Data Out of Document MGT

Document

14

Completed Conceptual Data Model

Step 03: Describe the Core Data. Who: Program Solution ArchitectsWhat: All CPIC Majors and selected CPIC

Lites in Planning/DME

When: July 31, 2007

An understanding of data is critical to any application. While we recommend maintaining a data model for all applications and data stores, the EA requirement for 2007 is that only CPIC Majors and selected CPIC Lites in Planning or Development complete a conceptual data model. Integrating the conceptual data models across the Agency will enable EPA to take enhance its data class model and ensure a clear understanding of the information that it maintains and manages as a critical asset.

15

Conceptual Data Model Samples

16

System Interface Model

Step 04: Diagram Solution Interfaces. Who: Program Solution ArchitectsWhat: All CPIC Majors and selected CPIC Lites in Planning/DME

When: July 31, 2007

All CPIC Major and selected CPIC Lite applications currently in Planning or Development need to provide a diagram of the solution’s interface(s) with other Agency or Partner Organization solutions AND with all EPA enterprise tools.

The interface information is important to gain an enterprise view of the applications’ dependencies on each other and the utilization of the core enterprise tools. The application dependency knowledge helps build complete transition and sequencing plans. The utilization of core enterprise tools will help ensure changes to the enterprise tools are well coordinated across all interfacing applications.

17

Solution Interface Diagram Sample #1

18

Solution Interface Diagram Sample #2