CRC W k h S iCRC Workshop SeriesSt BRITE M R h S iStarBRITE MyResearch Services

Current Capabilities and Planning for the Future

REDCap – Patient Tracker Module

February 13, 2009

Jon Swafford, Jim Zhang, Rob Taylor, Paul Harris

Objectives

• Review MyResearch Current Capabilities• Review MyResearch data access rights• Review MyResearch data access rights• Prioritize MyResearch data integration• Discuss methods for Improvement

– IRB, VICTR/CRC, Contracts, Coeus, REDCap

• Review preliminary patient tracking p y p gmodule for REDCap. Explore ideas for improvement and integration with p gCRF/Survey capabilities.

Authorization: PI, KSP

+ Amendments

Authorization: VICTR PI+IRB PI and KSP when linked

Note Linkage. Useful ?

ContractsAuthorization: PI + Department Contact

Contracts

COEUSAuthorization: COEUS PI

COEUS

REDCapAuthorization: Rights within REDCapApplicationsREDCapShould we linkTo VICTR projects, etc?

Data Source Fields -IRBData Source Fields IRB• var $irbnumber;• //@var prcurrentstatus string• // @access public• // @description

• // @var study_contact_vunetid string• // @access public• // @description Vunet id of the contactname, for permissions treat as if a KSP• var $study contact vunetid;// @description

• var $prcurrentstatus;

• // @var principalvunetid string• // @access public• // @description Principal Investigator (PI) of project• var $principalvunetid;

• // @var studytitle string

var $study_contact_vunetid;•• // @var prclosedtoenrollment string• // @access public• // @description • var $prclosedtoenrollment;•• // @var prreleasestudyinfo string• // @access public// @var studytitle string

• // @access public• // @description Title of the study• var $studytitle;

• // @var prexpirationdate date• // @access public• // @description • var $prexpirationdate;

// @access public• // @description • var $prreleasestudyinfo;•• // @var nctnumber string• // @access public• // @description National Clinical Trial Number from ClinicalTrials.gov• var $nctnumber;•var $prexpirationdate;

• // @var mp_ksp_list array• // @access public• // @description Array of key study personel that are related to the project. • // Name, training status, and training expiration date.• var $mp_ksp_list;

• // @var practivestatus string

• // @var aovunetid string• // @access public• // @description Administrative officer vunet• var $aovunetid;•• // @var ao_name string• // @access public• // @description Administrative officer name// @var practivestatus string

• // @access public• // @description • var $practivestatus;

• // @var comname string• // @access public• // @description Committee name• var $comname;

// @description Administrative officer name• var $ao_name;•• // @var lstdocids string• // @access public• // @description List of document ids that this user has permission to access• // generated using the IRB.APPROVED_DOCUMENTS_LIST oracle

function• var $lstdocids;var $comname;

•• // @var contactname string• // @access public• // @description Contact name• var $contactname;

Data Source Fields –VICTR/CRC

Data Source Fields –VICTR/CRC

Data Source Fields -Contracts• //Contract number, unique ID• var $documentnumber;• //NOT study title, but descriptive title of the contract• var $conttitle;• //Research - Clinial - Device (e.g.)

$t t t

• //Date this contract will expire (cease to be effective)• var $expiredate;• //Continuous Agreement? Many clinical contracts have no

specific end date• var $continousopt;• //Value of this iteration of the contract

• var $typecontract;• //Typically the Protocol title or research project title• var $researchprojecttitle;• //GCM's negotiator for this contract• var $contspec;• var $contspecemail;

• var $dollaramount;• //Total value of this project through all iterations of the contract• var $dollaramounttotal;• //Accounts Payable/Receivable,Shows if contract represents

incoming or outgoing funds• var $apar;

• var $contspecphone;• //Contract Coordinator• var $contasst;• var $contasstemail;• var $contasstphone;• //CA's personal notes field…shouldn't be shared

• //Human Subjects Yes/No, This will be your "clinical" filter for StarBRITE

• var $cphs;• var $irbnumber;• //Animal Subjects Yes/No• var $animal;p

• var $duedatenotes;• //This is a semi-detailed status…will need translation• var $contactstatus;• //PI's VUnetID• var $pirespvunetid;• //Administrator's VUnetID

• var $iacucnumber; • //The Dept of Finance Center # associated to this contract• var $centernum;• //Says if this is a new/original contract, amendment, letter of

indemnity, etc.• var $renewaltype;

$//Administrator s VUnetID• var $deptcontactvunetid;• var $deptcontactvunetid_2;• //Date this contract first became active• var $begindate;• //Date the current term was active (e.g. date an amendment

was signed)

• var $requestcenternumber;• var $hospfinancestatus;• var $contracttype;• var $uniqueidtxt;• //PI's name• var $pirespparty;as s g ed)

• var $curbegin; • var $deptcontact;• var $deptcontact_2;• var $dept;• var $deptcontactemail;• var $deptcontactemail_2;

Data Source Fields -CoeusData Source Fields Coeus• private $_proposal_or_award;

i t $ t t t• private $_investigator_department;• private $ agency grant number;• private $_grant_status;

• private $_coeus_grant_number;• private $_coeus_sequence;• private $ coeus grant title;

• private $_agency_grant_number;• private $_agency_id;• private $_agency;• private $_current_period_start_date;

$p _ _g _ ;

• private $_center_number;• private $_lead_department_number;• private $_lead_department;• private $ pi number;

• private $_current_period_end_date;• private $_current_period_direct;• private $_current_period_indirect;• private $ current period total;• private $_pi_number;

• private $_pi;• private $_investigator_id;• private $_investigator_name;

private $_current_period_total;• private $_project_start_date;• private $_project_end_date;• private $_grant_activity_type;

i t $ t d t• private $_investigator_department_number;

• private $_grant_award_type;

Objectives

• Review MyResearch Current Capabilities• Review MyResearch data access rights• Review MyResearch data access rights• Prioritize MyResearch data integration• Discuss methods for Improvement

– IRB, VICTR/CRC, Contracts, Coeus, REDCap

• Review preliminary patient tracking p y p gmodule for REDCap. Explore ideas for improvement and integration with p gCRF/Survey capabilities.

Patient Calendar ModuleDEMO

Patient Calendar Module

Patient Calendar ModuleQ1: Will you use this in your research?

Q2: Would you use stand-alone (just for patient tracking)?Q2: Would you use stand alone (just for patient tracking)?

Help: For current REDCap users, please advise on best process for creating a new project level databaseprocess for creating a new project-level database.

One Option: 1) Define time points on web (or in Excel); Note this would be it for stand-alones (REDCapNote this would be it for stand alones (REDCap would automatically include a small demographics form)

2) Create data forms using Excel3) Create any needed Surveys using Web4) M t h ti t f /4) Match time to forms/surveys

Another Option: 1) Create data forms using Excel2) Create any needed Surveys using Web) y y g3) Define time points on web4) Match time to forms/surveys