creating a bibliography add a new citation and ......creating a bibliography (works cited) 3 a....

Creating a Bibliography (Works Cited) 1

CREATING A BIBLIOGRAPHY

A bibliography is a list of sources, usually placed at the end of a document, which you used or

cited in creating the document. Based on the source information you used, Word 2010 can

automatically generate a bibliography. Below are directions to create a bibliography for a

picture or article from the Internet or any physical source (book or magazine, for example).

Add a New Citation and Source to a Document for an Internet Picture

When you add a new citation to a document, you also create a new source that will appear in the

Bibliography (Works Cited) page.

1. On the Reference tab, in the Citations & Bibliography group, click the arrow next to Style

and choose MLA Seventh Edition for Radnor Middle School.

2. Click at the end of the sentence or phrase that you want to cite. On the Reference tab, in the

Citations & Bibliography group, click Insert Citation > Add New Source.


3. To fill in the source information after clicking Add New Source, click the arrow next to

Type of Source and choose where the information came from (i.e., Book, Journal Article,

Document from a Website, Article in a Periodical, etc.).

4. Fill in the bibliography information for the source. To add more information about a source,

you may need to click the box for Show All Bibliography Fields (bottom left-hand corner).

Click OK when finished.

5. If you are using the Internet and you have a picture or article within a document, use

“Document From Web site” as your source.

6. Let us say I want to use the picture below for a document or PowerPoint. These are the

steps I would take to create the Bibliography.


a. Click on “View Page” to find where my picture originated.

b. Copy the URL (website) at the top of the page and paste it under URL in my

Reference.


c. Add the date you obtained the picture or information under “Year Accessed,”

“Month Accessed,” and “Day Accessed.” The access date information is the date

you retrieved your information, not the date it was created.

d. Scroll up to the top and begin filling in the information for the Author. If it is the

name of a person, put the LAST name of the person and then the FIRST name of the

person, with a comma in between. If it is not a person, then check the box underneath

where it says “Corporate Author.” Place the company name in the box next to

Corporate Author.


e. Below is a sample for the picture used above. The Corporate Author is “New Era

Politics” and the Name of the Article is “Politics v/s Honesty & Truth.” There is no

date given on the page and no other information for me to fill in.

f. Click OK when finished. A placeholder appears with the author’s name in

parenthesis.

g. Highlight and Delete (not backspace) the placeholder name.

h. Click the down arrow next to Bibliography and go all the way to the bottom and

click Insert Bibliography.


i. You now have your Bibliography arranged in MLA format. If you add more

references, Word will automatically put them in alphabetical order based on the last

name of the author.

New Era Politics. "POLITICS V/S HONESTY & TRUTH." n.d. 7 January 2014.

<http://www.newerapolitics.org/honesty--truth.html>.


Add a New Citation and Source to a Document for an Internet Article

When you add a new citation to a document, you also create a new source that will appear in the

Bibliography (Works Cited) page.

1. On the Reference tab, in the Citations & Bibliography group, click the arrow next to Style

and choose MLA Seventh Edition for Radnor Middle School.

2. Click at the end of the sentence or phrase that you want to cite. On the Reference tab, in the

Citations & Bibliography group, click Insert Citation > Add New Source.

3. To fill in the source information after clicking Add New Source, click the arrow next to

Type of Source and choose where the information came from (i.e., Book, Journal Article,

Document from a Website, Article in a Periodical, etc.).


4. Fill in the bibliography information for the source. To add more information about a source,

you may need to click the box for Show All Bibliography Fields (bottom left-hand corner).

Click OK when finished.

5. If you are using the Internet and you have a picture or article within a document, use

“Document From Web site” as your source.

6. Let us say we are using the article below for a paper I am writing and I need to cite the

source.


7. I copy and paste the URL (website) from the top of the page to my reference source and fill

in the date I am retrieving the information under the Year Accessed, Month Accessed, and

Day Accessed.


8. Now I scroll up to fill in the Author, Web Page (Title of Article), Web Site (if there is

another source), and Date (if listed). If it is the name of a person, it is listed LAST name first

and then the FIRST name, with a comma in between. If it is a company/corporation name,

you click “Corporate Author” and place the name in the box next to it.

In the sample below, Chelsea Fagan is the author of the article, but the article is on the

Thought Catalog website. That is why both are listed.


9. When finished filling in all the information, click OK. The author’s last name appears in

parenthesis.

(Fagan)

10. Highlight and DELETE (not backspace) the name of the author.

11. Click the down arrow next to Bibliography and go all the way to the bottom and click Insert

Bibliography.

a. You now have your Bibliography arranged in MLA format. If you add more

references, Word will automatically put them in alphabetical order based on the last

name of the author.

Fagan, Chelsea. "8 Essential Qualities For A Best Friend." 26 February 2013. Thought Catalog.

7 January 2014. <http://thoughtcatalog.com/chelsea-fagan/2013/02/8-essential-qualities-

for-a-best-friend/>.


Adding a Placeholder

1. To add a “placeholder” so you can create a citation and fill in the source information later,

click Add New Placeholder.

2. Type the LAST name of the author or COMPANY name you will use for your source and

click OK. The name will appear so you can edit it later.

(Fagan)

3. A question mark will appear next to the placeholder source in the Source Manager. This

will change once you input the information.

4. To fill in missing information or change information on the Placeholder, right click on the

name. Choose whether you wish to Edit the Citation (within the document) or Edit the

Source (Bibliography).


Find a Source to Add Information, Delete Information, or Make Corrections

1. On the Reference tab, in the Citations & Bibliography group, click Manage Sources.

(If you open a new document that does not yet contain citations, all of the sources that you used

in previous documents appear under Master List.)

(If you open a document that includes citations, the sources for those citations appear under

Current List, and all sources that you have cited, either in previous documents or in the current

document, appear under Master List.)

2. If you notice spelling or punctuation errors in your Bibliography and wish to make

corrections, go to Manage Sources and choose the name of the author on the right side

(Current List) you need to make your corrections.


3. Highlight the name on the Current List and click Edit.

4. Make your corrections. (I changed the year from 2008 to 2014.) Click OK and then Close.

Master List Current List


5. To view your corrections, right click on the Bibliography and choose “Update Field”.

6. You will now see your correction.


To Find a Specific Source

1. To find a specific source, do one of the following:

a. In the Sorting box, sort by author, title, citation tag name, or year, and then search the

resulting list for the source that you want to find.

b. In the Search box, type the title or author for the source that you want to find. The list

narrows to match your search term.

c. You can click the Browse button in Source Manager to select another master list from

which you can import new sources into your document. (For example, you might

connect to a file on a shared computer or server.)


1. On the Reference tab, in the Citations & Bibliography group, click Manager Sources.

2. Under Current List, click the placeholder that you wish to edit.

NOTE: Placeholder sources are alphabetized in Source Manager, along with all other sources,

based on the placeholder tag name. Placeholder tag names are numbers by default, but you can

customize the placeholder tag name with whatever tag you want.

3. Click Edit.

4. Begin to fill in the source information by clicking the arrow next to the Type of Source (see

above).

Sample Book


Sample Web Site

Create a Bibliography

You can create a bibliography at any point after you insert one or more sources in a document. If

you do not have all of the information that you need about a source to create a complete citation,

you can use a placeholder citation and then complete the source information later. However,

placeholder citations do not appear in the bibliography.

1. Bibliographies should be on a page by itself (usually at the end of the document). To do

this, you can insert a page break in one of three ways:

a. Go to Page Layout tab, Page Setup group, Breaks, Page.

b. Go to Insert tab, Pages group, Page Break


c. Use your keyboard shortcut, Control + Enter, to create a page break.

2. On the Reference tab, in the Citations & Bibliography group, click Bibliography.

3. Click a predesigned bibliography format to insert the bibliography or click Insert

Bibliography at the bottom.

Fowler, Brenda. The Iceman's Last Meal. November 2000. 8 September 2009 <www-

tc.pbs.org/wgbh/nova/icemummies/images/iceman1.jpeg>.

Hayes Jacobs, Heidi, Brenda randolph, and Michal L. LeVasseur. World Explorer: The

Ancient World. Upper Saddle River, NJ: Pearson Prentice Hall, 2003.

4. Highlight the Bibliography and change the font style and font size to match your paper.

5. Change your line spacing to double to match your paper.


6. Make a hanging indent by doing the following:

a. On the Home tab, Paragraph group, click the Paragraph Dialog Box arrow

b. Under Special, choose Hanging.

c. Your bibliography should now look like this:

Fowler, Brenda. The Iceman's Last Meal. November 2000. 8 September 2009 <www-

tc.pbs.org/wgbh/nova/icemummies/images/iceman1.jpeg>.

Hayes Jacobs, Heidi, Brenda Randolph, and Michal L. LeVasseur. World Explorer: The

Ancient World. Upper Saddle River, NJ: Pearson Prentice Hall, 2003.


7. If you find any mistakes, go to Manage Sources and then Edit your citation and make the

correction.

8. Right click on your bibliography and Update Field. Your correction should be there.

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