creating a document with a title page, lists, tables, and ... · creating a document with a title...

Creating a Document with a Title Page, Lists, Tables, and a Watermark Word Chapter 4 WD 261

Perform the following tasks: 1. Show gridlines.

2. Delete the blank column between the 3rd and 4th Quarter columns.

3. Use the Distribute Rows command to evenly space all the rows in the table.

4. Use the Distribute Columns command to make the 1st, 2nd, 3rd, and 4th Quarter and Total columns evenly spaced.

5. Change the width of the 1st, 2nd, 3rd, and 4th Quarter and Total columns to 1 ".

6. Use the Formula button (Table Tools Layout tab I Data group) to place totals in the bottom row for the 1st, 2nd, 3rd, and 4th Quarter columns. The totals should be formatted to display dollar signs and cents.

7. Use the Formula button (Table Tools Layout tab I Data group) to place totals in the right column. Start in the bottom-right cell and work your way up the column.

8. Add a row to the top of the table. Merge all cells in the first row into a single cell. Enter the company name, Whitcomb Services, as the table title. Center the title.

9. Split the cell in the first row into two rows (one column). In the new cell below the company name, enter the text, Expenses Breakdown, as the subtitle.

10. Shade the first row Orange, Accent 6, Darker 25 %. Shade the second row Orange, Accent 6, Lighter 40%.

11. Add a 1 pt, Orange, Accent 6, Darker 50% border to all cells in the table.

12. Hide gridlines.

13. Change the height of the row containing the quarter headings (row 3) to .01 ". Change the alignment of these headings to Align Top Center.

14. Change the height of all expense rows and the total row (rows 4 through 9) to 0.3 ".

15. Change the alignment of the cells in the first column to the left of all the dollar amounts to Align Center Left.

16. Change the alignment of the cells containing dollar amounts to Align Center Right.

17. Center the entire table across the width of the page.

18. Sort the rows containing the expenses.

19. Change the document properties as specified by your instructor.

20. Save the modified file with the file name, Apply 4-1 Expenses Breakdown Modified.

21. Submit the revised table in the format specified by your instructor.

Extend the skills you learned in this chapter and experiment with new skills. You may need to use Help to complete the assignment.

Modifying Multilevel List Formats, Drawing Tables, and Creating Picture Watermarks Note: To complete this assignment, you will be required to use the Data Files for Students. See the inside back cover of this book for instructions on downloading the Data Files for Students, or contact your instructor for information about accessing the required files.

Instructions: Start Word. Open the document, Extend 4-1 Tax and Investment Seminars Draft, from the Data Files for Stude~ts. You will define a new number format for the multilevel list, insert a picture watermark, and use Word's Draw Table feature to draw a table.

Continued>

WD 262 Word Chapter 4 Creating a Document with a Title Page, Lists, Tables, and a Watermark

Extend Your Knowledge continued

Perform the following tasks: 1. Use Help to learn about defining multilevel list number formats, picture watermarks, and Draw Table.

2. For each level in the multilevel list, define a new number format that is different from the format in the draft file. Be sure to change (at a minimum) the font, font size, and font color of the number format.

3. Insert a picture watermark using the Scales.wmf image on the Data Files for Students.

4. Below the multilevel list, draw the table shown in Figure 4-83. That is, use the Draw Table button to create the blank table.

·WJ· ~ ~ Extend 4·1 Tax and Investment Seminars Draft • Microsoft Word I DrawTable 1 button

Table Eraser ~ button

Home Insert Page layout References Mailings Review View Design Layout

~'"'""' " ~d !:>~

I [ Hf!'acter ;ow first (O!UrT!O • ------ --I [ rc.t~! Rr•

-----... ~ Borders • lpt • ---- ----

create this ---- - ----- Draw Eraser I [ Bond" ---- ----~ j enter dates in I table using "'"' I enter t1mes 1n u enter costs m ~ Tobie 1-T• the Draw

~--~ this column th1s column th1s column de:rs f.,

Table button L 1 ' 2 3 4 ' 5 "' . I

~ ~

! ~ pencil pointer I + + '\ '+

I enter Estate 1• Planning data

~ I I 1n th1s row

1/ / lg enter Legal

use the Table v Document Eraser button

/ Preparation to erase these

1\ data in this

two lines row

0. 1\ ~

" enter Tax p Preparation data in this

M row

~ ~ -

'~

Figure 4-83

5. In the leftmost column of the table, enter the text, Seminar Topic, so that it displays vertically in the cell.

r

i~

6. In the second column of the table, enter these labels in the second, third, and fourth rows: Estate Planning, Legal Document Preparation, and Tax Preparation.

7. In the top row, enter these headings in the last three columns: Date, Times, and Cost.

8. For Estate Planning, use this data for the table: Cost is $120; January 17 class times are 9:00 - 11 :00 a.m. and 7:00 - 9:00 p.m.; January 31 class times are 1:00 - 3:00 p.m.

9. For Legal Document Preparation, use this data for the table: Cost is $140; January 10 class times are 9:00- 11:30 a.m. and 7:30- 10:00 p.m.; January 24 class times are 1:00- 3:30p.m.

10. For Tax Preparation, use this data for the table: Cost is $125;January 3 class times are 9:00- 11:15 a.m. and 7:00-9:15 p.m.; January 10 class times are 1:00-3:15 p.m. and 5:00-7:15 p.m.

11. Enter the text, Special Offer: Attend all three seminars, in the bottom row. The cost for the bottom, right cell is $350.

12. Enhance the table as you deem appropriate.

13 . Change the document properties, as specified by your instructor. Save the revised document using a new file name and then submit it in the format specified by your instructor.


Make It Right

Analyze a document and correct al l errors andi or improve the design.

Formatting a Title Pag'e Note: To complete this assignment, you will be required to use the Data Files for Students. See the inside back cover of this book for instructions on downloading the Data Files for Students, or contact your instructor for information about accessing the required files.

Instructions: Start Word. Open the document, Make It Right 4-1 Home Health Title Page Draft, from the Data Files for Students. The document is a title page that is missing elements and that is not formatted ideally (Figure 4-84). You are to remove the header and footer, edit the border, change paragraph indents, modify the SmartArt graphic, change character spacing, and adjust font sizes.

Peiform the following tasks:

enlarge SmartArt graphic, edit, and format it

Figure 4 - 84

1. Remove the header and footer from the title page.

change from condensed to expanded spacing

2. Modify the borders on the first and second lines so that they surround all edges of each paragraph.

3. Change the left and right paragraph indent of the first two lines (paragraphs) so that they have a 0.5" left and right indent.

4. Increase the font size of the text in the second line to match the font size of the text in the first line.

5. Increase the size of the SmartArt graphic on the title page. Delete the shape that has no text in it. Change the word, Maximum, to Optimum in the middle shape. Change the colors of the SmartArt graphic and then change the SmartArt style.

6. Change the zoom to one page.

7. Change the character spacing of the last two lines on the title page from condensed to expanded. The first of the two lines should be expanded more than the second of the two lines.

8. Increase font sizes so that the text is easy to read.

9. Add or remove space above or below paragraphs so that all contents of the title page fit on a single page. Change the zoom back to 100%.

10. Change the document properties, as specified by your instructor. Save the revised document with a new file name and then submit it in the format specified by your instructor.


A SAM

• ~'A(,. ~~:~~y .. "i:)' ~ .."-:_%-.!'~"t.,~:;_a_~~· ~~~"' ~-. ~~~~~-, ..... -- ~.. • .. . • ,/'

.' In the Lab -

Design and/or create a document using the guidelines, concepts, and skills presented in th is chapter. Labs are listed in order of increasing difficulty.

Lab 1: Creating a Proposal with a SmartArt Graphic, a Bulleted List, and a Table Problem: The owner of Reflections, a center for employee retreats, has hired you to prepare a sales proposal describing their facilities, which will be mailed to local businesses.

Instructions: Perform the following tasks: 1. Change the theme fonts to the Hardcover font set.

2. Create the title page as shown in Figure 4-85a. Be sure to do the following:

a. Insert the SmartArt graphic, add text to it, and change its colors and style as specified.

b. Change the fonts, font sizes, and font colors. Add the paragraph border. Indent the left and right edges of the title paragraph by 0.5 inches.

3. At the bottom of the title page, insert a next page section break. Clear formatting.

n-pointsradley RefLe t~ Hand ITc bold font; r-itt-- C 1 0 ~$

L__color:_ B- lue, Acc..-------'ent 1, V ~25%

SmartArt graphicType: Relationship Layout: Gear Colors: Colorful RangeAccent Colors 3 to 4 Style: Cartoon

36-point Perpetua Titling MT italic font; color: Purple, Accent 4, Darker 25%

INSPIRED

EMPLOYEE

1Y>-pt triple line 11~-----i outside border; color:

Olive Green, Accent 3, Darker 25%

RETREATS

Figure 4-85 (a) Title Page

Creating a Document with a Title Page, Lists, Tables, and a Wate rmark Word Chapter 4 WD 265

4. Create the second page of the proposal as shown in Figure 4-85b.

a. Insert the formatted header using the Alphabet design. T he header should appear only on the second page (section) of the proposal. Format the header text as shown.

b. Insert the formatted footer using the Alphabet design. The footer should appear only on the second page (section) of the proposal. Format the footer text as shown. Delete the page number.

c. Format the headings using the heading styles as specified. d. Change the bullets in the bulleted list to purple picture bullets. Format the first word of one

bulleted item as shown. Use the format painter to copy the formatting to the remaining initial words in the bulleted list.

e. Create the table as shown. Border the table as specified. Distribute rows so that they are all the same height. Change the row height to 0.21 inches. Center the table. Left-align text in the first column, and center text in the second and third columns. Shade the table cells as specified.

5. Adjust spacing above and below paragraphs as necessary to fit all content as shown in the figure.

6. Check the spelling. Change the document properties, as specified by your instructor. Save the document with Lab 4-1 Employee Retreat Proposal as the file name.

I 16-point Calista MT J----_. font; color: Purple,

Accent 4· Darker 25% Reflections Employee Retreat Center header I

I Heading 1 style A Place to Recharge, Reconnect, and Renew

Reflections has been providing re trea t facilities to organizations from across the country for

more than 20 years. Our facili ties offer the p erfect backdrop for your employees to recharge

mentally, reconnect with fellow emp loyees, and renew their sense of career direction .

I Heading 2 style What We Offer

+ Buildings: Six buildings with various--sized community, conference, and individual

meefu1g rooms

+ Conference Rooms: State-of-the-art rooms complete with digital light projectors, picture wireless lntem et access, and sea ting for 25 to 100 employees bullets

+ D ining: Enjoy chef-prepared m eals (choose from our menu)

+ G rounds: Twelve acres of beautiful. rolling grounds

'*' Recreation : Outdoor areas, including trails, gardens, gazebos, and pavilions

r:,~le, Accent 4, ker 25%; bold

Available Facilities

~ing2style All buildings on the grotmds h ave their own, separa te dirting rooms to encourage a sense of

camarad erie and cohesiveness am ong your organiza tion 's employees. On-site chefs can h on or

sp ecial diet requests if notified in advance. Coffee, tea, and light refreshments are provided

throu ghout the day in all building areas (upon request).

The table below lis ts the various facili ties tha t are availa ble, including the maximum capacity

and price p er day (cells sh aded in lavend er in the price per day column are eligible for discount

I 1 Y>- pt double if fewer than 50 employees a ttend):

1 1-point bold, italic Book I line border; I Bui/ding/l'acility II Maximum Capacity

Antiqua font; color: Purple,

1

color: Olive Price per u ay--,r Accent 4, Darker 25% Green Accent 3, II Darker 25% Bremen Mem orial Building 100 $750 I Purple, Accent 4, I

Garvin Building II 50 $625

1

Lighter 60%

Atrium/ Solarium II 25 $500 I shading

Knollwood Building II 100 $800 I Greenway Conunons II 75 If $725 I I Oakglen Corner II 50 II $600 I

Fa~ing 1 style About Reflections

Choose Reflections for your next employee re trea t and see why we have been granted an

outstanding ra ting by the Jon.ner Chamber of Commerce. When you spend your retreat at

Refl ections, you will leave recharged, reconnected, and renewed !

T{~., ""'"' >o booky=~~' 1 1 -point Book Anti qua 1/ font; color: Purple, Figu Accent 4, Darker 25% Bod

re 4-85 (b) y of Proposal


Lab 2: Creating a Proposal with a SmartArt Graphic, a Complex Table, and a Numbered List Problem: The owner of the Wide Eye Java has hired you to prepare a sales proposal describing its monthly service in a first order confirmation.

Note: To complete this assignment, you will be required to use the Data Files for Students. See the inside back cover of this book for instructions on downloading the Data Files for Students, or contact your instructor for information about accessing the required files.

Instructions: Perform the following tasks: 1. Change the theme colors to the Horizon color scheme.

2. Change the theme fonts to the Pushpin font set.

3. Create the title page as shown in Figure 4-86a. Be sure to do the following:

WIDEEY'E

SmartArt graphicType: P1cture Layout: Framed Text Picture Colors: Colored Fill -Accent 1 Style: Intense Effect

54-point Algerian font for text

-----; watermark; color: Brown, Accent 4, Lighter 60%

Treqt Yourselfi


a. Insert the SmartArt graphic, add text to it, insert the picture, and change its colors and style as specified. The picture file is called Coffee Pot.wmf and is available on the Data Files for Students. (Hint: Double-click the middle of the picture placeholder to display the Insert Picture dialog box, locate the picture file, and then click the Insert button (Insert Picture dialog box) to insert a picture.) Resize the picture as necessary.

b. Change the fonts, font sizes, and font colors. Include the border and paragraph shading around the company name. Expand the characters in the company name, JAVA, by 20 points. Indent the left and right edges of the title paragraph by 0.5 inches.

4. At the bottom of the title page, insert a next page section break. Clear formatting.

36-point Harrington bold font; color: Blue-Gray, Accent 1, Darker 50%

~~~~~~----------


5. Create the second page of the proposal as shown in Figure 4-86b.

a. Insert the formatted header using the Alphabet design. The header should appear only on the second page of the proposal. Format the header text as shown.

b. Format the headings using the heading styles specified. Adjust spacing before the Heading 1 style to 12 point and after to 6 point, and before and after the Heading 2 style to 6 point. Update both heading styles.

c. Insert the formatted footer using the Alphabet design. The footer should appear only on the second page of the proposal. Delete the page number.

d. Create the table as shown. Border the table as specified. Distribute rows so that they are all the same height. Change the row height to 0.2 inches. Align center left the text in the Item Description column, align center the text in the Quantity column and the Cost and Total headings, and align center right the dollar amounts in the Cost and Total columns. Center the table. Change the direction of the Food and Nonfood headings. Use a formula to compute the values in the total column (quantity times cost). Use another formula to sum the totals in the order total cell.

e. Create the numb d 1· h ere 1st as s

nk ust I header

6. Create a diagonal watermark with Tha You! as the text. Adj spacing above and below paragraphs I Heading 1 style

as necessary to fit all content as sho in the figure.

wn

7. Check the spelling. I Heading 2 style

nt ed by

Change the docume properties, as specifi your instructor. Sav document with

e the

I Heading 2 style

own. 1 16-point Algerian I

font; color: Blue-Gray, Accent 1

~\VIDE EYE JAVA

Treat Yourself!

Your decision to t ry Wide Eye Java's monthly coffee service is one you wi ll not regret! Treat yourself to

our fine coffees. teas. food . and products. Your monthly shipment will be delivered to your door and ready to be enjoyed .

About Our Service

We guarantee that all ou r products are of the highest quality and freshness. whether it is a fine beverage or delectable food item. In addition. our nonfood products are among the best you can buy.

Our prices are extremely competitive, especially when compared to the cost of our competitors' products and services.

About "Your Order

Your first month's order is summarized in the table below. Shaded cells denote organic items. Lab 4-2 Coffee Service Proposal as the file name. f Item Description

-o 16-oz. Travel Mug

Quantity -2

·-,- Total - ri bold; color: Tan, Col, Accent 2

$6.95 $13.90

8 4-cup Coffee Maker 1 $12.00 $12.00

I V>-pt border; color: ~ § 24-oz . Coffee Press 1 $22.95 $22.95 Blue-Gray, Accent 1, z rp 1 · T B 11 2 $7 .50 $15.00 Darker SO% ~r-:-orce a1n ea a

$11.50 $23.00 16-oz Dark Roast 2

"0 16-oz. House Brew 3 $10 95 $32.85

.£ I 24-ct. Chai Tea Bags ' 2 $10.00 $20.00 I color: Blue-Gray, ~ - 18-oz loose Green Tea I 2 $15.95 . $31.90 Accent 1, lighter 80%

Biscotti Sampler 1 3 $~ $24.00 - .JROER TOTAL $195.60 1 -

I Heading 1 style New Customer Extras!

We thank you for choosing Wide Eye Java as your monthly coffee service. As a new customer. you will receive several extras. as listed below:

1. Free stain less steel therma l carafe. a $15 va lue. just for trying our service

2. Free sampler pack (6 ct. ) of exot ic teas

I numbered list 3 . A coupon for 10 percent off you r next order

4 . Automatic 15 percent discount for month ly orders tota ling $200 or more

5. Two pounds of free House Brew coffee for every $500 spent (cumulative tota l must be reached within a single ca lendar year)

I Heading 1 style Our Guarantee

We are so confident that you will love our products and service, we offer a 100 percent. money-back guarantee. If you are not satisfied with any item you receive. simply ca ll for a refund or a replacement.

) Figure 4-86 (b Body of Propo sal

r·=m~<0¥ffi "A" m OO ~'OW a'

·-- ,_ - - · ---· '""='---~·-· """"" .,<~.~ ~r --~-

l;l

I•


Lab 3: Enhancing a Draft of a Sales Proposal with a Title Page, a Bulleted List, Tables, and a Multilevel List Problem: You work at Nature Kids Summer Camp. Your coworker has prepared a draft of a proposal about the upcoming summer camp. You decide to enhance the proposal by adding picture bullets, a multilevel list, and another table. You also prepare a title page that includes a SmartArt graphic.

Note: To complete this assignment, you will be required to use the Data Files for Students. See the inside back cover of this book for instructions on downloading the Data Files for Students, or contact your instructor for information about accessing the required files.

Instructions: Perform the following tasks: 1. Change the theme colors to the Solstice color scheme. Change the theme fonts to the Aspect font set.

2. Create a title page similar to the one shown in Figure 4-87a.

48-point Kristen lTC font; color: Gold. Accent 2. Darker 50%; paragraph shading: Green. Accent 4. Lighter 60%; paragraph border: 6-pt Brown. Accent 5, Darker 25% Shadow; paragraph indent: .5"

SmartArt graphicType: Relationship Layout: Funnel Colors: Colorful Range -Accent Colors 4 to 5 Style: Moderate Effect

~Nature Kids 48-point Kristen lTC font; color: Red, Accent 3,

Summe C m Darker50%;paragraph r a P ~ shading: Gold, Accent 2, Lighter 60%; paragraph border: 6-pt Green, Accent 4, Darker SO% Box; paragraph indent: .S •

Lifelong Skills

MEMORIES AND SKILLS

TO LAST A LIFETIME!


36-point Book Antiqua bold, italic font with small caps effect; color: Green, Accent 4, Darker 50%; expanded 4 points


Insert a next page section break. Insert the draft of the body of the proposal below the title page. The draft is called Lab 4-3 Nature Kids Camp Proposal Draft on the Data Files for Students.

Modify the first page of the body of the draft so that it looks like Figure 4-87b, by doing the following:

a. Delete the page break above the Outdoor Activities heading. b. Insert a header and footer as shown. The footer should have a page number. Change the

starting page number to 1. c. Change the style of bullet characters in the list to picture bullets. Format the first words in

the bulleted item to the Intense Emphasis Quick Style. Use the format painter to copy the formatting to the remaining words. Sort the bulleted list.

d. In the table below the bulleted list, shade cells similarly to the figure, adjust alignment of text in cells as shown, and change cell spacing to 0.02 inches between cells.

add picture bullets, format words to left of colon, and sort list

Nature Kids Summer Camp

About Nature Kids Summer Camp

Established in 1987, Nature Kids Summer Camp is located just one hour away from downtown Snow Hill. Encompassing 20 acres of beautiful, rolling countryside, the camp has everything to teach your child about nature: a lake for fishing and swimming, stables, hills and woods for hiking and exploring, 17 cabins, a dining hall, and a common room. All camp counselors are professionally trained and certified in CPR. In addition, medical staff is on the premises at all times.

Outdoor Activities

Campers range in age from 7 to 17, with approximately 49 percent girls and 51 percent boys. Campers are divided into age groups to better address needs and abilities for camp activities, as shown in the schedule below.

~ Canoeing: learn to navigate the lake using an authentic canoe (open only to ages 8 and up)

~ Crafts: each day, a different craft project will be completed , including beading, wood-burning, weaving, and leather-working

~ Hiking: trek through the woods to learn about habitats, animals, and plants 41 Horseback riding: meander through the camp on horseback, accompanied

by trained guides 41 Swimming: small group swimming in the camp's pond supervised by

certified lifeguards

Outdoor Acti vities Schedule (by age group)

Monda Wednesda

Crafts Swimming

Horseback Crafts

riding

Swimming Canoeing

Canoeing Crafts

Crafts Canoeing Swimming

Swimming Horseback

Crafts Canoeing riding

Call555-8829 to enroll! Page 1

Figure 4-87 (b) Page 1

add shading to cells, adjust alignment, and adjust cell spacing

Continued >


In the lab continued

5. Modify the second page of the body of the draft so that it looks like Figure 4-87c, by doing the following:

a. Create the multilevel list below the Camper Tips heading.

b. Create and format the table as shown below the Camp Fees paragraph.

6. Create the watermark as shown.

7. Check the spelling. Change the document properties, as specified by your instructor. Save the active document with the file name, Lab 4-3 Nature Kids Camp Proposal.

Nature Kids Summer Camp

Camper Tips

1. Bring only the items necessary, as outlined below: a. Bedding and linen (sleeping bag or blanket, pillow, and linen) b. Hygiene items, such as toothbrush and toothpaste, soap, shampoo,

towels, and shower shoes c. Personal items, such as portable media players, cell phones, and

handheld games, are discouraged strongly 2. Meals are provided, with light snacks available upon request

a. Campers will be fed at assigned mealtimes, by age and cabin b. Healthy, balanced breakfasts, lunches, and dinners (please inf<>fm us

of any special diet requests/restrictions) 3. Clothing recommendations are as follows:

a. Footwear i. At least one pair each of hiking boots and tennis/running shoes ii. Extra socks (at least three extra pairs recommended) iii. Plastic or waterproof shoes for shower wear

b. Clothing

Camp Fees

i. Comfortable clothing suitable for outdoor activity ii . Swimwear iii. Light jacket or sweatshirts for cool evenings

The costs of attending this camp are outlined in the table below, along with cabin assignments by age group. All meals, lodging, and activities are included in the cost.

Tadpole Grove J $425 Cabins #1 3 4 and 6

8 -~J Arbor Grove $400 Cabins_!b_5,_.L and 9_ _

10 _

11 Campfire Hamlet $

380 IKI'------ ~- Cabins #8, 10, arl_CI_11 __ --+---

12 _ 14 Green Hollow J $350 --+ Cabins #12, 13, and 1~ --j- _ ,

15 _

17 Wilderness Circle $

325 _ __I Cabins #14, 16 and 17 Additional campers : Each sibling can attend $

300 ~ J

Call 555-8829 to enrOll!

Figure 4-87 (c) Page 2

Page 2

Apply your creative thinking and problem solving skills to design and implement a solution.

Note: To complete these assignments, you may be required to use the Data Files for Students. See the inside back cover of this book for instructions on downloading the Data Files for Students, or contact your instructor for information about accessing the required files.

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