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Creating a Payroll Calculator Flowchart in Microsoft Visio 2010
April Popchoke
Do you need to create an exceptional flowchart for a business or technical function? There are many
different ways to create unique visual tools with Microsoft Visio 2010. This guide is designed to help
you navigate through creating a Payroll Calculator using a Basic Flowchart with the Visio program.
Contents Introduction .................................................................................................................................................. 2
Creating a Payroll Calculator using Visio ....................................................................................................... 2
Opening Visio ............................................................................................................................................ 2
Opening the program ............................................................................................................................ 2
Starting a new Basic Flowchart ............................................................................................................. 3
Creating the Flowchart ............................................................................................................................. 3
Selecting Shapes with AutoConnect ..................................................................................................... 3
Creating additional shapes in your flowchart ....................................................................................... 4
Creating Text outside of a Shape .......................................................................................................... 4
Finishing your flowchart ........................................................................................................................... 5
Adding more text boxes ........................................................................................................................ 5
Saving your Flowchart ........................................................................................................................... 5
Printing your Flowchart ........................................................................................................................ 6
2
Introduction A flowchart is a diagram showing a logical process in steps utilizing shapes and arrows. This
diagrammatic representation connects the shapes with arrows to represent the flow of control. They
are used to analyze, document, design, or manage processes and programs in various fields.
Creating a Payroll Calculator using Visio
To help you learn some of the basics of Microsoft Visio, you will create a basic flowchart to chart the
logical process of a payroll calculator.
Opening Visio
There are many different types of templates in Visio, including business, engineering, flowchart, general,
maps and floor plans, network, schedule, and software and database templates. Each of these
categories has multiple types of templates you can select to start your project. Since we are going to
create a payroll calculator using a flowchart, we need to open up that particular template.
Opening the program
Move your mouse to the lower left hand corner of the
desktop and click on the Start Orb.
Move the mouse up to All Programs.
Select Microsoft Office 2010 from the list of
applications.
Select Microsoft Visio 2010 and click to open the
program.
3
Starting a new Basic Flowchart
Click one time on the Flowchart template folder.
Make sure that Basic
Flowchart is selected, and
then click the Create Button
on the lower right of the
interface.
Creating the Flowchart
Selecting Shapes with AutoConnect
Select the Start/End oval and drag it to the center of the top of your workspace. Double click the
oval and add text reading “Start”. Click your mouse on any empty spot of your workspace to
exit text mode.
Move your mouse over the oval until the blue triangles appear. Hold
your mouse over the lower triangle and select the Process box. This will
automatically add an AutoConnection between the two shapes.
4
Creating additional shapes in your flowchart
Double click the Process box and add the text ‘Get hours worked and hourly wage’.
Hover over the lower blue triangle and select the diamond Decision shape.
Add text reading ‘Are hours greater than 40?’ to the Decision shape.
Select two Process boxes from the Decision shape and position each one slightly lower and on
each side of the diamond.
Add the same text to each of those two text boxes reading ‘Calculate Regular Pay (hrs *wage)’.
Creating Text outside of a Shape
Move to the top of the Home tab, in the Tools group, and select
‘Text’.
Click a spot above the connection point to the left of the Decision
diamond.
In the text box, write ‘If NO’.
Repeat on the right side and write in the
text box ‘If YES’.
5
Finishing your flowchart
Adding more text boxes
Under the right side of the
flowchart, create three more Process boxes
for a total of four.
Add the following text to the
second box: ‘Calculate OVT hours (Total
hrs-REG hrs=OVT hrs)’.
Add the following text to the third
box: ‘Calculate OVT Pay (wage*1.5)*OVT
hrs’.
Add the following text to the
fourth box: ‘Calculate Total Pay (REG
Pay+OVT Pay=Total Pay)’.
Create one additional Process box
underneath of the fourth box, centering it
directly under the Decision diamond.
Add a connection from the Left
hand side of the chart by clicking on the
lower blue arrow of the Left Process box and dragging it to the side of the bottom box.
Add the text: ‘Display Pay’ to the last Process box.
Choose a Start/End oval from the mini toolbar of the Display Pay Process box and place it
directly underneath the box.
Add the text ‘End’ to the End oval to signal the end of the logical flow.
Saving your Flowchart
Now that the flowchart is complete, you need to save your work.
Click on the File tab in the upper left hand corner of the interface.
Select the ‘Save As’ button.
Choose a location to save your diagram
and rename the document if you choose.
Click the Save button.
6
Printing your Flowchart
After you save your finished flowchart, you can print it.
Click on the File tab in the upper left hand
corner of the interface.
Select the ‘Print’ option.
Ensure that the correct printer is chosen.
Click the Print button.