Creating a Service

Portfolio

Kathryn E Glas, MD, FASE, MBA

Professor, Anesthesiology

Director, Professional Development

Emory University School of Medicine

Objectives

• What constitutes service?

• How can you capture it in the service portfolio

and showcase your accomplishments?

Creating a Service

Portfolio

Resources

http://med.emory.edu/administration/faculty_aff

airs_dev/templates.html

Creating a Service

Portfolio

AbbreviationsCVA- Cerebrovascular accident EP- Electrophysiology

SCA- Society of Cardiovascular Anesthesiologists

Alphabet soup…

ASA

SCA

IARS

ACCSOAP

ASE

AATS

STS

ACOGACP

ASRA

AHA

TCTHRS

SSO COSM

AAOMS

NASPE

HFSA

AAHPM

AAPMR

SNMMI

ASCP

ASIP

SPA

CAP

AAEM

APA

SVS

ASCRS

AGAASGE

ASN

SCCM

ENDO

AAD

SPR

APSA

AAN

SVIN

NBE

Nuts and Bolts• Ensure information in CV and service portfolio are the same by

copying the info from CV to portfolio and then adding detail

• Use SOM format!

• Delete unused sections prior to submission- this should be a live

document

• This is your opportunity to explain unique or exceptional roles

• 10 page limit

Creating a Service

Portfolio

Why a standard format?• The published formats include the vast majority of categories for

faculty across the diverse SOM

• Format acts as a guide to activities that support the case for your

promotion

• Provides a frame work for recreating your professional life in a

succinct document

• Reviewers can more effectively review packets when all are

created in the same manner

Creating a Service

Portfolio

Director, Division of Cardiac Anesthesiology

In this role, I oversee medical practice decisions for cardiac

anesthesiology. I directly supervise 14 physicians covering patient care

at EUH and EUHM, including OR, EP and catheterization lab

anesthetizing locations, and interact with Operations chief, Program

Directors and the Chief Anesthetist to ensure service and educational

needs of all team members are met.

1)Current Administrative/Clinical Appointments

[your title, location, brief description of your role]

(You may add in recently held positions that are particularly note-worthy as well under a

“Previously held” category)

Creating a Service

Portfolio

2) Clinical Service Contributions

[patient care responsibilities, new programs created, impact for department/school]

Creating a Service

Portfolio

Cardiac quality value team member, lead of CVA sub-committee

This group reviews cardiac surgery M and M data monthly and

develops systems- based ideas for improvement of STS ratings.

Stroke team performs chart reviews of all strokes and makes

recommendations on this basis.

Created a monthly CME conference for cardiac faculty,

anesthetists and trainees to fill a didactic need.

SCA Nominations Committee, 2007-09 (Elected)

Founder, Fellowship Program Directors Committee, 2007-2010

SCA Program Chair, Scientific Sessions, 2012-14

SCA CME Committee, 2012-14

National Board of Echocardiography Perioperative Echocardiography test writing

committee, Vice-Chair, 2016-present

Program Director, Adult Cardiothoracic Anesthesiology Fellowship, 2006-2010

Emory University SOM Faculty Development Advisory Committee, February 2017-present

Appointments and Promotions Committee, Department of Anesthesiology, Chair 2013-present

Emory IRB, 2012-current

Grant reviewer, Emory University Research Council, 2013-present

Creating a Service

Portfolio

3) Committee

Memberships

a) National and

International

[office held if any,

committee,

year(s)]

b) Regional and

State

[office held if any,

committee,

year(s)]

c) Institutional

[office held if any,

committee,

year(s)]

4) National Peer-

Review Panel

[title, year(s)]

5) Editorships

and Editorial

Boards

a) Editorial

Board

[your title,

journal, year(s)]

b) Manuscript

reviewer

[title of journal,

year(s)]

National Institutes of Health (NIH) Panel,

2010

NIH Study Section, Neurosciences, 2015-

present

Editorial board*, New England Journal of

Medicine Senior section head, 2016-

present

Manuscript reviewer*, (ongoing or ad-hoc)

2015-present

* Abstract review belongs in a different section

** In the case of significant participation, consider asking the

editor for a letter for your file

Creating a Service

Portfolio

*Non-predatory journals, impact factor is

consideredhttp://web.library.emory.edu/research-

learning/scholcomm-datamgmt/index.html

6) Society Memberships

[office held if any, Society, year(s)]

Creating a Service

Portfolio

SCA:

Member1995-present

SCA BOD, 2010-14, 2015-present. Scientific sessions Vice-Chair and Chair serve on the BOD. I was then elected in a

competitive process by the society membership to a three year term of office.

American Society of Echocardiography (ASE):

Member, 2000-present

Fellow ASE, 2007-present. This recognition is based on completion of certification status, documentation of participation in

echocardiography research, education and service and letter of reference from two society members.

ASE BOD, 2012-15. The COPE Chair serves on the BOD. I was then the first Anesthesiologist elected to be a board member

for the society of primarily cardiologists and sonographers.

ASE COPE Immediate Past Chair, 2011-13

ASE Council On Perioperative Echocardiography (COPE) Chair 2009-11

7) Organization of National or International Conferences

[your title, conference/program title, organization, year(s)]

Program Committee, ASE Scientific Sessions, 2007-2011. As leadership team

member for COPE, I served on the program committee for the full meeting. COPE

manages a one day session during each meeting and members are also included

on other panels as appropriate.

Scientific Sessions Chair, SCA 2011-13: Responsible for all aspects of SCA

Annual Meeting for two years

Moderator, Super Echo Panel, SCA Annual Meeting, 2008-present: Selected

panelists, reviewed and graded submissions, mentored presenters and moderated

session.

Creating a Service

Portfolio

Drug Enforcement Agency

(DEA) Anesthetic agents

advisory panel, 2010-present

Department of Anesthesiology

Hidden Gem award, 2017

Media appearances, CNN,

health updates, 2012-present

Volunteer, Habitat for Humanity,

2000-present

8)

Consultantships/

Advisory Boards

[title, year(s)]

9) Service Related

Awards

[name, year, short

explanation of award

will be helpful to

reviewers]

10)Community

Activities

[your title,

organization, year(s)]

Creating a Service

Portfolio

Attachments

• Letters in support of your service- The letter is

given to you and included in your portfolio.

• Reports showing impact to service line of your

efforts on projects, for example decreased

turnover time for OR cases due to multi-

disciplinary teamwork.

Creating a Service

Portfolio

Teaching or Service?

• Program Directors do both- administrative functions are

service, mentoring and lectures are teaching

• Thesis committees are mentored/teaching, not service

• Moderating a panel is service, giving a lecture is teaching.

However, a lecture related to your research can be considered

scholarship!

Creating a Service

Portfolio

You can be your own worst

enemy or you own best friend!

• What aspects of your work deserve special recognition?

• Don’t assume others will know

• Is the Fellow designation for your society based on paying a fee, are there minimum requirements, or is it highly competitive and by invitation only?

• Ensure that your CV, service and teaching portfolios have all the same dates, titles and basic information. Portfolios should expand on your CV, not add new material.

Creating a Service

Portfolio