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Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina Chheda, MD, MPH & Karen Szauter, MD

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Page 1: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Creating and Maintaining a Teacher’s Portfolio

Eva Aagaard, MDUniversity of Colorado Academy of

Medical Educators

Adapted from Alex Mecaber, MD Shobhina Chheda, MD, MPH & Karen Szauter, MD

Page 2: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Paritosh Kaul, MDAssociate Professor of Pediatrics

University of Colorado School of Medicine

Page 3: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Session Objectives

• Recognize why the Teacher’s Portfolio is important

• Identify the components of the Teacher’s Portfolio at the University of Colorado

• Effectively document educational contributions via a Teacher’s Portfolio

Page 4: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

University of Colorado Faculty

• 2001 Survey• 532 responses:

– 40% career not progressing satisfactorily – 42% considering leaving academia within 5 years

Lowenstein SR, Fernandez G, Crane L. BMC Medical Education 2007

Page 5: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Predictors Of “Intent To Leave”• School does not adequately recognize innovative and

high quality teaching

• My department does not foster and reward teaching excellence

• My department lacks an effective program for faculty development

• My department has not evaluated my academic progress regularly

Page 6: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Recommendations

SUGGESTION• Revise academic promotion

guidelines

• Recognize and reward faculty members for jobs they are asked to do

LOCAL OUTCOME• New promotion criteria &

matrix – Initial response – Update 2013 including new

pathway

• Academy of Medical Educators

Page 7: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Write down all activities that you do that are directly related to teaching and education

TASK

Page 8: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

How Can You Capture?

Accomplishments

Alignment & Impact

QualityQuantity

Page 9: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

What is a Teacher’s Portfolio? …a set of materials documenting teaching

activities in the broadest use of the word “teaching” that includes not only teaching performances and skills but instructional design, mentoring, educational administration and many other areas.

• From the Un of Miami document on portfolio prep

Page 10: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Curriculum Vitae vs Portfolio

• Curriculum Vitae = what you do

• Portfolio = evidence of excellence

• Simpson D, Fenzel K MedEdPORTAL 2007

Page 11: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina
Page 12: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Why develop a Portfolio?

• Self reflection

• Follow growth as an teacher

• Refinement of skills as an teacher

Performance Assessment

• Annual review

• Advancement, promotion and tenure

Stop and Reflect – how might these look different?

Page 13: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

HOWDeveloping A Teacher’s Portfolio

Page 14: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Essential Elements (CU)

1. Teaching Philosophy or Statement2. Direct Teaching Activities

1. Classroom2. Clinical3. Outreach (national presentation,s visiting professorships)

3. Curriculum Innovation and Scholarship4. Educational Administration and Leadership

1. Can include national service and leadership

5. Mentoring and Advising6. Self-improvement

Simpson D, Fincher R, Hafler J, et al Advancing Teachers and Education: Defining the Components and Evidence of Educational Scholarship 2006

Page 15: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina
Page 16: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Draft a Teaching Philosophy

• Why do you teach?• What is your teaching style?• Describe specific goals / methods / strategies in your

teaching• Describe how your thoughts about teaching have

been developed • Discuss the work of others that has informed /

influenced your teaching

TASK

Page 17: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Direct Teaching

Any activity that fosters learning, including direct teaching and creation of associated instructional materials. – Lecture

• Powerpoints

– Clinical teaching• Orientation documents, handouts

– Workshop or Symposium• Handouts, slides, worksheets

Page 18: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Criteria for Excellence

Direct Teaching:• Regularly assumes greater than average share

of teaching duties • Consistently receives outstanding teaching

evaluations or teaching awards, recognition as an outstanding role model for students

Page 19: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Year Taught

Title or topic of activity

Teaching strategy or context

Amount Type of learner # learners per year

2009-14

Inpatient Gen Med

Rounds with bedside teaching

4 weeks 3rd yr Medical studentsresidents

40

Teaching

Page 20: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Quantity vs. Quality

Page 21: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Teaching Evaluation Grid

Who and how many evaluated you? (e.g., 25 learners, 2 peers or educational experts)

Describe the process for

evaluating your teaching List evaluations/evaluation summaries included

in Appendix XX:

40 Residency program and School of medicine sends

out standardized on line forms

1

Page 22: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Year Taught

Activity Teaching Strategy Or Context

Type Of Learner

Learners Per Year

Overall Teaching Effectiveness

5=Best

09-10 10-11 11-12

2009-12 Inpatient Gen Med

Rounds With Bedside Teaching

3rd & 4th Yr Medical Students

12 4.8 4.9 4.9

Teaching

Representative Comments: One of the most effective attending physicians I have had. She balances her roles as leader, teacher, mentor and friend with finesse and grace. Her skill at communicating to and teaching every member of the team should be emulated. She is a role model for a ward attending.

Page 23: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

If Possible…

• Provide data on how your teaching evaluations compare to those of your peers– e.g. personal mean score vs. mean scores of other

departmental faculty

Page 24: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Teaching awards

Name Date Received

Sponsoring Organization

Level of award

Criterion for award

Dr. Generic Award

11/2014 SHM National Given to the outstanding teacher covering challenging topics

Page 25: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Narrative

• How did the information obtained through your teaching activities and their evaluation change your educational practice?

Page 26: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

TASK: Jot Down Your Core Teaching Activities

What information are you missing in your files/ records?

Where can you get it?

Page 27: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Curriculum Innovation and Scholarship

• Curriculum: A longitudinal set that is more than one teaching session or presentation of designed educational activities– Has learning objectives/ goals across set– Includes evaluation

Page 28: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Criteria for Excellence

• Develops innovative teaching methods such as educational software, videotapes, packaged courses or workshops, etc.

• Writing syllabi, textbooks

Page 29: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Curriculum Topic and Type

Type and # of learners

Implemented? Where is it implemented?

Your degree of responsibility

Seminar series (3-1 hour sessions) on discharge summaries

12 PGY 2 residents

yes Department Development leader and instructor

Curriculum Development

Page 30: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina
Page 31: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Curriculum Development

Choose 1-2 curricula as examples of your best effort, and describe:– Goals and Objectives– Needs assessment of learners– Teaching /Learning Methods– Learner Assessment and Feedback – Curriculum/Program Evaluation

Page 32: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Impact• How did the information obtained change

your curriculum, impact your department, school, etc?

Page 33: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

TASK: Complete Curriculum Section

What information do you need to complete the table?

Where can you get it?

Page 34: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Educational Products

What are some examples you can think of?• Syllabi• Instructor’s Manuals• Lab exercises• Cases for PBL or Small Groups• CD-ROMs, Videos• Online Modules• Evaluation Tools

Page 35: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Educational Scholarship

• Any products that were – peer reviewed– presented or published– adopted for use in other programs

• Written and disseminated work– Workshops– Posters/ presentations– Papers– Education grants

Get letters from others that use your stuff!

Page 36: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Educational Administration & Leadership

• Achieving results through others• Transforming organizations demonstrated

through – ongoing evaluation– dissemination of results– maximization of resources

Page 37: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Criteria for Excellence

• Provides educational leadership by assuming an administrative role

• Consistent participation in national educational activities

Page 38: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Title or program course you have directed

Role Duration in years

Outcomes or Achievements

Name of Educational Committee you led

Name of educational committee on which you have been a member

Educational Leadership and Administration

Page 39: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Alignment/ Understanding• Why did you take on these challenges?• What did you learn or how did you change to

facilitate change , growth or improvement?

Page 40: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

TASK: Complete Educational Leadership & Administration Section

What information do you need to complete the table?

Where can you get it?

Page 41: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Mentoring and Advising

MENTOR• a sustained, committed

relationship• both parties obtain

reciprocal benefits

ADVISOR• more limited relationship• usually occurs over a

shorter time period• Serves as a guide

Page 42: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Criteria for Excellence

• Mentoring & Advising:– Trains students, residents, fellows or junior faculty

who pursue outstanding academic careers

Page 43: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Name of mentee or advisee

Period of advising

Their position at time of advising

Advising topic

Current position

Adviseeachievements

Sally Smith 2009-12 Resident Academic career develop-ment

Associate Program Director

Leading Educational Innovations Project on Quality Improvement

Mentoring and Advising

Page 44: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Mentoring for Research

Student, Resident or Fellow

Degree (Date) Thesis Title Mentee’s Publications, Presentations, Awards

Mary Ann Jones, RN

MS, School of Nursing (1989)

Lack of Utility of Orthostatic Vital Signs in Emergency Department Patients

Annals Emerg Med, 1991 1989

Emergency Nursing Scientific Assembly, 1989

ENA/Micromedex Best Original Research Award

Page 45: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

WHAT MIGHT BE IN YOUR NARRATIVE TO HELP CREATE SHARED UNDERSTANDING?

Page 46: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

TASK: Complete Mentoring & Advising Section

What information do you need to complete the table?

Where can you get it?

Page 47: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Self-Improvement

• Examples anyone???– Teaching Courses– Workshops– Certificates (AKA Teaching Scholars)– Reflection!

Page 48: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Challenges?

Page 49: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Tips for making it happen

• Keep track….– Calendar– Paper file folders (keep everything!)– Electronic file folders

• Block time..– Pre-schedule portfolio “maintenance”

appointment• Actively plan for your own career• Get at least one mentor!

Page 50: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Key Points

Page 51: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Key Points

• Teachers Portfolios are about:– Quantity– Quality– Impact– Alignment

Page 52: Creating and Maintaining a Teacher’s Portfolio Eva Aagaard, MD University of Colorado Academy of Medical Educators Adapted from Alex Mecaber, MD Shobhina

Questions


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