C@ribNET portalThe platform for Caribbean NRENusers collaboration

St. Georges, Grenada, January 15th 2014

By Yacine Khelladi

Consultant for CKLN

Objectives of the day To inform NREN heads on the added value that C@ribNET

Portal will bring to their users and members To review the functionalities and tools available on the

C@ribNET portal, and discuss how they may enable and facilitatefunctional regional cooperation and collaboration

Experience the portal, hands on To consider the establishment of different types of virtual online

communities as the operating principle for cooperation andcollaboration amongst the NREN users (working groups, projectsgroups, interest groups, communities of practice), and learn what wemanaging a CoP is about.

To have each NREN start considering a plan for establishingvirtual communities on this portal, including outlining theprocesses, roles and responsibilities in support of their efficientoperation, and promotion and dissemination strategies.

Contents About the C@ribNET portal What tools are available? What can my users do on C@ribNET? How to register and first steps Known bugs and issues (and solutions) The basic of the communities of practice Planning for the strategic use of the platform

About the portal

C@ribNET is

Peoplecollaborating

--------------------------Services and Tools(most are portal based)

----------------------------------------------Connectivity e-infrastructure

Cost $$

ComplexityAdded valueHuman factor

C@ribNet :your communities homewww.caribnet.org

About the C@ribNET portalIt is:A tool for fostering Caribbean regional cross-sectorcollaboration, research and access to advanced onlineapplication and servicesThus, it is robust, interoperable, widely used and tested andinterconnected globally with advanced research networks andtools (e.g. RedCLARA, Internet 2 and GÉANT)Adapted from and hosted by RedCLARA, the Latin AmericanAssociation of Research Networks (who adopt it from GEANTAccessible both via Internet and C@ribNET connectivity / e-infrastructure

About the C@ribNET portal (2)

Connects you to tools services and apps fromseveral servers and provides with uniqueauthentication system (you login once and areautomatically recognised in several servers andservices)

Completely Free for use for registered users fromC@ribNET member institutions

Available user support Is a work in progress, 98% ready now .. still

translating few things from Spanish, correcting bugsand adapting services to Caribbean needs andinfrastructure. Including full domain name use.

What tools areavailable?

Portal Demo

Quick tour of the www.caribnet.org

Play 4 videos Wiki Large File transfer SIVIC Video Conf VC expresso

C@ribNET portal services Community tools, such as

Internal Forums Community Bulletins and blogs Multimedia sharing (pics, videos) Community WIKI (to organise

collective knowledge, information, links,folders, etc)

Web Video Conference systemand video conference organiser(for full “polycom” VCs or Web VC) A cross network search engine An E-Learning Management System

(you can set up your course) Large File Transfer tool Video on Demand And many more… come explore!

What can we usethis portal for?

Portal uses To articulate and organise online

Working groups Research teams Project partners Communities of practice

To structure your information, data, knowledge Access specific scientific resources E-learning activities Disseminate specific information to target groups Find partners, skills, funds and more Etc.

Communities to organise a working group, a taskforce or just link up people and

organise thematic knowledge. Thematic or project oriented Can be public or private (content and publishing for members’ only) Created instantly (without moderation) As many as you need (but avoid too many) Membership can be open or by invitation only Tools /content are particular to each community (wiki, VC room,

discussion, events, albums, etc) Admin / ownership rights can be shared and

delegated You can have non-C@ribNET guests in the community video

conference room.

Again, a community can Organise collective knowledge in a shared library (links,

documents, text, references) Organise knowledge sharing online events (and include non-

members, hold webinars, broadcast conferences ) Articulate working groups and inter-institutional projects

coordination or activities (VC + Forums + Wiki) Conduct distance training (using e-learning LMS, or do Webinars

in VC expresso) Share and disseminate bulletins / newsletters, etc. Share multimedia material as videos, maps, databases, and other

large files Collective editing (wiki) of documents Mutual support system / nurture a knowledge base (forums and

wiki FAQ) Cross community collaboration

Register

1. How to register

Make sure you have access to your organisation’sinstitutional email (Important: you can only have access withyour institutional mail; please do not use Yahoo mail, Hotmail,Gmail, Caribsurf etc.)

Go to www.caribnet.org and click on“register here”

Registering (cont’d.)

Fill out the registration form(at leastall the fields marked *)

The password is notyour email password,but one you choosefor this portal

Registering (cont’d.)

Select the organisation you belong to (and to which youremail account belongs)

If you do not belong to a university,for “InstitutionalRelationship” and“Faculty,” choose whatis closest to your reality

In the “Position” field,describe yourself moreaccurately

Don’t forget to AGREEwith our policies of use

Registering (cont’d.)

Then you go to your email inbox and look for theinstructions on the validation mail

You click and … voila! You are done! (Next thing you want to do is edit your profile,

complete informationand upload a niceprofile picture.Or set up your emailNotificationpreferences)

My home community When you register, you are added to “C@ribNET-all” community

From there, you can accessyour communities,

createone or search

and join others

By clickingOn “Communities,”

you are backto the portal entry

NOTE –Automatic log out

is 30 minutes

Known bugs

I’m logged in, and suddenly havemenus and content in SpanishSolution:

1.Reload (refresh) (F5) the page. It should reload in English2.If this has not solved it:

Copy the URL for the page your arevisiting and want to return to

Got to www.caribnet.org Click log in to portal Once there, copy the URL in the

address bar and access the page.It should be all in good old English.

If the page still does not reload in English:email support seg@ckln.org describing the error and include thelink to the page you visited

When you follow a link from an emailsent from the portal (such as an invitation,an announcement, etc.)

and you are not logged in (remember automaticlogout is 30 min.), you might :

get this error

Or…..

…You may be asked to log in but get aweird Spanish page, without the mainmenu & frame…

(see solution next slide)

Copy the URL/link you want to follow(https://sxxxx.)

Go to www.caribnet.org Click on the login sign Login (email, password) The main page should open, then Paste the URL on the address bar

Solution: Re-login and reload the link

Planning for strategicadoptionproposal from participants and discussion

Communities ofpracticefor regional collaboration

This is another presentation repvisoulyprepared for the CARICOM COP workshopCLICK HEREor copy and paste the following URLhttp://www.ckln.org/home/sites/default/files/web-version-CoP-Caricom-clusters-10-11-october-2013.pdf

Learn more

Check these resources

Video Tutorials on how to use some portal tools1. Large File Transfer tool tutorial2. SIVIC tool tutorial (webconf and video con planning

tool)3. The WIKIs from RedCLARA4. on-line videoconference rooms - VCEspressoAnd this PresentationCommunities of Practice on C@ribNET (what is a community

of practice, what tools can I use, how to manage, moderate andfacilitate one)

Support

email us for support

If you need guidance, help, or want to report a problem:Email seg@ckln.org describing the need or error (and

include the link to the page you visited when problemoccurred.)

Or email me yacine@yacine.net

Thanks,CKLN portal team