cricos no. 00213j a university for the world real r queensland university of technology cricos no....
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CRICOS No. 00213Ja university for the worldrealR
Queensland University of Technology
CRICOS No. 00213J
ResearchMaster Support
August 2010Janne Lawson, Senior System Support Officer
Office of Research
Publications: What’s new in 2011
CRICOS No. 00213Ja university for the worldrealR
Overview of Presentation
• Changes to data entry in the 2011 collection
• Key things to be aware of in data entry
• Common mistakes
• How to keep track of your collection
CRICOS No. 00213Ja university for the worldrealR
Place Published changes...
We used to collect as:Country, State, city
We now collect as: Country
This applies to all categories for Place Published and for conferences applies to both the Place Published and the Conference Location
CRICOS No. 00213Ja university for the worldrealR
Conference Abbreviation changes...
We used to collect as:Acronym Year
We now collect as: Acronym only
This data is critical data for matching to the ERA conference list. The Office of Research will shortly be releasing a guide to the most common conferences, their acronyms and correct names.
CRICOS No. 00213Ja university for the worldrealR
Collecting Pages for A1...
We used to collect as:No collection
We now collect as: Start, End and Total page numbers
This is another change out of the ERA requirements for books.
CRICOS No. 00213Ja university for the worldrealR
Things to be aware of with Data Entry...
These little things make life in the Office of Research easier....
These fields (Rank, ERA ID, Location) are all Office of Research fields only, please do not insert any data into these fields.
CRICOS No. 00213Ja university for the worldrealR
Things to be aware of with Data Entry...
These little things make life in the Office of Research easier....
Please ensure that the eprints id does not include an ending hyphen e.g. http://eprints.qut.edu.au/1234/
CRICOS No. 00213Ja university for the worldrealR
Things to be aware of with Data Entry... • Please always check that your
links work!!! We clean up dozens of DOI’s that are incorrectly entered (eg. Htp, missing the //, dx.doi.org)
• The short description should be DOI (in caps), no additional details. This assists in being able to put this information into reports.
• Always go to the end of the DOI and hit “Backspace” this ensures that the DOI is not duplicated or including a carriage return
CRICOS No. 00213Ja university for the worldrealR
Internal Personnel
• If you know the person has left QUT uncheck the “Display only current records” on the Add Contributor form to show all possible staff (both current and non-current)
• Please contact RM Support to have new internal staff and students entered on RM.
Common Issues...
CRICOS No. 00213Ja university for the worldrealR
Adding External Authors• Ensure that you enter an Alphanumeric
code for external authors
• Don’t forget to add an organisation code on Page 2 of the Add Contributor form
Common Issues...
CRICOS No. 00213Ja university for the worldrealR
Entering a book chapter
• Use only the first 9 digits of the ISBN in book title
• Once the book has been entered you are unable to change any details. If you need the title changed please email the RM number and book code to RM Support
Common Issues...
CRICOS No. 00213Ja university for the worldrealR
Adding Linked AOU’s
• The top half of the Linked AOU screen shows the AOU attached to the authors
• If there were any faculty/institute collaborations you need to highlight the AOU against the person and hit COPY to move it to the bottom screen.
Common Issues...
CRICOS No. 00213Ja university for the worldrealR
Recommended Reports for monitoring the collection
• P103 Status report
This report is designed to list the status of publications for follow-up during the HERDC collection, it will list the last significant event listed by the Office of Research
e.g. Received, Verified, Missing verification information.
CRICOS No. 00213Ja university for the worldrealR
Where to go for more help?
• Websites – Download manuals– Request training
• Call RM Support (x84764 or x88008)– Don’t hesitate to ask any question big or small
• Email [email protected]– Same day responses