LAKEVIEW SCHOOL DISTRICT #2167

CRISIS RESPONSE PROCEDURES

(PLEASE KEEP IN SUBSTITUTE TEACHER FOLDERS)

Contact Numbers:

Chris Fenske, Superintendent Extension 1305

Scott Hanson, Secondary Principal Extension 1302

Courtney Frie, Elementary Principal Extension 1153

Kathy Devereaux, Secondary Secretary Extension 1301

Desiree Caron, Elementary Secretary Extension 1150

Heidi Beck, District Office Secretary Extension 1300

For after-hour emergencies, contact administration. In case of personal injury or serious threats, call

911. All staff members should be familiar with these emergency procedures so they can act quickly

and appropriately if the need arises.

CRITICAL SITUATIONS (CHAIN OF COMMAND):

Cell School Home

Chris Fenske, Superintendent (507) 828-6200 Extension 1305 (701) 640-4529

Scott Hanson, Principal (507) 828-4216 Extension 1302 (320) 226-2392

Courtney Frie, Principal (507) 829-0790 Extension 1153 (507) 829-0790

Darrell Dirckx, H&S Coordinator (507) 828-1384 Extension 1419 (507) 423-1102

Shelley Buntjer, Counselor (507) 531-0432 Extension 1306 (507) 929-6476

The Superintendent of Schools will convene and direct the crisis response team when necessary and

will also act as the official spokesperson for the district.

SCHOOL DISTRICT #2167

MEDICAL EMERGENCIES:

Administration:

Ensure 911 was called

Make an All-Call throughout the building that the First Response Team is needed in a specific

area

Assign a staff member to meet and escort sheriff / EMS responders to the scene

Notify parents or guardians

Accompany the student to the hospital if unable to contact parent / guardian

Staff:

If there is imminent risk, call 911

Continue to survey scene and call/send a student to either the elementary or secondary office

(whichever is closest) to notify them that the First Response Team is needed at a Specific

Location

Direct any unaffected persons to a safer area. If the scene is not safe i.e. electrocution,

downed wires, chemical spills, wait for EMS

A member of the First Response Team or School Nurse will call 911 and provide Sheriff /EMS

emergency information and updates

Do not move the individual, especially if you suspect a head or neck injury, unless deemed

necessary for safety reasons

Be aware that medications are available in the Nurse’s office and that a portable AED is

available in the commons area. Red folders are also placed in classrooms for students who

may have emergency medication needs.

Continue to assist at the direction of the Nurse or First Response Team

Complete an incident report as soon as possible

LAKEVIEW SCHOOL DISTRICT #2167

LOCKDOWN/LOSS OF POWER:

Intruder/Weapon/Hostage/Active Shooter

Administration:

Will announce " Lockdown The Building"

Call 911, if necessary

Disable the school bells

Coordinate with police / EMS personnel

Keep staff updated thru email or PA system when possible

Check status of classrooms

Staff:

Check hallway for students and instruct them to come into your room

Lock your door

Turn off lights and pull shades

Move students so they are out of sight and away from door

Take attendance when possible

Remain quiet , no talking / Don't let students use their cell phones

Ignore bell system and don't answer your door, police will have a room key

If you are contacted by officials while the intruder is in the room, respond with the phrase " we are locked down"

Remain in place if the fire alarm rings unless fire or smoke is visible. Fire evacuation will be signaled by an intercom announcement

If there is an emergency in your room call 9-911

If you're away from your class room during a lockdown:

Staff and Students who are outside, quickly move to the baseball dugouts.

Staff and Students who are in the commons, quickly move into the kitchen or the computer lab in the media center at the direction of the paraprofessionals or administration.

Staff and Students who are in either gymnasium, quickly move to the AG classrooms or Locker Rooms.

All other area's move into the closest securable room

Lockdown Prior to School Starting /During Passing Periods/After School

Staff gathers all students in the hallways into their classrooms, or other rooms

Staff takes attendance of students in their room

Administration posts an individual at the drop off location alerting parents and students

At all clear, students report to home room or next class to gain 100% attendance

LAKEVIEW SCHOOL DISTRICT #2167

HOSTAGE SITUATION:

Administration:

Immediately announce "Lockdown The Building"

Call 9-911

Coordinate with law enforcement

Staff:

Do not attempt to negotiate or make suggestions with a hostage-taker

Try to remain calm and keep the students as calm and quiet as possible

Ask permission from the hostage-taker prior to taking any action

Try not to make any unexpected or sudden movements

Never exchange yourself or anyone else for a hostage

Follow instructions given by responding public safety officials

If you are contacted by officials while the intruder is in the room, respond with the phrase

" we are locked down"

In the event the intruder starts harming people, exit the room and leave the building through

the nearest exit

LAKEVIEW SCHOOL DISTRICT #2167

SECURED BUILDING/OUTSIDE EMERGENCY:

Administrator:

Will announce " Secure The Building"

Ensure all exterior doors are locked

Disable bells and make announcements on movement and updates by intercom/CrisisGo or

email

Coordinate with Sheriff / EMS

Ensure all outside classes have been notified and brought back into the school

Staff:

Pull shades in all classrooms

Keep students away from windows

Control student movement keeping them in class/ call for escort

Move on announcement only

Outside classes should come into the school immediately

LAKEVIEW SCHOOL DISTRICT #2167

SEVERE WEATHER:

Blizzard/Fog:

Administrator:

The Superintendent or his/her designee will determine if students/staff will be excused from

the building.

The Superintendent or his/her designee and Transportation Coordinator will determine is

buses will run and at what time. If buses cannot run, then alternative plans will be enacted

for housing students in school or winter storm homes etc.

The Superintendent or his/her designee will notify radio, television stations, food service, and

the transportation company of an early dismissal

Make an announcement to staff over the PA system or via email will be made to notify staff

that school is closing and provide any other pertinent information, such as cancellation of

activities after school, etc.

Activate the Crisis Team as necessary to assist with safety of students/staff

Staff:

Ensure that a student’s safety may not compromised if being excused (student doesn’t know

where to go etc.), notify administration or elementary/secondary office immediately.

Follow instructions provided by Administration

Tornado/Severe Weather:

Administration:

Superintendent or his/her designee will monitor television, radio, weather radio, and

emergency alert situations.

Order students / staff to proceed to shelter area

Ensure all students/staff are brought inside the school

Activate the Crisis Team if necessary to assist with safety of students/staff.

Staff:

Move students to pre-designated shelter areas as specified in each classroom

Staff and students should assume "tuck" position on the floor

Assist any individuals with special needs

If necessary be prepared to follow evacuation procedures.

Provide medical aid to victims as necessary and within your level of training

LAKEVIEW SCHOOL DISTRICT #2167

EVACUATION:

Fire, Bomb Threat, Gas Leak, etc.

Critical Definition: Evacuation procedures are used when conditions are safer outside the building than inside the building.

Evacuation routes should be specified according to the type of emergency: - Bomb threats: Building administrators notify staff of evacuation route dictated by known or suspected location of a device - Fire: Follow primary routes unless blocked by smoke or fire, but know the alternate route

and practice the alternate route. When a fire alarm sounds during cold or inclement weather (i.e. severe cold, thunderstorms) follow your primary evacuation route and stage by the exit until a fire condition has been confirmed or an evacuation order given.

- Hazardous Materials: Total avoidance of hazardous materials is necessary as fumes can overcome people in seconds. Plan route accordingly

Administration:

Determine if evacuation is going to be implemented

Determine evacuation route based on location and type of emergency

Activate the crisis team if needed

Activate sweep team to ensure all students and staff have left the building

Coordinate with sheriff / EMS

Arrange bus transportation to alternate site if needed

Announce "all clear" to return to building

Staff: Follow evacuation procedures as posted unless administrator changes route or posted route is

unsafe and alternate route is used.

Take class roster and classroom emergency go-kit

Do not stop for student / staff belongings

Assist those needing special assistance

Stay calm, your attitude/actions will be mirrored by students

If bomb threat, do not touch, move , or disturb unidentified packages or items.

Do not operate cell phones or electronic devices-they can activate explosive devices

Once outside the building proceed with your class to the walking path toward Barstad Road to ensure transportation to the relocation center if necessary

Account for all students

If all students are accounted for hold up a green flag, if you are missing a student(s) or you have students that are not on your class roster hold up a red flag

Do not consider the "bell" system as a signal to return to the school

Shelter-In-Place

Administration:

Announce students and staff must go to shelter area (Large Gym) Close all exterior doors and windows, if appropriate Turn off ventilation system (HVAC), if appropriate

Monitor the situation , Provide updates and instructions as available Announce “all clear” signal when the emergency has ceased

STAFF:

Immediately clear the halls of students and staff and report to Large Gym (designated shelter area)

All outdoor students and staff move quickly inside the facility.

Assist those with special needs accommodations

Take class roster

Take attendance and report any missing or extra students to building administration

Do not allow anyone to leave the classroom or shelter area

If there appears to be air contamination within the shelter area, place a wet handkerchief or wet paper towel over the nose and mouth for temporary respiratory protection

If sheltering-in-place because of an external gas or chemical release o Close and tape all windows and doors o Seal the gap located at the bottom of the door, wet towels can be used to reduce

airflow under doors

If sheltering-in-place because all evacuation routes are blocked o Seal door o Open or close windows as appropriate o Limit movement and talking o Communicate your situation to administration or emergency officials by whatever

means possible

Stay away from all doors and windows

If there is danger of explosion, instruct everyone to move to an interior area without windows such as a tornado designated areas, duck and cover.

Wait for instructions

Critical Information

Sheltering-in-place is used when evacuation would put people at risk (e.g. environmental hazard, blocked evacuation route). Sheltering-in-place provides refuge for students, staff and the public inside the school building during an emergency. Shelters are located in areas of the building that maximize the safety of inhabitants.

Bomb Threat Procedures (No device located)

Administration:

Evaluate the bomb threat and determine if an evacuation is needed

Call 9-911 to notify law enforcement

Consult with emergency responders as time permits Activate sweep team if necessary Direct staff to implement scanning process for suspicious items

Staff:

Notify school office using school phone, do not use cell phone or two way radio

Don't allow students to use their cell phones

Wait for decision to lockdown or evacuate

Scan your area of responsibility for unusual objects that could contain a explosive device

Do not touch any suspicious objects or packages, notify administration by classroom phone

If threat is received by telephone document all relevant information using the Bomb Threat Report Form

Bomb Threat Procedures (Device located)

Administration:

Call 9-911

Activate sweep team

Notify alternate site

Arrange bus transportation to alternate site if needed

Determine evacuation route based on the location of the device

Ensure evacuation routes and areas are clear of suspicious items

Signal evacuation of the building

Staff:

Wait for decision to lockdown or evacuate

Follow evacuation procedures as posted unless administrator changes route or posted route is unsafe and alternate route is used.

Take class roster and classroom emergency go kit when evacuating

Bomb Threat Report Form

Date: / / Time:

am pm

Your Name:

Caller’s Identity: Male Adult Estimated Age:

Female Juvenile

Origin of Call: Local Long Distance Caller ID Info:

Caller ID Info:

Caller’s Voice (circle all that apply)

Calm Stressed Deep Crying Squeaky Incoherent Normal

Stutter Disguised Nasal Loud Raspy Broken Young

Giggling Slow Lisp Soft Slurred Rapid Middle Aged

Laughter Distinct Sincere Angry Drunken Excited Old

Accent: Local Not Local Foreign Race or Region?

Is the Voice Familiar? YES NO Who does it sound like?

Background Noises (circle all that apply)

Voices Airplanes Street Noises Vehicles Music

Clear Static Animals Trains Factory Equipment

Horns House Noises Party Quiet Sirens

Motor Phone Booth PA System Bells Other:

INSTRUCTIONS: BE CALM, COURTEOUS AND LISTEN - DO NOT INTERRUPT THE CALLER -

Bomb Threat Checklist (Continued)

Consideration When Speaking With Caller:

Suggest difficulty in hearing the caller – keep them talking.

If caller seems agreeable to further conversation, ask questions

such as:

o When will it go off? Certain hour?

o Time remaining?

o Where is the bomb located? Building and/or Area?

o What type of bomb?

o If a package, what type of package?

o How do you know so much about the bomb?

o What is your name and address?

o If the building is occupied, inform the caller that detonation

of the bomb could cause injury or death.

Activate malicious call tracing: Hang-up the phone and do not

answer another line.

Immediately contact the building superintendent or principal.

Did the caller appear familiar with the building?

Write the message in its entirety and any other comments on a

separate sheet of paper. Upon completion, attach it to this list.

Give this list and your written description to the building

superintendent or principal.

OTHER SPECIFIC ITEMS FOR HEALTH SERVICES EMERGENCY GO-KIT

Suitable container (e.g. large plastic bins, drawer roll-carts)

“Red-bin” medications (e.g. inhalers, epi-pens, other needed stock medications)

Diabetic test kits and snacks

Zip-lock bags

Medical reference

Container for sharps

Wheelchair

Student and staff emergency contact information

Other

Other

CLASSROOM EMERGENCY GO-KIT CONTENTS

Suitable container (e.g. five gallon bucket with lid or a backpack)

First aid supplies

Emergency procedures flipchart

Current class roster, student attendance list, emergency contact information

Flashlight and extra fresh batteries

Portable radio, fresh batteries or other communication device

Plastic sheeting for privacy

Space blankets

Toilet paper, tall kitchen garbage bags and ties

Age-appropriate student activities (cards, crayons, games, etc.)

Paper, pens, permanent markers

Whistle

Bottled water, cups

Tarp or ground cover

Leather work gloves, latex gloves, safety goggles

Duct tape

Scissors

Other

Other

RECOMMENDED ADMINISTRATION GO-KIT CONTENTS

Suitable container(s) (e.g. large duffel bag on wheels, wheeled garbage can)

Laptop computer, PDA or USB flash drive with necessary student and administrative data

Map of building(s) with location of exits, phones, first aid kits, assembly areas

Could include maps of surrounding streets and evacuation routes

Blueprints of school building(s), including utilities

Student rosters and current attendance lists

Emergency student profile sheets / cards

Copy of flipchart and / or district procedures

Flashlights, fresh batteries

First aid kits

Tissue

Bright safety vests for visibility and leadership identification

Blanket

Whistle

Duct tape

Glow sticks

Waterproof matches

Dust masks

Two-way radios, cell phones, fresh batteries

Stickers, dry erase markers, small whiteboards, notepads, permanent markers, pens

Local phone directory, district phone directory

Disposable gloves, sanitizer, sanitary wipes

Water, cups

Other