cs 202, ics 202…..class 7

A.Penjira Kanthawongs 1

CS 202, ICS 202…..Class 7

By A.Penjira Kanthawongs


Class 7 - Agenda

Lecture on “Excel Project 1.” G. HW: Find and input inf. to create an Excel document with a Chart for your company (Look at requirements like Page E 1.60 and from the lecture) turn in next class. Ind. HW: Do 20 MC and 10 SA questions for Excel P. 1 and turn in next class and read Excel Project 2 in advance. Announce Midterm scores.


Microsoft Excel is…

A spreadsheet program that allows you to …Organize dataComplete calculationsMake decisionsGraph dataDevelop professional looking reports


Publish organized data to the Web

Access real-time data from Web sites


4 Vacation Packages Bahamas Repose Daytona Delight Key West Haven South Padre Del Sol

4 Sales Channels- Mail - Campus

- Telephone - Web

0 1st/ 2 3 4nd/ rd/ th 3 6 9 12months/ months/ months/ months

No. of Qtr in 1 yearJan. Mar. Jun. Sept.Dec.


Source of thedata: From Eric Jacobs, Chief financial officer (CFO) of Fun – N – Sun Sojourn.Calculation:

Total sales for each sales channel

Total company sales

Total sales for each vacation package


Chart requirements:

Below the worksheet, construct a 3-D Column chart that compares the amount of sales to the 4 sales channels for each vacation package.


4 major parts of Excel areWorksheets -> allow you to enter, calculate, manipulate, and analyze data such as numbers and text.Charts -> pictorially represent data.Databases -> manage data.


Web support -> You can access real-time data using Web queries.

From the orange box at the From the orange box at the bottom of page E 1.7bottom of page E 1.7Worksheet Development …The key to developing a useful worksheet is careful planning.


Worksheet Development 1. Define the problem, including

need, source of data, calculations, and charting and Web requirements

2. Design the worksheet3. Enter the data and formulas4. Test the worksheet


Vocabularies in this chapter…

Workbook -> notebookWorksheets -> inside the workbookSheet Tab -> at the bottom of the workbook

Worksheets can be added -> 255 at a maximum


Figure 1-6E 1.10Workbook

Rectangular gridcontaining columns (vertical)

..and rows (horizontal)


2 2 2 22222 22 - 2 5 6 A , B , C , … to.. IV

..and 65,536 rows -1,2,3, … to65,536

.. Cell reference “C5”


Block plus sign

Block Arrow


Standard Toolbar for Excel 97

AutoSum Paste Function

E-mail

Standard Toolbar for Excel 2000


Mode indicator Status bar

Formula bar

AutoCalculate Area


Mouse pointer becomes an I-beam


What you need to know in this chapter?

How AutoCorrec t work in Page E118. ?In Excel, text is Left-aligned unless you change it. 1.20 .

Read in Orange box on Page E 1.20 about “Entering Data.”In Excel, numbers is Right-aligned unless you change it.


If you want Excel to treat numbers, such as ZIP codes, as text, you enter an apostrophe (‘) in front of the numbers.

On Page E 1.20 Numb ers can contain only …

0 1 2 3 4 5 6 7 8 9 + - () , / . $ % E e.. I have question about this part, see if anyone get this point?? (consider multiple sign) (5 points for person(s) who can explain.


To use AutoSum button.After you enter all data, click the cell you want the total to display, make sure the cell is below the number you want find the total, click AutoSum button.


Marquee, SUM function, Range

A moving border is called a marquee.SUM function in formula barSUM function display in active cellThe group of adjacent cells B3, B4, B5, and B6 is called a Range.


Use Fill Handle to copy cells 1. With cell B7 active, point to the fill handle. 2. Drag the fill handle to select the past area,

range C7:E7.3. Release the mouse button.

13

2

See-throughview


SUM functionSUM function will sum numbers on the top of the active cell first or sum numbers on the left of the active cell.


Relative reference and Show Formulas

Each adjusted cell reference is called a relative reference.For all homework, you need to Show Formulas … click Tool | Options | and check the box “Formulas” | OK


To Use AutoFormatSelect the range you want to have AutoFormat (exclude the title).Click Format | AutoFormat | Accounting 2


To Center a Cell’s Contents To Center a Cell’s Contents Across Columns (Page E 1.33)Across Columns (Page E 1.33)

Click cell A1. Drag the block plus sign to the rightmost cell (F1) of the range to center (A1:F1). Point to the Merge and Center button on the formatting toolbar.Click Merge and Center button.Click cell A9 to deselect cell A1.


Figure 1 - 48 (Page E 1.36)Embedded Chart = is a chart which is drawn on the same worksheet as the data.


To Add a 3-D Column Chart

Select the range of the chart which includes the column title(s), the row title(s), data of the column(s), and data of the row(s).

Click the Chart Wizard button.Choose the chart typeClick Finish


Sizing handles, ALT key

Sizing Handles

Sizing handles indicate the chart is selected.While holding down the ALT key, you can extend the width of the chart.


Chart Location

X-axis = category axis

Y-axis = value axis

Legend


To Save a workbook 1 1You save excel file = you save wor

2 222 2222 222 2222222222= 222 2222 2222222 , Option = let you set password (case sensitive = lower or upper cases are matter) and set backup


To use AutoCalculate Select the range.

- Right click the A utoCalculate are

a. Click type of calc

ulation you want to see the result.

cs 202, ics 202…..class 7

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