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Sample CSR Policy Template

(1) Purpose and Commitment:

Describe the main purpose(s) of your corporate sponsorship and volunteering

e.g., To support charities, non-profit organizations, and local volunteering activities in

order to build strong communities.

Describe your overall contribution

donations/sponsorships: % of our Earnings Before Taxes (EBT)

corporate volunteering: % of the employees total number of workhours (or total

number of work days allocated per year, per employee)

(2) Scope and Exclusion:

Define which kinds of projects your company will sponsor

health projects/educational projects/environmental projects

Define the kinds of sponsorship that your company will consider

financial support (monetary donations and sponsorships) in-kind giving

other material support

employee volunteering (making time, skills, and free labour available)

Describe the kinds of projects, sponsorships, or volunteering that your CSR policy actively

excludes

Your scope can be part of a very precise sponsorship approach

Include as much detail as is practical:

A special kind of project or particular activity that you want to support

The type of sponsorship envisioned

If corporate volunteering will be initiatedwhat kind of volunteering, number

of hours/frequency?

(3) Sponsorship Process:

Criteria for eligibility

What type of organization qualifies for sponsorship? (e.g., must be a non-profit

organization that is registered under the Societies Act)

Process to apply for a donation/sponsorship

On-line form, email or postal mail applications

Submission deadlines (e.g., X number of months before the beginning of the project)

Internal approval process

Identify team in charge of pre-selection + project submission, designate authority in

charge of final funding/sponsorship approval

Identify how to deal with out-of-scope requests

Budget management

Identify which budget utilized, and for which period(s)

(4) Corporate Volunteering:

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This section can be drafted as a stand-alone policy for corporate volunteering, but regardless, should

explain how employees can participate in the program.

Identify the requirements to participate in the program

Volunteering process

Guidelines and commitment from the company to allow its employees to volunteer

during their work hours

Approval process for volunteering

Volunteering outside of regular work hoursguidelines and commitment