cte levy revenue funding 101 - cdn.ymaws.com
TRANSCRIPT
5/3/2018
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CTE Levy Revenue Funding 101
MASBO Spring Conference
May 2018
Joel Larsen and Shelli Sowles Terri Yetter CTE Program Specialists School Finance Specialist
Career and Technical Education (CTE) Revenue
A district with a state approved CTE program
and a certified levy is eligible for career and
technical revenue equal to 35% of approved
expenditures in the fiscal year in which the
levy is certified.
The CTE program has been changed to an
equalized aid and levy calculation using
previous year revenue guaranteed up to 100%
of current year expenditures.
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Step 1 - Program Approval
5 year cycle
Due November 1
Contact Debra Blahosky for details
Master list of current Approved Programs
goes to Data system March 1.
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Career & Technical Education Levy Web Based
Reporting System
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Anticipated CTE Expenses
Anticipated CTE Program Expenses for the
next year are entered April 16 – June 11
(FY 19 - 2018-2019).
Requires districts to have approved CTE
programs in the current data base.
These anticipated CTE expenses are sent to
School Finance July 17th.
CTE Aid appears on IDEAS system in August
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Anticipated Expenses 18-19
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Anticipated Expenses 18-19
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2018-2019
September 20, 2018 - Final date to submit actual
expenses for 2017-2018
October 12, 2018 – Actual Costs Submitted on CTE
Budget System
October 23, 2018 – CTE/Budget/UFARS Comparison
Report Posted
November 30, 2018 – Final UFARS Data Submitted
December 2018 – Actual Costs Approved
January 2, 2019 – Audits Due
January 30, 2019 – CTE Aid Entitlement and Levy
Adjustment Finalized
Career and Technical Education (CTE)
Revenue FIN 830
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CTE Revenue
FY 20XX
FIN Description 830 Career and Technical Education Aid and Levy (Fund 01) Record revenue and expenditures eligible for CTE aid and levy under Minnesota Statutes, section 124D.4531, subd. 1b. The activity in this code applies to Balance Sheet 445, Restricted/Reserved for CTE programs. Does not include Finance 835 – CTE programs – Children with Disabilities, which is funded by the Transition Disabled Revenue Program through EDRS.
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CTE Revenue
FIN 830
Therefore the following object codes will be included for the 35%
revenue calculation:
FIN Code 830:
*For program codes 301; 311; 321; 331; 341; 361; 365; 371; 385;
399 and 610,
The allowable object codes are: 140; 143; 185; 305; 365; 366; 394; 396;
433; and 490.
All other object codes will be allowed in UFARS, but not included in the
revenue calculation.
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Career and Technical Education (CTE) Revenue (Page 1 of 3)
Approved Expenditures are the following:
1. Salaries paid to essential, licensed personnel providing direct instructional services to students, including extended contracts, for services rendered in the district’s approved CTE programs (object code 140).
2. Amounts paid to another Minnesota school district for salaries of essential, licensed personnel providing direct instructional services to students in that fiscal year for services rendered in the district’s approved CTE programs (object codes 143 and 185).
Minnesota Statutes, section 124D.4531
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CTE Revenue (Page 2 of 3)
Approved Expenditures are the following:
3. Contracted services provided by a public or private agency other than a Minnesota school district or cooperative center under chapter 123A or 136D (object codes 305 and 394).
4. Necessary travel between instructional sites by licensed CTE personnel (object code 365).
5. Necessary travel by licensed CTE personnel for vocational student organization activities held within the state for instructional purposes (object code 365).
Minnesota Statutes, section 124D.4531
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CTE Revenue (Page 3 of 3)
Approved Expenditures are the following:
6. Curriculum development activities that are part of a 5 year plan for improvement based on program assessment (many object codes).
7. Necessary travel by licensed CTE personnel for non credit bearing (travel, conventions and conferences) (object code 365/366).
8. Specialized vocational instructional supplies (object code 433).
Minnesota Statutes, section 124D.4531
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Career and Technical Education (CTE)
Balance Sheet 445
As of June 30, 2017, there are a few districts who
have fund balances in the Balance Sheet Account
445 – Career and Technical Education Programs.
Due to CTE funding calculations which are based
upon expenditure reimbursement of 35 percent, it is
not feasible to accumulate a fund balance. If your
district currently has a fund balance, please review
to determine when and how this is accumulated. It
may be due to over levying, and unapproved CTE
program or inappropriate expenditure coding.
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CTE – FY 20XX
Example Accounting Treatment – Approved CTE Aid & Levy Programs:
Source Code 300 – State Aids Received from MDE for which a Finance Code is Specified
Source Code 001 – Levy
Source Code 021 – Tuition and Reimbursement from Minnesota School districts
Note: Program 380 is funded by Transition Disabled
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FND ORG PRG FIN SRC/OBJ CRS
Revenue (aid) 01 XXX 300-399 830 300 XXX
Revenue
(REIM)
01 XXX 300-399 830 021 XXX
Revenue
(levy)
01 XXX 300-399 830 001 XXX
Expenditures 01 XXX 300-399 830 Chapter 10
Grid
XXX
Actual CTE Program Expenses
Report actual CTE Program Expenses by September
20th, immediately following the close of school & fiscal
year.
Requires approved program.
Requires appropriately licensed teacher.
These reports are submitted to School Finance and
compared with, and reconciled by October 31.
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Actual Expenses 2017-2018
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2018-2019
Actual Expenses 2017-2018
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2018-2019
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Salary extended days student orgs
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Costs for reimbursing another district for instructional salaries are: Included in the revenue calculations for the districts
paying the reimbursement, and
Deducted from the revenue calculation for the district receiving the reimbursement.
CTE Revenue
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ACCOUNTING TREATMENT
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Accounting for costs reimbursing another district for instructional salaries: The district that employs the licensed teacher would use UFARS Finance Code 830
for ONLY the portion of time that the individual provides direct instruction in the district. The portion of the time that the district “sells” the instructional services to members or other districts would be coded to UFARS Finance Code 000. The district that holds the contract would bill the district that purchased the services. When the district purchasing the services pays the invoice from the district holding the contract, the district would use UFARS Finance Code 830 and Object Code 396 for the salary, 397 for the benefits and 390 (Payments for Educational Purposes to Other Minnesota School Districts) for other costs such as travel or overhead. The district that holds the contract would receipt these funds as UFARS Source Code 021 for salaries, benefits and other expenditures.
Accounting Treatment
Fd Org Prg Fin Obj Crs Amount Description
01 XXX 301-399 830 140 000 $40,000 Time Teacher works in district
01 XXX 301-399 830 2XX 000 XXX Benefit Costs
01 XXX 301-399 000 140 000 $10,000 Time purchased by District B
01 XXX 301-399 000 2XX 000 XXX Benefit Costs
For example:
• A district (District-A) hires a full-time licensed teacher for $50,000 to work a 180 day school year. District A sells 20% of the licensed teacher’s time to the neighboring district (District B). District A purchased $190 worth of supplies that were used by District B. District A reimbursed the teacher $500 for the cost of mileage to travel to District B.
• District A – Selling the Service
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0 Org Prg Fin Obj Crs
01 XXX 301-399 830 396 000 $10,000 Salary
01 XXX 301-399 830 397 000 XXX Benefits
01 XXX 301-399 830
430 or
433 000 $190 Instructional Supplies
01 XXX 301-399 830 390 000 $500 Other Costs
Accounting Treatment
Fd Org Prg Fin Src Crs
01 XXX 301-399 830 021 000 $10,000 Purchased Services
01 XXX 301-399 830 021 000 XXX All Other Costs
• District B – Purchasing
• District A – Holds the contract – how to code receipt of funds from B
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Subd. 5. Allocation from districts participating
in agreements for secondary education or inter-
district cooperation.
For purposes of this section, a district with a
CTE program approved under this section that
participates in an agreement under section
123A.30 or 123A.32 must allocate its revenue
authority under this section among participating
districts.
Minnesota Statutes, section 124D.4531
COOP EXPENDITURE ALLOCATION
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Accounting Treatment
• A member district of a Cooperative (Intermediate District) that use Career and Technical Programs offered through the Cooperative based on enrollment/participation.
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Fd Org Prg Fin Obj/Src Crs Amount Description
Member District Coding
01 xxx
301-
399 000 394 000 XXX Coop Allocation
Cooperative(Intermediate District)
Coding
01 XXX
301-
399 830 021 000 XXX
Reimbursements from
School Districts
CTE AID ENTITLEMENT REPORT
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CTE COOP ALLOCATION REPORT
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Approved costs = lesser of:
Amounts approved on CTE Budget System
Amounts reported on UFARS
CTE Budget costs approved by program
UFARS Program Code 321 Health Science Technology
CTE BUDGET / UFARS COMPARISON
070101 321 Health Occupations--Dental Assisting 070208 321 Health Occupations--Allied Health 070300 321 Health Sciences & Technology Education 070303 321 Nursing Services 070907 321 Emergency Medical Services
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CTE BUDGET / UFARS COMPARISON
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• DISTRICTS should compare the districts
CTE Expenditures in the Budget System to
the UFARS Expenditures Report prior to
submission.
• This will allow you to maximize your district
CTE revenue.
UFARS CTE Budget Reconciliation
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1 <= Type in School District Number
AITKIN PUBLIC SCHOOL DISTRICT
Program Numbers
FROM CTE BUDGET
SYSTEM
UFARS
PROGRAM
NUMBER PROGRAM NAME
Expense
140/143
Expense
185
Expense
305/394/396
Expense
365/366
Expense
433/490
Expense
610
Total
Expenses
19090 301 Teacher-Coordinator, Agricultural Cooperative Work Experience - - - - - - -
19901 301 Agriculture 47,011.20 6,031.80 - - 1,975.23 - 55,018.23
90101 331 Family and Consumer Science 26,948.60 - 1,623.55 - 11,963.08 - 40,535.23
140710 341 Administrative Support Occupation 34,286.70 - - - - - 34,286.70
16-17 CTE BUDGET SYSTEM - BUDGET 2016
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UFARS CTE Budget Reconciliation
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OBJECT CODE
140
OBJECT
CODE 143
OBJECT
CODE 185
OBJECT
CODE 305
OBJECT
CODE 365
OBJECT
CODE 366
OBJECT CODE
394
OBJECT CODE
396
OBJECT
CODE 433
OBJECT
CODE 490
UFARS
PROGRAM
CODES 140 143 185 305 365 366 394 396 433 490
Total
Expenses
301 AGRICULTURE EDUCATION 47,148.47 - 5,002.80 - - - - - 1,975.23 - 54,126.50
331 FAMILY AND CONSUMER SCIENCES CAREERS 27,027.29 - - 1,623.55 - - - - 11,846.58 - 40,497.42
341 BUSINESS CAREERS 258,147.20 - - - - - - - - - 258,147.20
361 TRADE AND INDUSTRIAL 523,199.91 49,167.49 - - - - - - - - 572,367.40
371 ADMINISTRATIVE - 147,546.53 - - - - - - - - 147,546.53
311 MARKETING CAREERS - - - - - - - - - - -
365 SERVICE OCCUPATIONS - - - - - - - - - - -
321 HEALTH CAREERS - - - - - - - - - - -
399 - - - - - - - - - - -
385 ADMINISTRATIVE - - - - - - - - - - -
610 ADMINISTRATIVE - - - - - - - - - - -
TOTALS 855,522.87 196,714.02 5,002.80 1,623.55 - - - - 13,821.81 - 1,072,685.05
16-17 CTE EXPENSE FROM UFARS SYSTEM- FY 2017
October 31 – MDE Finalizes Actual Costs
Submitted on CTE Budget System.
November 15 – CTE/UFARS Review completed
by MDE School Finance and CTE Divisions.
November 30 – Final UFARS Data Submitted.
December – Verify CTE and UFARS Expenditure
data submitted.
January 30 – CTE Aid Entitlement and Levy
Adjustment Finalized
CTE Program Budget
Reconciliation Timeline
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Web link for Career and Technical Education Levy Recalculation Web-Based Reporting System:
Career and Technical Education Levy Recalculation Web-
Based Reporting System
CTE Aid Entitlement Report and CTE Aid Cooperative Allocation Report Local Aid Entitlement
Career Technical Education website: MDE CTE webpage
Resources
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Questions?
CTE Budget Contact – Shelli Sowles
[email protected] or 651-582-8403
CTE Revenue Contact - Jan Carlson [email protected] or 651-582-8342
UFARS help desk – [email protected]
CTE Budget Contact – Joel Larsen
[email protected] or 651-582-8395
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CTE Levy Revenue Funding 101
MASBO Spring Conference
May 2018
Joel Larsen and Shelli Sowles Terri Yetter CTE Program Specialists School Finance Specialist