Curriculum Vitae

Suzette Nortje

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Personal Detail

Surname: Nortje

First Name: Susara Elizabeth (Suzette)

Date of Birth: 09 February 1973

I.D Number: 730209 0106 082

Gender: Female

Marital Status: Married

Dependants: Two (2)

Criminal Offences: None

Drivers License: Code 8 – No Restrictions

Home Language: Afrikaans

Other Languages: English (Read, Speak and Write)

Residential Address: 32 Rand Street

Koster

0348

Cell Number: 083 747 5286

Husband Particulars

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Name: Petrus Gerhardus (Piet)

Employment Detail: Ferrochrome Rustenburg

Cell Number: 083 925 6023

Highest Education

Dameline Office Administration and Public Relations – Certificated. – 2003

Alison - Project Management Diploma – 22 June 2016 – (Diploma Nr. 276-6908816)

The World Bank -Procurement Management Certificate - 22 July 2016 (Certificate Nr. WbhxCiJVg8)

xXx

High School: High School Rustenburg

Highest Standard Passed: Std. 10

Subjects: Afrikaans SG

English SG

Accounting SG

Economics HG

Home Economics SG

Typing (45 w.p.m) SG

Current and Previous Employment

Company: Project Support OfficeAnglo American – Waterval Smelter

Position: Project Administrator

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Sites: Mortimer SmelterPolokwane SmelterWaterval Smelter - ACP

Period Employed: March 2014 - currentlyIncome: R 33 686.48

Responsibilities: Compile Capital Management Service (CMS) request for an Opportunity

Registration. Assists PM with the completion of the Opportunity registration and routing

for signatures. Send request to Capital Project Master for registration of new project

number. Request new CBE / Vote Extension for vote. Assist the project estimator with completion of CBE. Compile vote pack and route for signatures Request updated quotes if quote validity period expires within CBE

approval duration. Load relevant project information into BOX for approvals. Compile Procurement documentation (SSM/ Request to Procure) and route

for signatures. Compile Scrubbing reports and route for signatures. Complete SAP user tables and upload to SAP. Check PS available budgets for funds available. Make provision for Escalation, ROE & fluctuations in prices. Place SAP requisitions (Non Staff) and Expedite to order completion. Liaising with buyers during procurement process. Assist with tender opening, witnessing and signing off of tenders received

with the relevant buyer and security. Compile complete vote file with Index (As per attached matrix) Assist PM with monthly / yearly forecasts and cash flow targets to be

loaded into SAP. Follow-up on order delivery dates of goods & services. Request and check invoices (complete with back-up) and route for

signatures. Complete cost control sheet for each order before GRV.

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Create GRV on SAP (Non –Staff Order) Transmit invoices to GSS for payment. File and save invoices on server. Follow-up on GRV releases. Assist vendors with payment and account queries. Reconciliation of vendor accounts. Reconciliations of retention accounts. Prompt payment assistance to vendors. Compile Budget Transfers, COS, Fund Transfers, Escalation claims where

needed. Route for signatures then implement changes. Compile order amendment documentation and route for signature. Create Reservations on SAP for Store Stock Items. Create Medical, KBC, Induction, Teba, Accommodation and travelling

bookings for staff Compiling Engagement documentation for all site visitors and contractors. Requesting order and issue PPE for site visits. Order and issue consumables, tools, stationary and workshop equipment. Placing reservations for store stock items. Do extensions of order dates for vendor site access on SAP with Buyers. Arrange site visits for PM, Tenderers, General Managers and Visitor. Send close out request letters to suppliers to close out orders on a vote. Liaise with the Site Buyers for close-out on Site Orders. Close-Out orders by requesting the buyer to “Delivery complete tick” the

order on SAP. Declare savings if any. Do a financial close out report Request vote status to be changed to “TECO” Check the Assets under Construction report. Reconcile CARA journals Assisting with Asset Master Record Maintenance Maintain Settlement Rule Settling a WBS Element to an Asset Creation of Asset Classes Capitalisation of assets on projects Verification of Asset Change Asset Master Record

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Asset creation Sub Asset Creation Yearly review of assets Transfer of Assets Retire assets Compile SOFA to capitalize the assets. Route for signatures. Compile complete vote closure pack with the original PF10 Handover

document. Route vote closure for signatures and request Capital Project Master to

close vote on SAP. Compile and distribute the Monthly Project Capitalisation Schedule. Assist Capital Accountant with yearly Asset Verification Soft Copy – Save and scan all relevant project information on server as per

SIB Methodology Hard Copy – Compile project files and file all signed off documentation in

the project file. BOX – Scan relevant project documentation into BOX for approvals. Align all project filing with the latest Audit Criteria. Archiving of project files Arrange meeting requests, book boardrooms, ordering of snacks if

requested and preparation of the boardroom for meeting. Taking minutes for: Safety Meetings, Tender Meetings, Weekly and

Monthly Progress Meetings, Kick-Off Meetings, Project Completion Meetings, Scrubbing Meetings and Capex Forums.

Typing and distribution of minutes. Administration assistance to the PM and General Manager SIB Supporting Project Managers with all project communications. Coordinating availability schedule – assisting awareness of the team, and

of one another’s whereabouts. Assistance with basic office functions stationery / consumable orders etc. Administration and co-ordination of timesheets. Preparing Presentations Co-ordination of Events Monitors space allocation and report on space usage Completing administrative reports

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Updating Registers: Fund Transfer, Change of Scope, Escalation Claims, GRV and Asset Registers.

Compliance with AAP policies and procedures PPE allocations and costs. Notifications & Maintenance Job cards on Project Reconciliation of Month End Costs PS Reporting Expediting responsibilities Time Management on SAP Data capturing on Project information All Secretarial and Administrative Duties Budget and Cost Controlling Reconciliation’s of Budgets Maintaining general appearance of offices, boardrooms, bathrooms,

kitchen and store rooms. Maintaining and updating safety boards in offices on a monthly basis. Manage and issuing of user IT Equipment. Manage all project changes during the complete project. Assist with Head Office IT and Expansion vote procurement and GRV’s. Relieve other administrators when on leave or sick to ensure business

continuation and prevent delays.-xXx-

Company: Greenblatt & Hutton seconded to Anglo American – Waterval Smelter

Position: Project Administrator

Period Employed: June 2012 – March 2014Income: R 26 400.00

Responsibilities: All telephone, e-mail and written other correspondence All filing and administrative duties Alignment of Safety documentation and AFRS Standards Equipment controls administration. All administrative duties required by Site and Head Office Document Control in terms of the matrix approved by Anglo American –

Platinum Head Office.

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Analysis of documents – impacting costs, safety, quality and utilization Execute Manage and Monitor Document control in terms of contract

requirement with regards to the issuing and receiving of documentation Manage and Monitoring of Anglo KMS Systems. Manage and Monitor administration of commercial requirements in terms of

Tenders, Contracts, Bill of Quantity allowances and Design changes assessing risk regarding forecasting of cost components vs. planned components as well as risk mitigation.

Manage and Monitor administration with regards to Safety alignment of AFRS requirements, distribution of safety flashes, implementation of standards and procedures, and risk profiling based on incident history, issuing of stop notices in order to implement corrective measures to mitigate risks.

Manage and Monitor administration of Quality ensuring specifications and standards are met, which include NCR’s, punch-listing and hand-over administration etc.

Liaise with Planner to identify inefficiency, analyse impact of design changes, measuring achievement of key milestones and milestone dates, identify risk in terms of production and cost implications.

Manage and Monitor Personnel files. Ensure timesheets are verified and all back-up documentation are in place

for pay-run. Compiling and distribution of daily. weekly and monthly reports Capturing and distribution of Meeting Minutes. Capturing and analysis of Daily Diaries in order to track progress and identify

inefficiencies that might have an impact on Production, Safety, Quality and Commercial sustainability. Put mitigation plan in place to limit or eliminate risk.

All liaison work between Contractors, Operations and Head Office Personnel.

Resources under my supervision: Document Controller Safety Administrator

Departments Managed / Monitored: General Administration Safety Quality Commercial Planning Material Management Procurement

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--xXx—Company: Lebola Mining Supplies –

ThabazimbiPosition: Administration and Marketing

Liaison

Period Employed: 16 March ’12 to June ’12Income: R 17 000.00

Responsibilities: Setting of quoting, ordering, invoicing and sales targets. Measuring

achievement off milestones and targets. Do all admin with regards to quoting, orders, expediting and invoicing. Do marketing and needs analysis. Assist with safety related requirements in terms of risk assessments when

required.---X---

Company: Greenblat & Hutton – Mortimer SmelterPosition: Project Administrator

Period Employed: 01 September ‘09 – 16 March ‘12Income: R 23 500.00

Responsibilities: Safety & Sustainable Development Administrator Mortimer Project & Matte

Project Mortimer Smelter Compiling of daily, weekly and monthly reports All telephone, e-mail and written other correspondence All filing and administrative duties Booking of accommodation for consultants and head office personnel Reconciliation of petty cash and responsible for purchases. Alignment of Safety documentation and AFRS Standards Equipment controls administration. Assist with typing/drafting risk assessments and procedures related to

loading and off loading of equipment. All administrative duties required by Site and Head Office All administrative duties with regards to typing, copy making and distribution

required by site personnel. Document Control in terms of the matrix approved by Anglo American –

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Platinum Head Office. Analysis of documents – impacting costs, safety and utilization Execution Document control in terms of – issuing and receiving all relevant

drawings for the various aspects of the phase II safe making areas. Document control – updating of drawings and submit to Site Assist with flow chart procedures during take-on of civil personnel. Typing and sending off all daily, weekly and monthly reports Assist Safety Officer with upkeep of personnel files, typing of risk

assessments and making sure that our AFRS documents are in-line with Anglo Platinum specifications.

Compiling and distribution of all instructions and special instructions. Drafting, Issuing and submitting all NCR’s Assist with compilation and distribute all quality control documents. Meeting Minutes - Safety meetings as well as Progress meetings. Compiling and capturing of site-hours for Mine Safety Officer and Project

Safety Officer. Execute activities on all pending administrative work. Checking, compiling and alignment of all risk assessment and method

statements on all option 2, safe making areas, between contractor and client. Capturing and analysis of Daily Diaries in order to track progress and identify

inefficiencies that might have an impact on Production, Safety, Quality and Commercial sustainability. Put mitigation plan in place to limit or eliminate risk.

All liaison work between contractor and site, and assist with obtaining signatures as required by Site and G&H Head Office.

Liaise with Planner to identify inefficiency, analyse impact of design changes, measuring achievement of key milestones and milestone dates, identify risk in terms of production and cost implications.

Manage and Monitor administration of commercial requirements in terms of Tenders, Contracts, Bill of Quantity allowances and Design changes assessing risk regarding forecasting of cost components vs. planned components as well as risk mitigation.

Reconciliation of goods purchased vs. goods ordered and material management

Reason for leaving Contract finish end of February

---XXX---

Company: Anglo Platinum – Union Section

Position: Departmental Secretary – Engineering

Period Employed: 15 August 2002 – 29 March 2009

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Income: R 7712.00 + Benefits

Responsibilities:

Compiling of weekly reports Mine Wide Standby duty roster – weekly Booking of appointments and inviting attendees for Engineering Manager Reconciliation and regulating the issue of PPE (Personal Protective

Equipment) All typing for Engineering Manager Arranging meeting venue’s, bookings, lunches etc. Coordinate departmental functions Request quotes and order placement of office supplies Assisting consultants, and Resident Engineers with presentation compilations All telephone, e-mail and written other correspondence All filing and other administrative duties All reception and switchboard operation functions. Standards committee revision team member

Reason for leaving: No promotional or developmental opportunities.

---XXX---

Company: Anglo Platinum Management Services – Mortimer

Concentrator Expansion Project.

Position: Project Secretary

Period Employed; 11 November 2000 to 15 August 2002

Income: R 6300.00

Responsibilities:

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Compiling of weekly reports Booking of appointments and meetings for Project Manager All typing for Project Manager, Civil Engineer and Safety Officer Arranging meeting venue’s, bookings, lunches etc. Taking of Minutes All telephone, e-mail and written other correspondence All filing and administrative duties All reception and switchboard operator functions Booking of accommodation for consultants and head office personnel Following up orders on Lotus Notes Ordering of Stationary Reconciliation op petty cash and all purchases

Reason for leaving Project was completed and handed back to site.

---XXX---

Company: JD Group – Score Furnishers Northam

Position: Credit Manager

Period Employed: 20 November 1997 – 18 November 1999

Income: R 3700.00

Responsibilities:

Daily figures and progress reports Filing and general administration Ordering of office supplies Reconciliation of Bank Statements Cashing up of cashier and reconciliation of petty cash Daily Banking Credit granting and follow up on accounts not paid Setting daily and monthly targets Reports to divisional and head office Relieve Branch Manager on off days, annual leave and when he is attending

meetings Relieve Stock clerk and cashier

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Computer training for shop staff Back-ups and running of day-ends Relieve as Branch Manager at Thabazimbi branch when needed.

Debtors Ledger: R 6 MillionNumber of people under my supervision: (4)

1 – Cashier2 – Credit Controllers1 – Field Inspector

Reason for leaving:We relocated to Mooinooi, and there were no transfer possibilities.

---XXX---Computer Programs Worked On

Score Furnishers - Unix (Developed for JD Group)

Anglo Platinum Management Services - Microsoft Office (Word, Excel and PowerPoint) Lotus Notes

Anglo Platinum Union Mine - Microsoft Office (Word, Excel and PowerPoint)SAP /R3

Microsoft Office (Word, Excel and PowerPoint)

Greenblat & Hutton - Microsoft Office (Word, Excel and PowerPoint)

- IRM.net – Integrated

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Risk Management program written by Gijima for Anglo Platinum.

PSO - SAP 730- Lotus Notes- Microsoft Office

(Word, Excel and PowerPoint)

Certificates Obtained

Score Furnishers CBML – CashierCBML – Stock ControllerCBML – Credit Controller

Anglo Platinum Union Mine SAP/R3 Overview and LogisticsSAP R3 CO Reporting (Accounting)SAP ERP Operations MRC (HR)

MS Word Combined (Introduction, Intermediate and Advanced)

MS PowerPoint Combined (Introduction, Intermediate and Advanced)

MS Excel Combined (Introduction, Intermediate and Advanced)

SAP R3 Overview and Logistics (2014)

SAP ERP CO and PS Reporting (2014)

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SAP Create and Amend Purchase Requisition (2014)

SAP Capture and Reverse Goods Receipt (2016)

SAP ERP HR Overview (2016)

SAP ERP Maintenance Order Processing (MOP) (2016)

Other: Damelin Office Administration and Public Relations.

Alison – Project Management Diploma

The World Bank – Procurement Management

Training Courses Completed

Courses completed PSO: SAP 730 & Procurement overview - 2014

SAP 730 Create and amend purchase requisition. – 2014SAP R3 Overview and Logistics (2014)

SAP ERP CO and PS Reporting (2014)

SAP Create and Amend Purchase Requisition (2014)

SAP Capture and Reverse Goods Receipt (2016)

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SAP ERP HR Overview (2016)

SAP ERP Maintenance Order Processing (MOP) (2016)

Other: Damelin Office Administration and Public Relations. (2003)

Alison – Project Management Diploma (2016)

The World Bank – Procurement Management (2016)

Study in Progress

Institution The World BankCourse Contract ManagementModule Outline: Contract Management

Contract Management Introduction Overview of Contract Management Overview of activities in Contract

Management Resource Management Formulation of Contract Contract Start-up Managing Relationships Contract Administration Payments Contract Management in NCB

Works Contract Management in ICB Works Contract of Supply of Goods Design, Supply and Installation

Contracts Contract Management in

Consultancy

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Managing Risks Managing Change – Contract

Variations Ending a Contract Managing Change – Contract

Variations Ending a Contract Post Implementation Review Contract Management – Legal View Dispute Resolution Importance of Integrity and

Contract Management Managing Performance Monitoring and Measurement

Extra-Curricular Activities

Singing Song writing and composition Swimming Cycling Dancing Painting Nail Technician Sewing Golf

About Myself

I believe in my own abilities, I analyse situations and come up with solutions to problems. I am a positive thinker, and fit comfortably into teams and working under pressure, meeting deadlines, and encourage a culture of trust and openness by means of effective communication. I am committed to every venture I am involved in and i am capable of planning my work and events and keep track of progress.

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