CUSHMAN FLOATING SURFACE COLLECTOR SMOLT EVALUATION

Pre-Proposal MeetingPG14-0665FDecember 16, 2014

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AGENDA

• Introductions 5 min• Purchasing Guidelines 10 min• Project Overview 30 min

• Objectives• Methods• Approach• Schedule• Deliverables

• Question and Answer 30 min

• Optional Site Visit 60 min

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PRE-SUBMITTAL QUESTIONS

• In writing via email to Senior Buyer Joseph Parris

• jparris@ci.tacoma.wa.us• By 2:00 pm, Friday, December 26, 2014

• Responses: 5:00 pm, Monday Dec. 29, 2014

• www.TacomaPurchasing.org

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BACKGROUND

• FERC Requirement• Monitor downstream passage annually

for the term of the amended license using marked groups of juvenile coho salmon

• Status• Implementation is new• No programs in place

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PREVIOUS STUDY

• 2008 • Meridian Environmental and

LGL Limited

• Radio Telemetry• George Adams Hatchery

Coho

• Key Conclusions• Wide variation of

movements• 46% detected near

forebay array• 17% from Release 1• 81% from Release 2• 37 % from Release 3

– Approached Forebay from shorelines

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PERFORMANCE METRICS

• System Survival

• PIT Tags• Released near head of

reservoir • Collected in FSC and

passed downstream of Cushman Project

• Extenuating Factors

• Examples:• Residualism • Predation

– Characterize co-variates

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PERFORMANCE METRICS

• Fish Capture Efficiency

• PIT Tags/Active Tags• Released near FSC• Cross “start line”• Collected in FSC and

passed downstream of Cushman Project

• Paired groups• Passive and active

tags• Assumption that they

behave the same and cross “start line in similar proportions”

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CONSULTANT OBJECTIVES

1. Create Database• System Survival• Fish Capture Efficiency• Co-variates• Weekly Reporting

2. Measure Fish Capture Efficiency• Multiple release groups of PIT tagged fish• Subsample with active tags to estimate Zone of Influence• Provide Behavioral Information

3. Analytical and Statistical Support• Study setup• Weekly updates• Report writing

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APPROACH

• Study Fish Origin• Release Timing• Flexibility left to proposer• Equipment type (radio or acoustic)• Staffing Plan

• Tacoma field staff assistance• Combination of staff• All contractor staff

– RFP states this is for tagging, but could extend to other tasks as well

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SCHEDULE

Action Date

Advertize RFP December 9, 2014

Pre-Proposal Meeting December 16, 2014

Questions Due December 26, 2014

Responses Posted December 29, 2014

Proposal Due January 6, 2015

Open Proposals January 6, 2015

Selection Advisory Committee January 6 - 16, 2015

Public Utility Board Approval January 28, 2015

Finalize Contract February 4, 2015

Notice to Proceed February 11, 2015

Draft Annual Report October 31, 2015

Final Annual Report December 31, 2015

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DELIVERABLES

• Weekly summary statistics• System Survival, FCE, Travel Time, and

Residence Time by release group

• Draft Annual Report • PowerPoint of Draft Results• Final Annual Report• Proofed Telemetry Data

Records

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EVALUATION OF PROPOSALS

• Firm’s Experience• Minimum of 5 similar projects

• Proposed Scope and Methods• Principle Investigator Experience

• Minimum 10 years experience

• Key Support Staff• Define roles and responsibilities

• Schedule• Location – Response Time• Billing Rates and Estimated Hours• Response to Questions

• Technology specifically planned• Additional Studies that would aid in providing data for this

project• Additional Tasks outside of Scope of Work?

• RFP Compliance and Completeness

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QUESTIONS