cuyahoga valley career center2015-2016 other- non- total salaries benefits services supplies...

August 2015

FCST Estimate

August 2015

Actuals

August 2014

Actuals

Variance-

August 2015

Actuals to

Estimate Explanation of Variance

Revenue:

1.010 - General Property Tax (Real Estate) -$ 1,208,768$ 1,990,000$ 1,208,768$

timing of tax advances/settlements from Cuyahoga and

Summit Counties, Cuyahoga settled in AUG for FY16 vs OCT

for FY15

1.020 - Tangible Personal Property Tax -$ 108,994$ -$ 108,994$



for FY15

1.035 - Unrestricted Grants-in-Aid 136,799$ 154,765$ 159,040$ 17,966$

monthly payments from ODE based on 1/12 of prior FY at

start of new school year--will revise monthly estimates for

OCT2015 FCST 1.040 - Restricted Grants-in-Aid -$ 1,057$ 742$ 1,057$

1.050 - Property Tax Allocation -$ -$ -$ -$ 1.060 - All Other Operating Revenues 52,000$ 49,629$ 48,257$ (2,371)$

1.070 - Total Revenue 188,799$ 1,523,213$ 2,198,039$ 1,334,414$

Other Financing Sources:

2.050 - Advances In -$ 730,731$ -$ 730,731$ returned advances from grant funds per Board approval on

8/27/15 2.060 - All Other Financing Sources 52$ 12$ -$ (40)$

2.080 Total Revenue and Other Financing Sources 188,851$ 2,253,956$ 2,198,039$ 2,065,105$

Expenditures:

3.010 - Personnel Services 531,116$ 443,393$ 447,554$ 87,723$ timing, FY16 estimate and monthly cash flows to be revised

for OCT FCST 3.020 - Employees' Retirement/Insur. Benefits 178,123$ 170,465$ 176,129$ 7,658$

3.030 - Purchased Services134,898$ 196,426$ 133,223$

(61,528)$ timing, FY16 estimates based on historical monthly

percentages 3.040 - Supplies and Materials 44,826$ 54,004$ 37,386$ (9,178)$ 3.050 - Capital Outlay 22,124$ 20,103$ 25,243$ 2,021$

3.060 - Intergovernmental 71,181$ 76,582$ 71,181$ (5,401)$

4.300 - Other Objects 3,650$ 40,515$ 3,650$ (36,865)$

timing, Cuyahoga County tax settlement and related charges

in AUG in FY16 vs OCT in FY15, estimates based on historical

monthly percentages

4.500 - Total Expenditures 985,918$ 1,001,488$ 894,366$ (15,570)$

Other Financing Uses:

5.010 - Operating Transfers-Out -$ 300,000$ -$ (300,000)$

Transfer to PI fund 003 in AUG for FY16 vs OCT in May2015

FCST

5.020 - Advances Out -$ 607,749$ -$ (607,749)$ Advances approved by BOE at July 2015 meeting processed in

August

5.050 - Total Expenditures and Other Financing Uses 985,918$ 1,909,237$ 894,366$ (923,319)$

Surplus/(Deficit) for Month (797,067)$ 344,719$ 1,303,673$ 1,141,786$

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Forecast Comparison - General Operating Fund - August 2015

Cuyahoga Valley Career Center

Current

FYTD FCST

Estimate

Current

FYTD Actuals

Prior FYTD

Actuals

Variance-

Current FYTD

Actual to Explanation of Variance

Revenue:

1.010 - General Property Tax (Real Estate) 4,548,638$ 4,226,103$ 4,268,000$ (322,535)$



for FY15

1.020 - Tangible Personal Property Tax -$ 108,994$ -$ 108,994$



for FY15

1.035 - Unrestricted Grants-in-Aid 273,560$ 292,606$ 297,055$ 19,046$

monthly payments from ODE based on 1/12 of prior FY at

start of new school year--will revise monthly estimates for

OCT2015 FCST

1.040 - Restricted Grants-in-Aid -$ 2,114$ 1,484$ 2,114$

1.050 - Property Tax Allocation -$ -$ -$ -$

1.060 - All Other Operating Revenues 55,000$ 52,284$ 50,933$ (2,716)$

1.070 - Total Revenue 4,877,198$ 4,682,101$ 4,617,472$ (195,097)$

Other Financing Sources:

2.010 - Proceeds from Sale of Notes -$ -$ -$ -$

2.050 - Advances In 10,900$ 730,731$ -$ 719,831$ returned advances from grant funds per Board approval on

8/27/15

2.060 - All Other Financing Sources 126$ (4)$ 919$ (130)$

2.080 Total Revenue and Other Financing Sources 4,888,224$ 5,412,828$ 4,618,391$ 524,604$

Expenditures:

3.010 - Personnel Services 1,191,116$ 932,415$ 957,921$ 258,701$

timing, FY16 estimate and monthly cash flows to be revised

for OCT FCST

3.020 - Employees' Retirement/Insur. Benefits 348,888$ 341,799$ 351,729$ 7,089$

3.030 - Purchased Services 247,941$ 324,664$ 269,467$ (76,723)$ timing, FY16 estimates based on historical monthly 3.040 - Supplies and Materials 76,538$ 77,584$ 77,352$ (1,046)$

3.050 - Capital Outlay 30,811$ 30,477$ 25,243$ 334$

3.060 - Other Intergovernmental 187,137$ 157,533$ 164,015$ 29,604$

timing, FY16 estimate and monthly cash flows to be revised

for OCT FCST

4.300 - Other Objects 49,596$ 46,006$ 42,485$ 3,590$

4.500 - Total Expenditures 2,132,027$ 1,910,478$ 1,888,212$ 221,549$

Other Financing Uses:

5.010 - Operating Transfers-Out -$ 300,000$ -$ (300,000)$ Transfer to PI fund 003 in AUG for FY16 vs OCT in May2015

5.020 - Advances Out -$ 607,749$ -$ (607,749)$ Advances approved by BOE at July 2015 meeting processed in

August

5.050 - Total Expenditures and Other Financing Uses 2,132,027$ 2,818,227$ 1,888,212$ (686,200)$

Surplus/(Deficit) FYTD 2,756,197$ 2,594,601$ 2,730,179$ (161,596)$

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Forecast Comparison - General Operating Fund - August 2015

Federal

Unrestricted Property Restricted

2015 - 2016 Real Personal Other Grants- Tax Grants- Non- Total

Estate Property Interest Local in-Aid Allocation in-Aid Operating* Revenue

July 3,017,335 - 1,253 1,402 - 137,841 - 1,057 (16) 3,158,872

August 1,208,768 108,994 12,532 37,097 - 154,765 - 1,057 730,743 2,253,956

-

September - - - - - - - - - -

October - - - - - - - - - -

November - - - - - - - - - -

December - - - - - - - - - -

January - - - - - - - - - -

February - - - - - - - - - -

March - - - - - - - - - -

April - - - - - - - - - -

May - - - - - - - - - -

June - - - - - - - - - -

Totals $4,226,103 $108,994 $13,785 $38,499 $0 $292,606 $0 $2,114 $730,727 $5,412,828

% of Total 78.08% 2.01% 0.25% 0.71% 0.00% 5.41% 0.00% 0.04% 13.50%

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*Non-Operating Revenue includes advances in, and refund of prior year expenditures.

Revenue Analysis Report - General Operating Fund Only - FY16Local Revenue State Revenue

Taxes

2015-2016 Other- Non- Total

Salaries Benefits Services Supplies Equipment Intergov. Dues/Fees Operating* Expenses

July 489,022 171,334 128,238 23,580 10,374 80,951 5,491 - 908,990

August 443,393 170,465 196,426 54,004 20,103 76,582 40,515 907,749 1,909,237

September - - - - - - - -

October - - - - - - - -

November - - - - - - - -

December - - - - - - - -

January - - - - - - - -

February - - - - - - - -

March - - - - - - - -

April - - - - - - - -

May - - - - - - - -

June - - - - - - - -

TOTALS $932,415 $341,799 $324,664 $77,584 $30,477 $157,533 $46,006 $907,749 $2,818,227

% of Total 33.09% 12.13% 11.52% 2.75% 1.08% 5.59% 1.63% 32.21%

*Non-Operating expenses include advances and transfers out.

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Expenditure Analysis Report - General Operating Fund - FY16


Operating Fund includes General Fund (001) only for FY2016

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Beginning Monthly Fiscal Year Monthly Fiscal Year Current Unencumbered

Fund Fund Name Balance Receipts To Date Expenditures To Date Fund Current Fund

7/1/2015 Receipts Expenditures Balance Encumbrances Balance

001 General Fund $13,706,894.88 $2,253,957.13 $5,412,828.16 $1,909,237.21 $2,818,228.01 $16,301,495.03 $882,292.10 $15,419,202.93

003 Permanent Improvement $782,833.96 $300,000.00 $300,000.00 $101,424.15 $126,214.75 956,619.21 $669,852.02 286,767.19

006 Food Service $13,316.08 $14,365.40 $14,945.28 $3,607.84 $5,530.84 22,730.52 $14,750.00 7,980.52

008 Endowment $257,330.66 $10.96 $21.92 $0.00 $0.00 257,352.58 $0.00 257,352.58

009 Uniform School Supplies $31,752.65 $42,517.00 $45,634.00 $29,546.83 $31,263.24 46,123.41 $13,606.28 32,517.13

011 Rotary-Special Services $85,518.44 $0.00 $741.60 $42.13 $571.76 85,688.28 $9,343.55 76,344.73

012 Adult Education $145,964.53 $805,487.42 $842,267.92 $503,726.82 $615,855.85 372,376.60 $32,226.09 340,150.51

018 Public School Support $518,174.25 $10,655.04 $15,451.18 $8,140.60 $33,105.20 500,520.23 $21,676.87 478,843.36

019 Other Grants $1,023.51 $0.00 $0.00 $0.00 $0.00 1,023.51 $0.00 1,023.51

022 District Agency $27,237.59 $189,191.07 $194,255.71 $202,623.33 $205,341.70 16,151.60 $0.00 16,151.60

031 Underground Storage Tank $33,000.00 $0.00 $0.00 $0.00 $0.00 33,000.00 $0.00 33,000.00

200 Student Managed Activity $51,812.17 $1,478.25 $1,873.65 $307.04 $8,583.84 45,101.98 $1,609.64 43,492.34

451 Data Communications $2,700.00 $0.00 $0.00 $2,700.00 $2,700.00 0.00 $0.00 0.00

461 Vocational Education Enhancements $0.00 $4,000.00 $4,000.00 $6,000.00 $6,000.00 (2,000.00) $0.00 (2,000.00)

466 Straight A Grant $160,822.25 $233,922.09 $233,922.09 $248,039.42 $395,156.96 (412.62) $0.00 (412.62)

499 Miscellaneous State Grants $34.64 $0.00 $0.00 $34.64 $34.64 0.00 $0.00 0.00

524 Carl Perkins Grants $110.49 $466,802.20 $466,802.20 $500,433.52 $500,433.52 (33,520.83) $26,967.09 (60,487.92)

573 Title V Innovative Education Programs $8,910.30 $0.00 $0.00 $8,910.30 $8,910.30 0.00 $0.00 0.00

590 Improving Teacher Quality Title II-A $0.00 $2,213.90 $2,213.90 $2,213.90 $2,213.90 0.00 $0.00 0.00

Grand Totals (ALL Funds) $15,827,436.40 $4,324,600.46 $7,534,957.61 $3,526,987.73 $4,760,144.51 $18,602,249.50 $1,672,323.64 $16,929,925.86


FINSUMM Financial SummaryAugust 31, 2015

This report is a listing of all grant funds authorized and/or received throughout the 2015/2016 fiscal year.

Authorized Monthly Amount Amount

Fund Description Amount Amount Received Received

Received FY-to-date Project-to-date

State Grants

451/9016 Network Connectivity Subsidy $0.00 $0.00 $0.00 $0.00

461/9016 High Schools That Work FY16 $4,000.00 $0.00 $0.00 $0.00

466/9015 Ramtec Straight A $247,655.00 $233,922.09 $233,922.09 $233,922.09

Total State Funds $251,655.00 $233,922.09 $233,922.09 $233,922.09

Federal Grants

524/9015 Carl D. Perkins Secondary FY15 $293,698.78 $31,527.24 $31,527.24 $293,638.78

524/9016 Carl D. Perkins Secondary FY16 $287,344.08 $0.00 $0.00 $0.00

524/9025 Carl D. Perkins Adult FY15 $103,642.12 $54,611.17 $54,611.17 $103,642.12

524/9026 Carl D. Perkins Adult FY16 $93,319.71 $0.00 $0.00 $0.00

590/9015 Title II-A Improving Teacher Quality FY15 $1,129.00 $1,129.00 $1,129.00 $1,129.00

590/9016 Title II-A Improving Teacher Quality FY16 $1,084.90 $0.00 $0.00 $0.00

Total Federal Funds $780,218.59 $87,267.41 $87,267.41 $398,409.90

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Approved Funds for 2015/2016


I N I T I A L A D V A N C E I N F O R M A T I O N ADVANCE RETURN

Date FROM TO Fund Date

Approved Fund Fund Name Amount Returned Amount

6/24/2015 001 009/0000 Uniform School $13,000.00 $0.00

Supplies

6/24/2015 001 022/9006 Section 125 - $10,000.00 8/29/2015 $10,000.00

Non-Union

6/24/2015 001 466/9015 Ramtec-Straight $247,655.00 8/29/2015 $247,655.00

A Grant

9/25/2014 & 001 524/9015 Carl Perkins $31,587.24 8/29/2015 $31,587.24

6/24/2015 Secondary FY15

9/25/2014 001 524/9025 Carl Perkins $54,611.18 8/29/2015 $54,611.18

Adult FY15

9/25/2014 001 590/9015 Title II-A FY15 $1,129.00 8/29/2015 $1,129.00

7/23/2015 001 590/9016 Title II-A FY16 $1,084.90 8/29/2015 $1,084.90

7/23/2015 001 524/9026 Carl Perkins $93,319.71 8/29/2015 $93,319.71

Adult FY16

7/23/2015 001 524/9016 Carl Perkins $287,344.08 8/29/2015 $287,344.08

Secondary FY16

7/23/2015 001 461/9016 High Schools $4,000.00 8/29/2015 $4,000.00

That Work FY16

7/23/2015 001 012/0000 Adult Education $200,000.00 $0.00

8/27/2015 001 006/0000 Food Services $10,000.00 $0.00

8/27/2015 001 009/0000 Uniform School $12,000.00 $0.00

Supplies

$0.00

$0.00

$965,731.11 $730,731.11

Advances Outstanding $235,000.00

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as of 08/31/15

TOTAL Advances for 2015-2016

Record of Advances for 2015/2016

FINSUM Balance 18,602,249.50$

Bank Balance:

PNC Income Checking 78,712.80

Huntington National Bank 147,705.47

FirstMerit Bank: Holding 1,003,060.45

KeyBank 4,677,479.82

FirstMerit Bank: Sweep 2,125,000.00

PNC Money Market 2,018,274.32

10,050,232.86$

Investments:

U.S. Bank: Red Tree Investments Managed

Portfolio 8,778,860.73

8,778,860.73$

Petty Cash:

Administrative Office 1,500.00

1,500.00$

Change Fund:

-

-

-

-

-$

Less: Outstanding Checks (228,721.09)$

Outstanding Deposits/Other Adjustments:

Monies in transit 377.00

377.00$

Bank Balance 18,602,249.50$

Variance -$

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Cash Reconciliation

August 31, 2015

August 31, 2015

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Prior FY FYTD MTD FYTD FYTD

FYTD Carryover FYTD Actual Actual Current Unencumbered Percent

Fund Appropriated Encumbrances Expendable Expenditures Expenditures Encumbrances Balance Exp/Enc

001 General Fund $14,634,805.00 $651,276.20 $15,286,081.20 $2,818,228.01 $1,909,237.21 $882,292.10 11,585,561.09 24.21%

003 Permanent Improvement $300,000.00 $782,626.77 $1,082,626.77 $126,214.75 $101,424.15 $669,852.02 286,560.00 73.53%

006 Food Service $131,175.00 $0.00 $131,175.00 $5,530.84 $3,607.84 $14,750.00 110,894.16 15.46%

008 Endowment $18,000.00 $0.00 $18,000.00 $0.00 $0.00 $0.00 18,000.00 0.00%

009 Uniform School Supplies $70,000.00 $31,704.70 $101,704.70 $31,263.24 $29,546.83 $13,606.28 56,835.18 44.12%

011 Rotary-Special Services $42,370.00 $2,162.99 $44,532.99 $571.76 $42.13 $9,343.55 34,617.68 22.27%

012 Adult Education $1,662,920.00 $17,285.10 $1,680,205.10 $615,855.85 $503,726.82 $32,226.09 1,032,123.16 38.57%

018 Public School Support $467,920.00 $34,434.38 $502,354.38 $33,105.20 $8,140.60 $21,676.87 447,572.31 10.91%

019 Other Grants $11,023.51 $0.00 $11,023.51 $0.00 $0.00 $0.00 11,023.51 0.00%

022 District Agency $895,100.00 $0.00 $895,100.00 $205,341.70 $202,623.33 $0.00 689,758.30 22.94%

031 Underground Storage Tank $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 #DIV/0!

200 Student Managed Activity $166,100.00 $9,395.71 $175,495.71 $8,583.84 $307.04 $1,609.64 165,302.23 5.81%

451 Data Communications $2,700.00 $0.00 $2,700.00 $2,700.00 $2,700.00 $0.00 0.00 100.00%

461 Vocational Education Enhancements $10,000.00 $0.00 $10,000.00 $6,000.00 $6,000.00 $0.00 4,000.00 60.00%

466 Straight A Grant $15,960.00 $147,273.32 $163,233.32 $395,156.96 $248,039.42 $0.00 (231,923.64) 242.08%

499 Miscellaneous State Grants $34.64 $0.00 $34.64 $34.64 $34.64 $0.00 0.00 100.00%

524 Carl Perkins Grants $380,774.27 $0.00 $380,774.27 $500,433.52 $500,433.52 $26,967.09 (146,626.34) 138.51%

573 Title V Innovative Education Programs $8,910.30 $0.00 $8,910.30 $8,910.30 $8,910.30 $0.00 0.00 100.00%

590 Improving Teacher Quality Title II-A $1,084.90 $0.00 $1,084.90 $2,213.90 $2,213.90 $0.00 (1,129.00) 204.06%

Totals $18,818,877.62 $1,676,159.17 $20,495,036.79 $4,760,144.51 $3,526,987.73 $1,672,323.64 $14,062,568.64 31.39%

Appropriation Summary


Vendor Amount Fund Description

Infinite Cohesion, Ltd. 12,890.00$ 001 & 524 Website redesign, maint., & support

Illuminating Company 16,933.36$ 001 Electric service

North Coast Council 22,380.84$ 001 Data & phone service

Rittenhouse 13,716.50$ 012 Adult education textbooks

CVCC Adult Educ. Federal

Disbursement 158,742.51$ 022

Adult education student tuition payments

from federal financial aid

Sterling Professional Group 99,314.92$ 003 Ramtec building addition

Burmax 20,346.83$ 009 Student cosmetology kits for resale

Industrial Surface Sealer 13,092.00$ 001 Parking lot maintenance

Illuminating Company 22,087.19$ 001 Electric service

Rittenhouse 10,973.20$ 012 Adult education textbooks

Suburban Health Consortium 98,090.91$ various Employees benefits insurance premiums

STRS 34,909.11$ various Certified staff retirement contributions

SERS 29,946.67$ various Classified staff retirement contributions

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Check Register for Checks > $9,999.99

August 2015


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